city of santa monica essential functions job analysis ... · the maintenance of the municipal...

City of Santa Monica Sewer Maintenance Worker I & II – November, 2015

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE / ASSIGNMENT DEPARTMENT / DIVISION SEWER MAINTENANCE WORKER I SEWER MAINTENANCE WORKER II

PUBLIC WORKS – WATER RESOURCES

I. Classification/Position Summary: Sewer Maintenance Worker I: Assists in the repair, maintenance and installation of sewer lines and storm drains in the municipal wastewater collection system. Sewer Maintenance Worker II: Repairs, maintains and installs sewer lines and storm drains in the municipal wastewater collection system. Provides technical assistance and training and performs other related duties, as assigned.

Type of Employment Full Time; Hourly

Work Hours / Hours per Week Shifts are typically 7:00 a.m. to 4:30 p.m.; incumbent works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week

Days of the Week Monday through Friday

Overtime /Holidays Required Yes, as assigned and preapproved; Sewer Maintenance Worker II is on-call duty for 7 days (Monday through Monday) on a rotating schedule during their assigned shift from 4:31 p.m. to 6:59 a.m.

Paid / Unpaid Breaks Two paid 15-minute rest breaks and one unpaid 30-minute meal break, taken at assigned times, although the times may vary depending on the needs, workload and staffing levels

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; Intl Brotherhood of Teamsters

NOTES: Job description revisions: Sewer Maintenance Worker II: Personnel Board 04/26/12 (rev.); 8/27/04 (rev.); 5/24/00



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on a 9-hour day and 80 hours per 2 week schedule.

# Description of Essential Function Percent of Shift / Notes

1

SEWER AND STORM DRAIN MAINTENANCE / CLEANING: Sewer Maintenance Worker I: Assists in the maintenance of the municipal wastewater collection system by cleaning sewer lines and storm drains of grease, roots and other debris with vactor trucks, jet rodder trucks and other rodding equipment; assists in taking storm drain and sewer samples; participates in the operation of specialized video camera equipment to check sewer lines, as needed; monitors gas and oxygen levels in confined spaces; performs other related duties, as assigned. Sewer Maintenance Worker II: Maintains the municipal wastewater collection system by cleaning sewer lines and storm drains of grease, roots and other debris with vactor trucks, jet rodder trucks and other rodding equipment; performs sewer maintenance work of increasing difficulty and provides technical assistance, coordination and training to entry-level and temporary staff, as assigned; operates specialized video camera equipment to search for illegal sewer line usage and to check for overall conditions; takes storm drain and sewer samples; labels samples and makes notations of unusual conditions; monitors gas and oxygen levels in confined spaces; performs other related duties, as assigned. It was clarified in interviews that incumbents work in teams for safety purposes; receives work orders for corrective maintenance (CR) and preventative maintenance (PM) sewer clearing and cleaning; preventative cleaning and clearing of sewer lines in assigned area occur depending on frequency of use of the sewer; coordinates work with maintenance crews from other City assignments; verifies whether blockages are sewer or plumbing issues; fills Vactor truck with water utilizing fire hydrants; may need to search and dig out manhole from being covered in dirt/debris; cones off work area around manhole; ensures safety of crew members; lifts open manhole covers; may need to pry open stuck manhole with a dig bar or pick ax; flushes sewer lines to clean of grease, roots and other debris; assembles hose and vacuums water with Vactor truck; installs/removes pillow plugs and diversion boards; may utilize Closed Circuit Television (CCTV) camera system to investigate problems and blockages; utilizes shovels, water sprayers and absorbents to clean up spills. Incumbent climbs into manhole for further investigation of issues; performs atmospheric safety tests before and during entrance of confined spaces; reports on unusual conditions and illegal use of the sewer system (i.e. installs without permit, dumping, etc.). It was further clarified that incumbents removes debris from storm drains and catch basins; clears screens of trash and debris; cleans sump of sediment, grease, debris and pollutants; cuts away stuck limbs and roots; performs sewer clean up on streets and property in right-of-way; shovels and cleans up debris; vacuums up water to avoid contamination of City water.

Zero to 67% of the shift, concurrent with essential functions #2,3,4,5,6,7,8,9,10,11



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2

PUMP / LIFT STATION MAINTENANCE: Sewer Maintenance Worker I: Assists in the routine maintenance of lift station pumps; performs other related duties, as assigned. Sewer Maintenance Worker II: performs routine maintenance to lift station pumps; performs other related duties, as assigned. It was clarified in interviews that incumbents assists with work orders for corrective maintenance (CR) and preventative maintenance (PM) of pump and lift station repair, maintenance and cleaning; troubleshoots issues at pump and lift stations; checks gauges and meters for proper functioning and issues; may assist with mechanical maintenance and repair on components (i.e. valves, impellers, gauges etc.); performs lock-out tag-out on breakers; removes and replaces parts as needed; identifies any mechanical, overflow or leaking issues; clears wet wells of grease, trash and other debris; vacuums out water; shovels sediment, grease, debris and pollutants; maintains cleanliness of station; cuts away stuck limbs and roots.


