city of west sacramento agenda report item#j …

CITY OF WEST SACRAMENTO AGENDA REPORT

MEETING DATE: March 20, 2019 ITEM# j

SUBJECT: CONSIDERATION OF PROPOSED OGANIZATIONAL MODIFICATIONS AND RELATED PERSONNEL

AND BUDGET ACTIONS, NEW FINANCE MANAGER JOB CLASSIFICATION AND DESCRIPTION, AND UPDATES TO CLASSIFICATION PLAN AND AUTHORIZED POSITON LIST FOR FISCAL YEAR

2018/2019; AND ADOPT RESOLUTION 19-16 AUTHORIZING RELATED BUDGET ADJUSTMENTS

INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY: Liane Lee, Hu Resources Manager

[ ] Council [X] Staff '

[ ] Other

ATTACHMENT [X] Yes [ ] No [X] Action

OBJECTIVE The purpose of this report is to seek City Council approval for a new Finance Manager job classification; proposed organizational modifications and related personnel and budget actions; and updates to the Classification Plan and Authorized Position List for fiscal year 2018/19.

RECOMMENDED ACTION Staff respectfully recommends that the City Council:

1. Approve the new job classification and job classification descriptions for Finance Manager; 2. Approve the amended and updated Classification Plan for Fiscal Year 2018/19; 3. Approve the amended and updated Authorized Position List for Fiscal Year 2018/19; and 4. Approve Resolution 19-16 Authorizing Budget Adjustments to Fund Flood Support Services

Classification Changes for FY 2018/19

BACKGROUND Pursuant to City Personnel Rules, Section 3.4, each position in the City is required to be assigned to an appropriate classification. For each classification, a written description of the classification is required to be prepared by the City Manager and approved by the City Council. The description must include the official title of the ·classification and the minimum qualifications required for admission in the classification. When new classifications are added or changes in duties and responsibilities or qualifications for existing classifications are required, the City Council must approve such descriptions.

The Classification Plan (salary schedule) establishes the monthly and annual salary ranges for all regular authorized positions as well as the pay schedule for the Mayor, City Council members, and all extra help positions in the City. For the unrepresented employees, the City bands salary ranges based on a number of factors including, but not limited to, the complexity of the work, the consequences for error, educational requirements, and internal and external equity. CalPERS requires the City bring updated salary ranges (Classification Plan) to the City Council whenever there are changes to the salary ranges or job titles.

Relatedly, the City Council considers and approves a list of authorized positions each fiscal year as part of the budget process. The Authorized Position List identifies the number of positions and their respective classification titles by budget unit. Staff must bring an updated Authorized Position List to the City Council for approval whenever there are changes to the number(s) of positions or budget unit(s).

ANALYSIS Administrative Services Department Add 1.0 FTE Finance Manager; Eliminate 1.0 FTE Public Finance Manager: The Administrative Services Department has a Public Finance Manager position which manages the debt, investments and public infrastructure and development financing mechanisms for the City. With the planned retirements in the department over the next two years, and the needs of the department and the City going forward, it is recommended that the Public Finance Manager position be eliminated and replaced with a Finance Manager position. The incumbent in the Public Finance Manager position will be transitioning to the Economic Development and Housing Department in the next few weeks to assist with special projects, including EIFD implementation, development of the Opportunity Zone program, and assisting with various riverfront development projects. This individual will continue to complete current assignments in the Finance Division until the Finance Manager position is filled. The Finance Manager position will continue to manage the public financing, debt and investment functions while expanding the classification to allow broader financial management and integration with other functions within the Finance Division.

Updated Amended Classification Plan and APL FY 2018/19 March 20, 2019 Page2

The Finance Manager position previously existed in the City's classification plan and was eliminated approximately ten years ago. When the classification was active, the salary range was aligned with the I.T. Manager, which is now aligned with the City Clerk and Human Resources Manager. It is recommended that the salary range of the Finance Manager continue to align with the I.T Manager, H.R. Manager and City Clerk, which is the same salary range for the existing Public Finance Manager classification, therefore, the allocation of this position requires no increase to the Administrative Services budget going forward.

The Public Finance Manager position will continue to exist while it is filled during the recruitment for the new Finance Manager. The Public Finance Manager job classification will be removed from the APL after a successful recruitment for the Finance Manager has been completed.

