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City of Santa Monica Pier Maintenance Worker – March, 2015

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT PIER MAINTENANCE WORKER

PUBLIC WORKS – FACILITIES MAINTENANCE

I. Classification/Position Summary: Performs rough carpentry and repair work to maintain and renovate the Santa Monica Pier and associated building facilities.

Type of Employment Full Time and part time; Hourly

Work Hours / Hours per Week Full time shifts are typically 6:00 a.m. to 3:30 p.m.; part time shifts vary with total hours being less than 32 hours per week

Days of the Week Monday through Friday; full time works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week.

Overtime /Holidays Required Yes; as assigned and approved

Paid / Unpaid Breaks Full time: Two paid 15-minute breaks and one unpaid 30-minute meal break, taken at assigned times, although times may vary slightly depending on assignments, workload and staffing levels Part time: One paid 15-minute break every four hours worked; one unpaid 30-minute meal break for shifts over 5 hours

Work Pace / Pressure Medium Pace / Low to Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: N/A



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on a 9-hour day and 80-hour biweekly schedule.

# Description of Essential Function Percent of Shift / Notes

1

GENERAL PIER MAINTENANCE / INSPECTION: Repairs broken stringers, decking and caps on the Pier; stacks lumber; digs trenches; moves sand; grades beaches and tears down fences; tears down unsafe decking, stringers and building facilities using heavy equipment; repairs gates and doors. Installs fences, fixtures and other hardware, as assigned; checks and replaces lights, light bulbs and other electrical fixtures; installs and replaces signs; performs other related duties, as assigned. It was clarified in interviews that incumbent develops workload compiled by inspections and work orders placed by City Hall and Government Outreach; work is prioritized and planned by Crew Leader based on safety; performs work individually and in teams of two. Incumbent visually inspects the pier daily; repairs loose or old deck boards, high nails, broken stingers holding deck boards and caps securing stringers; inspects for water leaks from pier buildings, repairs torn bird abatement netting; tears down and replaces broken chain link fencing; utilizes catwalk to inspect under the pier for repairs; fills holes dug under pier; cleans gutters of pier buildings; repairs wall around base of the pier; repairs broken windows; replaces light bulbs; may remove graffiti and paint effected area; repairs or replaces gates and doors of Pier buildings; installs City signs (i.e. stop signs, no parking, etc.); tests and inspects generators.

11% to 65% of the shift, concurrent with essential functions #2,3,4,7,8,9,10,12

2

TRADESPERSON ASSISTANCE DUTIES (PAINTING, PLUMBING, ELECTRICAL, CARPENTRY): Performs building and pier repair and routine maintenance work involving painting, carpentry and plumbing; assists skilled trades staff with minor electrical repairs; performs touch-up painting and striping of pier deck; performs other related duties, as assigned. It was clarified in interviews that incumbent assists painters, carpenters, plumbers and electricians if the repair or installation requires a skilled trade; informs Crew Leader of work needing skilled trade; prepares area for trades worker to perform work; may dig trenches with shovel or backhoe, cuts lumber with skill saws; breaks apart cement with sledgehammer or jackhammer; assists with locating pipes and wiring.

Zero to 22% of the shift, concurrent with essential functions #1,4,5,7,8,9,10,12



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3

ASPHALT / CONCRETE MAINTENANCE: Maintains, patches and repairs areas of the pier using asphalt and concrete; performs other related duties, as assigned. It was clarified in interviews that incumbent will break up asphalt and concrete as necessary to repair, patch or resurface parking lots pier areas; utilize jackhammers, sledge hammers, crow bars, shovels and wheelbarrows to break up and remove pieces of debris; stays aware of utility lines; measures and stakes out the areas to be resurfaced or filled; shovels concrete from wheelbarrow to fill pot holes and perform patch work; pours bagged asphalt into prepped area; utilizes truck tire or hand compactor to smooth, form and spread asphalt and level; requires securing a safe work zone, identify tripping hazards, clearing debris; utilizing traffic cones and caution tape to keep away pedestrians and vehicles. It was further clarified that incumbent loads broken up pieces of asphalt and concrete into the City truck; transports debris to the City dump.