3

MANHOLE / SEWER LINE REPAIR: Sewer Maintenance Worker I: Manually cleans and maintains storm drain catch basins; responds to calls for clean-up and resolution of spills to streets and catch basins, including sanitary sewer overflows (i.e., manholes, single, multi-family, and business locations as well as odors from sewer/catch basins); assists in the installation, maintenance and repair of sewer lines, pipes and pipe connections; digs holes and trenches manually and with power equipment; reinforces and shores trenches; mixes and pours concrete, spreads and tamps temporary asphalt patches; performs other related duties, as assigned. Sewer Maintenance Worker II: Installs, maintains and repairs sewer lines, pipes, pipe connections, and saddle connections; digs holes and trenches manually and with power equipment; reinforces and shores trenches; mixes and pours concrete, spreads and tamps temporary asphalt patches; repairs and replaces sewer access rings and covers; performs other related duties, as assigned. It was clarified in interviews that incumbents performs repair and installation of sewer lines; digs trenches with power and manual equipment; maintains awareness of utility lines; reinforces walls of trench with shoring in deeper than 4 feet; connects lateral lines to main sewer utilizing clay and PVC piping; makes repairs to broken laterals and main lines; utilizes glue and couplings to install pipe and components; installs concrete saddles around sewer line joints. It was further clarified in interviews that incumbents receives work orders for of manhole repair, maintenance and cleaning; removes and replaces manhole covers; frame and set manholes to street/ground level; measures and stakes out the areas to be resurfaced or filled; prepares dirt area so it is level and compact install headers; performs confined space testing if needed; ensures securing a safe work zone, directing traffic, clearing debris; utilizes traffic cones and caution tape to keep away pedestrians and vehicles. Clarification was further provided that incumbents breaks up asphalt and concrete as necessary to repair; utilizes jackhammers, sledge hammers, crow bars, shovels and wheelbarrows to break up and remove pieces of debris; shovels concrete or asphalt from wheelbarrow to set manholes, build saddles and perform patch work; forms and spreads concrete to necessary level.




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4

LEAD DUTIES: It was clarified in interviews that Sewer Maintenance Worker II incumbent provides work direction and guidance Sewer Maintenance Worker I; receives work orders from Crew Leader or Supervisor and prioritizes those requiring immediate attention for emergency or safety reasons; performs regular inspections of assigned sewers and storm drain areas to assess maintenance needs (i.e. trash/debris blockage, excessive grease, safety hazards, stuck manholes, etc.); evaluates safety issues that require attention. Incumbent addresses concerns and complaints of residents of the City and notifies Crew Leader of any work issues that may need more attention. It was further clarified in interviews that incumbents in both classifications may train new employees in the safe and proper use of a variety of sewer equipment (i.e. utilizing hoists, water jetters, vactor trucks, pump and lift station maintenance, cameras, etc.); participate in job shadowing opportunities; review trainee completed work for accuracy, completeness and compliance with established procedures; ensure proper procedures for entering confined spaces.

100% of the shift, concurrent with all other essential functions

5

EQUIPMENT OPERATION AND MAINTENANCE: It was clarified in interviews that incumbents will operate, utilize and maintain equipment and tools including, but not limited to, dig bars, shovels, pick axes, sledgehammer, sewer snake, wheelbarrow, 2-way radios/cell phone, water pumps; hand tools (i.e. pliers, wrenches, etc.), jackhammers, coring drills, generators, hydraulic pumps, C-snake camera, Closed Circuit Television (CCTV); utilizes A-frame and extension ladders, hand trucks, dollies and pallet jacks. Incumbent also operates City-owned commercial trucks; Vactor combination trucks, back hoes, loaders, cranes, pick-up trucks; wenches; and forklifts. Clarification was provided that incumbents assist with maintenance of equipment such as performing daily commercial vehicle pre-trip inspection checklist by checking oil, gas, and water levels, tires, hoses, fire extinguishers, lights, etc.; fills Vactor truck with water; cleans equipment at the end of the shift; notifies Supervisor of any equipment malfunctions or replacement needs.

Up to 94% of the shift, concurrent with essential functions #1,2,3,6,7,8,9,11

6

BEACH MAINTENANCE: It was clarified in interviews that incumbents, typically on an annual basis, participants in backfilling beach storm water runoff channels; cleans sand and debris from bike paths; maintains and cleans CDS storm water units of debris and sand.

Zero to 78% of the shift, concurrent with essential functions #1,2,3,4,5,8,9,10

7

SUPPLY REQUISITIONING / RECORDS / REPORTS: Sewer Maintenance Worker II: Uses word processing software applications to prepare and maintain records and reports regarding inspections, repairs and work performed; performs other related duties, as assigned. It was clarified in interviews that incumbents for both classifications record daily work activities of time, resources and materials used on work orders and service requests; logs water used, debris removed, tools utilized, repairs and installation made, etc.; writes notes for future sewer work; writes list of supplies for Supervisor or may call vendors for supplies (i.e. tools, parts for pumps, hose nozzles, etc.); performs commercial vehicle inspection checklist each morning; logs activity for the Air Quality Management City concerning sewer backups; completes confined space entry forms; utilizes City email.