Community Development Department Add 1.0 FTE Senior Engineer; Eliminate Engineering Assistant 1/11/111: The Community Development Department is requesting to add a Senior Engineer to their authorized positions. This new position is needed in the Flood Protection Division to provide for near-term succession planning. The Division's Supervising Civil Engineer will be retiring in September 2019. The Division's Engineering Assistant Ill is resigning this month to take a position with the State of California Department of Transportation. To ensure engineering support and transfer of significant knowledge base of the West Sacramento Area Flood Control Agency program, Community Development is requesting this new position immediately. The Department is not proposing to fill the vacated Engineering Assistant Ill and the position will be eliminated. The change from an Engineering Assistant Ill to Senior Civil Engineer has additional annual cost to the City (passed through to WSAFCA) of $20,053. The additional cost for this fiscal year (3 months), including the expected leave payout cost, is $8,250.

Economic Development and Housing Department The Economic Development and Housing Department has a 1.0 FTE Senior Program Manager position which is currently underfilled with a Community Investment Specialist, as allowed by the APL. The current work assignments for the position, however, include analyst-level work, such as managing the City's CDBG Entitlement Program, which involves preparation of a five-year Consolidated Plan and Annual Action Plan and administration of the CDBG entitlement funds allocated to the City. Both the Consolidated Plan and Annual Action Plan require significant community outreach and input and require numerous public hearings before City commissions and the City Council before final approval by the Federal Department of Housing and Urban Development. In addition, the position is responsible for contract negotiation and program implementation for a work experience program for homeless and at-risk individuals. CDBG and other housing and homeless support programs require that the position manage consultants and/or organizations, coordinate and negotiate with various City departments, including Parks and Recreation Department, Public Works Department, Police Department, City Attorney's Office and Yolo County Health and Human Services. The position supervises and does work-plan preparation for the summer steps interns and is involved in developing and negotiating terms for affordable housing projects. As such, staff is recommending the APL be changed to allow the option of the Senor Program Manager position being underfilled at either the Community Investment Specialist or the Administrative Analyst series to perform analyst-level work assignments. The upgrading of the position has no additional annual cost as it has been budgeted at the higher level position.

In light of the recommendations presented above, the Classification Plan (salary schedule) FY 2018/19 reflects changes to salary ranges as follows:

• Add salary range: Finance Manager • Remove salary range: Public Finance Manager

The Authorized Position List FY 2018/19 reflects the following proposed changes:

• New Positions (2): 1.0 FTE Finance Manager; 1.0 FTE Senior Engineer • Eliminated Positions (2): 1.0 FTE Public Finance Manager; (1) Engineering Assistant Ill • Change (1): Allow one Program Manager position in Economic Development and Housing to be underfilled

at either the Community Investment Specialist or Administrative Analyst levels.

These changes will not change the overall size of City government (380.55 FTE).

Environmental Considerations Not applicable

Commission Recommendation Not applicable

Updated Amended Classification Plan and APL FY 2018/19 March 20, 2019 Page3

Strategic Plan Integration These recommendations support the City Council's Mission to provide Quality Municipal Services and a City government that is financially sound with a superior workforce.

Alternatives The City Council may choose to not approve the new job classification description and the Classification Plan and Authorized Position List Fiscal Year 2018/19.

Coordination and Review This report has been coordinated between the City Manager's Office, Human Resources Division, the Community Development Department and the Administrative Services Department.

Budget/Cost Impact The proposed changes to the Authorized Position List (APL) FY 2018/19 result in an ongoing net annual budget impact of approximately $20,053 to City Fund 652, which is ultimately passed on to WSAFCA. The impact for FY 2018/19 is as follows:

SOURCES: $8,250 $8,250

USES: $5,022 $420 $95 $1,190 $28 $1,495 $8,250

652-9040-4825 TOTAL SOURCES

652-9040-5111 652-9040-5118 652-9040-5121 652-9040-5122 652-9040-5132 652-9040-5115 TOTAL USES

ATTACHMENT(S)

Flood Support Services - Contributions (from WSAFCA)

Flood Support Services - Salary Flood Support Services - Other Pays Non PERSable Flood Support Services - Medicare Taxes Flood Support Services - Pension Expense Flood Support Services - Workers' Compensation Flood Support Services - Vacation Payout

1. Job classification description: Finance Manager 2. Amended and updated Classification Plan for Fiscal Year 2018/19 3. Amended and updated Authorized Position List for Fiscal Year 2018/19 4. Resolution 19-16 Authorizing Budget Adjustments to Fund Flood Support Services Classification Changes

for FY 2018/19

CITY OF WEST SACRAMENTO

FINANCE MANAGER

DEFINITION: Under direction of tho Director of Finance,Tho Finance ManagerUnder general direction, assists in planning, organizing, and supervising tho activities of tho Finance Divisionepartment and performs a variety a full range of complex. responsible. analytical and professional accounting. management and other administrative duties and provides highly complex professional assistance to City management staff in areas of responsibility.- +oo Finanos ManaQor sorw1os as AetinQ Qireot@r @f Finanee in Ris/Ror absoneo. The Finance Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.

