city of uhland notice and agenda of uhland city council ......2020/09/16 · city of uhland notice...

CITY OF UHLAND Notice and Agenda of Uhland City Council Special Meeting

Wednesday, September 16, 2020 at 5:30 p.m. City Hall Council Chambers, 15 North Old Spanish Trail, Uhland, Texas

Notice is hereby given that the City Council of the City of Uhland, Texas will hold a meeting via Zoom Conference. Members of the public may attend the meeting

remotely by web or telephone. Meeting login details may be found below.

On March 16, 2020, and until further notice or until the state disaster declaration expires, the Governor of the State of Texas has suspended certain

sections of the Texas Open Meetings Act. Therefore, this meeting is hereby posted and will be held in accordance with those sections of the Texas Open

Meetings Act in effect as of the date of the posting of this agenda.

Members of the public may join the Zoom Meeting by one of the following methods:

By web: https://us02web.zoom. us/j/86498531853?pwd=cU 1 hSDFTRIVGeEN IK3IIN kJWMW9Wdz09 Meeting ID: 864 9853 1853 Passcode: 313687 One tap mobile +13462487799,,86498531853#,, ,,,,0#,,313687# US (Houston) +16699009128,, 86498531853#,, ,,,,0#,,313687# US (San Jose)

By phone: Dial by your location

+1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York)

Meeting ID: 864 9853 1853 Passcode: 313687 Find your local number: https://us02web.zoom.us/u/kdOK1TnCGA

September 16, 2020 Uhland Special City Council Meeting Agenda - Page 1 of 4

A. CALL TO ORDER 1. Roll Call 2. Declaration of Quorum

B. PUBLIC COMMENTS Due to the remote nature of this meeting all public comment speakers must submit public comments to the City Secretary at [email protected] by providing their name, and contact information they wish to be made publ ic, as well as the name and date of the meeting and each topic they wish to speak about no later than one (1) hour PRIOR to the start of the scheduled meeting. All speakers will be allowed to speak for three (3) minutes on each topic for wh ich they properly submitted.

Public comments on agenda items will be taken at the time each topic is called.

At this time, public comments will be taken from the audience on any topic NOT listed on the agenda. No discussion or formal action will be taken at this meeting on topics not on the agenda. Inquiries about matters not listed on the agenda should be directed to City Staff following the meeting.

C. PUBLIC HEARING Public hearing(s) will be opened to receive a report I information from staff, the applicant and adjoining property owners affected by the applicant's request (if applicable) and any other interested person(s). The public hearing(s) will then be closed. The City Council may consider the item(s) and/or request additi.onal information from staff or the applicant, if required. After deliberation, the City Council may consider and act upon the following item(s):

None.

D. CONSENTAGENDA The following routine, clerical, and administerial items require no public hearing and are anticipated to require little or no individualized discussion by the City Council. It is intended that these items will be acted upon with a single motion as a collective, singular item. A City Council Member may request separate deliberation for a specific item or items at which time that item or items will be removed from the consent agenda for discussion as a regular agenda item. Prior to a vote, the City Council may add to the consent agenda an item or items listed elsewhere on the regular agenda.

None.

E. CITY STAFF REPORTS Staff reports include briefings on pending matters from City officials or City staff.

None.


F. DISCUSSION ONLY ITEMS Items listed under this heading are for discussion purposes ONLY. No formal action will be taken at this meeting on the items discussed under this heading.

None.

G. DISCUSSION AND POSSIBLE ACTION ITEMS Items listed under this heading are for discussion and possible action.

Uhland Economic Development Corporation (EDC) None.

Uhland Planning and Zoning Commission (P&Z) None.