3% to 6% of the shift, concurrent with essential functions #1,2,3,4,5,9,10,11



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8

DRIVING: It was clarified in interviews that incumbents may drive a variety of City-owned trucks, commercial trucks, backhoes, cranes, loaders, forklifts; transports various items (e.g. sewer cleaning equipment, pumps, hand tools, etc.) to assigned job sites as required; drives to pump and lift stations; may procure supplies at local vendors; delivers commercial trucks to vendors for repair as required; drives to meetings or trainings as assigned. Clarification was provided that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy County environment filled with pedestrians, skateboarders, bicyclists, etc.


9

SAFETY COMPLIANCE / TRAFFIC CONTROL: Sewer Maintenance Worker I: Follows applicable safety rules and regulations; performs other related duties, as assigned. Sewer Maintenance Worker II: Follows applicable safety rules and regulations; performs other related duties, as assigned. It was clarified in interviews that incumbents ensures compliance and adherence to safety rules and regulations for all crew members and work sites; observes legal and defensive driving practices; is responsible to follow all traffic safety rules and procedures; sets up traffic control/flow devices, using cones and/or signs as required to delineate traffic around a work site and/or block lanes; follows applicable health and safety rules and regulations; maintains awareness of pedestrians, drivers, coworkers and others in work areas; ensures proper maintenance and usage of trucks, equipment and tools; follows proper procedures for confined space entry.


10

COMMUNICATION / COLLABORATION: It was clarified in interviews that incumbents will be responsible to respond to frequent interruptions from people with questions; addresses and handles issues, complaints and concerns from citizens; may need to provide directions around the general area if required; will work with coworkers, vendors, customers, warranty work providers, industry professionals, as well as cross functionally with other City employees in the course of work; communicates via email, phone, text, and in person; communicates about work being conducted; answer questions concerning work; interprets Standard Operating Procedures (SOPs), regulations, policies and procedures to inquiring parties as necessary; may train fire department on Vactor truck use; may meet with consultants or contractors; maintain positive public relations for the City by appropriately representing Orange County at all times through words, actions and appearance.




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11

ON-CALL / EMERGENCY STANDBY: Sewer Maintenance Worker II: Responds to emergency calls from City divisions and departments; performs other related duties, as assigned. It was clarified in interviews that incumbents in both classifications receives assignments via phone communication during City emergency situations. Incumbent, Sewer Maintenance Worker II, is an assigned first responder crew member to all City emergency calls related to sewer issues in regards to compliance, catastrophic and safety issues (i.e. clean-up and repair of leaks, floods, backup and overflow of sewers and wet wells, odor complaints, pump station alarms, loose manholes, water main breaks, etc.); may call in Sewer Maintenance Worker I for additional help; collaborates and coordinates with other City employees and any emergency crews; assists with diagnosing the issue(s); completes work as needed to eliminate safety issues. It was further clarified in interviews that incumbent, Sewer Maintenance Worker II, will be on-call for seven (7) days in a row on a rotating basis with all other assigned and qualified staff; responds within a specific time frame to all after-hours calls during that time; may interact with the public and / or property owners; assists with securing areas to ensure public safety.

As needed

12

MEETINGS / TRAININGS: It was clarified in interviews that incumbent partakes in a brief daily tailgate meeting with crew at beginning of shift (to discuss assignments, safety concerns for the day’s work, etc.); participates in a monthly safety departmental meeting; meets informally with Crew Leader or Supervisor as needed. Incumbent participates in a variety of other meetings as required by City through Trukspect on topics such as, but not limited to, traffic control, ladder safety, blood borne pathogens, safe lifting, ergonomics, heat illness, electrical safety, personal protective equipment, disaster response, etc.; attends any OSHA-mandated trainings for position; partakes in confined space training; maintains First Aid and CPR certification; may attend trainings and seminars outside of City limits; maintains Class B license and Grade 1 Collection System Maintenance Certificate.

Up to 15 hours monthly

13

WATER METER READING: Sewer Maintenance Worker II: Reads and records meter readings at City facilities for flow monitoring and billing purposes; performs other related duties, as assigned. It was clarified in interviews that incumbents no longer perform this essential function as indicated in the job description.