SUPERVISION RECEIVED AND EXERCISED: The Finance Manager receives direction from the Director of Administrative Services or --tAeif-designee. The Finance Manager provides direct supervision to professional level finance staff, as well as technical and extra help staff.

CLASS CHARACTERISTICS: This is a single, management level position. The incumbent reports to the Director of Administrative Services and has responsibility for providing direct supervision to professional, technical, and extra help staff. The Finance Manager serves as Acting Director of Administrative ServicesFinance in his/hertheirtheirhis/her absence.

EXAMPLES OF ESSENTIAL FUNCTIONS: {Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

_• _ Assists in the development. implementation and communication of Department ggoals.1 aRa-objectives:&--, policies. proedures and work standards for assigned areas of responsi bi I ityi . 8 assists in the development, implementation, and evaluation of policies and procedures-=-; Mmanages, directs, and organizes activities related to payroll preparation and accounts payable-=- ;

• Coordinates and oversees the fiscal activities: directs and reviews the work of assigned staffi .

• Recommends the appointment of personnel: provides or coordinates staff training: conducts performance evaluations: implements discipline procedures as required: maintains discipline and high standards necessary for the efficient and professional operation of the department.i

• Meets and coordinates with outside auditors: maintains and collects appropriate documentation and serves as the primary contact throughout the audit.

• Manages the debt. investment and cash management programs for the City. the YoloSacramento Port District (Port} and the West Sacramento Area Flood Control Agency (WSAFCA}: oversees and monitoes the investment portfolio and special program accounts, including grant programs. special assessments, capital projects-;-.

CITY OF WEST SACRAMENTO FINANCE MANAGER (Continued)

Qconducts financial studies and performs varied analyses and research and prepares reports of findings and makes recommendations f:or improvements-=-;

• Coordinates and participates in the &Qreparation and analysis of es various financial statements, records, and annual financialachedules. and reports: develops formats for the preparation of financial reports of the City and its agencies: ensures financial statements are prepared in a timely basis in accordance with General! Accepted Accounting Principles (GAAP). Governmental Accounting Standards Board (GASB). and relared governmental accounting regulations.;;!. a&nalyzes cost of services (cost accounting):.; Eprepares records f:or and coordinates annual City and other independent audits-=- ;

• Mmaintains the general ledger system.:.; Works with outside financial advisors and the investment banking community in developing capital financing for the City and its agencies: manages the monitorin and compliance of bond indenture requirements on the City's long-term debt: works with financial advisors and underwriters to structure debt financing-;.

• Analyzes. develops and implements public financing solutions-;. • Administers special assessments on propertie for bonded indebtedness. capital costs.

maintenance costs. etc .. f • Assists in the development and administration of fees and charges. including

development impact fees.f • Performs or serves as liaison with outside consultants to conduct complex financial

studies: prepares a variety of periodic and special financial and other reports as required: performs work on special projects as assigned .f

• Represents the department by participating in outside community, professional groups and committees: provides technical and staff assistance to the City Council, Commissions. Committees and other management staff in matters related to financial support activities and programs, as necessary: and RFresponds to a variety of technical inquiries and difficult citizen complaints and general requests f:or information-=- ;regarding the City's financial activities.-;

_• _p_Eerf-Orms related duties and responsibilities as required.Builds and maintains positive working relationships with coworkers, other City employees. and the public using principles of good customer service.-;

• Acts in the absence of the Director of Administrative Services.

