CITY OF CHERRYVALE ___________________________________________________________

MEETING OF THE CITY COUNCIL REGULAR MEETING

DECEMBER 7, 2015 7:00 PM

Working for a better tomorrow… today.

ORDER OF BUSINESS CALL MEETING TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL NEW BUSINESS A. BANKING SERVICES BID AWARD

Presented by Travis Goedken, City Administrator RECOMMENDED ACTION: Award the financing to Community National Bank and Trust for

a 3 year term with the alternate interest rate. B. ENGINEERING REQUEST FOR QUALIFICATIONS

Presented by Travis Goedken, City Administrator RECOMMENDED ACTION: Issue the RFQ as presented. C. KDHE AGREEMENT AMENDMENT

Presented by Travis Goedken, City Administrator RECOMMENDED ACTION: Accept proposed agreement amendment. D. MONTGOMERY COUNTY PICTOMETRY AGREEMENT

Presented by Travis Goedken, City Administrator RECOMMENDED ACTION: Enter into the agreement with Montgomery County as

presented. E. EMPLOYEE WELLNESS PROGRAM

Presented by Jesse Reed, Fire Chief/EMS Coordinator RECOMMENDED ACTION: Authorize creation of Employee Wellness Program with

partnership of Cherryvale 24 Hour Fitness. F. COMMUNITY CENTER GYM USE

Presented by Travis Goedken, City Administrator RECOMMENDED ACTION: Take appropriate action.

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G. KRAF GRANT APPLICATION Presented by Jesse Reed, Fire Chief RECOMMENDED ACTION: Authorize KRAF Grant application for cardiac monitor with transmittal capabilities.

H. CONSENT AGENDA

Presented by John Wright, Mayor 1. Appropriations & Payroll Ord. No. 15-1120 $89,010.63

a. Approval of Purchases over $5,000 i. Blue Cross-Blue Shield $11,118.12

ii. Republic Services $8,396.78 iii. People’s State Bank (FICA) $7,917.58 iv. KPERS $5,395.92

2. Appropriations & Payroll Ord. No. 15-1204 $83,538.39 a. Approval of Purchases over $5,000

i. Community National Bank $6,246.47 ii. Henry Jones $5,032.56

iii. Public Wholesale Water $24,333.33 iv. People’s State Bank (FICA) $9,528.90 v. KPERS $6,261.18

3. Consideration of the minutes for November 16, 2015 Regular Meeting 4. Ambulance Insurance Renewal with Jim Gill Agency

RECOMMENDED ACTION: Approve the consent agenda as presented. INFORMATIONAL ITEMS

1. Department Monthly Reports a. Police b. Fire c. Public Works d. City Clerk e. City Administration

2. December 12th Events EXECUTIVE SESSION

1. To Discuss Matters of Non-Elected Personnel ADJOURNMENT

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CITY COUNCIL ACTION REPORT Proposed Agenda Date: December 7, 2015 Subject: Banking Services Bid Award Guest: None Background: The contract for banking services that was awarded in 2010 has since expired. The Governing Body issued an RFP for banking services at the November 2nd meeting. Community National Bank was the only financial institution to submit a bid. Financial Consideration: N/A – Since only one bid was submitted. Legal Consideration: Per Kansas State law, the City is required to deposit its funds with a bank within the City limits of Cherryvale. Policy Consideration: N/A Recommendation: Award the bid to Community National Bank & Trust for a term of 3 years with the alternate interest calculation as presented.

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CITY COUNCIL ACTION REPORT Proposed Agenda Date: December 7, 2015 Subject: Engineering Requests for Qualifications Guest: None Background: City staff wishes to review its options for engineering services. Financial Consideration: Issuing the RFQ does not obligate the City to any proposals. The cost associated would be the mailing (if used) of the RFQ to area engineering firms, many of which have already expressed interest in submitting. Legal Consideration: N/A Policy Consideration: Issuance of the RFQ is NOT required in the purchasing policy Recommendation: Approve the RFQ as presented.

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Engineering Services Request for Qualifications

City of Cherryvale

The City of Cherryvale, Kansas requests qualifications for professional engineering services related to the public works and utilities of the City.

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Introduction Scope The City of Cherryvale, Kansas requests qualifications for professional engineering services related to the public works and utilities of the city. Engineering services will include the development of a scope of services and estimated costs to address capital improvement planning and potential design of transportation facilities, water and wastewater systems, storm water drainage, and other engineering related services.

Proposal Procedures Anticipated Schedule Issue RFP December 7, 2015 Proposals Due December 30, 2015 by 2:00 PM Selection January 4, 2016 at City Council Meeting

Inquiries Regarding the RFP Hillary Lawrence, City Clerk/Assistant City Administrator (620) 336-2776 hlawrence@cherryvaleusa.com

Proposal Submission Package Overview The Statement of Qualifications must be limited to twenty (20) single-sided pages, 8 ½ x 11 inches in size. At a minimum, the following information shall be provided:

1. The firm’s legal name, address and telephone number; 2. Specialized experience and technical competence of the firm with respect to

transportation, water, wastewater, and storm water drainage; 3. Qualifications of the professional personnel to be assigned the project; 4. Capacity and capability of the firm to perform the work within prescribed time frames

and within budget. 5. The past record of performance of the firm with respect to such factors as control of

costs, quality of work and ability to meet schedules; 6. References from previous clients involved with the firm within the past 5 years.

Please submit qualifications in a sealed envelope, clearly marked Engineering Services RFQ.