Zero % of the shift

III. No Marginal/Non-essential Job Functions / Duties



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IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Occasional

5 Minutes

1,2,3,4,5,6,7,9,10,11,12 Inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; reviewing street and sewer maps; feeding cable line, video camera or vactor hose; observing video camera monitor; flushing/jetting sewer and storm drains; flagging traffic; performing pump and lift station repairs; setting up shoring

Walking

Occasional to Frequent

10 Minutes

1,2,3,4,5,6,7,9,10,11 Gathering parts and tools necessary for work; performing manhole searches; to/from manholes, pump and lift stations; performing inspection of breaks; investigating sewer issues; walking to and from vehicle; setting out traffic cones and delineators; performing site clean-up; performing dig alert marking ground; manhole to manhole; around City plants

Walking on uneven terrain


10 Minutes

1,2,3,4,5,6,7,9,10,11 Gathering parts and tools necessary for work; performing manhole searches; to/from manholes, pump and lift stations; performing inspection of breaks; investigating sewer issues; walking to and from vehicle; pulling cable or hose; setting out traffic cones and delineators; performing site clean-up; marking dig alert. Indoor surfaces could include tile, linoleum, carpet, concrete, wet/slippery surfaces, stairways. Outdoor surfaces may include gravel, grass, dirt, rocks, slopes, concrete, slippery/wet ground, metal grates, etc.

Running

Never* N/A N/A *Emergencies only in situations such as fire, earthquake, unexpected brake released on the equipment

Jumping

Never N/A N/A N/A

Climbing ladder, stairs, stools

Seldom 1 Minutes 1,2,3,5,11 Using ladders to access trenches and lift stations; climbing stairs; climbing into or out of trucks; on top of Vactor truck to inspect; accessing high shelves; utilizing shoring



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Activity Performed

Frequency /Range



Balancing above ground

Seldom 2 Minutes 1,2,3,5,11 Using ladders to access trenches and lift stations; climbing stairs; climbing into or out of trucks; on top of Vactor truck to inspect; accessing high shelves; utilizing shoring

Bending at the waist


45 Minutes

1,2,3,5,6,7,9,11 Opening manholes; picking up tools; setting out and picking up traffic cones and delineators; cleaning manhole of trash and debris; performing clean up; cleaning trucks; performing sewer line repair work; using jack hammer and other equipment; making pump and lift station repairs; feeding cable line, video camera or vactor hose; setting up shoring. Incumbent typically bends at the waist for a minute at a time, but may hold a bend for up to 45 minutes in confined spaces.

Twisting at waist side to side


Seconds Repetitively 2 Minutes Sustained

1,2,3,4,5,6,7,8,9,10,11,12 Gathering parts and tools necessary for work; performing manhole searches; performing inspection of breaks; cleaning manhole of trash and debris; investigating sewer issues, pump and lift stations; walking to and from vehicle; setting out traffic cones and delineators; directing traffic; performing site clean-up getting in and out of trucks; performing paperwork; providing customer service; conversing with more than one party at work site; working in confined spaces; setting up shoring

Stooping slight bend at knees

Seldom to Occasional

30 Minutes

1,2,3,5,6,9,11 Lifting manhole cover; looking in manhole or storm drain; cleaning manhole area of vegetation, trash and debris; investigating sewer issues; operating jackhammer and other equipment; feeding video camera system; setting out traffic cones and delineators; flushing/jetting sewer and storm drains; repairing saddle; setting up shoring

Squatting

Infrequent to Seldom

20 Minutes

1,2,3,5,11 Lifting manhole cover; looking in manhole or storm drain; cleaning and scraping manholes; investigating sewer issues; operating sewer snake and other equipment; feeding video camera system; observing video camera monitor; flushing sewer and storm drains; setting up shoring

Seated / Non-Weight Bearing



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Activity Performed

Frequency /Range



Sitting


60 Minutes

1,2,3,4,5,7,8,10,11,12 Completing paperwork; driving trucks and other heavy equipment; data entry of daily logs; attending meetings or trainings; utilizing email; in fall arrest gear

Driving

Infrequent to Frequent

20 Minutes (typical) 2 Hours (meetings and trainings)

1,2,3,4,5,7,8,11,12 Traveling among assigned work sites; utilizing various trucks and heavy equipment; attending required meetings and trainings; delivering trucks to have equipment repaired

Kneeling one or both knees

Infrequent to Occasional

30 Minutes

1,2,3,5,11 Lifting manhole cover; looking in manhole or storm drain; investigating sewer issues; operating sewer snake and other equipment; feeding video camera system; observing video camera monitor; flushing sewer and storm drains; cleaning and scraping manholes; concrete work

Crawling on hands and knees


Seconds 2,11 Around pipes in confined space; in trench or storm drain; locating lost items in drain; checking under vehicles

Lying Down back, side or stomach

Never N/A N/A N/A

Arm Movement

Pushing


5 Minutes

1,2,3,5,6,7,8,9,11 Opening/closing vehicle and on site doors; feeding rodder line, video camera and vactor hose; accessing tool boxes on truck; loading/unloading supplies; using wrenches; pushing equipment/parts into place; opening and closing ladders; closing manhole; cleaning and scraping manholes; using pallet jack; utilizing shovel or broom

Pulling


5 Minutes

1,2,3,5,6,7,8,9,11 Opening/closing vehicle and on site doors; feeding rodder line, video camera and vactor hose; accessing tool boxes on truck; loading/unloading supplies; using wrenches; pushing equipment/parts into place; opening and closing ladders; opening manhole; utilizing cables and hoists; cleaning and scraping manholes; using pallet jack; utilizing shovel or broom