QUALIFICATIONS:

Knowledge of: Municipal organizational structure; advanced principles.1,_ and practices and procedures of governmental accountin~g and auditing and financial reporting and their application to municipal operations; laws regulating public finance and fiscal operations; principlesJ_ and practices and procedures of debt management: legal requirements and regulations regarding the investment and disbursement of bond proceeds: of supervision; computerized accounting and information systems: computer applications including spreadsheet. database. word processing, and presentation software: principles and practices of effective supervision: principles and practices of organizational. financial and policy development and analysis: applicable Federal, State and local laws. rules and regulations: principles and practies of public agency financial management including GAAP, GASB, and advanced

2


governmental accounting: principles and practies of conducting analytical studies: evaluating alternatives. preparing clear and concise reports. and making sound recomedatiosn in a atimely manner: public agency procurement. contracting and grant requirements: correct English usage, grammar. spelling. and punctuation. and financial softvvare; principles and procedures of financial record keeping and reporting; modern principles of office management.

Skill in: Understandng, interpreting and applying accounting and auditing principles: designing and implementing financial systems and methods: reading, analyzing preparing and monitoring budgets. fiscal and accounting data. financial statements and other complex and sensitive data: conducting researcg and feasibility studies: performing financial and organizational analysis involving statistics and service delivery systems: preparing and presenting a variety of reports and studies: interoreting and applying appropriate policies and procedures: providing training and advice: organizing and coordinating work to meet deadlines: Communicatel!}g clearly and concisely, both orally and in writing; using good judgment and decision making: establishing and maintaining effective working relationships with those contacted in the course of work: developing, implementing, interpreting and applying policies. standards. and procedures: analyzing complex issues, identifying alternative solutions. quantifying impacts of proposed actions. and implementing recommendations in support of City objectives: using computer software for the successful and efficient completion of assigned responsibilities: using tact, initiative. prudence and independent judgment within general policy, procedural and legal guidelines: coordinating activities with other City departments and agencies as required: prepark!ge comprehensive reports; interpret!09 and applyjng related laws, rules, and regulations to accounting and financial activities; interpreting and analyz!nge financial reports, records, and data; passk!g a screening process to become bonded; establishk!g and maintainffiQ effective working relationships i.•1ith others; maintaink1g effective audio visual discrimination and perception needed for making obsePJations, communicating with others, reading and writing, and operating assigned office equipment; _maintaining mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities.

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Education: A Bachelor's Degree from an accredited college or university with major course work in business or public administration. accounting, public finance, business administrationeconomics or a closely related field.

Experience: F-We-~ years of professional public accounting experience.1 including at least two (2) years of supervisory experience. Public agency and infrastructure financing experience preferred.

LICENSES AND CERTIFICATES: Possession of a valid California driver's license. Certified Public Accountant {CPA) designation preferred.

3


WORKING CONDITIONS: Work in an office environment; sustain posture in a seated position for long periods of time; travel to attend a variety of meetings. May be required to staff City Council and other off-hour meetings.

PHYSICAL DEMANDS: The incumbent appointed to this class must be physically able to perform the duties of this position. including the mobility to work in a standard office setting and use standard office equipment, including a computer: the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings: vision to read printed materials and a computer screen: hearing and speech to communicate in person. before groups and over the telephone: finger dexterity to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment; ability to bend, stoop. kneel, reach, push and pull drawers open and closed to retrieve and file information; occasionally lift and. carry reports and records that typically weigh less than 20 pounds.

ENVIRONMENTAL ELEMENTS: Incumbents work in an office environment with moderate noise levels. controlled temperature conditions and no direct exposure to hazardous physical substances. and may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures. Employees may be required to work on evenings, weekends and holidays, and participates in afterhours on-call assignments.

Adopted: 02/07/90

Revised: 08/18/93; 07/14/99; 03/20/19

Maintenance Update:

Title Change: Job Category: Admin/Mgrs

4

Bargaining Unit: Management

At-Will: @Yes D No

Form 700: @Yes D No

FLSA Status: D Non-Exempt @ Exempt

Management City of West Sacramento Approved: 3/20/2019

2018/2019 Classification Plan

POSITION TITLE SALARY EFFECTIVE MONTHLY SALARY RANGE ANNUAL SALARY

A i t Q. I MINIMUM MAXIMUM

Accounting Manager 111 11/1/17 $8,054 $9,788 $96,648 $117,456

Assistant to the Mayor I 111 11/1/17 $2,505 $3,044 $30,060 $36,528

Assistant to the Mayor II 111 11/1/17 $2,968 $3,607 $35,616 $43,284

Budget Manager 111 11/1/17 $8,054 $9,788 $96,648 $117,456

Building Official/City Architect 111 11/1/17 $8,412 $10,223 $100,944 $122,676 Business Manager 111 1/1/18 $7,530 $9,151 $90,360 $109,812 City Clerk 111 11/1/17 $8,245 $10,020 $98,940 $120,240 Code Enforcement Manager 111 11/1/17 $6,658 $8,091 $79,896 $97,092

