city of charlottecharlottenc.gov/cityclerk/agendas/february 27, 2017.pdf · right-of-way...

Monday, February 27, 2017

City of Charlotte

Charlotte-Mecklenburg Government Center

600 East 4th Street

Charlotte, NC 28202

Council Chambers

City Council Business Meeting

Mayor Jennifer W. Roberts

Mayor Pro Tem Vi Lyles

Council Member Dimple Ajmera

Council Member Al Austin

Council Member Ed Driggs

Council Member Julie Eiselt

Council Member Claire Fallon

Council Member Patsy Kinsey

Council Member LaWana Mayfield

Council Member James Mitchell

Council Member Greg Phipps

Council Member Kenny Smith

Meeting Agenda

City of Charlotte Printed on 2/22/2017

City of Charlotte

Meeting Agenda

City Council Business Meeting

Charlotte-Mecklenburg Government Center 600 East 4th Street Charlotte, NC 28202

Monday, February 27, 2017 5:00 PM

5:00 P.M. DINNER BRIEFING, CHARLOTTE-MECKLENBURG GOVERNMENT CENTER, ROOM 267 1. Mayor and Council Consent Item Questions ..................................................................... 1

2. Follow-up from Council Discussion on City-owned Property and Affordable Housing ..... 2

3. Blue Line Extension Update ............................................................................................... 3

4. Answers to Mayor and Council Consent Item Questions .................................................. 4

5. Closed Session .................................................................................................................... 5

Call to Order Roll Call Introductions Invocation Pledge of Allegiance

6. Consent agenda items 18 through 46 may be considered in one motion except for those

items removed by a Council member. Items are removed by notifying the City Clerk. .. 6

6:30 P.M. CITIZENS' FORUM

PUBLIC HEARING

7. Public Hearing on a Resolution to Close an Unopened Alleyway Between E. 24th Street and E. 25th Street ...................................................................................... 7

POLICY

8. Transportation Action Plan Five-Year Update .................................................................. 11

9. Charlotte WALKS Pedestrian Plan ................................................................................... 13

10. City Manager’s Report ...................................................................................................... 15

BUSINESS

11. NC Clean Water State Revolving Fund Application ......................................................... 16

12. Appointments to the Business Advisory Committee ........................................................ 22


City Council Business Meeting Meeting Agenda February 27, 2017

13. Appointments to the Charlotte Business Inclusion (CBI) Advisory Committee .................. 49 14. Appointments to the Charlotte Mecklenburg Public Access Corporation ............................ 66 15. Appointments to Keep Charlotte Beautiful ......................................................................... 78 16. Appointments to the Privatization/Competition Committee ............................................ 111 17. Mayor and City Council Topics ......................................................................................... 153 CONSENT 18. Charlotte-Mecklenburg Police Foundation Donation ........................................................ 154 19. Police Body Worn Cameras - Contract Amendment #3 .................................................... 156 20. Electronic Monitoring Services Contract .......................................................................... 157 21. Police Sergeant Promotional Assessment Center Services .............................................. 159 22. Fire Station 22 Roof Renovation ...................................................................................... 160 23. Crushed Stone for Construction Projects ......................................................................... 162 24. Roadway Improvements Reimbursement Interlocal Agreement .................................... 164 25. Fiber Relocation Inspection Services ............................................................................... 167 26. Staffing Assessment for Charlotte Regional Transportation Planning Organization ......... 169 27. Sunset-Beatties Ford Road Comprehensive Neighborhood Improvement Projects - Planning Services ............................................................................................ 171 28. Mary Alexander Storm Drainage Improvement Project ................................................... 174 29. Old Terminal Steam Boiler Replacement .......................................................................... 177 30. Airport Vehicle Wash Facility ........................................................................................... 178 31. Airport Project Management Services Contract Amendment #1 ...................................... 181 32. Aviation Cooling Tower Replacement .............................................................................. 184 33. Airport Fire Truck Parking Structure ............................................................................... 185 34. Airport Network Equipment Maintenance ........................................................................ 187 35. Program Management Services for the Sanitary Sewer Rehabilitation Program .............. 188 36. Site Improvements at Franklin Water Treatment Plant ................................................... 191 37. Mallard Creek Wastewater Treatment Plant Digesters Maintenance Project .................... 193 38. Municipal Agreement for Water Main Repair on Lancaster Highway with the North Carolina

Department of Transportation ........................................................................................... 196 39. Water and Sewer Construction Contracts (Fiscal Year 2017 - Contracts 3 and 4) ............ 199 40. McDowell Creek Wastewater Treatment Plant - Reliability Improvements Phase II ........ 201


City Council Business Meeting Meeting Agenda February 27, 2017

41. Water and Wastewater Treatment Facilities Polymers .................................................... 204 42. Portable Wireless Headsets for Charlotte Water .............................................................. 205 43. Upper Little Sugar Creek Replacement Sewer - Phase 2 .................................................. 207 44. Federal Transit Administration 5307 Urbanized Area Formula Program Grant and Contract .......................................................................................................... 209 45. Refund of Property Taxes ................................................................................................ 210 PROPERTY TRANSACTIONS 46. Property Transactions - Ayrsley Gravity Sewer Replacement Phase II, Parcel #1 ........... 213 Adjournment 47. Reference - Charlotte Business INClusion Policy ............................................................. 214 48. Reference - Property Transaction Process ....................................................................... 217 49. Reference - Property Acquisitions and Condemnations ................................................... 218

City of Charlotte

Agenda Date: 2/27/2017

Charlotte-MecklenburgGovernment Center600 East 4th Street

Charlotte, NC 28202

Agenda #: 1.File #: 15-5073 Type: Dinner Briefing

Mayor and Council Consent Item Questions

Staff Resource(s):Debra Campbell, City Manager’s Office

Time: 5 minutes

SynopsisMayor and Council may ask questions about Consent agenda items. Staff will address questions at theend of the dinner meeting.

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City of Charlotte



Charlotte, NC 28202


Follow-up from Council Discussion on City-owned Property and

Affordable Housing

Staff Resource(s):Kim Eagle, City Manager’s OfficeGina Shell, Engineering & Property ManagementPamela Wideman, Neighborhood & Business Services

Time: 25 minutes

Explanation§ As a follow up to the February 13 Council Business meeting discussion related to the allocation of

proceeds from the sale of City-owned property to the Housing Trust Fund, staff will provide apresentation on:

- Status of proposed real estate portfolio management guidelines,

- Review of the current policy for the allocation of land sale proceeds, and

- An overview of affordable housing programs.





City of Charlotte



Charlotte, NC 28202


Blue Line Extension Update

Staff Resource(s):John Lewis, CATSJill Brim, CATSWilliam Haas, Engineering & Property Management

Time: 35 minutes

ExplanationThe purpose of the presentation is to provide an update on the schedule and budget of the Blue Line

Extension project and share information on upcoming City Council actions.





City of Charlotte



Charlotte, NC 28202


Answers to Mayor and Council Consent Item Questions

Staff Resource(s):Debra Campbell, City Manager’s Office

Time: 10 minutes

SynopsisStaff responses to questions from the beginning of the dinner meeting.





City of Charlotte



Charlotte, NC 28202


Closed Session

Action:

Adopt a motion to go into closed session pursuant to North Carolina General Statute143-318.11(a)(3) to consult with attorneys employed or retained by the City in orderto preserve the attorney-client privilege and to consider and give instructions to theattorneys concerning the handling or settlement of City of Charlotte v. VerintAmericas Inc. - 16-CVS-14056.





City of Charlotte



Charlotte, NC 28202

Agenda #: 6.File #: 15-5075 Type: Consent Item

Consent agenda items 18 through 46 may be considered in one motionexcept for those items removed by a Council member. Items areremoved by notifying the City Clerk.

Consideration of Consent Items shall occur in the following order:

A. Items that have not been pulled, and

B. Items with citizens signed up to speak to the item.





City of Charlotte



Charlotte, NC 28202

Agenda #: 7.File #: 15-5022 Type: Public Hearing Item

Public Hearing on a Resolution to Close an Unopened Alleyway BetweenE. 24th Street and E. 25th Street

Action:A. Conduct a public hearing to close an unopened alleyway between E. 24th Street

and E. 25th Street, and

B. Adopt a resolution to close an unopened alleyway between E. 24th Street and E. 25th Street.

Staff Resource(s):Jeff Boenisch, Transportation

Explanation§ North Carolina General Statute 160A-299 outlines the procedures for permanently closing streets

and alleys.