Zero to 22% of the shift, concurrent with essential functions #1,4,9,10,12

4

EQUIPMENT OPERATION & MAINTENANCE: Maintains and cleans tools and working area; checks assigned vehicles and equipment for fluid levels and safe operation; cleans truck beds, as assigned; performs other related duties, as assigned. It was clarified in interviews that incumbent visually inspects equipment before use; loads/unloads equipment; cleans equipment at end of shift; performs daily visual safety inspection and fuels City-provided vehicles; every two weeks inspects and performs minor maintenance to equipment such as replacing blades, checking oil, water, tires, transmission fluid levels, etc.; fuels generators with diesel. Anything determined to be a major repair is requested by incumbent via the work order process through Crew Leader. It was further clarified in interviews that incumbent utilizes and maintains equipment such as but not limited to hand tools; jack hammer; pneumatic tools; hand compactor; sledge hammer; power tools; drills; backpack blowers; chain saws; skill saws; shovels; post hole diggers; concrete equipment; bolt cutters, digging bars, jacks etc.; utilizes carts, dollies, hand trucks and electric golf cart. Incumbents may also operate City-owned vehicles such as trucks, forklifts, dump trucks, skip loaders, backhoes, trailers, mobile crane etc.

94% of the shift, concurrent with all other essential functions



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5

PIER FACILITY REMODELING: Assists in remodeling City facilities on the Pier; performs other related duties, as assigned. It was clarified in interviews that incumbent will be responsible to assist with remodel projects requiring skilled labor work to City-owned buildings on the pier. Incumbent assists outside contractors to perform work; hangs doors; hangs and muds drywall; frames walls; recoats wood floors; replaces ceiling tiles and installs T-bars; install windows and window casings; place and install restroom partitions; replacing light bulbs, light switch and outlet casings; assist with roofing repair and replacement; may assist with repairing and replacing carpet and tiling; may tear up carpeting or tiles to perform installations and repairs. It was further clarified that incumbents build walls and fences for special events and construction happening on or near the pier; assists with cleaning up debris from special events; disassembles walls and fences when event is concluded.

Zero to 65% of the shift, concurrent with essential functions #2,4,7,8,9,10,11,12

6

CUSTODIAL DUTIES: Performs custodial duties, including mopping, vacuuming, emptying trash cans, and cleaning public restrooms; performs other related duties, as assigned. It was clarified in interviews that incumbent no longer performs this essential function regularly and will notify pier custodian of work that may need to be addressed. There may be a situation where custodial assistance is not available or incumbent cannot wait for custodial support. This would be expected to be done very infrequently.

Zero to 5% of the shift; only if custodial assistance is not available or duties cannot wait for custodian assistance

7

RECORDS / LOGS / INVENTORY: Prepares and maintains logs and records; performs other related duties, as assigned. It was clarified in interviews that incumbents receive work orders from Crew Leader, Government Outreach and Maintenance Connection software. Incumbent enters a narrative of all worked performed and time required to complete the work; may hand write notes of inspection; checks email; logs hours of generators and other equipment for emissions standards; keeps Air Quality Management District log up to date. It was further clarified that incumbents determines completes and submits supply order with crew lead approval; reconciles manifests and invoices of ordered supplies; orders supplies through Maintenance Connection on a quarterly and as needed basis.

3% to 11% of the shift, concurrent with essential functions #1,2,4,5,8,9,11,12

8

MENTORING: Trains and provides assistance to new personnel; coordinates and monitor the work activities of maintenance workers and temporary staff, as assigned; performs other related duties, as assigned. It was clarified in interviews that incumbent provides guidance to trade interns and independent contractors as to the work needed to be performed.

Zero to 94% of the shift, concurrent with all other essential functions;



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9

COLLABORATION / COMMUNICATION: It was clarified in interviews that incumbent answers questions from citizens; interprets City standards and codes; may answer general phone calls; addresses government outreach public complaint issues; maintains positive public relations by representing the City of Santa Monica at all times in a positive manner through words, actions and appearance.

100% of the shift, concurrent with all other essential functions for

10

DRIVING: It was clarified in interviews that incumbent regularly drives City-owned vehicles to perform duties at assigned pier locations, utilizes trailer to deliver heavy equipment; transports generators; delivers debris to the City dump; operates dump truck, skip loader, backhoe, forklift, etc. It was further clarified in interviews that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban city environment filled with pedestrians, skateboarders, bicyclists, etc.