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Submission of Proposals The Proposal Submission Package should be delivered or mailed and received by no later than 2:00 PM on December 30, 2015 to:

City of Cherryvale 123 W. Main Street Cherryvale, Kansas 67335

Evaluation and Award Criteria Statements of Qualification will be evaluated by a Selection Committee. The firm will be selected based on the below qualifications. The award will be made to the most qualified firm whose proposal is deemed most advantageous to the city. Once the most qualified firm is selected, a cost of services will be negotiated and a draft engineering agreement developed.

Scoring Table Category Points Possible Points Scored

Experience & Technical Competence 30 Qualifications of Personnel 30 Ability to Meet Schedule 20 Record of Performance 10

General Conformance to RFQ 10

Negotiation of Contract and Fees Negotiation of a contract and fee will proceed with the most highly qualified firm. In the event that a successful negotiation cannot be reached, the city will discontinue negotiations with the most highly qualified firm and begin negotiation of a contract and fee with the second highest qualified firm.

Right of Rejection by the City of Cherryvale The City reserves the right to award this contract to the engineering firm that best meets the requirements of the RFQ. Further, the City reserves the right to reject any or all proposals prior to the execution of the contract, with no penalty to the City of Cherryvale.

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CITY COUNCIL ACTION REPORT Proposed Agenda Date: December 7, 2015 Subject: KDHE Amendment Agreement Guest: None Background: In April, the Governing Body entered into an Interim Smelter Waste agreement with KDHE on contaminated spoil that is created during City operations. The previous agreement named the current stockpile location as the interim waste site. Requirements from KDHE and the Division of Water were such that City staff deemed to be unfeasible. Staff met with KDHE representatives on-site to discuss requirements and ended up discussing the possibility of moving the interim waste location to the former national zinc site. A following conference call with representatives from the Respondents resulted in the agreement that it would be mutually beneficial among all parties to move the location to the former smelter site. Financial Consideration: The City has already agreed to moving the current stockpile and any additional material accrued to the “final repository” when remediation is complete. It is anticipated that the final repository will be located on the former smelter site and this will eliminate the City from having to handle the additional material twice. The costs associated with creation and management of the plan are not calculated, but are considerable less if placed on the former smelter site, as opposed to meeting the requirements of the division of water at its current location. Legal Consideration: Teresa Woody has been the legal consultant for this project and was contacted for review on 12/1/15. Policy Consideration: N/A Recommendation: Approve the amendment as presented.

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AMENDMENT TO

AGREEMENT TO PERFORM INTERIM WASTE MANAGEMENT ACTIVITIES

Between

Kansas Department of Health and Environment,

The City of Cherryvale

And

United States Steel Corporation and Citigroup Global Market Holdings, Inc.

SUBJECT: Interim Smelter Waste Management in Cherryvale, Kansas

TERM: June 2015 through completion of the project as described herein.

Now on this ___ day of _____, 2015, (“Date of this Amendment”) the Kansas Department of

Health and Environment (“KDHE”), the City of Cherryvale (“City”), and United States Steel

Corporation and Citigroup Global Market Holdings, Inc. (“Respondents”) (collectively the

“Parties”) enter into this Amendment to Agreement to Perform Interim Waste Management

Activities (“Amendment”) in Cherryvale, Kansas.

WITNESSETH:

WHEREAS, on or about June 25, 2015, the Parties entered into a certain Agreement to

Perform Interim Waste Management Activities (the "Agreement"), in Cherryvale, Kansas, and

WHEREAS, the Parties wish to enter into this Amendment to amend portions of the

Agreement on the terms and conditions set forth herein.

NOW THEREFORE, THE PARTIES MUTUALLY AGREE TO THE FOLLOWING:

1. All numbered and unnumbered paragraphs, stipulations, provisions, terms, conditions, and

definitions of or in the Agreement (i) shall remain unamended and in full force and effect, except

as expressly amended or modified herein, and (ii) shall apply to any and all activities or

operations by the City pursuant to the option provided for in paragraph 3 below if the City elects to

exercise said option.

2. The Respondents' Interim Smelter Waste shall include approximately 1,700 cubic yards of

material excavated as part of the Early Action Project in the fall of 2015, which has been placed on

the EPA Repository as shown on Exhibit 4 hereto. Said material from the Early Action Project is

currently in the process of being covered by Respondents with an impermeable

Bureau of Environmental Remediation Curtis State Office Building 1000 SW Jackson St. Suite 410 Topeka, KS 66612-1367

Phone: 785.296.1673 Fax: 785.296.7030

pgreen@kdheks.gov www.kdheks.gov

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cover. The location of this Early Action Project material shall be deemed part of and included

within the Respondents' Interim Smelter Waste Facility.

3. The City has requested the option to begin transporting existing City of Cherryvale

Interim Smelter Waste from the City Interim Waste Storage Facility (as well as City of

Cherryvale Interim Smelter Waste excavated by the City anywhere in or on the Site at any time

in the future before termination of the Agreement), to a new location on the EPA Repository at

the Former National Zinc Facility to be hereinafter referred to as "City Interim Waste Storage

Facility No. 2". If granted this option, the City could, subject to the requirements of

subparagraphs A through E below, begin this process at a time of the City's choosing, and not be

required to wait until the time specified in the last sentence of paragraph 5 of the Agreement.

KDHE and the Respondents are agreeable to the City having this option on the following terms

and conditions:

A. The precise location of the City Interim Waste Storage Facility No. 2 on the EPA

Repository shall require the mutual agreement of all Parties.

