AGENDA BOARD OF PUBLIC WORKS

CITY OF MARSHFIELD, WISCONSIN MONDAY, JULY 31, 2017 at 5:30 PM

COUNCIL CHAMBERS, CITY HALL PLAZA

1. Call meeting to order – Chairman Earll

2. Approval of minutes of July 17, 2017 and July 25, 2017 Board of Public Works meetings

3. Citizen Comments

4. Construction Update – Presented by Mike Winch, Street Superintendent and Dan Knoeck, Director of

Public Works

5. Approval of additional Prequalified Contractors for 2017 Construction Projects – Presented by Dan Knoeck, Director of Public Works

6. Update on Vaughn-Hansen Chapel – Presented by Steve Barg, City Administrator

7. Recommended items for future agendas

8. Adjournment

Posted this 28th day of July, 2017 at 4:00 PM by Daniel G. Knoeck, Director of Public Works

NOTE

********************************************************************************************************************************* It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. ******************************************************************************************************************************** Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Mary Anderson, Public Works Department at 630 South Central Avenue or by calling (715) 387-8424) *********************************************************************************************************************************

CITY OF MARSHFIELD

MEETING NOTICE

BOARD OF PUBLIC WORKS BACKGROUND

07/31/17

1. Call meeting to order – Chairman Earll

2. Approval of minutes of July 17, 2017 and July 25, 2017 Board of Public Works meetings

3. Citizen Comments

4. Construction Update – Presented by Mike Winch, Street Superintendent and Dan Knoeck, Director of Public Works

5. Approval of additional Prequalified Contractors for 2017 Construction Projects – Presented by Dan

Knoeck, Director of Public Works See attached list of additional contractors to be prequalified. Recommend approval.

6. Update on Vaughn-Hansen Chapel – Presented by Steve Barg, City Administrator See attached memo. This is a discussion item only.

7. Recommended items for future agendas

8. Adjournment

BOARD OF PUBLIC WORKS MINUTES

OF JULY 17, 2017

Meeting called to order by Chairman Earll at 5:30 PM in the Council Chambers of City Hall Plaza.

PRESENT: Ed Wagner, Chris Jockheck, Tom Witzel, Mike Feirer & Gordon Earll

EXCUSED: None

ALSO PRESENT: Director of Public Works Knoeck; City Engineer Turchi; Assistant City Engineer

Cassidy; Street Superintendent Winch; Assistant Street Superintendent Hawley; Assistant

Street Superintendent Bornbach; Wastewater Superintendent Warp; City Planner Miller;

the media; and others.

PW17-77 Motion by Feirer, second by Jockheck to recommend approval of the minutes of the July 5, 2017

Board of Public Works meeting.

Motion Carried

Citizen Comments: None

Street Superintendent Winch presented a Street Division construction update. City Engineer Turchi presented

an Engineering Division construction update.

Joe Dolezal, The Boson Company, presented an update on the Community Center Renovation Project. This

was a discussion item.

Chad Rykal, CR-BPW Building Performance Specialists, presented information on the City Garage Facilities

Condition Assessment. This was an informational item only.

City Planner Miller presented an update on the proposed improvements to the Weinbrenner Dust Collector.

This was an informational item only.

PW17-78 Motion by Wagner, second by Jockheck to recommend approval of the RFP submitted by Town

and Country Engineering of Madison, WI for improved mixing at the Wastewater Treatment Plant at a cost of

$18,750 and direct staff to prepare a contract.

Motion Carried

Director of Public Works Knoeck presented an update on the bid opening for the Wildwood McMillan

Connector Trail Project. Staff is evaluating the two bids received and will bring a recommendation for award of

bid to the Board of Public Works at a special meeting on Tuesday, July 25, 2017 prior to the Common Council

meeting.

PW17-79 Motion by Feirer, second by Jockheck to recommend approval of Preliminary Resolution No. 2017-

27 for 2017 asphalt paving projects and refer to the Common Council for their consideration.