8% to 33% of the shift, concurrent with essential functions #1,2,3,4,5,12

11

STAFF MEETINGS / TRAININGS: It was clarified in interviews that incumbent will be responsible to attend morning staff meetings with the Crew Leader to discuss projects, goals and improvements; attend general departmental safety meeting quarterly; attends Trukspect safety trainings every eight weeks on various subjects (i.e. driving, lifting, blood hazards, tools of the trade, etc.);

Up to 3 hours monthly

12

SAFETY: Sets up barricades between work areas and pedestrian walkways; follows applicable safety rules and regulations; performs other related duties, as assigned. It was clarified in interviews that incumbent is responsible for ensuring safety on and around work areas; maintain awareness of pedestrians and City personnel in work areas; marks area with caution tape and cones; monitor public throughout the project; clean any debris or hazards at the conclusion of the project; builds walls and fences for special events; reports all safety issues to the Crew Leader.

100% of the shift, concurrent with all other functions

III. No Marginal/Non-essential Job Functions / Duties



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IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Occasional to Frequent

30 Minutes

1,2,3,4,5,7,8,9,11,12 Loading/unloading items from truck or vehicle; loading deck boards; pouring asphalt/concrete; shoveling trenches; assist pedestrians and provide customer service; monitor heavy equipment operation from the ground; installing signs; performing inspections; performing remodel work; cleaning vehicle

Walking


10 Minutes

1,2,3,4,5,8,9,12 Loading/unloading items from truck or vehicle; setting up job site; inspecting pier and beaches; under pier on catwalk; to and from vehicle

Walking on uneven terrain


10 Minutes 1,2,3,4,5,8,9,12 Loading/unloading items from truck or vehicle; walking on pier; setting up job site; inspecting pier and beach walkway; under pier on catwalk; to and from vehicle; walking over broken cement or asphalt; walking over piles of deck boards Surfaces include gravel, dirt, asphalt, concrete, debris, sand; uneven boards

Running

Never* N/A N/A *Emergencies only in situations such as fire, earthquake, unexpected brake released on equipment, threats from unleashed dogs or other safety concerns

Jumping

Never N/A N/A N/A

Climbing ladder, stairs, stools

Seldom to Occasional

Seconds 1,2,4,5 In and out of vehicle; into large equipment; onto and off of truck bed or dump truck; stairs at pier; ladder from pier to dock; in/out of catwalk; A-frame ladders (4-8 feet); extension ladders

Balancing above ground

Seldom to Frequent

25 Minutes 1,2,4,5 Working on catwalk; working near edge of pier; retrieving items on step stool; cleaning gutter; using A-frame ladders (4-8 feet) and extension ladders; changing light bulbs; hanging signs; replacing bird abatement netting; repairing high walls and fences



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Activity Performed

Frequency /Range



Bending at the waist


20 Minutes

1,2,3,4,5,7,10,12 Picking up and removing debris; using sledgehammer or jackhammer to break up asphalt or concrete; placing cones and other pedestrian safety devices; operating heavy equipment; shoveling concrete from wheelbarrow; moving items in wheelbarrow; cleaning vehicle; moving and lagging deck boards; nailing deck boards; drilling holes; digging trenches; performing remodel work; working on catwalk; performing equipment maintenance; may be in a slight bend for 20 minutes at a time and seconds repetitively when performing work.

Twisting at waist side to side

Seldom to Frequent

3 Minutes 1,2,3,4,5,7,8,9,10,11,12 Picking up and removing debris; loading/unloading items from truck or vehicle; loading deck boards; pouring asphalt/concrete; shoveling trenches; assisting pedestrians and provide customer service; installing signs; performing inspections; using sledgehammer or jackhammer to break up asphalt or concrete; placing cones and other pedestrian safety devices; operating heavy equipment; shoveling concrete from wheelbarrow; moving items in wheelbarrow; cleaning vehicle; installing and lagging deck boards; nailing deck boards; drilling holes; digging trenches; performing remodel work; working on catwalk; performing equipment maintenance; driving’ incumbent may twist back and forth for seconds repetitively up to 3 minutes without stopping.

