city of phoenix water services department citywide street landscape maintenance ... ·...
TRANSCRIPT
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CITY OF PHOENIX
WATER SERVICES DEPARTMENT
CITYWIDE STREET LANDSCAPE
MAINTENANCE
PROJECT NO. 4108JOC140
Job Order Contract
April 8, 2016
Pre-Submittal Meeting
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Donna L. Wiltshire, Contracts Specialist Street Transportation Department
Rubben Lolly, Civil Engineer IIITeam Lead, Project ManagerStreet Transportation Department
Joanne McLaughlin, Equal Opportunity Programs Assistant Equal Opportunity Department
Welcome and Introductions
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Sign-in please…copies of sign in sheet will be
available on website:
https://www.phoenix.gov/streets/procurement/
current-opportunities
Please hold questions until the Q&A period.
This is the ONLY opportunity to discuss this
project with City staff.
Meeting Overview
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Project Description
Project Scope of Work
SBE Participation
Submittal Requirements
Selection Schedule
Questions?
Agenda
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The City of Phoenix is seeking up to three (3) qualified Job Order Contractors to do business with the City of Phoenix on an “on-call” basis. This Job Order Contract (JOC) is for the maintenance and as-needed restoration, of established right-of-way landscaping.
The JOC Period of Performance is for 36-months with an option to renew for an additional 24-months.
Citywide Landscape JOC Capacity Options
Project Description
Citywide Landscape JOC Capacity Options
5 Year Total
36 Month
Capacity
+ 24 Month
Capacity
All Three Contractors (Total) 6,250,000 3,750,000 2,500,000
Per Contractor 2,083,333 1,250,000 833,333
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Project Scope of Work (SOW)
At a minimum, the JOC Contractor will be expected to
successfully perform the following construction services,
including but not limited to: Repair and/or restoration of landscape irrigation systems including backflow prevention
system testing, repair/replacement.
Herbicide applications in compliance with the State of Arizona Office of Pest Management
primarily to inhibit and/or eradicate existing weed growth.
Planting, pruning and removal of landscape shrubs, ground cover plants, vines and trees.
Utilize Certified Arborist for tree pruning.
Equipment and operations utilized for maintenance work to be performed in strict
compliance with Arizona Department of Environmental Quality and Maricopa County Air
Quality regulations.
Repair and/or install various types of fencing and traffic control bollards.
Perform various methods of graffiti removal including but not limited to painting and sand
blasting.
Repair and/or replace concrete pedestrian pathways and miscellaneous concrete flat work.
Coordinate traffic control based on City of Phoenix requirements.
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QUESTIONS?
The City of Phoenix strives to advance the economic growth
of local businesses through its Small Business Enterprise
(SBE) Program.
The City requires the participation of SBE firms
throughout all phases of contracts.
Subject to City of Phoenix Code, Chapter 18, Article Vl,
pertaining to the participation of Small Business
Enterprise (SBE) firms.
During the term of this JOC, the JOC Contractor is
expected to meet an annual SBE utilization goal of seven
(7) % which will be reviewed on a semi-annual basis.
SBE goals must be met or a waiver requested in order to
perform a job order under the JOC.
Small Business Enterprise Program
No SBE documents due submittal time
A directory of all eligible certified SBE firms is available online
at: https://phoenix.diversitycompliance.com
“Good Faith Efforts”
If Contractor is unable to meet the goal, a fully documented
waiver request must be submitted.
To be counted for credit towards SBE utilization, the certified
firm must perform a commercially useful function in their
certified scope of work.
SBE firms must be certified at the time of each job order
agreement.
SBE documents due to Equal Opportunity Department (EOD)
for each Job Order Agreement (JOA)
Contractor’s Statement of Proposed SBE Utilization
Letter of Intent to Perform as an SBE
Subcontractor/Supplier
For additional information contact:
Joanne McLaughlin
Equal Opportunity Programs Assistant
602-534-1279
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QUESTIONS?
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General Information – 15 points
Design Experience of the Prime Firm – 25 points
Experience of Key Personnel Assigned – 20 points
Approach to Performing Required Svcs – 30 points
Overall evaluation – 10 points
Statement of Qualifications (SOQ)
Evaluation Criteria
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Cover Letter (company name, address and contact
information)
Evaluation Criteria (including project
organizational chart)
Additional Content (resumes or other information)
Bonding Statement (separate sealed envelope)
MAXIMUM pages permitted is 12 pages:
+ Evaluation Criteria (including organizational chart)
+ Additional Content (resumes or other information)
= 12 MAXIMUM pages permitted
Statement of Qualifications Criteria (Continued)
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Each page side with criteria information will be
counted.
Pages that have photos, charts, and graphs will be
counted toward maximum number of pages.
Front and back cover, Cover Letter, Table of
Contents and tab dividers will NOT be counted
toward the maximum page limit, UNLESS they
include information that may be considered by the
selection panel.
Statement of Qualifications Criteria (Continued)
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Submit six (6) copies of the SOQ.
SOQ due:
12:00pm Noon – Arizona local time
Monday, April 25, 2016Phoenix City Hall
200 W. Washington
6th Floor, Submittal Box
Statement of Qualifications Criteria (Continued)
AMENDMENT
NOTE: An Amendment to the RFQ will be
issued to
Correct Page 1, Section I: Project Description
– This JOC will be for a 36-month duration or $3,750,000
per JOC ($1,250,000 per Contractor)
Correct Page 6, Section VI: Selection Process and
Schedule
– The following tentative schedule has been prepared for
this JOC:
– SOQs due April 25, 2016 at 12 noon
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Grounds for Disqualification:
Receipt of submittal after specified cut-off
date and time.
Too few copies of the submittal.
Deposit of submittal in the wrong location.
Violating the “Contact with City Employees”
policy which is contained in the RFQ.
Statement of Qualifications Criteria (Continued)
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SOQs due at 12:00 P.M. April 25, 2016
RFPs to Finalist May 8, 2016
Finalist Recommentation June 2016
Job Order Workshop TBD
Selection Schedule
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Please contact:
Donna L. Wiltshire, Contracts Specialist
(602) 261-8894
QUESTIONS AFTER TODAY