City of Virginia BeachRecovery Briefing

All Hands on Deck Briefing

October 18, 20161

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Verified - Individual Assistance

• Total Assessed to date:– 1033 assessed Saturday

– 220 assessed Sunday

• Destroyed and Major– 8 destroyed

– 103 major

• 2 teams back in the field today (10-18) to track additional minor/affected

• Real Estate Office critically important to this assessment.

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Verified - Public Assistance

Debris, $1,707,660

Emergency Protective Measures, $816,000

Roads and Bridges, $741,186 Water Control Facilities,

$97,500

Buildings/Equipment, $1,124,038

Utility Systems, $280,500

Parks/Rec/Other $30,000

Assessed Damage by FEMA Category

Debris

Emergency Protective Measures

Roads and Bridges

Water Control Facilities

Buildings/Equipment

Utility Systems

Parks/Rec/Other

Total: $4,796,884Meets Virginia Beach goal, contributing to state’s $11M

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Clean-up

• Crisis Clean-up (0830)– 228 requests for service

• 134 muck/mold (5 assigned)• 24 trees• 5 tarps• 31 rebuilds• 5 debris• 29 other (1 assigned)

• Team Rubicon– Assessments conducted– VBFD (25) assisting them today

• Operation Blessing– Training conducted this

morning– VBPD (50) assisting them today– 18-20 from Lowes– 10 others

• UM Corps has completed 6 homes (muck and gut)– accepting volunteers

• Conservative Baptists have 2 teams in Windsor Woods and Oaks and are conducting assessments.

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Public Safety• VBFD

– Coordinating with Team Rubicon for recruits/off duty to volunteer (25 recruits)

– Food Collection continues at Fire Stations

• VBPD– Precincts are providing additional patrols

to the neighborhoods most affected by the storm

– All abandoned vehicles have been removed from the precinct

– Coordinating with Operation Blessing recruits/off duty to volunteer (50 recruits)

• VBEMS– Continuing normal operations– Standing by for sheltering needs if

necessary

• ECCS – No significant changes 911 call volume

returning to normal, 311 call volume still above average

– Emails can be sent to VB311@vbgov.com

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Public Works

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Residential Flood Damage – Tonnage & Locations

Date Daily route

Flood Damage tonnage Total

bulk

tonnage

Trucks

SPSA HRRC Landfill Boom Dump Hook

10/9/2016 Sunday 0 0 0 0 0 0 0

10/10/2016 Monday 93.18 0 0 93.18 5 0 0

10/11/2016 Tuesday 260.7 0 0 260.7 11 0 2

10/12/2016 Wednesday 176.89 10.04 0 186.93 11 0 2

10/13/2016 Thursday 9.37 22.1 108.27 139.74 11 0 2

10/14/2016 Friday 0 0 144.28 144.28 11 4 2

10/15/2016 Saturday 0 223.47 0 223.47 12 22 5

10/16/2016 Sunday 0 0 294.06 294.06 12 30 5

10/17/2016 Monday 0 2.55 256.25 258.8 12 30 2

Total 540.14 258.16 802.86 1601.16

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HURRICANE MATTHEWWM - Yard Debris - Tonnage

Date Daily routeYard Debris

Tonnage # of trucks Collection area

10/9/2016 Sunday 0 0 No collection

10/10/2016 Monday 0 0 No collection

10/11/2016 Tuesday 273 22 Tuesday

10/12/2016 Wednesday 245 19 Tuesday

10/13/2016 Thursday 283 20 Tuesday/ Wednesday

10/14/2016 Friday 357 20 Wednesday

10/15/2016 Saturday 326 20 Thursday

10/16/2016 Sunday 0 0 No collection

10/17/2016 Monday 371 21 Friday (90%)

Total 1,855

Average weekly tonnage 800

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• Landfill reopened Saturday 10/15/16 with modified access

• SPSA Transfer Station residential assistance provided Wednesday to Friday, also extra hours for residents provide Saturday and Sunday 12-4

• Work started this morning at Prosperity Road, 10/18/2016 at 7:00 am. – Pictures illustrate the damage, and this morning’s progress to

10:30 am. – We are going to do our best to complete this 320’ of

roadway/shoulder repairs by the end of the day if all goes well.

• Update:– Collected 30,000 cu yards, have about 55,000 more to collect – Unsure on how many more passes they will have to make;

“last pass” week-10 days away– 12 more days on yard debris, 43 crews working (contractors as

well)– 1600 tons of flood debris– Debris going to City Landfill, HRRC and SPSA

Public Works

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Fleet Management Most vehicles that have been in high water have been evaluated and

accessed for damage. Towed in approximately 43 vehicles during and after the storm. Total vehicles being repaired is 12. Reassigned personnel to ensure coverage.

One incident at Station 3 – the unleaded underground tank had 3 inches of rain water intrusion through the inspection port. It was taken down for 24 hours. Water was removed and is being repaired. They are resealing the inspection port and there was no discharge.

4,100 gallons of fuel delivered by the City’s fuel truck to different active sites both mobile and fixed generators.