Stooping slight bend at knees


10 Minutes

1,2,3,4,5 Picking up and removing debris; using sledgehammer or jackhammer to break up asphalt or concrete; digging trenches; shoveling concrete; working in certain areas of the catwalk; installing and repairing walls or fences; placing cones around work area; performing remodel work; putting up signs moving items in wheelbarrow; cleaning vehicle and equipment

Squatting

Infrequent to Occasional

5 Minutes 1,2,3,4,5 Picking up and removing debris; working in certain areas of the pier catwalk; performing remodel work; installing and lagging deck boards; nailing deck boards; drilling holes in deck boards; installing low signs; repairing low area fencing; cleaning vehicle



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Activity Performed

Frequency /Range



Seated / Non-Weight Bearing

Sitting


20 Minutes

1,2,3,4,5 Driving vehicle; operating heavy equipment; driving electric golf cart; filling out work orders or other logs; email; cleaning inside vehicle; performing low remodel work

Driving


20 Minutes 10 Driving City vehicles between work sites; driving to City dump; operating heavy equipment; operating electric golf cart

Kneeling one or both knees

Seldom to Frequent

20 Minutes 1,2,3,4,5 Picking up and removing debris; working in certain areas of the pier catwalk; performing remodel work; installing and lagging deck boards; nailing deck boards; drilling holes in deck boards; installing low signs; repairing low area fencing; cleaning vehicle

Crawling on hands and knees


60 Minutes 1 Installing, lagging and nailing pier deck boards; inspecting and working on certain areas of the catwalk. Incumbent may crawl for 60 minutes while inspecting under pier on the catwalk and seconds repetitively when performing work.

Lying Down back, side or stomach

Infrequent to Seldom

2 Minutes 1 Rest from crawling or perform work on catwalk

Arm Movement

Pushing


5 Minutes

1,2,3,4,5,10 Opening/closing doors and gates; opening/closing truck lift gate; using cart/dolly and to move supplies; moving work equipment around site; moving supplies in truck bed; loading/unloading deck boards; installing and lagging deck boards; shoveling; using many hand and power tools; holding signs and drywall into place; moving generators; using heavy equipment controls; utilizing wheelbarrow

Pulling


Seconds

1,2,3,4,5,10 Opening/closing doors and gates; opening/closing truck lift gate; using cart/dolly and to move supplies; moving work equipment around site; moving supplies in truck bed; loading/unloading deck boards; installing and lagging deck boards; shoveling; using many hand and power tools; moving generators; using heavy equipment controls; utilizing wheelbarrow



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Activity Performed

Frequency /Range



Reaching – above shoulder level

Seldom to Frequent

5 Minutes 1,2,3,4,5,9 Installing high signs; replacing light bulbs; performing remodel activities; working on catwalk; lifting items out of truck; installing and replacing bird abatement netting; repairing high fence areas; signaling to coworkers or public; climbing ladders; utilizing sledgehammer; cleaning vehicle

Reaching – at shoulder level

Seldom to Frequent

5 Minutes 1,2,3,4,5,9,10 Installing signs; performing remodel activities; lifting items out of truck; installing and replacing bird abatement netting; repairing fence areas; signaling to coworkers or public; climbing ladders; driving; utilizing sledgehammer and other hand and power tools; cleaning vehicle; performing equipment maintenance

Reaching – below shoulder level


2 Hours 1,2,3,4,5,7,8,9,10,11,12 Picking up and removing debris; loading/unloading items from truck or vehicle; loading deck boards; pouring asphalt/concrete; shoveling trenches; assisting pedestrians and provide customer service; installing signs; performing inspections; using sledgehammer or jackhammer to break up asphalt or concrete; placing cones and other pedestrian safety devices; operating heavy equipment; shoveling concrete from wheelbarrow; moving items in wheelbarrow; cleaning vehicle; installing and lagging deck boards; nailing deck boards; drilling holes; digging trenches; performing remodel work; working on catwalk; performing equipment maintenance; driving

Steering


20 Minutes 4,10 Driving; operating heavy equipment; utilize wheelbarrow, carts and hand trucks; driving electric golf cart

Neck Movement

Extension of the neck looking upward

Seldom to Frequent

5 Minutes 1,2,3,4,5 Performing inspections; working on catwalk; installing high signs; replacing light bulbs; performing remodel activities; lifting items out of truck; installing and replacing bird abatement netting; repairing high fence areas; climbing ladders; cleaning vehicle