Motion Carried

PW17-80 Motion by Witzel, second by Feirer to recommend that the first Board of Public Works meeting in

August be held on Monday, July 31, 2017 at 5:30 PM and that the second meeting in August be held on

Monday, August 14, 2017 at 5:30 PM.

Motion Carried Recommended items for future agendas: None

There being no further business, Chairman Earll adjourned the meeting at 6:08 PM.

Daniel G. Knoeck, Secretary

BOARD OF PUBLIC WORKS

BOARD OF PUBLIC WORKS MINUTES

OF JULY 25, 2017

Meeting called to order by Chairman Earll at 6:30 PM in the Council Chambers of City Hall Plaza.

PRESENT: Ed Wagner, Chris Jockheck, Tom Witzel, Mike Feirer & Gordon Earll

EXCUSED: None

ALSO PRESENT: Aldermen Buttke and Hendler; Director of Public Works Knoeck; City Engineer Turchi;

Street Superintendent Winch; Parks & Recreation Director Casperson; the media; and

others.

Citizen Comments: None

PW17-81 Motion by Wagner, second by Jockheck to recommend approval of the low bid submitted by Haas

Sons, Inc. of Thorp, WI for the Wildwood-McMillan Connector Trail Project in the amount of $878,882 and

authorize execution of a contract.

Motion Carried

Motion by Witzel, second by Feirer that the meeting be adjourned at 6:36 PM.

Motion Carried

Daniel G. Knoeck, Secretary

BOARD OF PUBLIC WORKS

____________________________________________________________________________________________________________________________________________________________________________________________

To: Gordy Earll, Chairman, Board of Public Works Members, Board of Public Works From: Mike Winch, Street Superintendent R.E.: B.O.P.W.’s Street Division Construction Update for July 31, 2017 Date: July 28, 2017 Asphalt Mill-In-Place Hawthorn Ave (cul-de-das to cul-de-sac) – to be scheduled 8th St (Linden to Holly) – to be scheduled 12th St (Central to Maple) – to be scheduled Arnold (Hinman to cul-de-sac) – to be scheduled Carmen (Palmetto to Waushara) – to be scheduled Kathrine Ct (cul-de-sac) – to be scheduled Cherry Ave (Franklin to Grant) – ditching, tiling, culvert sets and pulverizing complete; top soiling and paving to be scheduled Forest St (Cherry to Plum) – ditching, tiling, culvert sets and pulverizing complete; top soiling and paving to be scheduled Plum Ave (Franklin to Grant) –ditching, tiling, culvert sets and pulverizing complete; top soiling and paving to be scheduled Hawthorn Ave (5th to Adler) – prep work complete; pulverizing, top soiling and paving to be scheduled Hume Ct – prep work complete; top soiling and paving to be scheduled Laird St (Adams to North Hills) – on-going prep work E 4th St Shoulders (Hume to Anton) – complete Asphalt Overlays Chestnut (Ives to Kalsched) – to be scheduled Laurel St (Veteran’s to Wood) – to be scheduled Walnut Ave (Doege to Ives) – on-going Franklin (Central to Cedar) – to be scheduled Adams Ave (5th to Adler) – paved; touch-ups on top soil and painting to be scheduled Street Reconstructions 21st St (E of Tamarack) – top soiling and paving to be scheduled Storm Sewer Maintenance/Construction Catch basin repairs Replace storm sewer pipe on Wallonie Drive- complete, top soiling to be scheduled Ditching and tiling at 25th/Felker/26th- complete, top soiling to be scheduled Sanitary Sewer Maintenance/Reconstruction Replace sanitary manhole on Walnut and Edison Street Maintenance Sweep roads- on going Patch roads- on going Blade roads and Alleys Mow city owned land Pick up dead deer Mow city owned property Weed control Contracted Services Crack filing- regular crack filling has been completed Mowing city owned property- on going Slag seal- starting Saturday July 29th Mono form manholes from approved list- 10 manholes completed Epoxy painting complete

City of Marshfield Department of Public Works Street Division 407 West 2nd Street Marshfield, Wisconsin 54449

Mike Winch Street Superintendent (715) 486-2081 FAX: (715) 387-8669 ike@ci.marshfield.wi.us

TO: Board of Public Works FROM: Tom Turchi, City Engineer DATE: July 26, 2017 RE: 2017 – Additional Prequalification of Contractors.