Communications & Media Officer 111 11/1/17 $6,776 $8,235 $81,312 $98,820 Community Investment Manager 111 11/1/17 $8,054 $9,788 $96,6_48 $117,456 Construction Manager 111 11/1/17 $7,530 $9,151 $90,360 $109,812 Court Liaison Officer 11/1/17 $5,570 $6,769 $66,840 $81,228 Data Services Manager 111 2/20/19 $6,776 $8,235 $81,312 $98,820 Deputy City Manager 111 11/1/17 $8,245 $10,020 $98,940 $120,240 Drafting Services Manager 111 11/1/17 $6,973 $8,474 $83,676 $101,688 Engineering/Transportation Manager 111 11/1/17 $8,944 $10,870 $107,328 $130,440 Environmental Services Manager 111 11/1/17 $7,530 $9,151 $90,360 $109,812 Equipment and Facilities Superintendent 111 11/1/17 $6,973 $8,474 $83,676 $101,688 Finance Manager 111 3/20/19 $8,245 $10,020 $98,940 $120,240 Fire Marshal 111 11/1/17 $8,430 $10,245 $101,160 $122,940 Flood Protection Manager 111 11/1/17 $8,944 $10,870 $107,328 $130,440 Flood Protection Planner 111 11/1/17 $7,254 $8,816 $87,048 $105,792 Human Resources Manager 111 11/1/17 $8,245 $10,020 $98,940 $120,240 Information Technology Business Services Coordinator 111 11/1/17 $6,776 $8,235 $81,312 $98,820 Information Technology Manager 111 11/1/17 $8,245 $10,020 $98,940 $120,240 Parks & Grounds Superintendent 111 11/1/17 $6,973 $8,474 $83,676 $101,688 Permit Services Manager 11/1/17 $5,936 $7,214 $71,232 $86,568 Port Chief Operations Officer 111 11/7/18 $8,944 $10,870 $107,328 $130,440 Preschool Site Supervisor 111 11/1/17 $4,176 $5,075 $50,112 $60,900 Principal Engineer 111 11/1/17 $8,412 $10,223 $100,944 $122,676 Principal Planner 111 11/1/17 $8,054 $9,788 $96,648 $117,456

Page 1 of 2

Management City of West Sacramento Approved: 3/20/2019

2018/2019 Classification Plan

POSITION TITLE SALARY EFFECTIVE MONTHLY SALARY RANGE ANNUAL SALARY A B C D E MINIMUM MAXIMUM

Program Manager '11 11/1/17 $5,936 $7,214 $71,232 $86,568

Public Finance Manager 111 11/1/17 $8,245 $10,020 $98,940 $120,240

Public Information Officer 111 11/1/17 $5,936 $7,214 $71,232 $86,568

Public Works Operations Manager 111 11/1/17 $8,412 $10,223 $100,944 $122,676

Recreation Manager 111 11/1/17 $6,482 $7,877 $77,784 $94,524 Senior Analyst 111 11/1/17 $6,658 $8,091 $79,896 $97,092 Senior Civil Engineer 11/1/17 $7,654 $9,302 $91,848 $111,624

Senior Human Resources Analyst 111 7/1/18 $7,307 $8,880 $87,684 $106,560

Senior Finance Analyst 111 11/7/18 $7,307 $8,880 $87,684 $106,560 Senior Planner 11/1/17 $7,013 $8,523 $84,156 $102,276

Senior Program Manager 111 11/1/17 $7,254 $8,816 $87,048 $105,792 Senior Project Manager 111 11/1/17 $6,861 $8,338 $82,332 $100,056 Senior Transportation Planner 7/1/18 $7,013 $8,523 $84,156 $102,276 Supervising Civil Engineer 111 11/1/17 $8,054 $9,788 $96,648 $117,456 Supervising Transportation Planner 111 11/1/17 $8,054 $9,788 $96,648 $117,456

Technical Services Manager 111 11/1/17 $6,776 $8,235 $81,312 $98,820 Utilities Maintenance Superintendent 111 11/1/17 $6,973 $8,474 $83,676 $101,688 Water Treatment Plant Superintendent 111 11/1/17 $8,245 $10,020 $98,940 $120,240

*Exempt positions for Fair Labor Standards Act.