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Activity Performed

Frequency /Range



Flexion of the neck

looking downward


20 Minutes 1,2,3,4,5,7,8,9,10,11,12 Picking up and removing debris; loading/unloading items from truck or vehicle; loading deck boards; pouring asphalt/concrete; shoveling trenches; assisting pedestrians and provide customer service; installing signs; performing inspections; using sledgehammer or jackhammer to break up asphalt or concrete; placing cones and other pedestrian safety devices; operating heavy equipment; shoveling concrete from wheelbarrow; moving items in wheelbarrow; cleaning vehicle; installing and lagging deck boards; nailing deck boards; drilling holes; digging trenches; performing remodel work; working on catwalk; performing equipment maintenance; driving

Twisting of the neck side to side


Up to 2 Minutes 1,2,3,4,5,7,8,9,10,11,12 Picking up and removing debris; loading/unloading items from truck or vehicle; loading deck boards; pouring asphalt/concrete; shoveling trenches; assisting pedestrians and provide customer service; installing signs; performing inspections; using sledgehammer or jackhammer to break up asphalt or concrete; placing cones and other pedestrian safety devices; operating heavy equipment; shoveling concrete from wheelbarrow; moving items in wheelbarrow; cleaning vehicle; installing and lagging deck boards; nailing deck boards; drilling holes; digging trenches; performing remodel work; working on catwalk; performing equipment maintenance; driving

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



20 Minutes 1,2,3,4,5,7,9 Opening/closing doors and gates; utilizing small hand tools; using flashlight; performing remodel activities; placing nails into drilled holes; completing paperwork; equipment maintenance and repair; cleaning equipment; drilling screws; painting; using computer mouse

Keyboarding / Typing

Seldom Seldom

10 Minutes 7,8 Utilizing email; completing work orders



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Simple Grasp


Seldom to Frequent

20 Minutes 1,2,3,4,5,7,9 Opening/closing doors and gates; utilizing small hand tools; holding flashlight; performing remodel activities; completing paperwork; equipment maintenance and repair; cleaning equipment; utilizing nails and screws

Up & Down Flexion of Wrist



1 Minute 1,2,3,4,5,7,9, 10

Utilizing small hand tools; using flashlight; performing remodel activities; placing nails into drilled holes; nailing deck boards; completing paperwork; using mouse and typing; equipment maintenance and repair; cleaning equipment; painting

Side to Side Motion of Wrist



1 Minute 1,2,3,4,5,7,9, 10

Utilizing small hand tools; using flashlight; motioning to a co-worker; operating equipment; driving; cleaning vehicle; painting; using computer mouse

Turning / Rotation of Wrist or Hand



30 Seconds 1,2,3,4,5,10 Utilizing small hand tools; using keys; operating padlocks; installing light bulbs; cleaning vehicle; mixing concrete

Gross Manipulation



2 Minutes 1,2,3,4,5 Lifting bags of concrete and asphalt; mixing concrete; performing remodeling activities; moving pieces of debris; installing and lagging deck boards; carrying ladders; utilizing power tools; operating wheelbarrow, carts and hand truck; shoveling

Powerful Grasp/ Tight Grasp

Seldom to Frequent

Seldom to Frequent

5 Minutes 1,2,3,4,5 Lifting bags of concrete and asphalt; mixing concrete; performing remodeling activities; moving pieces of debris; installing and lagging deck boards; carrying ladders; utilizing power tools; operating wheelbarrow, carts and hand truck; shoveling; using pneumatic tools; hammering nails

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

500 Yards Utilizing small hand tools; tool box; equipment and supplies; paperwork; keys; smaller ladder (10#), safety cones (10#); paint supplies; shovel; nail spikes; pneumatic tools

1,2,3,4,5,7,8,9, 10,12

11 to 25


Shoulder 100 Yards Dolly or hand truck; paint cans, sprayers; hand and power tools; boxes of materials or inventory; tool boxes; sledgehammer (20#)

1,2,3,4,5

26 to 50 Seldom to Waist 25 Yards Asphalt bag (35#); 5-gallon paint bucket (45#) 1,2,3,4,5



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Occasional

51 to 75

Seldom Below Waist 5 Yards Bag of concrete (60-90#); 5-gallon bucket of drywall mud (55-60#); deck boards

1,2,3,4,5

75 plus

Seldom Below Waist 5 Yards Bag of concrete (60-90#) jackhammer (90#); deck boards

1,2,3,4,5

NOTES: According to the job description, incumbent will lift, carry and move heavy objects up to and including 75 lbs.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Jackhammer

Infrequent to Occasional City-vehicle Occasional to Frequent

Heavy equipment (Skip loader, backhoe, tractor, etc.)