City of Uhland 1. Resolution Authorizing the Submission of a Community Development Block

Grant - Mitigation Program (CDBG-MIT) Project Application to the General Land Office; and Authorizing the Mayor and/or City Administrator to Act as the City's Executive Officer and Authorized Representative in all Manners Pertaining to the City's Participation in the Community Development Block Grant - Mitigation Program

2. Resolution Updating the 2017 Hays County Hazard Mitigation Plan Recommended Mitigation Actions for the City of Uhland

3. Award of a Construction Contract for the General Land Office Community Development Block Grant - Disaster Recovery (GLO CDBG-DR) Grant #19-228-000-8672 - City of Uhland Infrastructure Improvement Project

H. EXECUTIVE SESSION The City Council may retire to executive session any time between the meeting's opening and adjournment for the purposes of 1) consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code, 2) deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code, 3) deliberation about Giffs and Donations pursuant to Chapter 551.073 of the Texas Government Code, 4) discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code, 5) deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code, 6) deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code. Action, if any, on topics discussed will be taken in open session.

None.

I. ANNOUNCEMENTS Announcements include items of community interest, including expressions of thanks, congratulations or condolence; information regarding holiday schedules;


honorary or salutary recognitions of public officials, public employees, or other citizens; reminders on upcoming events organized or sponsored by the City; information regarding social , ceremonial, or community events organized or sponsored by a non-City entity that is scheduled to be attended by City officials or employees; and announcements involving imminent threats to the public's health and safety which have arisen after the posting of the agenda. No action will be taken , or in-depth discussion will occur on any announcement.

J. ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS It is anticipated that members of other city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission and/or committee subject to the Texas Open Meetings Act.

K. ADJOURNMENT

7 \,AL~cJJL,L,r lW) Approved : Vicki Hunter, Mayor

CERTIFICATION

I, the undersigned authority, do hereby certify that this Notice and Agenda of Meeting of the Uhland City Council was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, on the following date and time indicated , and remained so posted continuously for 72 hours preceding the scheduled time of said meeting.

In compliance with the Americans with Disabilities Act, the City of Uhland will provide reasonable accommodations for persons attending City Council meetings. Braille is not available. To better serve you, requests should be received 48 hours prior to the meetings. Please contact Traci R. McGinley, City Secretary, at 512-398-7399 or email [email protected].


Pond A ‐ $2,623,000 Project Costs A proposed new detention pond located northwest and adjacent to SH 21 (Camino Real), between Poco Loco Supermercado and St. John Lutheran Church. The proposed detention pond is located at a natural low point and collects approximately 191 acres of contributing drainage area. The peak stormwater flow through this location will be reduced by the proposed pond and water from the pond continues to flow through an existing culvert under TxDOT SH 21, flowing through the downtown area and finally discharging into Plum Creek. Old Spanish Trail Bridge ‐ $1,864,500 Project Costs A proposed new bridge for Old Spanish Trail, as it crosses over Plum Creek will be at a relative height similar to the bridge upstream of Plum Creek for SH 21, raising the driving pavement higher than the existing box culverts which will be removed. The proposed bridge will be designed to prevent obstruction of Plum Creek. Plum Creek ‐ $1,509,000 Project Costs Upstream and downstream of Old Spanish Trail at the proposed bridge, Plum Creek is proposed to be widened, and trees and brush removed to enhance the capacity of Plum Creek to convey stormwater. The proposed improvements will reduce flood waters backed up into the City. East Drainage / Seeliger Drive ‐ $2,250,500 Project Costs Proposed channel improvements will connect the discharge point of the existing TxDOT culvert located approximately 750 feet northeast of Short Street at its intersection with SH 21, to Plum Creek. The proposed channel improvements will approximately follow the existing natural drainage path, intercept flood waters prior to reaching the residences on Seeliger Drive, and direct the storm water toward a new culvert and low water crossing for Seeliger Drive. In addition, Seeliger Drive is proposed to be lowered and repaved to facilitate drainage toward the new channel away from the residences and Old Spanish Trail. Middle Drainage Channel ‐ $939,500 Project Costs Proposed channel improvements between SH 21 and Old Spanish Trail will enhance the drainage capacity between these two roadways and remove trees and brush. After the stormwater flows under Old Spanish Trail toward the southwest, the existing channel will be improved that connects to Plum Creek. Summer Sun Cove / Channel ‐ $2,531,500 Project Costs Proposed channel improvements will intercept stormwater uphill of residences of Summer Sun Cove, and convey to the southwest. New proposed box culverts will be installed across Cotton Gin Road, and the channel improvements will continue to the southwest to connect to Plum Creek. Camino Roadside ‐ $210,000 Project Costs Proposed roadside drainage improvements southwest of the proposed Pond A consist of a larger driveway culvert for Poco Loco Supermercado, enhanced roadside drainage swale, larger culvert at Cotton Gin Road, and outfalling into Plum Creek along the north side of SH 21.