Reaching – above shoulder level


2 Minutes

1,2,3,5,6,7,11 Cleaning truck; signaling to coworkers; climbing ladders; reaching for supplies; getting materials and vacuum tubes off truck; climbing ladders; turning pump valves; getting tubes off trucks; using mirror to shine light in manhole; directing traffic; operating truck controls



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Activity Performed

Frequency /Range



Reaching – at shoulder level


2 Minutes

1,2,3,4,5,6,7,8,9,10,11 Completing paperwork; using cell phone; performing many inspection duties; driving; using dig bar; monitoring gauges; cleaning truck; signaling to coworkers; climbing ladders; reaching for supplies; feeding cable line, video camera or vactor hose; operating truck controls; getting materials and vacuum tubes off truck; climbing ladders; changing flanges; directing traffic

Reaching – below shoulder level

Frequent to Continuous

2 Hours

1,2,3,4,5,6,7,8,9,10,11,12 Completing paperwork; inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; reviewing street and sewer maps; feeding cable line, video camera or vactor hose; observing video camera monitor; flushing/jetting sewer and storm drains; gathering parts and tools necessary for work; performing manhole searches; cleaning and setting manholes; concrete work; performing inspection of pump and lift stations; walking to and from vehicle; setting out traffic cones and delineators

Steering

Seldom to Continuous

60 Minutes

1,2,3,5,7,8,9,11 Traveling among assigned work sites; utilizing various trucks; attending required meetings and trainings; delivering trucks to have equipment repaired; utilizing forklift and pallet jack

Neck Movement

Extension of the neck looking upward


2 Minutes 1,2,3,5,6,7,8,9,11 Cleaning truck; signaling to coworkers; climbing ladders; reaching for supplies; getting materials and vacuum tubes off truck; climbing ladders out of manholes; getting in truck; looking up from manhole; observing/guiding truck equipment; climbing stairs



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Activity Performed

Frequency /Range



Flexion of the neck

looking downward


30 Minutes 1,2,3,4,5,6,7,8,9,10,11,12 Completing paperwork; inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; making pump, valve and pipe repairs; reviewing street and sewer maps; feeding cable line, video camera or vactor hose; observing video camera monitor; flushing sewer and storm drains; gathering parts and tools necessary for work; performing manhole searches; to/from manholes and storm drains; performing inspection of breaks; walking to and from vehicle; setting out traffic cones and delineators; jetting sewer

Twisting of the neck side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10,11,12 Completing paperwork; inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; reviewing street and sewer maps; feeding cable line, video camera or vactor hose; observing video camera monitor; flushing sewer and storm drains; gathering parts and tools necessary for work; performing manhole searches; looking for manholes; performing inspection of pump and lift stations; walking to and from vehicle; setting out traffic cones and delineators

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



10 Minutes

1,2,3,5,7,8,10,11,12

Completing paperwork; operating vehicle equipment controls; using two-way radio cell phone; using video camera monitor; pushing buttons on equipment; turning knobs and switches on equipment; bolting flange; using pruners and shears; flipping breakers; handwriting notifications

Keyboarding / Typing



Seconds 7,12 Computer usage; email use; work order completion



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Simple Grasp



10 Minutes 1,2,3,5,7,8,10,11,12

Completing paperwork; operating vehicle equipment controls; using cell phone; using video camera monitor; pushing buttons on equipment; turning knobs on equipment; repairing hoses; operating knobs and switches; using small hand tools

Up & Down Flexion of Wrist

Occasional Seldom to Occasional

30 Minutes

1,2,3,5,6,8,9, 10,11

Signaling to a coworker; handwriting; feeding cable line, video camera or vactor hose; operating vehicle equipment controls; opening/closing fire hydrant and pump valves; clearing trash and debris from manholes; pumping tires; shoveling and sweeping

Side to Side Motion of Wrist

Occasional Seldom to Occasional

30 Minutes 1,2,3,5,6,8,9, 10,11

Signaling to a coworker; handwriting; feeding cable line, video camera or vactor hose; opening/closing fire hydrant and pump valves; spreading absorbent material; flushing sewer and storm drains; clearing trash and debris from manholes; driving; shoveling; hose reel control

Turning / Rotation of Wrist or Hand

Seldom to Frequent


10 Minutes 1,2,3,5,6,8,9, 11

Using small hand tools (i.e. screwdriver, wrench, etc.); turning door knobs for entry; using keys to access locked spaces; turning knobs on truck or pump station; using ignition to start and operate vehicles and equipment; driving; opening/closing fire hydrant and pump valves; nuts and bolts

Gross Manipulation

Occasional Occasional 20 Minutes 1,2,3,5,6,11 Carrying bags of concrete; opening/closing fire hydrant valves; hooking hose to fire hydrant; lifting manhole; clearing large debris; utilizing jackhammer and other equipment; feeding camera line; carrying vacuum tubes; turning pump valves; utilizing hoist chains; opening gates; operating cable reels