B. The City may not begin relocation of City of Cherryvale Interim Smelter Waste to the

City Interim Storage Waste Facility No. 2 until it has filed (and received approvals on)

all necessary plans with KDHE (including the Kansas Bureau of Water), or the U.S. Army

Corps of Engineers, and/or obtained all required permits from KDHE (including the

Kansas Bureau of Water) or the U.S. Army Corps of Engineers, covering (a) transport of

existing City of Cherryvale Interim Smelter Waste from the City Interim Waste Storage

Facility to the City Interim Waste Storage Facility No. 2, (b) excavation and

transportation to the City Interim Storage Waste Facility No. 2 of City of Cherryvale

Interim Smelter Waste excavated by the City anywhere in or on the Site at any time in the

future before termination of the Agreement, (c) the closure of, and all required closure

activities in and around, the City Interim Waste Storage Facility, and (d) the construction,

operation and maintenance of the City Interim Waste Storage Facility No. 2.

C. The City shall be solely responsible for and shall pay all costs and expenses involved with

or arising out of the preparation and filing of all plans and/or permitting and all other

activities described in subparagraph B above.

D. The City shall be solely responsible for and shall pay all costs and expenses involved with

or arising out of (a) transporting of existing City of Cherryvale Interim Smelter Waste

from the City Interim Waste Storage Facility to the City Interim Waste Storage Facility

No. 2, (b) excavation and transportation to the City Interim Storage Waste Facility No. 2

of City of Cherryvale Interim Smelter Waste excavated by the City anywhere in or on the

Site at any time in the future before termination of the Agreement, (c) the closure of, and

all required closure activities in and around, the City Interim Waste Storage Facility,

and (d) the construction, operation and maintenance of the City Interim Waste Storage

Facility No. 2.

E. The City and Respondents agree that they will attempt in good faith to select the precise

location of the City Interim Waste Storage Facility No. 2, subject to KDHE approval,

with the objective that the materials located therein can be incorporated by Respondents

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into the Final Disposal Site without the need for further transportation of said materials

by the City to the Final Disposal Site, or of any closure activities by the City

regarding the City Interim Waste Storage Facility No. 2. However, if notwithstanding their

good faith efforts, the location and design of the Final Disposal Site is such that further

transportation of materials from the City Interim Waste Storage Facility No. 2 to the

Final Disposal Site, or closure activities at the City Interim Waste Storage Facility No.

2, are required, the City shall perform such activities at its sole cost and expense.

IN WITNESS WHEREOF, the Parties have executed this Agreement through their duly

authorized representatives.

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4

FOR KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT

Susan Mosier, MD, Secretary,

Kansas Department of Health

and Environment

Date

13

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FOR THE CITY OF CHERRYVALE

Signature

Printed Name

Title

Date

14

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FOR UNITED STATES STEEL CORPORATION

Signature

Printed Name

Title

Date

15

7

FOR CITIGROUP GLOBAL MARKET HOLDINGS, INC.

Signature

Printed Name

Title

Date

16

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CERTIFICATE OF MAILING

The undersigned hereby certifies that on the day of _______ 2015, a true and correct

copy of the above and foregoing Amendment to Agreement to Perform Interim Waste

Management Activities was placed in the U.S. Mail, postage prepaid, first-class and

addressed to:

Mr. William Anderson

Doerner, Saunders, Daniel & Anderson

Two West Second Street, Suite 700

Tulsa, OK 74103-3117

Mr. Andrew Thiros

United States Steel Corporation

600 Grant Street, Room 1500

Pittsburgh, PA 15219-2800

Mr. John Preston Turner

Citigroup Legal Department

300 St. Paul Place BSP 17D

Baltimore, MD 21202

Ms. Teresa A. Woody

The Woody Law Firm PC

1621 Baltimore Avenue

Kansas City, MO 64108

KDHE Staff Member

3617760vl

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AGREEMENT

THIS AGREEMENT is entered into by and between the Board of County

Commissioners of Montgomery County, Kansas, hereafter County, and the City of

Cherryvale, Kansas, hereafter City, effective 2015.

WHEREAS, County is in the process of updating aerial imagery at a significant cost

to it.

AND WHEREAS, City is desirous of obtaining access to the aerial imagery as it

pertains to the City and agrees to share in the cost of obtaining the same.

NOW THEREFORE, in consideration of the mutual covenants and agreements

hereinafter contained, the parties agree to the following:

1. Services to be provided by County: County will provide City

Pictometry imagery; parcel layers to include property lines, center

lines, city limits, streets, property ownership information, property

values and parcel dimensions; assistance with one layer annually

(thereafter a small charge may apply); reasonable plotter usage

consisting of up to four large aerial maps annually (thereafter a

small map charge will apply); and data layer updates quarterly.

2. Compensation: The cost of the services is broken down into the

following categories and amounts:

3-inch oblique & ortho imagery (includes tiles

and mosaic) – 4 sectors (covers the City of

Cherryvale) $1,676.00

9-inch tiles and area wide mosaic (includes

tiles and mosaic) - 4 sectors (covers the City

of Cherryvale) $ 296.00

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-2-

Pictometry connect and media drive capacity $ 425.00

TOTAL $2,397.00

3. Installment Payments: For the above described services, City agrees to

pay County the total sum of $2,397.00 in three equal annual installments of

$799.00 on or before March 1, 2016, on or before March 1, 2017, and on or

before March 1, 2018. Should City fail to make a timely payment, and after ten

(10) days' written notice to City, the City's password will be disabled and all

data requested by the City thereafter will be at cost, and the cost will vary

depending on the complexity of the request.