(1) "At-Will" Employee.

Page 2 of 2

Authorized Position List 2018/2019 Title Page

City of West Sacramento

Authorized Position List

Fiscal Year 2018 / 2019

Total Authorized Positions:

380.55

Approved: 03/20/2019 Effective: 03/20/2019

Authorized Position List 2018/2019 Administrative Services

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Information Technology Manager 1 1

Technical Services Manager 1 1

Data Services Manager 0.5 0.5 1 Information Technology Specialist 2 2 Application Support Specialist 4 4 IT Business Services Coordinator 1 1

Finance Manager** a.so a.so 1 Administrative Assistant 1 1

Budget Manager* 0.95 0.05 1 Accounting Manager 0.95 0.05 1 Accountant I/II/Senior 1.5 0.50 2 Accounting Technician 1/11/111 1 4 5

Total 9.33 2.16 4.40 4 1.11 0.5 0.5 22.00

*Budget Manager may be filled at the lower level Finance Analyst/Senior classification

**Finance Manager will be filled at Public Finance Manager classification until successful recruitment

Authorized Position List 2018/2019 City Manager

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Executive Assistant to City Manager 1 1

Administrative Clerk 1/11/111 1 1 Port Chief Operations Officer 1 1 City Clerk 1 1

Deputy City Clerk/Sr. Deputy City Clerk 2 2

Deputy City Manager 0.5 0.5 1 Communications & Media Officer 1 1 Graphics Technician 1 1 Program Associate1 1 1 Business Manager1 1 1

Human Resources Manager 1 1

Human Resources Analyst/Senior 1 1

Human Resources Technician 1/11 2 2

Payroll Technician 1 1 Payroll Administrator 1 1 Program Manager/Senior 1 1.5 1.0 3.5

Total 2 4 4.00 2.5 1.5 0.5 6.0 1.0 1.0 22.5

1. Positions are grant funded

Authorized Position List 2018/2019 Community Development

Position Director of Community Development

Secretary

Clerk/Senior Clerk

Principal Planner

Planner (Junior, Assistant, Associate, Senior)

Planning Technician

Building Official/City Architect

Permit Services Manager

Building Inspector I/II/Senior

Building Plans Examiner I/II/Senior

Permit Technician 1/11

Principal Engineer

Fund

Junior/ Assistant/ Associate/Senior Engineer

Engineering Assistant 1/11/111

Administrative Analyst I/II/Senior

Flood Protection Manager

Supervising Civil Engineer

Flood Protection Planner

Code Enforcement Manager

Code Enforcement Officer I/II/Senior

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Authorized Position List 2018/2019 Economic Developmen"t & Housing

Position Fund Director of Economic Development & Housing

Community Investment Manager

Program Manager/Senior

Community Investment Specialist

Secretary

Total

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Approved: 03/20/2019 · Effective: 03/20/2019

Note: One (1) Program Manager/Senior may be filled at a lower level Community Investment Specialist/ Administrative Analyst 1/11

Authorized Position List 2018/2019 Fire

Position Fire Chief

Deputy Fire Chief*

Fund


Fire Marshal

Secretary

Fire Inspector/Senior

Fire Battalion Chief

Fire Captain

Fire Engineer

Fi refighte r1

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1. Firefighter position(s) may be flexibly staffed at either the Firefighter or Fire Recruit leve. No more than six positions may be flexibly staffed. * One Deputy Fire Chief is vacant and unfunded through 2017/2018 and 2018/2019.

Authorized Position List 2018/2019 Parks & Recreation

Position Director of Parks & Recreation

Business Manager

Financial Specialist

Secretary

Clerk/Senior Clerk

Recreation Manager

Recreation Supervisor 1/11

Recreation Coordinator

Parks & Grounds Superintendent

Project Manager I/II/Senior

Chief Parks & Grounds Worker

Parks & Grounds Worker/Senior

Groundskeeper

Fund

Early Learning Services Program Assistant1

Preschool Site Supervisor - Discovery Preschool

Preschool Teacher

Preschool Teacher/Family Support Specialist

Preschool Site Supervisor - Learning Ladder

Total

1. Position is grant funded and limted term until 3/31/2019.

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Authorized Position List 2018/2019 Police