Infrequent to Frequent Electric golf cart Infrequent to Frequent

Dump truck

Infrequent to Frequent Hand tools (i.e. screwdriver, hammer, wrench, etc.)

Seldom to Frequent

Shovel, digging bar, hand compactor, post hole digger

Infrequent to Frequent Computer Seldom

Power tools (Skill saws, drills, etc.)

Infrequent to Frequent Sledgehammer


Pneumatic tools (Grinder, impact gun, etc.)

Infrequent to Occasional Trailers Infrequent to Occasional

Painting materials Infrequent to Frequent

N/A N/A

VII. Environmental Exposures:

Brief Description: The work is regularly performed outside in ocean/beach seasonal weather conditions. Work floor may consist

of pier decking, linoleum, tile, carpet, dirt, sand, cement, asphalt and gravel.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Seldom to Frequent Performing remodel work in pier buildings; work in carousel; pier work shop; driving vehicle

Outdoors Frequent to Continuous Pier; beach; walkways; parking lot; under pier; catwalk

Contact with Customers, End Users, General Public

Continuous City personnel; co-workers; general public; contractors

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Continuous Paint; gasoline; diesel; exhaust; exposure to public and bodily odors including perfume and cologne; trash; ocean; pier wood; water treatment plant; asphalt; concrete; dust; sand; cleaners and solvents; food odors



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Traffic – e.g., to be in traffic to perform an essential function

Seldom to Frequent Working/driving on the pier; driving to City dump; towing heavy equipment

Extreme Changes in temperature, humidity, or moisture

Frequent to Continuous Working on pier. Incumbent will work in outdoor seasonal weather conditions such as rain; fog in morning; heat in afternoon, but typically there are no extreme temperature changes in the City of Santa Monica

Fumes/smoke – e.g., chemicals, exhaust, vapor

Seldom to Frequent Vehicle exhaust; paint; primer; paint thinner; cleaning solvents; graffiti remover; asphalt; oil and grease; diesel

Excessive Noise – e.g. large crowds, sirens, machinery

Occasional to Continuous Jackhammer; skill saws; pneumatic tools; exposure to sweepers; general public; street performers, stereos, concerts and other amplified sound; power tools; large equipment; pier traffic; ocean waves; amusement rides

Working at heights – e.g., scaffolding, ladders

Continuous Working consistently on pier which is above ground; working/inspecting on catwalk; using ladders

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Fluorescent lighting; direct and indirect sunlight; flashlight under pier; street lighting on dark mornings

Working with Biohazards – e.g., body fluids, blood

Infrequent to Seldom May be exposed to injured coworker or citizen

Dust, Wind, and/or Pollen Occasional to Continuous Working in coastal windy environment; seasonal weather dust; pollen; blowing sand; ocean spray

Vibration – e.g., power tools, jackhammer

Frequent Grinder; jackhammer; skill saw; operating equipment; pushing dolly, wheelbarrow or flatbed cart over uneven ground; driving vehicle on pier; ocean wave vibration; amusement park rides; equipment running on pier

Toxic Substances – e.g., corrosives, carcinogens, poisons

Never N/A

Electrical Hazards – e.g., live electrical wires

Infrequent to Occasional May assist electrician with repairs and remodel work

Explosive Hazards – e.g., bomb threats, chemicals

Never N/A

Confined Spaces – e.g., attics, manholes

Infrequent to Seldom Working on catwalk under pier

Mechanical Hazards – e.g., running machinery, conveyor belt

Never N/A

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Frequent Tractors; backhoe; forklifts; skip loader; dump truck; trailer;