BOARD OF COUNTY COMMISSIONERS,

MONTGOMERY COUNTY, KANSAS

By:

Fred Brown, Chairman

ATTEST:

Charlotte Scott Schmidt, County Clerk

CITY OF CHERRYVALE, KANSAS

By:

John Wright, Mayor

ATTEST:

Hillary Lawrence, City Clerk

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Montgomery, KS (KSMONT)

Community Sectors: 675 Neighborhood Sectors: 60 (c) Copyright 2012, Pictometry International

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Steps to Wellness A Guide to Implementing the 2008 Physical Activity Guidelines for Americans in the Workplace

21

Page 1

Letter from CDC Dear Leader,

In 2008 the U.S. Department of Health and Human Services released the 2008 Physical Activity Guidelines for Americans, a comprehensive resource that provides guidance on the importance of being physically active. Applicable to policy makers, physical educators, health professionals, and the public, the Physical Activity Guidelines present information about the value of physical activity and the health benefits that can be gained through regular physical activity.

The Physical Activity Guidelines call for action to help Americans become more physically active. Businesses and workplaces can play a significant role in helping to make these changes possible. By taking small steps to create a working environment where health and wellness are valued, you can assist in creating a healthier workforce in your company and in America.

To assist in this process, the Centers for Disease Control and Prevention (CDC), Division of Nutrition, Physical Activity, and Obesity has created Steps to Wellness: A Guide to Implementing the 2008 Physical Activity Guidelines for Americans in the Workplace. In addition to providing an overview of the Physical Activity Guidelines for Americans, this resource offers ideas and suggestions for how to create a wellness culture by incorporating physical activity programs in the workplace. Many companies have improved productivity by creating a culture that values physical activity and the overall wellness of its employees. This resource offers examples of what other companies have done to promote physical activity and wellness, and provides resources to help you establish or strengthen a wellness program at your place of business.

Creating a culture of

wellness starts with a

vision and taking steps to

incorporate physical activity

in the workplace. This

resource will show you ways

to begin and promote such

programs.

Adult Americans spend a significant amount of the day at the workplace, and many struggle to be physically active, so the worksite is a logical place to find new and innovative ways to encourage and promote physical activity. It also makes good business sense for the bottom line. Creating a culture of wellness that promotes physical activity starts with a vision and requires a plan. This resource will show you ways to begin and promote such programs.

Changing behaviors is never easy, for employers and employees alike, but the benefits to the workplace and the workforce are great when physical activity and wellness programs are implemented. We hope this resource will provide you with the information and tools necessary to create or strengthen programs in your company.

Sincerely,

William H. Dietz, M.D., Ph.D. Director Division of Nutrition, Physical Activity, and Obesity

22

Steps to Wellness: A Guide to Implementing the 2008 Physical Activity Guidelines for Americans in the WorkplacePage 2

Introduction

The 2008 Physical Activity Guidelines for Americans is the first set of guidelines on physical activity released by the federal government. Being physically active is a key step that Americans can take to improve their health.

According to the guidelines, increasing physical activity lowers the risk of many adverse health outcomes, including heart disease, stroke, high blood pressure, and colon and breast cancers. It can also help prevent weight gain, improve cardiovascular and muscular fitness and strength, prevent falls, improve bone strength, and reduce symptoms of depression.

Adult Americans spend a lot of time in the workplace. Creating a culture of wellness at the worksite may improve employees’ health, and a full wellness program can have financial and human benefits. Physical activity should be a major part of any wellness plan. Increasing physical activity in the workplace can make existing wellness programs more comprehensive and is a great way to start a new program.

Steps to Wellness can help businesses create or improve worksite physical activity and wellness programs, and create or strengthen a culture of wellness. It includes:

� A case for why your business should create a culture that values physical activity for its employees and encourages them to take part in workplace physical activity and wellness programs.

� Steps you and your business can take to promote physical activity and create a culture of wellness in your workplace.

� Tools and Templates to help your business plan, promote, and implement physical activities at your workplace.

� Additional resources about physical activities and worksite wellness programs, including an overview of the 2008 Physical Activity Guidelines for Americans.

23

Health care costs are a significant and growing element of overall employment costs for businesses offering benefits, and companies of all sizes are affected by absenteeism and lost productivity from employee illness, injury, obesity, or chronic conditions. One study reports that obesity alone has been estimated to cost employers almost $2,500 per employee per year, including direct medical expenditures and absenteeism.1

The 2008 Physical Activity Guidelines for Americans report that regular physical activity reduces the risk of premature death as well as coronary heart disease, diabetes, arthritis, osteoporosis, and certain types of cancerous diseases that affect nearly half of all American adults.2 The Physical Activity Guidelines recommend at least 2 ½ hours per week of moderate intensity aerobic physical activity or 1 ¼ hours per week of vigorous intensity aerobic physical activity, in bouts of at least 10 minutes at a time, or an equivalent combination of both. They also recommend moderate or high intensity muscle strengthening activities that involve all major muscle groups at least 2 days per week.

Making the Case: Why Businesses Should Care about Physical Activity in the Workplace

The vast majority of U.S. citizens are linked in some way to a worksite. That gives you the unique opportunity to improve employees’ lives and transform the workplace.

An employee’s overall level of physical activity is strongly influenced by workplace factors. For example, sedentary jobs have been steadily growing as a percentage of U.S. occupations for several decades.3

A comprehensive wellness program that includes a physical activity component may improve employee health and potentially lower the health costs per employee.

