city of social circle

CITY OF SOCIAL CIRCLE

MARCH 9, 2021

8:00 AM

Church at the Grove 200 Village Circle

Social Circle Mainstreet Commission

Regular Minutes

Persons with hearing or speech disabilities who need to contact the City of Social Circle may place their call through The Georgia Relay Center at (800) 255-0056 (Text Telephone) or (800) 255-0135 (Voice Telephone).

REGULAR MEETING 8:00 AM

I. CALL TO ORDER

Attendee Name Organization Title Status Arrived

Nathan Boyd City of Social Circle Chairman Present

Susan Farrow City of Social Circle Member Present

Lisa Callahan City of Social Circle Member Present

John Miller City of Social Circle Member Present

Carrie Booher City of Social Circle Member Present

Taylor Morris City of Social Circle Member Absent

Chad Shumate City of Social Circle Member Present

Dwayne Jones City of Social Circle Member Present

Jennie Martin City of Social Circle Member Present

Amy Zapatka City of Social Circle Member Absent

Marsha Peters City of Social Circle Member Absent

Staci Lawrence City of Social Circle Member Absent

Adolphus Gaither City of Social Circle Ex-Officio, Planning Comm Present

Cornelia Lambert City of Social Circle Ex-Officio, HPC Absent

John Anchors City of Social Circle Ex-Officio, SCDDA Absent

Amber McKibben City of Social Circle Downtown Director Present

Adele Schirmer City of Social Circle Ex-Officio, Manager Absent

Also present were Alison Brown for Amy Zapatka and Edith Foreman from the Tree Board.

II. APPROVAL OF THE AGENDA

Dwayne Jones made a motion seconded by Jennie Martin to approve the agenda as presented. Opportunity for discussion. All were in favor.

III. APPROVAL OF MINUTES

1. Minutes of Social Circle Mainstreet Commission Regular February 9, 2021 8:00 AM

Dwayne Jones made a motion, seconded by Chad Shumate to approve the minutes as presented. Opportunity for discussion. All were in favor.

Minutes Draft Social Circle Mainstreet Commission March 9, 2021


RESULT: ADOPTED [UNANIMOUS]

MOVER: Dwayne Jones, Member

SECONDER: Chad Shumate, Member

AYES: Chairman Boyd, Member Farrow, Member Callahan, Member Miller, Member

Booher, Member Shumate, Member Jones, Member Martin, Ex-Officio, Planning

Comm Gaither

ABSENT: Member Morris, Member Zapatka, Member Peters, Member Lawrence, Ex-Officio,

HPC Lambert, Ex-Officio, SCDDA Anchors

IV. APPROVAL OF FINANCIALS

1. February 2021 Financial Reports

Dwayne Jones made a motion, seconded by Chad Shumate to approve the Financials as presented. Opportunity for discussion. All were in favor.



SECONDER: Chad Shumate, Member

AYES: Chairman Boyd, Member Farrow, Member Callahan, Member Miller, Member

Booher, Member Shumate, Member Jones, Member Martin, Ex-Officio, Planning

Comm Gaither

ABSENT: Member Morris, Member Zapatka, Member Peters, Member Lawrence, Ex-Officio,

HPC Lambert, Ex-Officio, SCDDA Anchors

V. OLD BUSINESS

1. Update on Downtown Events

Update on Downtown Events Amber gave update on events. Easter - What’s Hopping in the Circle? - Event starts 3/17. Two businesses, a restaurant and a retail, will be featured each day except Monday. Ace will be featured Monday since most retail is closed. Businesses included will be downtown and Blue Willow Village. The Bunny will make appearances at the featured business to hand out eggs. Shoppers can enter their receipts from featured business to enter a drawing for a $200 gift card at the Movie event on 3/26. Mainstreet partnered with the library for the movie, Hop. We received promotional posters and library GSCU is holding a Kite Festival this Thursday from 11-4pm. They would love anyone from the community to show up. They plan to do more events in the community in the future. Looking for a new location for fireworks this year closer to Downtown. Concert series underway, starting with Chris, Jon and Scott in May. Lining up bands for June & July. Amber gave update on new businesses. Villa Pizza is open and doing well. Grillin Station will be opening soon with an expanded menu. They plan to serve beer and wine as well. New gift shop open in Bella location this Saturday.