§ The Charlotte Department of Transportation received a petition to abandon public right-of-way andrequests this City Council action in accordance with the statute.

§ The action removes land from public right-of-way status and attaches it to the adjacent property.

§ The attached resolution refers to exhibits and metes and bounds descriptions that are available inthe City Clerk’s Office.

§ The unopened alleyway between E. 24th Street and E. 25th Street is located in Council District 1.

PetitionersHoward F. Starnes and Tom Burket with WP East Acquisitions, LLC.

Right-of-Way to be AbandonedThe unopened alleyway is located within a block bound by E. 24th Street, N. Brevard Street, E. 25th Street,and N. Davidson Street.

ReasonThe petitioner is vested in all of the abutting property and intends to reassemble this land to include anunopened alleyway between E. 24th Street and E. 25th Street. The assembly of this land is consistent withrezoning petition #2016-005 for the Lofts at 25th and Brevard multi-family development, which wasapproved by City Council on February 15, 2016.

NotificationAs part of the City’s notification process, and in compliance with North Carolina General Statute 160A-299, the Charlotte Department of Transportation submitted this abandonment petition for review by thepublic and City Departments.





Agenda #: 7.File #: 15-5022 Type: Public Hearing Item

Adjoining property owner(s) - All abutting property is owned by the petitioner.

Neighborhood/Business Association(s)

Villa Heights Community Organization - Notified/no comments

Private Utility Companies - No objections

City Departments

Review by City departments identified no apparent reason this closing would:

§ Be contrary to the public interest;

§ Deprive any individual(s) owning property in the vicinity of reasonable means of ingress andegress to his property as outlined in the statutes; and

§ Be contrary to the adopted policy to preserve existing rights-of-way for connectivity.

Attachment(s)Map

Resolution





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BGHHOLDINGS

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HOOD,DORA ANN

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STARNES,HOWARDFRANKLIN

STARNES,HOWARD F

STARNES,HOWARD

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FOUNTAINSNODA

HOLDINGS LLC

CTJ PROPERTIES LLC

CITY OFCHARLOTTE

KENDALL,HARVEY

HOCHARTZ,PAUL HENRY

CRBPIGGYBACK

LLC

CITY OF CHARLOTTEDEPARTMENT OF TRANSPORTATION

Right-of-Way Abandonment Petition 2016-15

Right-of-Way Abandonment Area

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Text Box

STARNES, HOWARD FRANKLIN

RESOLUTION CLOSING AN UNOPENED ALLEYWAY BETWEEN E. 24TH STREET AND E. 25TH STREET IN THE CITY OF CHARLOTTE, MECKLENBURG COUNTY, NORTH CAROLINA______________________________________________________________________________________

WHEREAS, pursuant to the provisions of Chapter 160A-299 of the General Statutes of North Carolina, the City Council has caused to be published a Resolution of Intent to close an unopened alleyway between E. 24th Street and E. 25th Street, which calls for a public hearing on the question; and

WHEREAS, the petitioner has caused a copy of the Resolution of Intent to close an unopened alleyway between E. 24th Street and E. 25th Street to be sent by registered or certified mail to all owners of property adjoining the said street and prominently posted a notice of the closing and public hearing in at least 2 places along said street or alley, all as required by G.S. 160A-299; and

WHEREAS, the public hearing was held on the 27th day of February, 2017, and City Council determined that the closing an unopened alleyway between E. 24th Street and E. 25th Street is not contrary to the public interest, and that no individual, firm or corporation owning property in the vicinity thereof will be deprived of reasonable means of ingress and egress to his or its property.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlotte, North Carolina at its regularly assembled meeting of February 27, 2017, that the Council hereby orders the closing of an unopened alleyway between E. 24th Street and E. 25th Street in the City of Charlotte Mecklenburg County, North Carolina as shown in the map marked “Exhibit A”, and is more particularly described by metes and bounds in the documentmarked “Exhibit B”, all of which are attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that a certified copy of this Resolution be filed in the Office of the Register of Deeds for Mecklenburg County, North Carolina.


City of Charlotte



Charlotte, NC 28202

Agenda #: 8.File #: 15-5036 Type: Policy Item

Transportation Action Plan Five-Year Update

Action:Approve the Transportation & Planning Committee’s Recommendation to adopt thefive-Year update of the Transportation Action Plan.

Committee Chair:Vi Lyles, Transportation & Planning

Staff Resource(s):Norm Steinman, Transportation

Explanation

§ The Transportation Action Plan (TAP) is Charlotte’s long-range, comprehensive, multimodaltransportation plan.

§ The TAP describes goals, policies, and objectives to achieve the City’s vision of becoming thepremier city in the nation for integrating transportation and land use. The TAP was first adopted byCity Council on May 22, 2006 and updated on August 22, 2011.

§ To help accommodate Charlotte’s growth and provide more transportation choices, the TAPdescribes eight categories of transportation investments, including maintenance, streets, signals,safety projects, pedestrian and bicycle projects, and advance planning activities.

§ In 2016, the Transportation & Planning Committee discussed the TAP at five of their meetings.

Community Input§ Since early 2016, staff has collected public comments at a number of events held throughout the

City, including hosting a transportation fair; small pop-up meetings, joint workshops with the City’sPlanning Department, presentations to the Charlotte Chamber’s Transportation Committee andSustain Charlotte’s Transportation Choices Alliance, and community events such as Open Streets704.

§ Staff gathered information from the City’s 2016 Transportation Survey and collected comments onthe draft TAP using an online survey accessed through the City’s website.On January 23, 2017, City Council received a presentation from staff and public comments. Ninespeakers spoke in support of the TAP, none opposed.

Plan Recommendations§ The 2016 TAP Update recommends investing $5.1 billion in the City’s transportation network over

a 25-year period. This level of investment by the City is necessary to build, maintain, and operatea travel network with safe options for pedestrians, bicyclists, transit riders, and motorists.

§ Key investments recommended in the TAP include 100 multimodal arterial projects, 40 multimodalintersections, 250 miles of new sidewalks, 250 miles of new bicycle facilities, and 150 traffic-calming projects over the next 25 years. The TAP also recommends maintaining City streets at a12-year resurfacing cycle.

§ The investments recommended in the TAP are expected to be applied in future Community






Investment Plans.

Transportation & Planning Committee Discussion

§ Throughout calendar year 2016, staff provided information about the TAP to the Transportation &Planning Committee. Numerous discussions took place involving goals, policies, andimplementation strategies.

§ On February 13, 2017, staff presented information to the Transportation & Planning Committeeabout public comments and responded to key questions from City Council and the public that wereraised at the January 23 Citizens’ Forum. The Committee voted unanimously (Lyles, Ajmera,Kinsey, Phipps, and Smith) to recommend the TAP to the full City Council for adoption.

Attachment(s)The Transportation Action Plan can be found online at:<http://charlottenc.gov/Transportation/Programs/Documents/TAP%20Draft%20Plan.pdf>





City of Charlotte



Charlotte, NC 28202


Charlotte WALKS Pedestrian Plan

Action:Approve the Transportation & Planning Committee’s recommendation to adopt theCharlotte WALKS Pedestrian Plan.

Committee Chair:Vi Lyles, Transportation & Planning

Staff Resource(s):Scott Curry, TransportationExplanation

Explanation

§ Charlotte WALKS is Charlotte’s first comprehensive pedestrian plan. The plan brings together anumber of existing walkability initiatives and identifies new strategies for meeting the pedestriansafety and walkability goals described in the Transportation Action Plan (TAP).

§ Charlotte WALKS will become the guiding document for the City’s ongoing efforts related towalkability.

§ In 2016, the Transportation & Planning Committee discussed Charlotte WALKS at three of theirmeetings.

Community Input§ Since February 2015, City staff has held 30 public input events attended by over 1,000 people.§ Public input events were held throughout the City and included large transportation fairs, small pop

-up meetings, walking tours, and sessions targeted specifically toward youth and seniors.§ Staff collected comments on the draft Charlotte WALKS Pedestrian Plan using an online survey and

through joint workshops with the Charlotte-Mecklenburg Planning Department.§ On January 23, 2017, City Council received a presentation from staff and public comments at a

Citizens’ Forum. 13 speakers spoke in support of Charlotte WALKS, one opposed.