The introduction of a worksite wellness program has the potential to:

� Help create a healthier workforce. � Potentially lower employer health care costs.

� Increase employee productivity. � Increase employee morale.

� Decrease employee absenteeism. � Attract and retain good employees.

1 Finkelstein E, Fiebelkorn C, Wang G. “The costs of obesity among full-time employees.” Am J Health Promot. 2005. Sep-Oct; 20(1): 45-51. 2 Wu SY, Green A. Projection of chronic illness prevalence and cost inflation. Santa Monica, CA: RAND Health; 2000. 3 Hunnicutt D. 30 great ideas. Presentation given April 14, 2002, at West Virginia State Health Education Council annual conference. Omaha, NE: Wellness

Councils of America, 2001.

Page 10 Steps to Wellness: A Guide to Implementing the 2008 Physical Activity Guidelines for Americans in the Workplace

24

Business Leaders Respond: 100%Why Do I Invest in Worksite Wellness?7

Reduce Direct Health Care Costs 95% 80%

Improve Employee Morale 77% 60% Retain Good Workers 75%

40% Attract Good Employees 67%

20%Improve Productivity 64%

95%

77% 75% 67% 64%

41% Productivity Gains

59% Medical Savings

The return-on-investment for businesses can be up to $3.27 for every $1.00 invested in wellness programs5

One way to achieve these results is by starting a physical activity program.

The return-on-investment for wellness programs has increased over the years. A 2008 study of 192 companies of varying sizes using the same workplace wellness program, which includes physical activity promotion, found program costs of around $300 per employee per year. After a year, 7 of 10 targeted risk factors had improved, resulting in medical savings of 59% and productivity gains of 41%.4 A 2010 study showed that for every dollar spent on wellness programs medical costs fell by approximately $3.27 and costs associated with absenteeism fell by approximately $2.73.5 Although there is no conclusive evidence that a standalone physical activity program can produce such a return-on-investment, physical activity itself is a

pillar of any comprehensive wellness program and is one way to shift your company’s culture toward a culture of wellness.

It has been estimated that nearly 60% of employers offer health promotion programs, although the percentage for smaller employers is much closer to 15%.6 The U.S. Department of Health and Human Services’ National Worksite Health Promotion survey lists the reduction of direct healthcare costs as the number one reason business leaders invest in workplace wellness programs. Other reasons to invest include improving employee morale, retaining and attracting good workers, and improving productivity.7 By

developing a culture of wellness that promotes physical activity in the workplace, you are able to support the needs of your employees and create opportunities for them to meet the recommended levels of physical activity.

When you initiate a corporate physical activity program, you join the ranks of leaders who are improving the health of their employees and transforming the way they do business.

“...When employers demonstrate

that there is value placed on the

well-being of every individual, at

every stage of health, a company’s

collective health, and business

performance, may very well

improve.”

- Samuel Cramer, M.D.,

Health Management Corporation

4 Baker KM, Goetzel RZ, Pei X, Weiss AJ, Bowen J, Tabrizi MJ, Nelson CF, Metz RD, Pelletier KR, Thompson E. “Using a return-on-investment estimation model to evaluate outcomes from an obesity management worksite health promotion program.” J Occup Environ Med. 2008 Sep;50(9):981-90.

5 Baicker K, Cutler D, Song Z. “Workplace Wellness Programs Can Generate Savings.” Health Affairs. 2010 Feb; 29(2): 304-311. 6 “U.S. employers offer and value wellness programs.” Reuters, http://www.reuters.com/article/idUSTRE49K9RY20081021, accessed February 28, 2010. 7 1999 National Worksite Health Promotion Survey: Report of Survey Findings Conducted by the Association for Worksite Health Promotion; William M.

Mercer, Incorporated; and the U.S. Department of Health and Human Services, Office of Disease

Steps to Wellness: A Guide to Implementing the 2008 Physical Activity Guidelines for Americans in the Workplace Page 11

25

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December 1, 2015

Mayor Wright

Council Members

For the past year, Administrator Goedken and I have brainstormed on the potential of creating an

Employee Wellness Program as a benefit to our full-time employees. The City of Cherryvale does a phenomenal job

of ensuring that the benefits it offers to its full-time staff are some of the best around. One area that unfortunately

gets overlooked in a majority of municipalities, is employee wellness. More specifically, physical and mental

wellness. Since 2007, the City of Cherryvale has offered services through the EAP (Employee Assistance Program).

Although this is a great program, it is shown that employees aren’t utilizing it to its full potential. As employees, we

have confidential counseling and member services available to us 24 hours a day 7 days a week in the following

(13) categories:

Alcohol/Substance Abuse

Childcare

Elder Care

Family

Financial

Individual/Behavioral

Legal

Marital/Relationship

Lifestyle Benefits

Work/Life

Domestic Violence

Stress

Depression/Anxiety

With the available member services of the Employee Assistance Program, we are proposing city

sponsored physical wellness benefits for all full-time employees. The City of Cherryvale has not previously provided

physical benefits for its employees because there has not been the facilities to do so. With the addition of

Cherryvale 24 hr Fitness to Cherryvale, we can now promote the mental and physical well-being of our employees.

At a time in our economy where we must be frugal, you may ask how this proposal could fiscally benefit the city.