Annual Prequalification

The following contractors have submitted prequalification per the City’s requirements:

The Boson Company, Inc.

Kurt Boson

2613 W. Veterans Parkway

P.O. Box 544 Marshfield, WI 54449

715-384-3184 General Construction

Marawood Construction Services, Inc.

Fred Schindler

2025 W Veterans Parkway

Marshfield, WI 54449

715-387-1256 General Construction

Altmann Construction Company, Inc. Tom E. Altmann

5921 Plover Road Wisconsin Rapids, WI 54494

715-421-2550 General Construction

Recommendation

I recommend that the Board of Public Works approve the contractor listed in the table as prequalified to bid on 2017 city construction. Respectfully submitted, Thomas R. Turchi City Engineer

Concurrence: _____________________________ Daniel G. Knoeck, P.E. Director of Public Works

City of

Marshfield

Memorandum

DATE: July 27, 2017 TO: Board of Public Works FROM: Steve Barg, City Administrator RE: Disposition of the Vaughn-Hansen chapel, including a new alternative

Background

For 4 years, staff has talked with the Board about the future of the Vaughn-Hansen chapel at Hillside Cemetery. On July 18, 2016, Myron Silberman, architect of the chapel in the 1970s, suggested converting it into a columbarium, presenting/highlighting the following proposal to the Board:

• $40,000 will be raised by the Marshfield Rotary Club and Vaughn-Hansen family.

• An appeal will be made to the greater Marshfield community, with the goal to raise another $40,000, bringing the total to $80,000.

• They ask that the City match this amount by budgeting $80,000 for this project.

• With $160,000 total, the City could make the needed repairs and put the remaining funds in a separate fund for future maintenance. (This was based on an estimate of $100,000 for the required repairs, and setting aside $60,000 for future needs.)

Based on the Board’s interest, staff solicited and presented a proposal from Tim Hentges of The Tribute Companies to study this option. But on September 19, 2016, the Board voted 3-2 against the proposal, giving no direction on disposition of the chapel.

In November 2016, I was approached by a person willing to give $160,000 for the needed repairs. I advised her that no project had yet been authorized, but she said that she would work with the Marshfield Area Community Foundation (MACF) to set aside monies in a fund there, which could later be used for this purpose, once a project has been approved. Based upon this representation, the Board approved a motion directing staff to look into transferring ownership to a nonprofit entity that could then make the required repairs and improvements, and then operate and maintain this building.

But talking to this person earlier this summer, she and her husband never put the monies into a fund at MACF, and they have now taken a step back, looking at various charitable causes, and working with an attorney to update their will, so donations are made through their estate upon their death. They are still willing to contribute toward the project, apart from estate planning, but it won’t be anywhere near the amount she had once suggested.

City of Marshfield

Memorandum

During the last 2 months, I have had contact with members of the Vaughn family and the prospective donor on several occasions, and I have also talked to Myron Silberman. From these conversations, I understand that the parties still want to see the chapel remain, but it is questionable whether they can pull together the funding required for the needed repairs and improvements.

New option

Cemetery Coordinator Mike Baltus recently provided the attached drawings, which show another option: raze the chapel, and in its place, make an attractive “reflection center”. As you can see this includes a monument, benches, brick pavers, and decorative landscaping. Mike estimates the cost to raze the chapel to be roughly $50,000 (city’s expense), and the cost of the proposed improvements would be the donors’ responsibility. (Mike estimates the monument cost to be $10,000; however, we don’t have an estimate for benches, paver blocks, landscaping, or other general project expenses as yet.) I’ve shared this idea with members of the Vaughn family and the prospective donor, and they initially seem to have an openness to this option. (The prospective donor would want her family’s name on the monument too, and the Vaughns aren’t opposed to this request.)

Recommendation

Staff recommends that the Board review the attached proposal, and offer some direction on whether you are supportive, if the details can be worked out with the parties involved.