Powerful Grasp/ Tight Grasp

Occasional Occasional 20 Minutes 1,2,3,5,6,11 Carrying bags of concrete; opening/closing fire hydrant valves; hooking hose to fire hydrant; lifting manhole; clearing large debris; utilizing jackhammer and other equipment; feeding camera line; carrying vacuum tubes; turning pump valves; carrying ladders; bucket full of tools and rags; utilizing hoist; operating cable reels



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V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

100 Yards

Paperwork; pens/pencils; two-way radio / cell phone; small hand tools; pruners and shears; video camera monitor; 2 foot vacuum tubes (9#); traffic cones (10#); shovel; trash and debris; sewer line repair

1,2,3,4,5,6,7,9, 11,12

11 to 25


To Chest 50 Yards Boxes of supplies; truck water tank hose; 15 foot hoist chain (22#);ladders (12# - 25#); pickax; trash and debris; vacuum tubes (16#); blower (20#); manhole grating (18#); bucket of tools

1,2,3,5,6,9,11

26 to 50


To Waist 20 Yards Pumps (28#); digging bar(30#); bag of absorbent (40#) sandbags (25-30#); stack of cones; large debris/concrete; generator (46#); hoist chains (27-37#); tires; manhole using puller (50#); pulling cable (50#); fall arrest spool (26#); electrical hook up to pump (45#); truck vacuum (45#); digging bar; pillow plug (45#) wench with tripod (40#);

1,2,3,5,9,11

51 to 75


Below Waist 5 Yards Hoisting heavy items; bag of concrete (60#); skid sprayer (65#); compressor (50-60#)

1,2,3,5,11

75 plus


Below Waist 3 Yards Manhole cover (80-200#); turning valves on pumps; hoisting heavy items; jackhammer (90#); bag of concrete (90#)

1,2,3,5,11

NOTES: As indicated in the job description, incumbents must be able to lift and carry objects weighing up to 50 lbs. and using mechanical control arms and appropriate devices to lift and pull heavy loads up to 100 lbs. However, it was clarified that some manholes weigh up to 200 lbs. and incumbents carry bags of concrete and utilize jackhammers weighing up to 90 lbs.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Computer and associated peripherals (i.e. printer, scanner, etc.)

Infrequent to Seldom City-owned trucks / Vactor combination truck / forklift / backhoe / loader

Occasional to Continuous

Cell phone Seldom to Occasional Small hand tools (i.e. wrenches, screwdrivers, etc.)


Closed Circuit Television (CCTV) Infrequent to Occasional Crane / cable rig


Digging bar Infrequent to Occasional Office supplies (i.e. clipboard, pens/pencils, etc.)

Seldom

Hand trucks / pallet jacks Infrequent to Occasional Water / hydraulic pumps




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Shovel / pickax / pry bar Infrequent to Occasional C-snake video


Jackhammer

Infrequent to Occasional Coring drill Infrequent to Occasional

Wench

Infrequent to Occasional Ladders (A-frame and extension) Infrequent to Seldom

VII. Environmental Exposures:

Brief Description: Work is performed mostly outdoors in seasonal weather conditions, potentially on slippery and/or uneven

surfaces, on Santa Monica fields, streets, sidewalks and around plants, pump and lift stations, etc. Outdoor grounds can be inconsistent and encompass a variety of surfaces such as sloping hills, asphalt/concrete, uneven grass, open manholes, storm drains, gravel, sand, curbs, etc. Some work is performed inside in offices, maintenance shops and meeting rooms. Indoor work surfaces can include tile, concrete, linoleum and carpet.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Frequent City offices; meeting rooms; maintenance shops; restrooms; trucks; meetings and trainings

Outdoors Frequent to Continuous

City easements; streets and sidewalks; neighborhoods; parking lots; parks; pump and lift stations; around City plants

Contact with Customers, End Users, General Public

Frequent to Continuous Coworkers; general public; customers; other City employees; contractors; vendors; public safety

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Continuous

Waste; sludge; stagnant water; methane gas; gasoline; oil; exhaust; exposure to public and bodily odors including perfume and cologne; trash odors; green waste; sewer lines; deodorizers; carbon monoxide and dioxide; methane gas; food odors

Traffic – e.g., to be in traffic to perform an essential function

Frequent to Continuous Driving between sites; working on streets and sidewalks; around City yard

Extreme Changes in temperature, humidity, or moisture

Seldom to Occasional Constant outdoor work; temperatures can change significantly from start to end of day; seasonal weather conditions; confined spaces

Fumes/smoke – e.g., chemicals, exhaust, vapor

Frequent to Continuous Methane gas; vehicle exhaust; gasoline, diesel; sewer fumes; carbon monoxide and dioxide

Excessive Noise – e.g. large crowds, sirens, machinery

Frequent to Continuous Vactor combination truck and accessories; cable rig; street noise; sirens; forklift; jackhammer