Position Police Chief

Deputy Police Chief

Police Lieutenant

Police Sergeant

Police Officer

Fund


CALEA Coordinator

Crime Analyst

Secretary

Property & Evidence Technician

Crime Scene Investigator 1/11/111

Police Records Supervisor

Police Records Technician

Police Services Coordinator

Community Services Officer 1/11

Court Liaison Officer/Specialist3

Clerk/Senior Clerk6

Youth Counselor

Program Manager/Senior5

Total

1. One Police Officer position is assigned to YON ET.

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2. 0.5 FTE Police Officer is funded by WUSD in budget units 250-9132 and 250-9147

3. Two Court Liaison Officers/Specialists at .5 FTE, each.

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Authorized Position List 2018/2019 Police

4. One Police Sergeant funded by AB 109.


5. Position is serving as the Homeless Outreach and Service Coordinator, is limited term for three years until October 2017. Limited term extended until June 30, 2019.

6. One Clerk/Senior Clerk in budget unit 101-9116 is vacant and unfunded through 2017/2018 and 2018/2019.

NOTE: Police Officer position(s) may be flexibly staffed at either the Police Officer or Police Recruit level. No more than five positions may be flexibly staffed.

Authorized Position List 2018/2019 Public Works - Admin. & Eng.

Position Director of Public Works

Business Manager Financial Specialist Secretary

Project Manager I/II/Senior

Supervising Civil Engineer*

Drafting Services Manager

Junior/ Assistant/ Associate/Senior Engineer

Engineering/GIS Technician

Engineering Technician 1/11/111


Construction Manager

Construction Administrative Specialist

Engineering And Transportation Manager

Supervising Transportation Planner

Senior Analyst

Fund

Transportation Planner (Junior, Assistant, Associate, Senior)

Subtotal

*May be filled at Senior Civil Engineer level.

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Authorized Position List 2018/2019 Public Works - Facilities

Position Equipment and Facilities Superintendent

Chief Facilities Maintenance Worker

Stationary Engineer

Facilities Maintenance Worker/Senior/Aide

Fund

Subtotal

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Authorized Position List 2018/2019 Public Works - Operations

Position Fund

Director of Public Works

Public Works Operations Manager

Business Manager

Equipment and Facilities Superintendent

Clerk/Senior Clerk

Utilities Maintenance Superintendent

Equipment Mechanic 1/11


Chief Maintenance Worker*

Maintenance Worker/Senior

Chief Treatment Plant Mechanic

Treatment Plant Mechanic 1/11

Environmental Services Manager


Electrical Technician

Instrumentation Technician

Water Treat Plant Superintendent

Water Treat Plant Operator 11/111/IV

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Public Works Department Total

* One position in Water Distribution remains unfilled until funding permits and may be filled at Maintenance Worker/Senior level.

Authorized Position List 2018/2019 Public Works - Operations

86.50


Authorized Position List 2018/2019 Summary of Amendments

Date De~t Amendment 7/1/2018 Police, CDD, Public Police - Added one (1) Property & Evidence Technician 1/11. Increased the amount of

Works, Parks & flexibly staffed positions at the Recruit/Officer level from four (4) to five (5). Limited

Recreation term Program Manager extended through June 30, 2019.


CDD - Added one (1) Permit Technician 1/11. Eliminated point five (.5) FTE Administrative

Analyst 1/11 and added one (1) Secretary.

9/19/2018 Public Works, City

Manager's Office

11/7/2018 ED&H; City

Manager's Office;

CDD; Admin

Services

PW - Amended title of Transportation Planner series to include Associate and Senior

level. Matched the CDD Planner series.

Parks & Recreation - Removed limited term Urban Forest Manager position.

Public Works -Added two point 5 (2.5) Maintenance Worker/Senior positions (1 FTE -

501-9410; 1 FTE - 506-9611; 0.5 FTE - 506-9612) following approval of authorization in

6/27 /18 Utility Rate Staff Report. PW - Move 1.0 FTE Engineering Assistant 1/11/111 from 201-9210 to 201-9212. CMO -

change fund 219-9325 Parking Improvement to 219-9328 Parking Activities.

• New Positions (4): 1.0 FTE Building Inspector I/II/Senior in CDD, 1.0 FTE Junior

Engineer/Assistant Engineer in CDD, 1.0 FTE Port Chief Operations Officer (COO) in

CMO, 1.0 FTE Program Manager/Senior in CMO.