Vehicle losses so far: $622,000

14 PD units 1 Fire Truck 1 Marine Response Team Truck 5 Human Services vehicles 1 pump at the Landfill is assumed to be in the pit

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Public UtilitiesSanitary Sewer Vacuum Sewers • Fully operational

HRSD Columbus/Independence Blvd interceptor line• There is a leak on the 30” HRSD force main at Columbus Street and

Independence Blvd. Contractor open cut Independence Blvd but was unable to determine extent of damage

• Repair work continues in coordination with Public Utilities• Two lanes of Independence Blvd remain closed• HRSD issued traffic advisory last evening • DPU deployed by-pass pump at the Pine Tree sanitary sewer pump

station in the event City flows need to be redirected• DPU will continue to coordinate repair efforts with HRSD

Water UtilityFully operational

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Housing and Human Services• Benefits provided at Bow Creek Recreation Center - open

10-4 today• Assessing for a smaller triage plan for the rest of the week

– Participating Organizations– DHNP, Va. Beach Public Schools, 311, EMS, Red Cross– Assistance with transportation – Assistance with food insecurities– Line cued at opening yesterday

• Families Assisted at Bow Creek CRC - 451

• Housing biggest need– 120 hotel reservations, $78,000 to date (107 families-322

people)– Recommendations being prepared for today

• Currently, conducting data reconciliation process with all spreadsheets

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Economic Development

• Canvassing the business community to gather damage information.

– Hotels have identified flooding damage to rooms

– Others have identified wind damage to signs and windows.

• This data will be provided to FEMA and if more information is needed we will reach out to the business community.

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Volunteer Resources• Food collection at every city fire station and

manned by CERT & MRC volunteers• Volunteers should go through Operation Blessing

(link on Vbgov.com for this) • Team Rubicon in the field and accepting skilled

volunteers from military and first responders• Food Request submitted and in progress to Farm

Fresh and Harris Teeter• United Methodist Corps has 4 teams in the field

and accepting volunteers.• United Way accepting funds for hurricane relief in

Virginia Beach – removing admin fees

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Other Items

• Elbow and North Landing Open today

• Assist Our Own! Directors emphasis

• Tracking volunteer hours!!!

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Mathew Storm Recovery Cost Through Oct 2017

Department Amount to Date

RequestOctober 18th

Ordinance

Comments

Housing (already funded)

$ 78,000 Hotel Assistance approved via City Manager Transfer

ECCS 10,300 Hours worked not originally scheduled

Fire 6,000 Overtime and dust masks

Parks and Recreation-Landscape

70,750 $ 70,750 Overtime, supplies and contractual tree removal

EMS 5,000 Overtime

Public Works 3,205,000 3,000,000 Overtime, contractual pumping and debris removal

Media Communications

1,096 Brochures distributed by Fire Department

Human Services 15,000 Overtime

Public Utilities 92,796 Overtime/contractual cost

Police 30,350 Overtime and supplies

Cost to Date 3,514,292 3,070,750

Mathew Storm Recovery Cost- Additional Costs Needed

Department Amount to Date

Request October 18th Ordinance

Comments

Housing $ 25,000 Hotel Assistance

Non-Departmental 300,000 501 c (3) Not for Profit

Public Works 5,400,000 Additional Debris Removal

Additional AmountNeeded:

$ 5,725,750 Overtime, supplies and contractual tree removal

Request October 18th

Ordinance

Expenditures Summary $ 8,795,750

Funding Sources:

Compensation Reserves $ 1,100,000

Fund Balance $ 7,695,750

Mathew Storm Recovery Cost- Funding Summary

• Questions

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Updates• Human Services

– Mobile triage needed for senior folks– Report later today, 35 today

• Housing– 107 households (322 people) $78,000– Adding income requirement moving forward– Verifying data between all the lists in order to track what has been

done

• P & R– Continuing to support efforts at Bow Creek– Trucks assisting DPW– Leaners and Hangers

• Resource Mgmt.– Inventory in process, ordinance coming – Salvation Army prices

• REA– 2 Teams again today to add to assessments

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Updates• Risk

– PA in process, worksheets are next

• Mgmt. Services– $3.6 million spent; OT, contracted manpower, etc.– Mostly in debris removal– $300,000 to NGO– Ordinance for $6.4 mill

• Schools– Schools are operational and calculating public assistance– After Action item related to evening meals in neighborhoods affected– Meals available at schools trying to figure out how to notify the

community

• Communications– Continuing messaging– Handling media calls

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Updates• Public Health

– Inspecting restaurants and private wells/septic

• HR/Safety– Briefed public safety staff

• Public Safety– VBPD

• Continuing door to door work• Providing reps to Bow Creek yesterday and today• Volunteers vs. City employee status

• Public Works– Sherwood Lakes

• Pulling down 4 inches a day • Pumps - $321,000 for additional pumps• Moving additional pumps to small lake and Sherwood• Going to sit-down for a long term solution to Sherwood.

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