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Resolution No. 09162020a - Page 1 of 2

RESOLUTION NO. 09162020a

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UHLAND, TEXAS, AUTHORIZING THE SUBMISSION OF A COMMUNITY DEVELOPMENT BLOCK GRANT - MITIGATION PROJECT APPLICATION TO THE GENERAL LAND OFFICE; AND AUTHORIZING THE MAYOR AND/OR CITY ADMINISTRATOR TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE COMMUNITY DEVELOPMENT AND REVITALIZATION PROGRAM.

WHEREAS, the City Council of the City of Uhland desires to develop a thriving, viable community, strengthen infrastructure, provide a suitable living environment, and expand economic opportunities, principally for persons of low-to-moderate income; and WHEREAS, certain conditions exist which represent a threat to the public health and safety; and WHEREAS, it is necessary and in the best interest of the City to apply for funding under the Community Development Block Grant Mitigation Program; NOW THEREFORE, BE IT RESOLVED; Section 1. That a Community Development Block Grant Program application is hereby authorized to be filed with the Texas General Land Office for funding consideration under the Community Development Block Grant - Mitigation Program (CDBG-MIT); and Section 2. That the application be for the CDBG-MIT Program through the Competition or Method of Distribution Application program to carry out Infrastructure Activities; and Section 3. That the grant amount be up to the maximum allowed by the CDBG-MIT program and may include a minimum one percent (1%) match; and Section 4. That the City Council directs and designates the Mayor and/or City Administrator as the Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and participation in the Community Development & Revitalization Grant Program. Passed and approved this 16th day of September 2020.

Resolution No. 09162020a - Page 2 of 2

CITY OF UHLAND _______________________________ Vicki Hunter, Mayor

ATTEST: _______________________________ Traci R. McGinley, City Secretary

Resolution No. 09162020b - Page 1 of 2

RESOLUTION NO. 09162020b

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UHLAND, TEXAS, UPDATING THE 2017 HAYS COUNTY HAZARD MITIGATION PLAN RECOMMENDED MITIGATION ACTIONS FOR THE CITY OF UHLAND

WHEREAS, Section 322 of the Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5165) requires local governments to develop a hazardous mitigation plan as a condition for receiving certain types of non-emergency disaster assistance, including funding for mitigation projects; and, WHEREAS, the Code of Federal Regulations (CFR) at Title 44, Chapter 1, part 201, requires the jurisdictions to prepare and adopt a local mitigation plan every five (5) years: and, WHEREAS, the plan incorporates the comments, ideas and concerns of the community and of the public in general, which the plan is designed to protect, ascertained through a series of public meetings, publication of the draft plan, press releases, and other outreach activities; and WHEREAS, the City Council of the City of Uhland, Texas approved and adopted the Hays County Hazard Mitigation Plan and resolved to execute the actions in the plan at its February 7, 2018 City Council Meeting; and WHEREAS, the Federal Emergency Management Agency requires that all projects submitted for hazard mitigation grant funding be included in the Hazard Mitigation Plan per 44 CFR Section 201.6 (2)(C)(3)(i-iv); and WHEREAS, the City of Uhland has identified additional mitigation actions not included in the plan; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UHLAND, TEXAS: SECTION 1: That the update of the Recommended Mitigation Actions be included in the year 2017 Hays County Hazard Mitigation Plan, is hereby approved and adopted by the City Council of the City of Uhland and resolves to execute the additional actions in the plan. SECTION 2: That this Resolution shall be in full force and effect from and after its passage and adoption. PASSED AND APPROVED on the 16th day of September 2020.