Plan Recommendations§ Charlotte WALKS includes specific action items, ranging from future capital investments and

suggested policy changes, to potential amendments to the City’s development ordinances.§ The action items are grouped into three chapters: Safe, Useful, and Inviting. These chapters

correspond to the results of the public input for Charlotte WALKS.§ Charlotte WALKS includes three high-priority action items:

- Back-of-curb sidewalks on thoroughfares (i.e. increasing buffer space between pedestriansand fast moving traffic);

- Filling gaps in the sidewalk network; and- Installing more pedestrian crossings (especially on busy, high-speed thoroughfares).

Transportation & Planning Committee Discussion

§ Throughout calendar year 2016, staff provided information about Charlotte WALKS to the






Transportation & Planning Committee. Numerous discussions took place involving goals, policies,and implementation strategies.

§ On February 13, 2017, staff presented information to the Transportation & Planning Committeeabout public comments and responded to key questions received from City Council and the publicthat were raised at the January 23 Citizens’ Forum. The Committee voted unanimously (Lyles,Ajmera, Kinsey, Phipps, and Smith) to recommend Charlotte WALKS to the full City Council foradoption.

Attachment(s)The Charlotte WALKS Plan can be found online at: www.charlottenc.gov/CharlotteWALKS<http://www.charlottenc.gov/CharlotteWALKS>





City of Charlotte



Charlotte, NC 28202


City Manager’s Report





City of Charlotte



Charlotte, NC 28202

Agenda #: 11.File #: 15-4977 Type: Business Item

NC Clean Water State Revolving Fund Application

Action:A. Adopt a resolution authorizing Charlotte Water to apply for a Clean Water State

Revolving Fund loan in an amount not to exceed $76,460,000,

B. Authorize the City Manager to take necessary actions to accept and complete thefinancing, including making application to the State of North Carolina Departmentof Environmental Quality and obtaining Local Government Commission approval,and

C. Adopt a budget ordinance appropriating $76,460,000 from Clean Water StateRevolving Fund.

Staff Resource(s):Barry Gullet, Charlotte WaterScott Greer, Management & Financial Services

Explanation§ Charlotte Water desires to apply for a Clean Water State Revolving Fund loan for the construction

of the McAlpine Creek Wastewater Management Facility Clarifier and Aeration RehabilitationProject.

§ The North Carolina Clean Water State Revolving Fund loan program offers interest free loans (0%)for projects that demonstrate a significant energy savings and low interest loans (1.9%) for otherprojects. A portion of this project includes aeration basin improvements that are expected toqualify for the 0% loan program and the remaining portion will qualify for the low interest rate(1.9%).

§ Funding for this project is currently included in the Charlotte Water Community Investment Plan;however, if selected for the loan program, the City will realize an estimated savings ofapproximately $12 million over the 20-year term, compared to traditional financing.

§ The loan provides for an interest free construction period with payments beginning aftercompletion of the project.

§ The loan is available from a fund established by the state and administered by the Department ofEnvironmental Quality (formerly the Department of Natural Resources (DENR)) and the LocalGovernment Commission.

§ On December 12, 2016, City Council approved a contract with Black & Veatch InternationalCompany for Owner’s Representative Services on this Design-Build Project. A design-build teamwill be solicited and selected in 2017.

§ Contingent upon approval of the loan, Charlotte Water anticipates returning to City Council in thefall of 2017 to seek approval to award the construction contract.






Fiscal NoteFunding: Charlotte Water Debt Service Fund

Attachment(s)MapBudget OrdinanceResolution





McAlpine Creek Wastewater Treatment Plant Clarifier and Aeration Improvement Project – Map

McAlpine Creek WWTP

Project Area is located within City Council District 7


ORDINANCE NO.

AN ORDINANCE TO AMEND ORDINANCE NUMBER 8040-X, THE 2016-2017 BUDGET ORDINANCE PROVIDINGAN APPROPRIATION OF $76,460,000 IN CLEAN WATER STATE REVOLVING FUND LOAN FOR THE MCALPINE CREEK WASTEWATERMANAGEMENT FACILITY CLARIFIER AND AERATION REHABILITATION PROJECT (CARP)

BE IT ORDAINED, by the City Council of the City of Charlotte;

That the sum of $76,460,000 hereby estimated to be available from the following sources

Clean Water State Revolving Fund

That the sum of $76,460,000 is hereby appropriated to 6261-70-72-7030-703070-000000-000-530500-7030700042

That the existence of this project may extend beyond the end of the fiscal year. Therefore, thisordinance will remain in effect for the duration of the project and funds are to be carried forward tosubsequent fiscal years until all funds are expended or the project is officially closed.

All ordinances in conflict with this ordinance are hereby repealed.

This ordinance shall be effective upon adoption and contingent upon the award of the loan

Approved as to form:

City Attorney

Section 1.

Section 3.

Section 4.

Section 5.

Section 2.


RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF CHARLOTTE,NORTH CAROLINA ON FEBRUARY 27th, 2017

A motion was made by _____________________ and seconded by__________________________ for the adoption of the following Resolution, and upon being put to a vote was duly adopted:

WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, and

WHEREAS, The City of Charlotte has need for and intends to construct a wastewater treatment works project described as the Clarifier and Aeration Rehabilitation Project at theMcAlpine Creek Wastewater Treatment Plant, and

WHEREAS, The City of Charlotte intends to request state loan assistance for the project,

NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CHARLOTTE:That the City of Charlotte, will arrange financing for all remaining costs of the project, if approved for a State loan award.

That the City of Charlotte will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt.

That the governing body of the City of Charlotte agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the City of Charlotte to make scheduled repayment of the loan, to withhold from the City of Charlotte any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan.

That the City of Charlotte will provide for efficient operation and maintenance of the project on completion of construction thereof.

That the City of Charlotte, Randy Harrington (CFO) or Robert Campbell (Finance Director), and successors so titled, are hereby authorized to execute and file an application on behalf of the City of Charlotte with the State of North Carolina for a loan to aid in the construction of the project described above.

That Randy Harrington, Robert Campbell and Barry Gullet, (Charlotte Water Director), and successors so titled, are hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application.

That the City of Charlotte has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto.

Adopted this the 27th day of February, 2017 at Charlotte, North Carolina.

Jennifer Roberts, Mayor, City of Charlotte


CERTIFICATION BY RECORDING OFFICER

The undersigned duly qualified and acting _Deputy City Clerk______ of the City of Charlotte does hereby

certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the

filing of an application with the State of North Carolina, as regularly adopted at a legally convened

meeting of the City Council of the City of Charlotte duly held on the 27th day of February, 2017; and,

further, that such resolution has been fully recorded in the journal of proceedings and records in my

office. In Minute Book ____, Resolution Book ___, Page ____-_____.

IN WITNESS WHEREOF, I have hereunto set my hand this __27th___ day of February, 2017.

(Signature )

Deputy City Clerk

(Title)


City of Charlotte



Charlotte, NC 28202

Agenda #: 12.File #: 15-5052 Type: Appointment

Appointments to the Business Advisory Committee

Action:Vote on blue ballots and return to Clerk at dinner.

Staff Resource(s):Stephanie Kelly, City Clerk’s Office

Explanation§ One appointment for a partial term beginning immediately and ending April 28, 2017, then

followed by a full three-year term until April 27, 2020.§ One appointment for a partial term beginning immediately and ending April 28, 2018.§ One appointment for a partial term beginning immediately and ending April 28, 2019.

- Romante Archer, by Council members Kinsey and Mitchell- Matthew DeBoer, by Council members Eiselt and Lyles- Daniel Freeman, by Council members Driggs and Mitchell- Rachel Geathers, by Council members Austin and Mayfield- Rocio Gonzalez-Zornosa, by Council members Ajmera, Austin, Eiselt, Lyles, and Mayfield- Daniel Herrera, by Council members Fallon and Smith- Johnell Holman, by Council members Ajmera and Driggs- Monique Horace, by Council members Austin, Eiselt, Lyles, and Mitchell

Attachment(s)Business Advisory Committee Applicants






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City of Charlotte



Charlotte, NC 28202


Appointments to the Charlotte Business Inclusion (CBI) AdvisoryCommittee

Action:

Vote on blue ballots and return to Clerk at dinner.


Explanation§ One recommendation by the Carolinas Asian-American Chamber of Commerce for a term

beginning March 1, 2017 and ending February 28, 2018.

- The Carolinas Asian-American Chamber of Commerce has recommended Parth Gandhi andShobha Rajpal. Please select one of these recommendations for this category.