As you will see in the packet, the study “The costs of obesity among full-time employees” by Finkelsein, Fiebelkorn,

and Wang in the American Journal of Health Promotion, 2005 suggest that obesity alone has been estimated to

cost employers almost $2,500 per employee, per year, including direct medical expenditures and absenteeism. A

2008 study of 192 companies of varying sizes using the same workplace wellness program, which includes physical

activity promotion, found program costs of around $300 per employee per year. After one year, 7 of 10 targeted

risk factors had improved, resulting in medical savings of 59% and productivity gains of 41%. A 2010 study showed

that for every dollar spent on wellness programs, medical costs fell by approximately $3.27 and costs associated

with absenteeism fell approximately $2.73.

With adding the physical fitness benefit, the city will not only see monetary return, but a return in

increased morale, which leads to increased employee productivity. When you have employees that are happy

about where they work, it tends to lead to increased retention of employees.

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I can provide plenty of research on how cities our size to cities with 5,000 employees can benefit from a

wellness program. I can speak about improved mental and physical wellness providing happier employees which in

turn provides increased morale and increased retention, but it is difficult to assess a situation on intangible

information. What I can do is state how important physical and mental wellness is to Cherryvale Fire-Rescue. A

majority of the staff here is overweight and/or out of shape. This is not something that we have dismissed or taken

lightly. We have attempted to implement a physical fitness regimen on different occasions, but have been

presented with hurdles such as lack of equipment, lack of knowledge, and/or lack of space. Throughout years past,

we have attempted to obtain grants that would provide us with gym-grade equipment, but have fallen

unsuccessful for reasons unknown. I have done research to see what it would take to send an employee through a

peer fitness trainer certification course but am leery to spend the time and money (over $1000) on a certification

of that nature when we cannot afford to send people to EMT, AEMT, or Paramedic class. When looking at line of

duty deaths within the fire service, and breaking those LODD’s down into possible preventable deaths, the

statistics become scary. The chart below shows how many LODD’s there have been from 2002-2015, and how

many of those were due to overexertion/stress. 2015 is 30 days from being complete and already 64.8% of LODD’s

were caused by stress/overexertion. As I am typing this, the likelihood of getting yet another LODD alert in my e-

mail is extremely high.

Year FF

LODD Caused by

Stress/Overexertion Percent

2002 102 39 38.2%

2003 113 53 46.9%

2004 119 66 55.5%

2005 115 62 53.9%

2006 108 55 50.9%

2007 120 56 46.7%

2008 122 55 45.1%

2009 94 52 55.3%

2010 89 56 62.9%

2011 86 52 58.4%

2012 85 47 55.3%

2013 107 38 35.5%

2014 93 62 66.7%

2015 71 46 64.8%

So now that I have presented all of these facts, what does this wellness incentive look like? For

department heads, it starts with reviewing everything that the EAP offers and removing the stigma of mental

health from each department. It will be encouraging department heads to be aware of their employees and

potential changes in behavior and use the EAP as not only disciplinary referral tool, but as a mental health tool. For

both the FD and PD, we as department leaders need to be more acutely aware of the situations our employees

face that could be detrimental to their mental well-being and utilize the EAP for those situations as well.

Piggybacking onto mental wellness, this proposal provides 24 employees with 24 hour access to Cherryvale 24

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Hour Fitness Center for $5,328 a year. One of the perks for the city with these 24 memberships is that the

membership is linked to the position, not the person. If someone severs ties with the City of Cherryvale, whoever

fills that position may also fill that membership. As a taxable benefit, City Hall staff, City Administrator, and all

Public Works employees can choose whether to take part in the benefit or opt out. Each installment will be paid

quarterly so if someone leaves employment with the city who has chosen to opt out, and their replacement wants

to be included, they can join in the following quarter.

Included in the fitness membership is access to their online training system, which includes online diet

instructions and online fitness training which takes the guess work off of the employee and puts it onto a program

specifically made to reach personalized fitness and nutrition goals. The fitness center is also staffed Monday-Friday

from 8 am – 5 pm with someone who is happy to answer any questions each employee might have about their

fitness or nutrition. Implementing this program also allows myself and Chief Lambert to mandate physical fitness

among ourselves and our employees. We have come together and decided that each department will mandate all

full-time employees workout 10 days a month. For FD, this means all employees will work out, at minimum, once

per shift. My hope is to see different shifts come together within my own department and ultimately all city

employees come together and bond over fitness.

This will obviously be a large undertaking, but in my opinion, will be well worth it in the end. Our hope is

that we continuously strive to make this employee wellness package better for our employees and see it pay off in

better health, better morale, and better retention. The possibilities don’t stop with these options. There are multi-

week fitness challenges, walking challenges, and even cycling challenges that will allow employees to be

competitive with each other while achieving their fitness goals. I hope this is something that the city sees as a

benefit for not only its employees, but a step to improve the overall well-being of each department: fiscally,

physically, and mentally.

I will be happy to address any concerns or questions you may have about this program, and I thank you for your

time and consideration of this matter.

Jesse E. Reed

Fire Chief/EMS Director, I/C

Cherryvale Fire-Rescue

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CITY COUNCIL ACTION REPORT Proposed Agenda Date: December 7, 2015 Subject: KRAF Grant Application Guest: None Background: Chief Reed has asked for permission to apply for the KRAF Grant, which requires a 25% match to up to $20,000 in state funding. The application will be for a cardiac monitor with transmittal capabilities. Financial Consideration: If awarded, funds could either come from equipment reserve or general fund budget. Both are feasible since the award would not be made until 2016. Legal Consideration: N/A Policy Consideration: N/A Recommendation: Authorize staff to apply for the KRAF Grant for a cardiac monitor with transmittal capabilities.