Other – e.g., unique aspects of work environment

Never N/A



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VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3,4,5,12 Emergency situations; to be able to smell fire or foreign substance to alert other personnel; cigarette/cigar burning on pier; gas leaks

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous 1,2,3,4,5,7,8,9, 10,11,12

See in the normal visual range with or without correction; vision sufficient to operate tools and equipment; maintain safety when working; driving; match paint color; performing work on pier

Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,5,8,9,10, 11,12

Hear in the normal audio range with or without correction. Exposure to pier noise; interacting with citizens and coworkers; working around heavy equipment; operating power tools

Speaking: Ability to orally communicate information and ideas verbally

so others will e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,5,7,8,9,12 To assist co-workers; verbally engage with vendors, provide instruction, advise or warn; interacting with citizens and coworkers

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.

Seldom 1,2,3,4,5,7,8,9, 10,11,12

Printed material, computer data, forms, emails and handwritten notes and messages, warnings and labels

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.

Seldom 1,7,8,9,11,12 Handwriting; work orders; utilizing computer and email; AQMD log book; taking notes on inspections

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.

Infrequent to seldom

1,2,3,4,5,7,8,10 Simple calculation checks on measuring materials, estimating time management; measuring tape; square footage

IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following safety equipment is provided to incumbent: safety goggles; ear plugs/muffs; hard hat; rubber, leather, latex, or nitrile gloves; rain gear; dust/particle masks; respirator; knee pads; work boots; safety cones and tape; caution signs; wet paint signs; fluorescent vests. It was also clarified in interviews that the incumbent has regular access to first aid kits and fire extinguishers. Incumbent participates in all Trukspect trainings for position as required by the City.



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X. Required Qualifications:

Education/Training/Experience:

Graduation from high school or the equivalent and two years of recent, paid work experience performing general construction work which has included experience operating skilled construction equipment.

Knowledge Of:

General construction work; repair and maintenance procedures involving carpentry, painting, electrical and plumbing; basic asphalt and concrete use and handling; excavation techniques; safe work practices and procedures; use of hand and power tools and heavy equipment; cleaning tools, supplies and solutions; vehicle laws regarding loading and transporting materials; basic mathematics; effective customer service techniques.

Ability To:

Read maps and charts; safely operate hand and power tools and equipment; develop advanced skills in plumbing, painting, carpentry, asphalt and concrete work; coordinate and prioritize work activities; trains and provide assistance to others; take accurate measurements; perform heavy physical labor for sustained periods of time; lift, carry and move heavy objects up to and including 75 lbs.; follow oral and written instructions; prepare and maintain accurate records, logs and reports; provide effective customer service; establish and maintain effective and cooperative working relationships with City employees and the general public.

Skill In:

Reading, writing, and communicating at an appropriate level; using a personal computer and applicable software applications.

Licenses / Certifications:

Possession of a valid Class C driver license.

Supervision Received:

Works under the general supervision of the Facilities Supervisor, arranging and performing routine assignments alone. Detailed instructions are regularly provided and work is frequently reviewed.

Working Conditions:

Work is regularly performed outside in seasonal climates and variable weather conditions. Outdoor work requires exposure to slippery surfaces, moving objects, vibrations, noise, dust, dirt, oils and odors. Exposure to high voltage and chemicals may be encountered. Physical demands include constant arm and leg movement, bending, reaching, lifting and carrying heavy and large objects weighing up to 75 lbs. Pier

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES 1,2,3,4,5,6,7,8,9,10,11,12 Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES 1,2,3,4,5,6,7,8,9,10,11,12 Ability to remember locations and work procedures; ability to perform activities of a routine nature; ability to understand and remember detailed instructions



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REGULAR AND RELIABLE ATTENDANCE

YES 1,2,3,4,5,6,7,8,9,10,11,12 Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES 1,2,3,4,5,6,7,8,9,10,11,12 Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES 1,2,3,4,5,6,7,8,9,10,11,12 Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES 1,2,3,4,5,6,7,8,9,10,11,12 Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

NO

N/A N/A



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Victor Lopez

Facilities Supervisor

Robert Griffin

Pier Maintenance Worker

Devin Starnes

Facilities Maintenance Manager

Christina Winting

Human Resources Manager

XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; October 8, 2014

In order to develop this Essential Functions Job Analysis, the Associate noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road #414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

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