- Parth Gandhi, by Council members Ajmera, Driggs, Mitchell, and Phipps- Shobha Rajpal, by Council members Austin, Eiselt, Fallon, Lyles, and Mayfield

§ One At-Large appointment for a term beginning March 1, 2017 and ending February 28, 2018.§ One At-Large appointment for a term beginning March 1, 2017 and ending February 28, 2020.

- Steven Bimbo, by Council members Austin, Driggs, Eiselt, Kinsey, and Lyles- Edison Cassels, by Council members Eiselt and Lyles

Attachment(s)Charlotte Business Inclusion (CBI) Committee Applicants





RECOMMENDED BY

THE CAROLINAS ASIAN-AMERICAN CHAMBER OF COMMERCE


THE FOLLOWING APPLICANTS CAN BE CONSIDERED FOR THE REMAINING

TWO (2) AT-LARGE POSITIONS


City of Charlotte



Charlotte, NC 28202


Appointments to the Charlotte Mecklenburg Public Access Corporation



Explanation§ One appointment for a term beginning immediately and ending July 1, 2019.

- Matthew DeBoer, by Council members Driggs and Kinsey- Mark Donald, by Council members Austin, Eiselt, Lyles, Mitchell, and Phipps- Eric Seckinger, by Council members Driggs and Kinsey

Attachment(s)Charlotte Mecklenburg Public Access Corporation Applicants






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City of Charlotte



Charlotte, NC 28202


Appointments to Keep Charlotte Beautiful

Action:

Vote on blue ballots and return to Clerk at dinner.


Explanation§ One appointment for a partial term beginning immediately and ending June 30, 2018.§ One appointment for a partial term beginning immediately and ending June 30, 2019.§ One appointment for a partial term beginning immediately and ending June 30, 2017, then

followed by a full three-year term from July 1, 2017 until June 30, 2020.- Brenda Adams, by Council members Ajmera and Phipps- Marika Christie, by Council members Lyles and Mitchell- Jena Coen, by Council members Ajmera and Smith- Trici Davis, by Council members Austin, Eiselt, and Fallon- Tarik Hameed, by Council members Kinsey and Mayfield- April Hood, by Council members Kinsey and Mitchell- Jordan McGee, by Council members Mayfield and Smith- Zachary Newton, by Council members Lyles and Mitchell- Elizabeth Picoli, by Council members Austin, Driggs, and Eiselt- Eric Seckinger, by Council members Austin and Eiselt

Attachment(s)Keep Charlotte Beautiful Applicants






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City of Charlotte



Charlotte, NC 28202


Appointments to the Privatization/Competition Committee



Explanation§ Two appointments for terms beginning March 2, 2017 and ending March 1, 2019.§ Two appointments for partial terms beginning immediately and ending March 1, 2018.

- Cornelius Anderson, Jr., by Council members Ajmera and Mitchell- Marika Christie, by Council members Ajmera and Mayfield- Eric Cohen, by Driggs, Council members Eiselt, Lyles, and Phipps- Matthew DeBoer, by Council members Austin and Smith- Christopher Ellan, by Council members Driggs, Kinsey, and Mitchell- Daniel Herrera, by Council members Mayfield and Smith- Johnell Holman, by Council members Ajmera, Kinsey, Mayfield, and Smith- Monique Horace, by Council members Eiselt, Lyles, Mitchell, and Phipps- Rob Hsin, by Council members Eiselt and Lyles- David Reynolds, by Council members Ajmera and Mayfield- Tiffani Teachey, by Council members Eiselt, Kinsey, Lyles, and Phipps- Richard Woodcock, by Council members Mayfield, Mitchell, and Smith- Ronald Maccaroni, by Council members Driggs and Smith

Attachment(s)Privatization/Competition Committee Applicants






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City of Charlotte



Charlotte, NC 28202


Mayor and City Council TopicsThe City Council members may share information and raise topics for discussion.





City of Charlotte



Charlotte, NC 28202


Charlotte-Mecklenburg Police Foundation DonationAction:

A. Authorize the City Manager to accept a donation from the Charlotte-MecklenburgPolice Foundation in the amount of $225,000 for various Charlotte-MecklenburgPolice Department initiatives, and

B. Adopt a budget ordinance appropriating funds in the amount of $225,000 from theCharlotte-Mecklenburg Police Foundation.

Staff Resource(s):Katrina Graue, Police

Explanation§ The Charlotte-Mecklenburg Police Foundation (Foundation) is a non-profit, volunteer organization

dedicated to strengthening Charlotte Mecklenburg Police Department (CMPD) services andpromoting public safety in the Charlotte-Mecklenburg area.

§ The Foundation raises funds through private donations.§ CMPD seeks City Council approval to accept a donation in the amount of $225,000 for the following

initiatives:- Body Worn Cameras ($200,000)

§ Funding will aid in the expansion of the deployment of Body Worn Cameras.§ The expansion will provide significant enhancements for transparency from

operations that have not had cameras available before, such as Special Weapon andTactics (SWAT) and Violent Criminal Apprehension Team (VCAT).

- Community Engagement ($25,000)§ CMPD will continue to engage the Charlotte-Mecklenburg community to build trust,

display transparency, and gain a greater understanding of the needs of thecommunity.

§ CMPD will continue its initiatives, such as Community Corners and CommunitySafety Forums, which create an open and honest dialogue with the community.

§ The funding will also allow CMPD to expand its recruitment and youth outreachefforts in the community.

§ This initiative aligns with Council’s Letter to the Community.

Fiscal NoteFunding: Charlotte-Mecklenburg Police Foundation

Attachment(s)Budget Ordinance





ORDINANCE NUMBER: ____________________

AN ORDINANCE TO AMEND ORDINANCE NUMBER 8040-X, THE 2016-2017 BUDGET ORDINANCE, PROVIDING AN APPROPRIATION FROM THE CHARLOTTE-MECKLENBURG POLICE FOUNDATION


Section 1. That the sum of $225,000 is hereby available from theCharlotte-Mecklenburg Police Foundation:Fund: 2600Project: 3030220001Source: 2000Type: 20001000Year: 2017Munis String: 2600-30-30-0000-000000-000000-000-470150.

Section 2. That the sum of $200,000 is hereby appropriated to:General Grants and LTD Project Fund: 2600Project: 3030220001-9008000000Munis String: 2600-30-30-3090-301005-000000-000-530500.

Section 3. That the sum of $25,000 is hereby appropriated to:General Grants and LTD Project Fund: 2600Project: 3030310001-9010000000Munis String: 2600-30-30-3090-303031-000000-000-530500.

Section 4. All ordinances in conflict with this ordinance are hereby repealed.

Section 5. This ordinance shall be effective upon adoption.


_________________________City Attorney


City of Charlotte



Charlotte, NC 28202


Police Body Worn Cameras - Contract Amendment #3

Action:

A. Approve contract Amendment #3 with Taser International for additional bodyworn cameras, hardware, licenses, and ongoing maintenance for the expansionand support of the Body Worn Camera program,

B. Authorize the City Manager to approve price adjustments and further amend thecontract consistent with the City’s business needs and the purpose for which thecontract was awarded, and

C. Authorize the City Manager to purchase maintenance and support of the systemfor as long as the City uses the system.

Staff Resource(s):Steve Willis, PoliceCrystal Cody, Police

Explanation§ On January 26, 2015, City Council approved a contract with Taser International in the estimated

amount of $5,491,186 for hardware, software, licenses, services, storage, and ongoingmaintenance for the implementation and support of 1,400 Body Worn Cameras.

§ Cameras have been issued to uniformed officers in 911 call-for-service officer positions withinPatrol, K9, DWI Task Force, and the Airport. This amendment will include a total purchase of 1,800additional cameras, totaling to 3,200 Body Worn Cameras:

- 600 new cameras, mounts, docks, licensing, maintenance and installation services.- Approximately 1,200 cameras for 911 call-for-service officers in Patrol, K9, DWI Task Force

and the Airport to use during special events, and secondary employment.§ The expansion will increase transparency with deployment to tactical units such as SWAT, VCAT

and others. It will also provide for use during special events, and secondary employment by thesetactical units.

§ The contract amendment will include $679,302 for the purchase of additional cameras, licenses,software, and maintenance for Fiscal Year 2018.

§ This amendment, in conjunction with the Charlotte-Mecklenburg Police Foundation donation in theamount of ($225,000), of which, $200,000 would be used for the Body Worn Camera expansioninitiative.

§ This initiative aligns with Council’s letter to the Community.

Fiscal NoteOn-going maintenance and support in the amount of $341,380 for Fiscal Years 2019 - 2020 will beconsidered through the Police Operating Budget.