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APCHCKRP Fri Nov 20, 2015 2:24 PM CITY OF CNERRWAIE OPER: AB PAGE10.30.14 ACCOUNTS PAYABLE CHECK REGISTER

BANK NO BANK NMECHECK NO DATE VENDOR NO VENDOR NAME CHECK AMOUNT CLEARED VOIDED MANUAL

1 COMM. NATIONAL BANK & TRUST

21565 Payroll Checks L1_.Ic loR

Thru 21573 .:.

21574 11/20/2015 1440 CITY OF CHERRWALE 389.0021575 11/20/2015 7379 SURENCY LIFE AND HEALTH 144,5621576 11/20/2015 9211 BCBS OF KANSAS 628,5621577 11/20/2015 9212 BCBS OF KANSAS 1,206.7421578 11/20/2015 9214 KANSAS PAYMENT CENTER 459.23

21579 Gap in Checks

21580 11/20/2015 9223 AFUC 356.7021581 11/20/2015 9230 SECURITY BENEFIT 134.0921562 11/20/2015 9254 COYMERCIAL BMK 151.2721583 11/20/2015 79 AIRGAS USA, LLC 93.7021584 11/20/2015 6661 AMERIGROUP 70.0021585 11/20/2015 9220 ARAMARK UNIFORM SERVICES 373.3121586 11/20/2015 9260 BARCO MUNICIPAL PRODUCTS INC 718.0021587 11/20/2015 6653 BARNEIr, MGELA 68.4821588 11/20/2015 600 BLUE CROSS-BLUE SHIELD 9282.8221589 11/20/2015 75 BOUND TREE MEDICAL LLC 187.0021590 11/20/2015 1083 CHEMQUEST 297.5021591 11/20/2015 866 CJ’S THREADS EMBROIDERY, LLC 200.0021592 11/20/2015 9059 COX CO14Y.UNICATIONS 45.8421593 11/20/2015 6665 DATA TECHNOLOGIES, INC 4,400,0021594 11/20/2015 2087 DIGITAL CONNECTION’S 17.8221595 11/20/2015 3745 DIVISION OF ENVIRONMENT 247.0021596 11/20/2015 2256 EMERGENCY MEDICAL PRODUCTS INC 670.7021597 11/20/2015 2260 EMERT, CHUBB & GEULER, LLC 1,044.0021598 11/20/2015 2605 GALLAGHER BENEFIT SERVICES, IN 416.5021599 11/20/2015 3175 HD SUPPLY WATERWORKS, LTD 2,781.4721600 11/20/2015 3101 HIGHER CALLING TECHNOLOGIES 807.5021601 11/20/2015 9060 KDHE-BUREAU OF WATER 185,0021602 11/20/2015 4260 UUIN LAW OFFICES, CHARTERED 200.0021603 21/20/2015 9247 LAWRENCE, HILLARY 68.4821604 11/20/2015 9259 MID-AMERICAN RESEARCH CHEMICAL 292.5021605 11/20/2015 23 MONTGOMERY COUNTY 12.0021606 11/20/2015 5100 MIDVEST MINERALS, INC. 558.2121607 11/20/2015 1100 MONTGOMERY COUNTY CHRONICLE 299.6021608 11/20/2015 5310 MONTGOMERY COUNTY DOC 90.0021609 11/20/2015 5245 MONTGOMERY COUNTY TREASURER 71.4521610 11/20/2015 5720 NEPTUNE TECHNOLOGY GROUP 2,805.6221611 11/20/2015 5750 NEWTON’S 142.4521612 11/20/2015 6210 POSTMASTER 330.0021613 11/20/2015 6580 REPUBLIC SERVICES 8,396.7821614 11/20/2015 6588 RICHARD L, HINES, PA. 450.0021615 11/20/2015 6810 SE-KAN ASPHALT SERVICES, INC 3,675.0021616 11/20/2015 22 ZACK STEVENS 3,200.0021617 11/20/2015 7379 SURENCY LIFE AND HEALTH 154.5321618 11/20/2015 7680 UNITED STATES POSTAL SERVICE 1,000.00

31

AKHCKRP Fri Nov 20, 2015 2:24 PM cITY OF CHERRWALE OPER: AD PAGE 210.30,14 ACCOUNTS PAYABLE CHECK REGISTER

BANK NO BANK N&MECHECK NO DATE VENDOR NO VENDOR N&VE CFECK N4OIJNT CLEARED VOIDED MANUAL C)

21619 11/20/2015 7807 WAGEVORKS 56.0021620 11/20/2015 2590 WEX BANK 2,393.8121621 11/20/2015 8400 ZOLL MEDICAL CORPORATION 221.25

25101 Payroll Checks 2oç1cc3Thru 27301

15210058 11/20/2015 9200 PEOPLES STATE BANK 7,917.58 **E_PAY**15210059 11/20/2015 9201 KANSAS WITHHOLDING T( 1,048.67 **E_PAY**15210060 11/20/2015 9203 KPERS 5,398.92 **E_PAY**

BANK TOTAL 64,159.64OUTSTANDING 64,159.64CLEARED .004OWEBièjrott Q0- 214 ‘SEc9

FUND TOTAL OUTSTANDING CLEARED VOIDED

100 GENERAL OPERATING FUND 30,338.41 30,338.41 .00 .00200 SPECIAL HIGHIAY FUND 2,360.94 2,360.94 .00 .00250 REFUSE COLLECTION FUND 8,396.78 8,396.78 .00 .00296 COPS GRANT 566.98 566.98 .00 .00500 MUNiCIPAL EQUIPMENT RESER 3,200.00 3,200.00 .00 .00600 CAPITAL IMPROVEY.ENT 4,400.00 4,400.00 .00 .00700 WATER 0 & N FUND 10,299.64 10,299.64 .00 .00715 ‘ATP & S.S. 0 & N FUND 4,596.89 4,596.89 .00 .00

REPORT TOTAL 64,159.64OUTSTANDING 64,159.64CLEARED .00VOIDED .00

Mayor:

___________________________________

Attest: City Clerk___________________________

Passed this 7th day of December, 2015 Signed this 7th day of December, 2015

0

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34

CITY OF CHERRYVALE MEETING OF THE CITY COUNCIL

REGULAR MEETING NOVEMBER 16, 2015

7:00 PM

Working for a better tomorrow… today.