CITY OF UHLAND

_______________________________ Vicki Hunter, Mayor

ATTEST: _______________________________ Karen Gallaher, City Administrator


RESOLUTION NO. 09162020b

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UHLAND, TEXAS, UPDATING THE 2017 HAYS COUNTY HAZARD MITIGATION PLAN RECOMMENDED MITIGATION ACTIONS FOR THE CITY OF UHLAND

WHEREAS, Section 322 of the Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5165) requires local governments to develop a hazardous mitigation plan as a condition for receiving certain types of non-emergency disaster assistance, including funding for mitigation projects; and, WHEREAS, the Code of Federal Regulations (CFR) at Title 44, Chapter 1, part 201, requires the jurisdictions to prepare and adopt a local mitigation plan every five (5) years: and, WHEREAS, the plan incorporates the comments, ideas and concerns of the community and of the public in general, which the plan is designed to protect, ascertained through a series of public meetings, publication of the draft plan, press releases, and other outreach activities; and WHEREAS, the City Council of the City of Uhland, Texas approved and adopted the Hays County Hazard Mitigation Plan and resolved to execute the actions in the plan at its February 7, 2018 City Council Meeting; and WHEREAS, the Federal Emergency Management Agency requires that all projects submitted for hazard mitigation grant funding be included in the Hazard Mitigation Plan per 44 CFR Section 201.6 (2)(C)(3)(i-iv); and WHEREAS, the City of Uhland has identified additional mitigation actions not included in the plan; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UHLAND, TEXAS: SECTION 1: That the update of the Recommended Mitigation Actions be included in the year 2018 Hays County Hazard Mitigation Plan, is hereby approved and adopted by the City Council of the City of Uhland and resolves to execute the additional actions in the plan. SECTION 2: That this Resolution shall be in full force and effect from and after its passage and adoption. PASSED AND APPROVED on the 16th day of September 2020.


CITY OF UHLAND

_______________________________ Vicki Hunter, Mayor

ATTEST: _______________________________ Karen Gallaher, City Administrator

8918 Tesoro Dr., Ste. 401 | San Antonio, TX 78217 | 210.822.2232 | www.ardurra.com

September 03, 2020 Karen Gallaher City Administrator City of Uhland 15 N. Old Spanish Trail Uhland, Texas 78640 RE: S. Old Spanish Trail Drainage Improvements Project Dear Ms. Gallaher, Bids were received and opened on August 21, 2020 at 2:00 p.m. Four (4) bids were received and the results are shown on the attached Bid Tabulation Summary. The low bidder on the project is Myers Concrete Construction, LP. with a total bid of $149,737.85.

I have reviewed the Contractor’s bid documents and, to the best of my knowledge and belief, Myers Concrete Construction, LP. had the lowest and best qualified bid. It is my recommendation that the City of Uhland award the construction contract for the S. Old Spanish Trail Drainage Improvements Project to Myers Concrete Construction, LP. for the total bid amount of $149,737.85.

If you have any questions or need additional information, please feel free to give me a call. Sincerely, LNV, LLC. TBPE Firm No. F-366 Byron G. Sanderfer, P.E., CFM Public Works Practice Director Attachments: Bid Tabulation

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City Council Meeting Agenda 20200916Descriptions and costs - Uhland GLO CDBG-MITProject Map Exhibit - Uhland GLO CDBG-MITSheets and Views11 x 17 (400 SCALE)

GU1 - CDBG-MIT Grant SubmittalGU2 - Update 2017 Hazardous Mitigation PlanGU2 - Update 2017 Hazardous Mitigation Plan-oldGU3 - GLO CDBG-DR Award of Construction ContractCity of Uhland Drainage Improvements Letter of Recommendation_signedBid Tabulation Detailed Summary

city of uhland notice and agenda of uhland city council ......2020/09/16 · city of uhland notice...

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