Funding: Charlotte-Mecklenburg Police Foundation, General Community Investment Plan, and Police Operating Budget





City of Charlotte



Charlotte, NC 28202


Electronic Monitoring Services Contract

Action:A. Approve a unit price contract with Omnilink Systems, Inc. for Electronic

Monitoring for an initial term of three years, and

B. Authorize the City Manager to renew the contract for up to two, one-year termswith possible price adjustments and to amend the contract consistent with theCity’s business needs and the purpose for which the contract was approved.

Staff Resource(s):Stephen Iyevbele, PoliceCrystal Cody, Police

Explanation§ The Charlotte Mecklenburg Police Department (CMPD) implemented the electronic monitoring

program in 2007, and currently monitors and tracks over 400 offenders at any given time.§ CMPD requires an electronic monitoring system that provides pre-trial and post-conviction

supervision of court ordered adult and juvenile offenders for property and person crimes andsupervision of high risk domestic violence offenders and victim tracking.

§ On September 9, 2016, the City issued a Request for Proposal (RFP) for CMPD on behalf of theCharlotte Cooperative Purchasing Alliance (CCPA) for Electronic Monitoring Services. In response tothe RFP, the City received four proposals from interested service providers.

§ On August 22, 2016, City Council approved the extension of the current contract in preparation forthe RFP on this contract.

§ CMPD evaluated the proposals and determined that Omnilink Systems, Inc. best meets the City’sneeds in terms of qualifications, experience, cost, and responsiveness to RFP requirements.

§ The company will be paid the unit prices set forth in the contract, a copy of which is available uponrequest.

§ The contract will be part of the CCPA, which is a cooperative purchasing program withinManagement & Financial Services with the specific purpose of reducing procurement costs byleveraging aggregate purchasing volume to receive better pricing.

§ Electronic Monitoring Services are commonly used by entities of all sizes. Offering competitivelypriced equipment through CCPA benefits entities nationwide.

§ CCPA contracts are available for the use of and to benefit all entities that must comply with statepurchasing laws (cities, counties, public and private schools, colleges and universities, non-profitsand all governmental entities).

§ Because of the solicitation, the contract is estimated to save the City approximately 13% inmonitoring fees.

§ Estimated contract expenditures are $422,000 annually.






Charlotte Business INClusionNo subcontracting goal was established because there are no subcontracting opportunities (Part C:Section 2.1(a) of the Charlotte Business Inclusion Policy)

Fiscal NoteFunding: Police Operating Budget





City of Charlotte



Charlotte, NC 28202


Police Sergeant Promotional Assessment Center Services

Action:

A. Approve a contract in the amount of $71,834 with Developmental Associates todesign and implement a sergeant promotional assessment center for the Charlotte-Mecklenburg Police Department, and

B. Authorize the City Manager to approve price adjustments and further amend thecontract consistent with the City’s business needs and the purpose for which thecontract was awarded.

Staff Resource(s):Katrina Graue, PoliceEugene Trombini, Police

Explanation§ The Charlotte-Mecklenburg Police Department (CPMD) holds promotional processes annually, using

an assessment center to ensure a fair and high-quality process for candidates.§ Over the past several years, CMPD has redesigned the promotion process, partnering with

Developmental Associates to provide the Department with a consistent approach for promotion.§ CMPD seeks to continue working with Developmental Associates to complete all major redesigns

and implement a promotional assessment center for CMPD’s sergeant promotional processes. Thecontract would include the design of assessment exercises and training of assessors.

§ A Request for Proposals (RFP) for a four-year contract has recently been submitted. However, it isrecommended that the City continue to use Development Associates until the recently issued RFPprocess is concluded and a contract is issued to a new vendor.

§ CMPD has currently spent $70,917 in a one-year contract with Developmental Associates in FiscalYear 2017 to run the captain and lieutenant promotion processes.

§ The proposed contract would add an additional $71,834 for the sergeant promotion process andwould end August 7, 2017.

Charlotte Business INClusionNo subcontracting goal was established because there are no subcontracting opportunities (Part C:Section 2.1(a) of the Charlotte Business INClusion Policy).

Fiscal Note

Funding: Police Operating Budget





City of Charlotte



Charlotte, NC 28202


Fire Station 22 Roof Renovation

Action:Award a contract in the amount of $319,400 to the lowest responsive bidder NationsRoof of Carolina, LLC for the Fire Station 22 Roof Renovation project.

Staff Resource(s):William Haas, Engineering & Property ManagementSteve Marlowe, Engineering & Project ManagementKevin Gordon, Charlotte Fire Department

Explanation§ The Fire Station 22 Roof Renovation project, located at 1917 West Sugar Creek Road, involves roof

replacement and other exterior work including:- New, painted metal roof,- New insulation under the roof,- Replace soffits with metal panels, and- Pressure washing the entire exterior of the building.

§ The existing roof is original to the building (1978) and has exceeded its life expectancy andallowing water leaks into the kitchen, sleeping quarters and apparatus bay.

§ The new roof will improve the energy efficiency of the facility, provide better occupant comfort,and will result in a clean, attractive building facade.

§ The new roof will have a 20-year manufacturer’s warranty for water intrusion and deterioration ofpaint finish.

§ On January 12, 2017, the City issued an Invitation to Bid for the Fire Station 22 Roof Renovationproject, two bids were received from interested service providers.

§ Nations Roof of Carolina, LLC was selected as the lowest responsive, responsible bidder.§ Construction is scheduled to be complete in fourth quarter 2017.

Charlotte Business INClusionConstruction contracts estimated to be less than $300,000 are informal and exempt from the goal settingprocess (Part A: Section 3.1 of the Charlotte Business INClusion Policy).

Fiscal NoteFunding: General Community Investment Plan

Attachment(s)Map





Location Map: Fire Station 22 Roof Renovation(Council District 4)


City of Charlotte



Charlotte, NC 28202


Crushed Stone for Construction Projects

Action:A. Award a unit price contract to the lowest responsive bidder Martin Marietta for the

purchase of crushed stone for the term of one year, and

B. Authorize the City Manager to renew the contract for up to four additional, one-year terms with possible price adjustments and to amend the contract consistentwith the City’s business needs and the purpose for which the contract wasapproved.

Staff Resource(s):Kay Elmore, Management & Financial ServicesRon Hargrove, Charlotte WaterCharles Jones, CDOT

Explanation§ Crushed stone is used in street paving projects, grading projects, storm water repair projects, and

water and sewer line projects.§ This Citywide contract will be primarily used by the Charlotte Department of Transportation,

Charlotte Water, and Aviation.§ The contract is based on estimated quantities of 12 different types and sizes of crushed stone and

sand with pricing dependent upon the City using its own trucks and City personnel to pick up thestone.

§ On November 22, 2016, Management & Financial Services issued an Invitation to Bid; six bidswere received from interested service providers, with three bids deemed non-responsive.

§ Martin Marietta was selected as the lowest responsive, responsible bidder.§ The company will be paid the unit prices set forth in the contract, a copy of which is available upon

request.§ Staff anticipates renewing the contract for up to four additional, one-year terms at prices that will

be appropriately adjusted based on the Producer Price Index as specified in the contract.§ Estimated annual expenditures combined from CDOT, Charlotte Water, and Aviation are $800,000.§ Existing contracts with City certified firms may be optionally considered for hauling needs as

appropriate.

Charlotte Business INClusionNo subcontracting goal was established for this contract because most of the City’s crushed stone ishauled by City staff using City vehicles. From time to time on a limited basis, user departments may havea need for independent stone hauling when City staff and City trucks are unavailable. To ensureavailability of supplemental hauling services, the CBI Office will partner with user departments to targetcertified MWSBEs for stone delivery services from Martin Marietta to City facilities.






Fiscal Note

Funding: Various Departments’ Operating Budgets





City of Charlotte



Charlotte, NC 28202


Roadway Improvements Reimbursement Interlocal Agreement

Action:Authorize the City Manager to execute an interlocal agreement in an amount of$156,000 with Mecklenburg County for intersection improvements at Tyvola Road,the Marion Diehl Center driveway, and Little Sugar Creek Greenway Trailhead.

.BodyStaff Resource(s):Johanna Quinn, Transportation

Explanation§ Mecklenburg County, Queens University of Charlotte, and the City of Charlotte are partnering to

create a signalized intersection on Tyvola Road at the Marion Diehl Center driveway and the LittleSugar Creek Greenway trailhead driveway.