ORDER OF BUSINESS CALL MEETING TO ORDER Mayor Wright called the meeting to order at 7:00pm. Present: Mayor John Wright, Council President Chad Wickham, Council Member Randy Wagoner, Council Member Don King, City Administrator Travis Goedken, City Clerk Hillary Lawrence, Public Works Director Wade Webber, Donna Celaya (Montgomery County Chronicle), Steve McBride (Independence Reporter), Shirley Ann Hogben, Jim, Hogben, Beau Caresio. INVOCATION Council Member Wagoner led the invocation. PLEDGE OF ALLEGIANCE ROLL CALL City Clerk Hillary Lawrence took roll: Mayor Wright- present; Council President Wickham- present; Council Member Forman- absent; Council Member Wagoner- present; Council Member King- present PUBLIC FORUM GOVERNING BODY COMMENTS

Mayor John Wright- none Council Member Chad Wickham- none Council Member Don King- Sorry to hear that the Coffee Café had closed its doors. Council Member Randy Wagoner- Wanted to thank Wade Webber for the Veteran’s Day

Parade Council Member Lew Forman, Jr.- absent

NEW BUSINESS A. PROPOSED CHARTER ORDINANCE 15-4668: ELECTIONS A motion was made by Council Member Wagoner, seconded by Council President Wickham to adopt Proposed Charter Ordinance 15-4668 as presented. City Clerk Hillary Lawrence took the roll call vote: Council Member Wagoner – aye; Council President Wickham- aye; Council Member King – aye.

35

B. PROPOSED ORDINANCE 15-4669: WATER RATES A motion was made by Council Member Wagoner, seconded by Council President Wickham to

adopt Proposed Ordinance 15-4669 with a 5% increase in the base rate and consumption. City Clerk Hillary Lawrence took the roll call vote: Council President Wickham- aye; Council Member King- aye; Council Member Wagoner- aye. C. PROPOSED ORDINANCE 15-4670: SEWER RATES A motion was made by Council Member Wagoner, seconded by Council President Wickham to

adopt Proposed Ordinance 15-4669 with a 3% increase in the base rate and consumption. City Clerk Hillary Lawrence took the roll call vote: Council Member King- aye; Council Member Wagoner- aye; Council President Wickham- aye. D. PROPOSED ORDINANCE 15-4671: 406 N CATHERINE STREET REZONING A motion was made by Council Member Wagoner, seconded by Council Member King to adopt Proposed Ordinance 15-4671 as presented. City Clerk Hillary Lawrence took the roll call vote: Council Member Wagoner- aye; Council President Wickham- aye; Council Member King- aye. E. PROPOSED RESOLUTION 15-12: COMPENSATION OF OFFICERS AND

EMPLOYEES A motion was made by Council President Wickham, seconded by Council Member Wagoner to adopt Proposed Resolution 15-12 as presented. Motion passed 3/0. F. PROPOSED RESOLUTION 15-13: 2016 HOLIDAY CALENDAR A motion was made by Council Member Wagoner, seconded by Council President Wickham to adopt Proposed Resolution 15-13 as presented. Motion passed 3/0. G. HIGHWAY 169 SIGN RELOCATION APPLICATION A motion was made by Council Member Wagoner, seconded by Council President Wickham to authorize staff to take preliminary steps for application. Motion passed 3/0. H. CONSENT AGENDA

1. Appropriations and Payroll Ord. No. 15-1106: $82,234.21 a. Approval of Purchases over $5,000

i. Public Wholesale Water $24,333.33 ii. Westar $5,796.29

iii. People’s State Bank (FICA) $7,621.30 iv. KPERS $5,169.39

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2. Consideration of the minutes for November 2, 2015 Regular Meeting 3. Appointment of Brad Hugo to the Cherryvale Recreation Commission 4. Home Occupation Permit for John Blaes D/B/A JB Premier Puppies 5. Home Occupation Permit for Amy Jewett D/B/A Little Sprouts Daycare 6. Home Occupation Permit for Tammie Valverde D/B/A Tammie Valverde’s Licensed

Daycare 7. Home Occupation Permit for Eugene Trefethen D/B/A Gene’s Tire 8. Home Occupation Permit for Vicky Ranes D/B/A Vicky’s Hair Salon 9. Home Occupation Permit for S. Dyann Beye D/B/A Sharon Dyann Beye Daycare Home

A motion was made by Council Member Wagoner, seconded by Council President Wickham to approve the Consent Agenda as presented. Motion passed 3/0.

INFORMATIONAL ITEMS

1. December 12th Events 2. Neighborhood Revitalization

ADJOURNMENT A motion was made by Council President Wickham, seconded by Council Member Wagoner to adjourn the meeting at 7:40pm. Motion passed 3/0.

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