2. Work Plan Review

Nathan reviewed work plan briefly.

3. Fundraising Update

Minutes Draft Social Circle Mainstreet Commission March 9, 2021


Fundraising Update Raised $4050 so far this year. Commission needs to focus on fundraising. Packets are in Amber’s office with list of events planned for the year. Members can pick up to solicit sponsors. Amber gave update on status of Historic Well that was destroyed recently. The damage structured has been removed and a new and improved well is being built. It will be in the same location.

VI. NEW BUSINESS

1. Sign up for 2021 Events

Amber asked commission members to sign up to volunteer for events being held this year. Sign up sheet was passed around.

VII. ADJOURN

Lisa Callahan made a motion, seconded by Dwayne Jones to adjourn. Opportunity for discussion. All were in favor.

CITY OF SOCIAL CIRCLE

FEBRUARY 9, 2021

8:00 AM

Church at the Grove 200 Village Circle

Social Circle Mainstreet Commission

Regular Minutes


REGULAR MEETING 8:00 AM

I. CALL TO ORDER

Attendee Name

Organization Title Status Arrived Departed

Nathan Boyd City of Social Circle

Chairman Present 8:03 AM

8:32 AM

Susan Farrow City of Social Circle

Member Present 8:03 AM

8:32 AM

Lisa Callahan City of Social Circle


8:32 AM

John Miller City of Social Circle

Member Absent

Carrie Booher City of Social Circle


8:32 AM

Taylor Morris City of Social Circle


8:32 AM

Chad Shumate City of Social Circle

Member Absent

Dwayne Jones City of Social Circle


8:32 AM

Jennie Martin City of Social Circle

Member Absent

Amy Zapatka City of Social Circle


8:32 AM

Marsha Peters City of Social Circle

Member Absent

Staci Lawrence City of Social Circle

Member Absent

Adolphus Gaither

City of Social Circle

Ex-Officio, Planning Comm

Absent

Cornelia Lambert


Ex-Officio, HPC Absent

John Anchors City of Social Circle

Ex-Officio, SCDDA Absent

Amber McKibben


Downtown Director Present 8:03 AM

8:32 AM

Adele Schirmer City of Social Circle

Ex-Officio, Manager Absent

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Minutes Draft Social Circle Mainstreet Commission February 9, 2021


Chair Nathan Boyd called the meeting to order at 8:03 am. Members Amy Zapatka, Nathan Boyd, Taylor Morris,

Lisa Callahan, Dwayne Jones, Susan Farrow, and Carrie Booher were present; thus a quorum was declared.

Staff member Downtown Director Amber McKibben and Edith Forman from the Tree Board were also present.

II. APPROVAL OF THE AGENDA

Ms. Farrow moved to approve, Mr. Jones seconded and all voted aye;

III. APPROVAL OF MINUTES

1. Minutes of Social Circle Mainstreet Commission Regular November 10, 2020 8:00 AM

Ms. Morris moved to approve, Ms. Callahan seconded and all voted aye for November 10, 2020 minutes;


MOVER: Taylor Morris, Member

SECONDER: Lisa Callahan, Member

AYES: Chairman Boyd, Member Farrow, Member Callahan, Member Booher, Member

Morris, Member Jones, Member Zapatka

ABSENT: Member Miller, Member Shumate, Member Martin, Member Peters, Member

Lawrence, Ex-Officio, Planning Comm Gaither, Ex-Officio, HPC Lambert, Ex-

Officio, SCDDA Anchors

IV. APPROVAL OF FINANCIALS

1. November 2020, December 2020 & January 2021 Financial Reports

Mr. Jones moved to approve the Financial Report for November 2020, Ms. Callahan seconded the motion and

all voted aye; Ms. Morris moved to approve the Financial Report for December 2020, Ms. Callahan

seconded, all voted aye. Ms. Callahan moved to approve the Financial Report [taking into account that an

oversight in donation occurring in January would be added] for January 2021, Ms. Morris seconded, all

voted aye. As of January 31, 2021, balance of $28,937.25 in Pinnacle Account;