§ Queens University of Charlotte received a federal grant for intersection modifications at theentrance to the Marion Diehl Center.

§ The work will improve vehicular, bicyclist, and pedestrian mobility and safety along this area ofTyvola Road, a City-maintained street.

§ Improvements include modifications to the existing median and associated street improvements tocreate a full access, signalized intersection for cars, cyclists, and pedestrians.

§ Queens University of Charlotte will provide grant funding of $780,000, and the City will contributethe grant match of $156,000 for a total project cost of $936,000.

Fiscal NoteFunding: Transportation Community Investment Plan

Attachment(s)MapResolution





RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF CHARLOTTE, NORTH CAROLINA ON FEBRUARY 27, 2017

A motion was made by ______________________________ and seconded by ____________________________ for the adoption of the following Resolution and upon being put to a vote was duly adopted:

WHEREAS, Mecklenburg County, Queens University of Charlotte, and the City of Charlotte are partnering to create a signalized intersection on Tyvola Road at the Marion Diehl Center driveway and the Little Sugar Creek Greenway trailhead driveway; and

WHEREAS, Queens University of Charlotte received an federal grant for intersection modifications at the entrance to the Marion Diehl Center, and

WHEREAS, Queens University of Charlotte will provide grant funding of $780,000, and the City will contribute the grant match of $156,000 for a total project cost of $936,000; and

WHEREAS, The Interlocal Agreement will provide for the City’s reimbursement to Mecklenburg County of $156,000 towards the total cost of the project.

NOW, THEREFORE, BE IT RESOLVED that this resolution from the City of Charlotte authorizing the City Manager to execute an Interlocal Agreement with Mecklenburg County to reimburse Mecklenburg County $156,000 for intersection improvements on Tyvola Road at the Marion Diehl Center Driveway and the Little Sugar Creek Greenway Trailhead is hereby formally approved by the City Council of the City of Charlotte and the Director of Transportation and Clerk of this Municipality are hereby empowered to sign and execute the Agreement with the aforementioned groups.


City of Charlotte



Charlotte, NC 28202


Fiber Relocation Inspection Services

Action:Authorize the City Manager to negotiate and approve the following contracts for fiberrelocation inspection services:

- DRMP, Inc.,- Kimley-Horn and Associates, Inc., and- Mid-South Consulting Engineers, Inc.

Staff Resource(s):Angela Berry, Transportation

Explanation§ These contracts will provide professional engineering inspection services for the relocation of City

aerial fiber. These relocations are being performed by high speed internet companies or theirapproved contractor.

§ The scope of services include:

- Confirmation of identification of fiber to be relocated,

- Daily inspection of the fiber relocations,

- Coordination with Charlotte Department of Transportation (CDOT) as well as CityInnovation and Technology (I&T),

- Schedule coordination for splicing by CDOT forces, and

- Maintenance of a daily journal documenting fiber relocation inspection and other duties asdirected.

§ On January 10, 2017, the City issued a Request for Qualifications (RFQ) for Engineering Servicesfor Fiber Relocation Inspection. In response to the RFQ, the City received five Statements ofQualifications from interested service providers.

§ The Project Team, consisting of staff from Transportation and Innovation and Technology,evaluated the proposals and determined that DRMP, Inc., Kimley-Horn and Associates, Inc. andMid-South Consulting Engineers, Inc. best meets the City’s needs in terms of qualifications,experience, and responsiveness to RFQ requirements.

§ The cost of the contract will be reimbursed by the requesting utility. Contracts will be paid on anhourly rate and the estimated amount of each contract is $300,000.

Background§ In 2015, high speed internet companies began to install fiber throughout the City. Some of this

fiber installation is occurring aerially on utility poles throughout the City. As part of thisinstallation the high speed internet companies have needed to ask other utilities to move on a poleor relocate to a new pole. This work occurs at the expense of the requesting company and iscommonly referred to as “utility make ready.”

§ City I&T as well as CDOT have over 350 miles of fiber throughout the City, some of which is aerialand located on utility poles. The high speed internet companies are requesting confirmation ofCity/CDOT fiber throughout the City and moves/relocations at a pace too great for City staff tomeet. This contract will serve as an extension of City staff to confirm the requested fiber






moves/relocations belong to the City and provide for the inspection of the moves/relocations ofCity/CDOT fiber.

Charlotte Business INClusionCharlotte Business INClusion - No subcontracting goal was established for this contract because there areno subcontracting opportunities.

Fiscal NoteFunding: Contract costs will be reimbursed by the requested utility company.





City of Charlotte



Charlotte, NC 28202


Staffing Assessment for Charlotte Regional Transportation PlanningOrganization

Action:A. Authorize the City Manager to negotiate and approve a contract for up to

$175,000 with Cambridge Systematics, Inc. for Charlotte Regional TransportationPlanning Organization for staffing assessment, and

B. Authorize the City Manager to amend the contract consistent with the City’sbusiness needs and the purpose for which the contract was approved.

Staff Resource(s):Robert Cook, Planning

Explanation§ The Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) are required

under 23 US Code 134 to jointly review and evaluate the transportation planning process forurbanized areas over 200,000 populations at least every four years.

- The Charlotte Regional Transportation Planning Organization (CRTPO) area has a populationof 1,249,442 and is subject to a certification review.

- The purpose of the review is to evaluate CRTPO staffing needs necessary to meet andexceed all required elements of the metropolitan process so that Federally-funded highwayand transit projects resulting from the process can be implemented.

§ On March 21, 2016, CRTPO received the Certification Review, in which the FHWA and FTA issued aRecommendation that the CRTPO evaluate its staffing needs and consider hiring/expanding staffingto manage its public outreach efforts. In making its Recommendation, the FHWA and FTAreferenced the previous review completed in 2012 that also recommended conducting a staffingassessment.

· Certification Review Recommendations are designed to address needed technical improvements tothe planning process, and although not regulatory, are significant enough that the FHWA and FTAdesire that local officials take action.

§ On August 19, 2016, the City issued a Request for Proposal (RFP) for Staffing Assessment forCharlotte Regional Transportation Planning Organization. In response to the RFP, the City receivedseven proposals from interested service providers.

§ The Project Team, consisting of staff from the Charlotte Department of Transportation, NorthCarolina Department of Transportation (NCDOT), and CRTPO, evaluated the proposals anddetermined that Cambridge Systematics, Inc. best meets the City’s needs in terms ofqualifications, experience, cost, and responsiveness to RFP requirements.

Small Professional Services Firm (SPSF) OpportunityFor Federal Highway Administration funded projects, NCDOT does not mandate a goal through the State’sSPSF program.






Fiscal NoteFunding: Federal Planning Grant





City of Charlotte



Charlotte, NC 28202


Sunset-Beatties Ford Road Comprehensive Neighborhood ImprovementProjects - Planning Services

Action:A. Approve a contract in the amount of $290,000 with DRMP, Inc. for engineering

planning services for the Hornets Nest Pedestrian and Bicycle Improvementsproject, and

B. Approve a contract in the amount of $259,300 with Stantec Consulting ServicesInc. for engineering planning services for the Oakdale Road Farm-to-Market Phase2 project.

Staff Resource(s):Fran West, Engineering & Property Management

Explanation§ In November 2014, voters approved $20 million bond referendum for the Comprehensive

Neighborhood Improvement Programs (CNIP).§ The Hornets Nest Pedestrian and Bicycle Improvements and Oakdale Road Farm-to-Market Phase 2

Projects were selected to move forward under the Sunset-Beatties Ford CNIP.§ CNIP makes strategic investments in larger, multi-neighborhood geographies to more

comprehensively address a broad array of community needs, consistent with the goals of the City’sCommunity Investment Plan (CIP).

§ The contracts will provide engineering planning services for two projects within the Sunset-BeattiesFord CNIP: Hornets Nest Pedestrian and Bicycle Improvements and Oakdale Road Farm-to-MarketPhase 2. The engineering planning services include but are not limited to:

- Public involvement,- Alternative analysis,- Conceptual plans,- Cost estimates,- Storm drainage analysis, and- Traffic analysis.

§ City Council approved the projects as part of the City’s Fiscal Years 2014-2018 General CIP.§ On February 24, 2016, a Request for Qualifications (RFQ) was advertised for advanced preliminary

planning to begin work on the 2014 Comprehensive Neighborhood Improvement Program (CNIP).In response to the RFQ, the City received 20 proposals from interested professional serviceproviders.