Working at heights – e.g., scaffolding, ladders

Seldom to Occasional Working above manholes; climbing in and out of truck; climbing stairs and ladders; using fall arrest harness to lower into manhole

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Direct and indirect sunlight outdoors; fluorescent lighting indoors; dim lighting in manholes; utility lights for night work

Working with Biohazards – e.g., body fluids, blood

Frequent to Continuous Regular exposure to sewage, waste, sludge and sanitation lines; exposed to

feces/urine and/or blood surrounding work locations

Dust, Wind, and/or Pollen Occasional to Frequent Regular outdoor work; exposed to seasonal outdoor conditions, wind, dust



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Vibration – e.g., power tools, jackhammer

Occasional to Frequent Operating truck and heavy equipment; flushing sewer lines; jackhammer; sledgehammer; pallet jack over uneven ground

Toxic Substances – e.g., corrosives, carcinogens, poisons

Occasional to Frequent Sewer waste; methane gas; pump and lift stations; degreasers

Electrical Hazards – e.g., live electrical wires

Infrequent to Occasional 480 volt breakers on pumps; working near K-Rail

Explosive Hazards – e.g., bomb threats, chemicals

Infrequent to Occasional 480 volt breakers; methane gas in sewer or wet wells; propane tanks on forklift

Confined Spaces – e.g., attics, manholes

Infrequent to Occasional Manholes; wet wells; valve pits

Mechanical Hazards – e.g., running machinery, conveyor belt

Infrequent to Frequent Pumps and lift stations

Near / With Heavy Machinery – e.g., tractor, forklift

Frequent to Continuous Vactor combo truck; forklift; cranes; backhoe; loader; cable rig; wenches

Other – e.g., unique aspects of work environment

Frequent Ability to be constantly aware of environment/surroundings; ability to react quickly to perceived or real dangers (i.e. speeding vehicles, etc.) in environment; ability to recognize potential hazards and follow appropriate precautions to safeguard self and others; ability to remain nimble, alert and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban environment filled with pedestrians, skateboarders, bicyclists, etc.

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.

Frequent

1,2,3,5,6,8,9,11

Emergency situations; to be able to smell fire or foreign substance to alert other personnel; assess gas leaks in work area; using power tools safely; malfunctioning equipment; investigating sewage odors; inspecting sewer problems



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Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9,10,11,12

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; operating equipment safely; conducting sewer, manhole and station inspections; making repairs; reading warning/product labels; completing paperwork; work order management

Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,5,6,7,8,9,10,11,12

Hear in the normal audio range with or without correction; exposure to noise; assessing proper functioning of equipment; responding to cell phone calls; conversing with coworkers and public; maintaining safety at work sites; hearing traffic nearby

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,5,6,9,10, 11,12

Responding to cell phone calls; clearly communicate task status; actively engage with coworkers and team members; clearly give instructions; conversing with public

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,7,8,9,10,11,12

Printed material; computer data; handwritten notes and messages; ability to read written directions, instructions and assignments; work orders; reading traffic signs; reading product labels/directions and warnings; reading manuals with policies and procedures; filling out timesheets

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.


1,2,3,4,5,6,7,8,9,10,11,12

Handwriting and memorandums; using checklists on clipboards; note taking during grounds inspections; typing; emails; filling out timesheet and work orders; confined space form; maintaining logs

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,7,8,9,11

Simple calculation checks on data entry; purchasing estimates; using measuring devices; timesheet calculations; calculate water used and debris remove from sewer lines; electronic devices



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IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following is provided to incumbent: safety goggles; hard hat; hearing protection (buds or muffs by choice of incumbent); rubber, leather, latex, or nitrile gloves; rain gear; dust/particle masks; face shield; safety cones and tape; fluorescent vests; steel-toed boots; self-contained breathing apparatus; Tyvek suits; hip and chest waders; fall arrest system. It was also clarified in interviews that the incumbent has regular access to eye wash stations at plant or City yard sites; first aid kits and fire extinguishers are readily available on vehicles. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor, including CPR and first aid training every two years and confined space rescue.

X. Required Qualifications:

Education/Training/Experience:

Sewer Maintenance Worker I: Graduation from high school or the equivalent; one year of recent, paid work experience performing general construction or repair work which has included excavation, trenching, and shoring activities and heavy physical labor. Recent experience working on a plumbing, wastewater or water distribution system is desirable. Sewer Maintenance Worker II: Graduation from high school or the equivalent; two years of recent, paid work experience performing construction, maintenance and repair work on plumbing, wastewater or water distribution systems, including the use of heavy duty equipment such as skip loaders, backhoes and dump trucks.

