city of detroit: planning, operation monitor & control, and statutory report preparation using...
TRANSCRIPT
City of Detroit: Planning, Operation Monitor & Control, and Statutory Report Preparation using GL Wand
November 2012
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Agenda
• IntroductionsAbout the City of Detroit
• Pre-GL Wand Era• Reporting Challenges• Post-GL Wand Era• Reports
Statutory Monitor & ControlPlanning - Budget
• Product Demo• City of Detroit Moving
Forward• Questions
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Introductions
Hari Ramaswamy
Consultant, Finance Department, City of Detroit
Technology, Accounting, Finance, and Strategy
Brian GrossweilerMidwest Territory Manager, Excel4apps
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• About the City of DetroitHistory
Governance Structure
Some Financial Facts• About Excel4apps
Award-winning, Excel-based financial reporting solution for the Oracle environment
Over 8,500 users throughout the world, with offices in the US, Australia, UK, United Arab Emirates, and South Africa
Introductions
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• About the City of DetroitHistory
Governance Structure
Some Financial Facts• About Excel4apps
Award-winning, Excel-based financial reporting solution for the Oracle environment
Over 8,500 users throughout the world, with offices in the US, Australia, UK, United Arab Emirates, and South Africa
Introductions
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City of Detroit - History
• Founded on July 24, 1701, by the French explorer, adventurer, and nobleman Antoine de la Mothe, sieur de Cadillac.
• Its name originates from the French word détroit for strait, in reference to its location on the river connecting the Great Lakes.
2010 2000
Population 713,777 951,270
Area 138.7 sq. miles 138.7 sq. miles
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City of Detroit – Governance Structure
City Structure
Mayor and nine-member Detroit City Council, all serving four-year terms
2010 2001
Agencies 36 43
Full Time Employees 12,302 18,346
Police Stations 30 52
Fire Stations 45 49
Street Lights 88,000 87,000
Number of libraries 27 25
Number of customers for water 265,500 270,685
Number of passengers traveling by DDOT 36,555,845 44,000,000
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City of Detroit – Some Financial Facts
City Finance
General Fund 2011 2001
Total Revenues $1.220 Billions $1.772 Billions
Total Expenditures $1.070 Billions $1.662 Billions
Excess/Deficit $150.43 Million $109.84 Million
Fund Balance -$148.07 Million $310.081 Million
Source; CAFR Statements
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• Oracle-seeded reports• Custom Oracle reports• FSG reports• Noetix• Nightmare of pulling data into spreadsheets• Statutory report print format• Lack of drill down
Pre-GL Wand Era
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Reporting Challenges
Fiscal Year CAFR Published Date
Jun-98 12/18/1998
Jun-99 3/22/2000
Jun-00 4/12/2001
Jun-01 12/21/2001
Jun-02 12/30/2002
Jun-03 12/30/2003
Jun-04 3/21/2005
Jun-05 5/13/2006
Jun-06 2/25/2008
Jun-07 2/25/2009
Jun-08 11/20/2009
Jun-09 5/28/2010
Jun-10Jun-11
12/17/201012/22/2011
GL WAND!!
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• GL Wand introduced to City of Detroit in 200815 licenses
• Experiment with CAFR-2008• Design innovations• Performance Issues & Resolutions• Spread sheet-level security policies and procedures• Standardization of data extraction structure• Current license capacity of 90
Post-GL Wand Era
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• 3 CAFRs in 15 months. (2008, 2009, and 2010)• 2010 and 2011 CAFRs ahead of scheduled time
First time in 13 years! • Workbook of 140 sheets with 44 GL Wand-based calculation
sheets• Change to balance reflected instantaneously with ability to drill
down for auditor’s satisfaction• Calculation sheets “ready to press” format in 5 hours• GL Wand expanded to single audit
Statutory Reports
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Sample CAFR Sheet
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Sample CAFR Sheet cont’d
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• GL Wand expanded to operation Monitor & Control reports• Overtime monitoring• Revenue-expenditure; budget to actual• Report by agency/fund• Monthly close• Accrual clean-up/maintenance• Encumbrance clean-up/maintenance
Operation Control and Monitor
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Sample Budget-Actual Revenue-Expenditure Sheet
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Sample Overtime Report
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• GL Wand expanded to budget preparation• 3 (5) year actual comparison as well as budget validation• Estimate future budgeting
Subject to inclusion of policies and changing economic environment
Planning - Budget Reports
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Sample- 3 Year Actual – Last Year Budget Report
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• Oracle sign-on• Create/refresh a report• Report drilldown to detail• Drill criteria sheet to transactional details• FSG converter• Report distribution manager
GL Wand Demo
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• City of Detroit Short-Term PlansPeriodic subsidiary ledger reconciliation
• City of Detroit Mid-Term PlansPeriodic surplus and deficit by agency and by fund group
Monthly/quarterly financial result publications
• City of Detroit Long-Term PlansReports Wand installation
Budget Wand installation
Moving Forward
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Questions? Comments?
• Contact Hari Phone 248-229-9681E-mail [email protected]
• Contact Brian Phone 919-238-4040 ext. 304E-mail [email protected] www.excel4apps.com/oracle
Q & A