§ The Project Team, consisting of staff from Engineering and Property Management, Planning, andTransportation, evaluated the proposals and determined that DRMP, Inc. and Stantec ConsultingServices, Inc. are the best qualified firms to meet the City’s needs in terms of competence andprofessional services qualifications for the CNIP.

§ Design and construction administrative services may be awarded as an incentive for goodperformance, including meeting the project schedules, fulfilling planning deliverables andremaining within the project budget.






§ On October 5, 2015, City Council received a CIP update and status that included the Sunset-Beatties Ford CNIP.

Action A§ The contract with DRMP, Inc. will provide planning services for the Hornets Nest Pedestrian and

Bicycle Improvements project.§ This project will include the planning and conceptual design for a sidewalk and/or multi-use path

along:- Beatties Ford Road from Pauline Road to Lakeview Road (approximately 1.2 miles) and- Sunset Road from Beatties Ford Road to Oakdale Road (approximately 2.8 miles).

§ This project was funded through the approved 2016 Bond Referendum for the Sunset Beatties FordCNIP.

Action B§ The contract with Stantec Consulting Services Inc. will provide planning services for the Oakdale

Road Farm-to-Market Phase 2.- Phase 1 is currently in the utility relocation phase.

§ This project will include the planning and conceptual design of pedestrian and roadwayimprovements along Oakdale Road, from Dale Avenue to McClure Drive (approximately 0.6 miles).

§ Proposed improvements to be considered include, but are not limited to bicycle lanes, sidewalks,planting strips, landscaping, curb and gutter, storm drainage, parallel parking, medians,signalization, crosswalks and lighting.

§ This project is the continuance of Oakdale Farm to Market Phase 1, which ends at Dale Avenue.§ This project was funded through the approved 2016 Bond Referendum for the Sunset Beatties Ford

CNIP.

Charlotte Business INClusionHornets Nest Pedestrian and Bicycle Improvements projectThe City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). DRMP, Inc. has committed to 15.01% ($43,524) of thetotal contract to the following certified firms:

· CMW Design Strategies, LLC (SBE) ($18,414) (urban design/landscape architecture)· Carolina Wetland Services, Inc. (SBE, WBE) ($4,350) (natural resources permitting)· Hinde Engineering, Inc. (SBE) ($20,760) (utility design/coordination)

Oakdale Road Farm-to-Market Phase 2 ProjectThe City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). Stantec Consulting Services Inc. has committed 12.68%($32,880) of total contract amount to the following certified firms:

· The Dodd Studio (SBE) ($14,040) (urban planning consultant)· City Explained, Inc. (SBE) ($11,840) (planning consulting)· Capstone Civil Group (SBE, MBE) ($7,000) (geotechnical services)

Fiscal NoteFunding: General Community Investment Plan

Attachment(s)Map





Location Map: Planning Services for Comprehensive Neighborhood Improvement Projects

(Council District 2)


City of Charlotte



Charlotte, NC 28202


Mary Alexander Storm Drainage Improvement Project

Action:Award a contract in the amount of $997,341.18 to the lowest responsive bidderUnited of Carolinas, Inc. for the Mary Alexander Storm Drainage ImprovementProject.

Staff Resource(s):Matthew Gustis, Engineering & Property Management

Explanation§ The Mary Alexander Storm Drainage Improvement Project will reduce flooding of Mary Alexander

Road and address channel erosion.§ The project area is located in the Mallard Creek watershed with boundaries of E. Mallard Creek

Church Road to the north, the University of North Carolina at Charlotte (UNCC) to the south, JohnKirk Drive to the east and Mallard Creek to the west.

§ The improvements are along Mary Alexander Road from Lex Drive to East Mallard Creek ChurchRoad.

§ The work will include:- Storm drainage,- Curb and gutter,- Sidewalks,- Asphalt pavement and replacement,- Traffic control, and- Water and sanitary sewer installation

§ On December 19, 2016, the City issued an Invitation to Bid for Mary Alexander Storm DrainageImprovement Project; seven bids were received from interested service providers.

§ United of Carolinas, Inc. was selected as the lowest responsive, responsible bidder.§ The City is coordinating with UNCC to minimize impacts to student traffic by constructing the

improvements during the summer months when school is not in session.§ The project is anticipated to be complete by third quarter of 2017.

Charlotte Business INClusionEstablished SBE Goal: 15.00%Committed SBE Goal: 20.05%United of Carolinas, Inc., exceeded the established SBE subcontracting goal, and has committed 20.05%($200,000) of the total contract amount to the following certified SBE firms (Part B: Section 3 of theCharlotte Business INClusion Policy):

· Conmat Construction Services, Inc (SBE) ($114,000) (concrete)

· Streeter Trucking Company, Inc. (SBE, MBE) ($50,000) (hauling)

· Whitesell Trucking, Inc (SBE) (sewer and drain) ($36,000)

Established MBE Goal: 5.00%Committed MBE Goal: 5.01%






United of Carolinas, Inc. exceeded the established subcontracting goal, and has committed 5.01%($50,000) of the total contract amount to the following certified MBE firms (Part B: Section 3 of theCharlotte Business INClusion Policy):

· Streeter Trucking Company, Inc. (SBE, MBE) ($50,000) (hauling)

Fiscal NoteFunding: Storm Water Community Investment Plan

AttachmentMap





Location Map: Mary Alexander Storm Drainage Improvement Project (Council District 4)


City of Charlotte



Charlotte, NC 28202


Old Terminal Steam Boiler Replacement

Action:Award a unit price contract in the amount of $133,000 to the lowest responsivebidder Superior Mechanical Services, Inc. for the purchase and installation of a steamboiler in the Old Terminal building.

Staff Resource(s):Jack Christine, Aviation

Explanation§ The existing boiler in the basement of the Old Terminal was installed in 1953 and has reached the

end of its useful life. Aviation is replacing the steam boiler to provide sufficient heating capacityfor the building.

§ The Old Terminal is located on the south side of the airfield and contains multiple tenants thatprovide support services to the Airlines and Transportation Security Administration.

§ The contract with Superior Mechanical Services, Inc. will provide services to remove and haul awaythe existing boiler, as well as procure and install a new boiler.

§ On December 16, 2016, Aviation issued an Invitation to Bid for a Steam Boiler Replacement; fourbids were received from interested service providers.

§ Superior Mechanical Services Inc. was selected as the lowest responsive, responsible bidder.


Fiscal NoteFunding: Aviation Community Investment Plan





City of Charlotte



Charlotte, NC 28202

Agenda #: 30.File #: 15-4439a Type: Consent Item

Airport Vehicle Wash Facility

Action:A. Award a contract in the amount of $2,137,394.10 to the second lowest responsive

bidder Encompass Building Group, Inc. for the construction of a Vehicle WashFacility, and

B. Adopt a budget ordinance appropriating $2,137,394.10 from the AviationDiscretionary Fund to the Aviation Community Investment Plan Fund.


Explanation§ The Airport operates a fleet of 80 buses to transport passengers and employees from Airport

parking facilities to the Terminal.

§ Customer Focus is one of the guiding principles of the Aviation Department, and the condition ofthe bus fleet is a component of the overall customer experience.

§ Currently, Aviation contracts bus washing services. Bus washing takes place in the maintenanceyard, which requires Aviation staff to closely monitor the process to ensure environmentalcompliance for debris runoff into the storm drains.

§ The Vehicle Wash Facility will allow more routine cleaning of the buses in an environment thatcaptures and recycles the wash water.

- Aviation will be able to use the facility for the bus fleet as well as for over 300 additionalpieces of Aviation’s current rolling stock.

§ On November 9, 2015, the City awarded a contract to Bergmann Associates, Architects, Engineers,P.C dba Gantt Hubermann Architects in the amount of $1,267,488 for the design of the FleetMaintenance Facility and the Vehicle Wash Facility.

§ On October 14, 2016, The City issued an Invitation to Bid for Construction services; three bidswere received from interested service providers.

§ Encompass Building Group, Inc. was the second lowest responsive, responsible bidder.

Reject Low-Bid Explanation§ The apparent low bidder, G.W. Liles Construction, Inc. did not meet the established MBE goal of

8.00%, proposing a total MBE utilization of 1.46% for the project.

§ Per the CBI policy, G.W. Liles Construction submitted MBE Good Faith Efforts documentation andafter thorough review, staff determined that G.W. Liles Construction did not meet the minimumrequired Good Faith Efforts (Part B: Section 4.3 of the Charlotte Business INClusion Policy).