Knowledge Of:

Sewer Maintenance Worker I: Safe work practices and procedures; general construction practices; basic excavation and shoring techniques; use of hand and power tools; use of hydraulic equipment; basic mathematics; effective customer service techniques. Sewer Maintenance Worker II: Basic construction principles and procedures applicable to the maintenance and repair of a wastewater collection system; use of hand and power tools, including jackhammers, tampers, chain saws, skip loaders, backhoes, dump trucks, power root cutters and other drain cleaning equipment; plumbing and hydraulic equipment used in sewer work; basic mechanical maintenance procedures; traffic control practices; safe work practices and procedures; principles and practices of training and coordinating the work of others; basic mathematics; business English, spelling, punctuation and grammar; current office procedures, practices and equipment; effective customer service techniques.

Ability To:

Sewer Maintenance Worker I: Learn principles and procedures used for construction, repair and maintenance of a municipal wastewater collection system; safely and properly operate power and heavy equipment, including jackhammers, tampers, chain saws, skip loaders, backhoes, dump trucks, and power root cutters; lift, carry, and move heavy objects up to and including 50 lbs.; perform heavy physical labor for sustained periods; work in confined spaces and under unsanitary conditions; read and understand maps, charts, and gauges; perform basic mathematical calculations; take accurate measurements; follow oral and written instructions; perform mechanical tasks; provide effective customer service; establish and maintain effective and cooperative working relationships with City employees and the general public. Sewer Maintenance Worker II: Monitor and train staff; safely and properly operate power and heavy construction equipment; lift, carry, and move heavy objects up to and including 50 lbs.; perform heavy physical labor for sustained periods; work in confined spaces and unsanitary conditions; read and understand maps, charts, and gauges; perform basic mathematical calculations; take accurate measurements; learn and use specialized sewer related equipment; learn and use required computer software applications; follow oral and written instructions; maintain logs and records; take appropriate action in emergency situations; provide effective customer service; establish and maintain effective and cooperative working relationships with City employees and the general public.



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Skill In:

Sewer Maintenance Worker I: Reading, writing, and communicating at an appropriate level. Sewer Maintenance Worker II: Reading, writing and communicating at an appropriate level; operating hand and power tools used in plumbing and heavy construction work; operating office equipment including computer equipment and software applications.

Licenses / Certifications:

Sewer Maintenance Worker I: Possession of a valid Class C driver license. A Class B driver license must be obtained within six months from date of hire; a Grade 1 Collection System Maintenance Certificate issued from the California Water Environment Association must be obtained within one year from date of hire. Must maintain a valid Grade 1 Collection System Maintenance Certificate. Sewer Maintenance Worker II: Possession of a valid Class B driver license; possession of a valid Grade 1 Collection System Maintenance Certification from the California Water Environment Association.

Supervision Received:

Sewer Maintenance Worker I: Works under the general supervision of the Wastewater Supervisor, arranging and performing routine assignments alone. Detailed instructions are frequently provided and work is carefully reviewed. Sewer Maintenance Worker II: Works under the general supervision of the Wastewater Supervisor, arranging and performing routine assignments alone. Detailed instructions are regularly provided and work is frequently reviewed.

Supervision Exercised: Sewer Maintenance Worker I: None. Sewer Maintenance Worker II: May provide technical assistance, direction and training to Sewer Maintenance Worker I’s and temporary staff.

Working Conditions:

Sewer Maintenance Worker I: Work is performed outside in seasonal climate and variable weather conditions. Work is frequently performed in and about sewers and storm drains and under unsanitary conditions. The incumbent is routinely exposed to slippery wet surfaces, moving objects, loud noises, heavy vibrations, dust, dirt, noxious fumes and odors, chemicals, and oily conditions. Work regularly requires ascending/climbing and entering permit-required confined spaces. Responding to emergency situations after regular work hours and/or during evenings and weekends may be required. Physical demands include lifting and carrying of objects weighing up to 50 lbs. and using mechanical control arms and appropriate devices to lift and pull heavy loads up to 100 lbs. Sewer Maintenance Worker II: Work is performed outside in seasonal climate and variable weather conditions. Work is frequently performed in and about sewers and storm drains and under unsanitary conditions. The incumbent is routinely exposed to slippery wet surfaces, moving objects, loud noises, heavy vibrations, dust, dirt, noxious fumes and odors, chemicals, and oily conditions. Work regularly requires ascending/climbing and stooping in cramped, permit-required confined spaces with poor ventilation. Responding to emergency situations, working irregular hours and/or serving on standby duty may be required. Physical demands include lifting and carrying of objects weighing up to 50 lbs. and using mechanical control arms and appropriate devices to lift and pull heavy loads up to 100 lbs.

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.



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MEMORY

YES

1,2,3,4,5,6,7,8,9,10,11,12 Ability to remember locations and work procedures;

ability to perform activities of a routine nature; ability to understand and remember detailed instructions

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9,10,11,12 Ability to perform activities within a schedule, maintain

regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,8,9,10,11

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7,9,10,11

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Ricardo Lopez

Sewer Maintenance Worker I

Julio Lopez

Sewer Maintenance Worker II

Val Guzman

Wastewater Crew Leader

Christina Winting

Human Resources Manager



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XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 10/1/15

In order to develop this Essential Functions Job Analysis, the Consultant noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA:

Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

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