• Removal (1): 1.0 FTE Port Manager

• Change Cost Center: 1 FTE Director of Economic Development & Housing to 100% 106-

9020; 1 FTE Secretary to 100% 106-9020; 1 FTE Building Official/City Architect to 100% 650-9315; 1 FTE Construction Manager to 25% 615-9652 and 75% 615-9654. Allow

Budget Manager to be filled at the lower level Finance Analyst/Senior level.

1/1/2019 CMO; Police; Parks • New Positions (3): 1.0 FTE Program Associate (254-9561) in CMO. 1.0 FTE Business

& Recreation Manager (254-9561) in CMO, 1.0 FTE Program Manager/Senior (104-9016) in CMO.

• Removal (1.5): 1.0 FTE Early Learning Services Director (254-9561) in Parks &

Recreation, 0.5 FTE Assistant to the Mayor 1/11 (104-9010)

2/20/2019 Admin Services

• Change Cost Center: 1 FTE Program Manager/Senior in Police from 260-9848 to 110-

9019 effective 10/2017.

Early Learning Services Program Assist is limited term until 3/31/2019.

Change 1.0 IT Specialist (.5 110-9017 & .5 110-9018) to 1.0 Data Services Manager (.5

110-9017 & .5 110-9018}

Authorized Position List 2018/2019 Summary of Amendments

3/20/2019 CDD; ED&H;

Admin Services

• New Positions (2): 1.0 FTE Junior/Assistant/Associate/Senior Civil Engineer in CDD

(652-9040), 1.0 FTE Finance Manager in Admin Services {50% 104-9050 & 50% 264-9395)

• Removal (2): 1.0 FTE Engineering Assistant 1/11/111 in CDD {652-9040); 1.0 FTE Public

Finance Manager in Admin Services {50% 104-9050 & 50% 264-9395)

• Change footnote of ED&H to underfill 1.0 FTE Program Manager/Senior at either the

Community Investment Specialist level or Administrative Analyst I/II level.


RESOLUTION 19-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO AUTHORIZING BUDGET ADJUSTMENTS

RELATED TO PROPOSED ORGANIZATIONAL MODIFICATIONS IN FUND 652, FLOOD SUPPORT SERVICES, FOR FISCAL YEAR 2018/19

WHEREAS, the City Council adopted the biennial Operations and Maintenance (O&M) budget for Fiscal Years 2017/18 and 2018/19 on June 14, 2017; and

WHEREAS, the City Council adopted mid-term amendments to the Operations and Maintenance (O&M) budget for Fiscal Year 20108/19 on May 23, 2018 via Resolution 18-34; and

WHEREAS, various departments have requested, and the City Manager is recommending, personnel related changes that affect the City's job classifications, job classification descriptions, Classification Plan, Authorized Position List (APL) and related budgets which require Council approval; and

WHEREAS, recommended changes will result in net ongoing annual budget impacts of approximately $20,053, excluding related administrative and overhead cost allocation expenses; and

WHEREAS, the Fiscal Year 2018/19 budget impacts are estimated at $8,250 in Fund 652, Flood Support Services, for the remaining three months of the fiscal year. These costs will be reimbursed by the West Sacramento Flood Control Agency (WSAFCA); and

WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the O&M Budget for the 2018/19 fiscal year as listed below:

SOURCES: $8.250 652-9040-4825 Flood Support Services-Contributions (from WSAFCA) $8,250 TOTAL SOURCES

USES: $5,022 $420 $95 $1,190 $28

~

652-9040-5111 Flood Support Services - Salary 652-9040-5118 Flood Support Services - Other Pays Non PERSable 652-9040-5121 Flood Support Services - Medicare Taxes 652-9040-5122 Flood Support Services - Pension Expense 652-9040-5132 Flood Support Services - Workers' Compensation 652-9040-5115 Flood Support Services - Vacation Payout

TOTAL USES .

Note: The above adjustments do not include the revised General Support Allocation estimates for changes in positions. General Support Allocation is performed based on methodology already approved by Council and is reconciled at year end for actual expenses. The final General Support Allocation will be presented to Council in the fiscal year-end update for final approval.

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council's adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED this 20th day of March 2019 by the following vote:

AYES: NOES: ABSENT:

Christopher L. Gabaldon, Mayor

ATTEST:

Kryss Rankin, City Clerk

city of west sacramento agenda report item#j …

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