SECONDER: Lisa Callahan, Member

AYES: Chairman Boyd, Member Farrow, Member Callahan, Member Booher, Member

Morris, Member Jones, Member Zapatka

ABSENT: Member Miller, Member Shumate, Member Martin, Member Peters, Member

Lawrence, Ex-Officio, Planning Comm Gaither, Ex-Officio, HPC Lambert, Ex-

Officio, SCDDA Anchors

V. OLD BUSINESS

None.

VI. NEW BUSINESS

1. Election of Officers

For Secretary Ms. Zapatka moved to approve Susan Farrow to serve as Secretary for 2021, Ms. Callahan

seconded and all voted aye; For Chairman Mr. Jones moved to approve Nathan Boyd as Co-Chairman, Ms.

Callahan seconded and all voted aye; Ms. Farrow moved to approve Jennie Martin as Co-Chairman, Ms.

Callahan seconded and all voted aye.

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Minutes Draft Social Circle Mainstreet Commission February 9, 2021


2. Presentation of Preliminary Budget

Budget committee met, Ms. Morris and Mr. Boyd provided insight and overview; Ms. Morris moved to

approve 2021 Budget, Mr. Jones seconded and all voted eye.

3. Calendar of Events

Mr. Boyd provided overview: *Hoping for a chocolate crawl downtown in March for Easter rather than February, planned for Friday

March 26th and will be partnered with the Library for a movie; *May through July on the 2nd Friday of the month there will be a Concert in Friendship Park Series. *Independence Celebration scheduled for Saturday June 26, 2021; hoping to move venue closer to

downtown; the hardship has been the costs to increase the height of fireworks for visibility downtown. *A back to school block party will replace our Back To School Bash this year, on Friday July 30, 2021

because we would like to help those in real need and to do so it would be better to partner with the schools

SSA formerly Communities and Schools program; *A Taste of Social Circle will continue but due to pandemic it will be moved to Friday September 10th in the

hope that it might be possible this year; *Friendship Festival is scheduled for Saturday October 2, 2021; *Christmas Celebration and Tree Lighting will go back to being a combined event scheduled for Friday

November 19, 2021; this may seem early but the weather is so unpredictable in December and will allow for

holiday shopping at our downtown merchants;

4. Work Plan Review

Mr. Boyd provided overview: *make effort to celebrate the volunteers who make events possible; *partner with other groups to continue successful events, so that Main Street can continue to try new events; *utilize Friendship Park for events; Friendship Park pavilion can be rented for private events and the cost is

$50 per hour with 2 hour minimum and 4 hour maximum; and *hoping to grow our Farmer’s Market by adding to our vendors.

5. Tree Board Update

Trees downtown were trimmed up and an effort will be made to keep trees trimmed and off the buildings; National

Arbor Day is February 19, 2021 and a redbud tree will be planted at 10am on February 19, 2021 in Passive

Park.

6. Expired Appointments

Amy Zapatka, Nathan Boyd, Chad Shumate, Lisa Callahan, Jennie Martin and Taylor Morris all have

reappointments pending at the next City Council meeting.

7. New Restaurant Update

The Grillin’ Station is under new ownership, menu to change, may serve beer & wine and offer more

traditional restaurant hours; Villa Pizza of Social Circle is scheduled to open for takeout only on Wednesday,

February 23, 2021 at 4pm.

VII. ADJOURN

There was no further discussion. Mr. Jones moves to adjourn, Ms. Farrow seconded and all voted aye. The meeting was adjourned at 8:32AM.

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