Agenda #: 30.File #: 15-4439a Type: Consent Item

§ Staff recommends the contract be awarded to the next lowest, responsive, responsible bidder,Encompass Building Group, LLC.

Charlotte Business INClusionEstablished SBE Goal: 14.00%Committed SBE Goal: 14.10%Encompass Building Group, Inc. has exceeded the established subcontracting goal, and has committed14.10% ($295,000) of the base bid amount to the following certified firms (Part B: Section 3 of the CharlotteBusiness INClusion Policy):

§ Dakota Contracting Company (SBE,MBE) ($225,000) (site work)§ All Pro-Builders and Restorations (SBE,MBE) ($70,000) (general construction)

Established MBE Goal: 8.00%Committed MBE Goal: 15.46%Encompass Building Group, Inc. has exceeded the established subcontracting goal, and has committed15.06% ($323,500) of the base bid amount to the following certified firms (Part B: Section 3 of the CharlotteBusiness INClusion Policy):

§ Dakota Contracting Company (MBE,SBE) ($225,000) (site work)§ All Pro-Builders and Restorations (MBE, SBE ($70,000) (general construction)§ Superior Mechanical Systems (MBE) ($28,500) (HVAC)


AttachmentBudget Ordinance





ORDINANCE NO.

AN ORDINANCE TO AMEND ORDINANCE NUMBER 8040-X, THE 2016-2017 BUDGET ORDINANCE PROVIDINGAN APPROPRIATION OF $2,137,394.10 FROM THE AVIATION DISCRETIONARY FUND FOR THE CONSTRUCTIONOF A VEHICLE WASH FACILITY


That the sum of $2,137,394.10 is available from the Aviation Discretionary Fundfor the contract with Encompass Building Group, Inc.

That the sum of $2,137,394.10 is hereby appropriated from the Discretionary Fund

to the Aviation Community Investment Plan Fund to the following project(s):

Fund 6064Amount 2,137,394.10$ Project 4020901614Source 6000Type 60006001Year 0000



This ordinance shall be effective upon adoption.


City Attorney

Section 1.

Section 3.

Section 4.

Section 5.

Section 2.


City of Charlotte



Charlotte, NC 28202


Airport Project Management Services Contract Amendment #1

Action:A. Approve contract amendment #1 in the amount of $2,400,000 with T.Y. Lin

International for additional project management and construction administrationservices, and

B. Adopt a budget ordinance appropriating $2,400,000 from the AviationDiscretionary Fund to the Aviation Community Investment Plan Fund.


Explanation§ On October 26, 2015, the City Council approved a three year contract with T.Y. Lin International to

provide four project managers to assist Aviation with the implementation of the AviationCommunity Investment Plan (CIP) for a term of three years, with the option to renew for up to twoadditional, one-year extensions.

§ Contract amendment #1 will add $2,400,000 to the initial three-year term in order to provide fouradditional project and construction managers and all necessary equipment including vehicles andtechnology to support the implementation of the Airport’s $1.7 billion CIP. Due to the demanddriven CIP, Aviation prefers to use contracted project managers in lieu of adding AviationDepartment staff.

§ Aviation’s CIP is updated annually to meet the needs of airlines and tenants. These additionalmanagers will provide project oversight for the Terminal Lobby Expansion, American Airlines LineMaintenance Hangar Expansion, Concessions Distribution Warehouse, Joint Operations Center,Concourse Renovations, Hourly Toll Plaza Renovations, Taxiway A & M Rehabilitations, FBO RampRehabilitation, and American Airlines Mail Sort Facility.

§ On August 31, 2015, Aviation issued a Request for Qualifications for project management services;three proposals were received from interested service providers.

§ The Aviation Department selected T.Y. Lin International for this project based on its past projectmanagement experience with similar airport projects of this scope as well as its experience withcurrent projects at the Airport.

§ The new total estimated amount of the contract, including the contract amendment, over the initialterm of three years will be $5,500,000.

Disadvantaged Business EnterpriseNo subcontracting goal was established because there are no subcontracting opportunities.







The Aviation Department intends to seek Federal Aviation Administration approval to use PassengerFacility Charge (PFC) funds to pay for the additional PFC eligible costs of these projects in PFC Application#6. Ineligible project costs will be paid for with Airport Discretionary Funds.






ORDINANCE NO.

AN ORDINANCE TO AMEND ORDINANCE NUMBER 8040-X, THE 2016-2017 BUDGET ORDINANCE PROVIDINGAN APPROPRIATION OF $2,400,000 FROM THE AVIATION DISCRETIONARY FUND FOR ADDITIONALPROJECT MANAGEMENT AND CONSTRUCTION ADMINISTRATION SERVICES


That the sum of $2,400,000 is available from the Aviation Discretionary Fundfor the contract with T.Y. Lin International

That the sum of $2,400,000 is hereby appropriated from the Discretionary Fund

to the Aviation Community Investment Plan Fund to the following project(s): Discretionary funds to be replaced by Passenger Facility Charge funds where eligibleFund 6064Amount 2,400,000.00$ Project 4020901613Source 6000Type 60006001Year 0000





City Attorney

Section 1.

Section 3.

Section 4.

Section 5.

Section 2.


City of Charlotte



Charlotte, NC 28202


Aviation Cooling Tower Replacement

Action:A. Approve the purchase of a Marley Cooling Tower, as authorized by the sole source

exemption of G.S. 143-129 (e)(6), and,

B. Award a contract in the amount of $217,200 to the lowest responsive bidderSuperior Mechanical Services, Inc. for the purchase and installation of a MarleyCooling Tower.


Sole Source Exemption

§ G.S. 143-129 (e) (6) provides that formal bidding requirements do not apply when:- Performance or price competition are not available;- A needed product is available from only one source or supply; or- Standardization or compatibility is the overriding consideration.

§ Sole sourcing is necessary for the purchase component of this contract because of standardizationor compatibility with existing cooling towers in the Terminal.

§ The City Council must approve purchases made under the sole source exception.

Explanation§ Multiple cooling towers are used to keep the Airport’s main Terminal building at a comfortable

temperature in the summer.§ The cooling tower being replaced has reached the end of its useful life.§ Aviation seeks to purchase Marley Cooling Towers in order to maintain equipment standardization.

As a result, Aviation is using a sole source purchase exemption for the procurement of the towers.§ The contract with Superior Mechanical Services, Inc. will provide equipment and installation for a

new cooling tower as well as removal and disposal of the existing cooling tower.§ On January 7, 2017, the City issued an Invitation to Bid for a Marley Cooling Tower and installation

services; six bids were received from interested service providers.§ Superior Mechanical Services, Inc. was selected as the lowest responsive, responsible bidder.

Charlotte Business INClusionThis is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusionPolicy).






City of Charlotte



Charlotte, NC 28202


Airport Fire Truck Parking Structure

Action:A. Award a contract in the amount of $353,870 to the lowest responsive bidder

Edison Foard Construction, Inc. for an airport fire truck parking structure at FireStation #41, and

B. Adopt a budget ordinance appropriating $353,870 from the Aviation DiscretionaryFund to the Aviation Community Investment Plan Fund.


Explanation§ Three fire stations serve the Charlotte Douglas International Airport, Fire Stations #17, #30, and

#41.§ The Airport operates eight firefighting trucks, which need to be located indoors to protect the

mechanical equipment on the trucks from weather and sunlight damage.§ The contract with Edison Foard Construction, Inc. will install a structure for two additional fire truck

parking at Fire Station #41.§ The new parking structure along with the existing Fire Stations will ensure all Airport fire trucks are

located indoors.§ On December 6, 2016, the City issued an Invitation to Bid for a Fire Truck Parking Structure; three

bids were received from interested service providers.§ Edison Foard Construction, Inc. was selected as the lowest responsive, responsible bidder.§ The project is anticipated to be completed by June 2017.

Charlotte Business INClusionConstruction contracts estimated to be less than $ 300,000.00 are informal and exempt from the goalsetting process ( Part A: Section 3.1 of the Charlotte Business INClusion Policy).However, Edison Foard, Inc. has committed 17.80% ($63,000) of the total Contract amount to thefollowing certified firm:

§ Besco Electrical (MBE) ($63,000) (electrical)







ORDINANCE NO.

AN ORDINANCE TO AMEND ORDINANCE NUMBER 8040-X, THE 2016-2017 BUDGET ORDINANCE PROVIDINGAN APPROPRIATION OF $353,870 FROM THE AVIATION DISCRETIONARY FUND FOR ANAIRPORT FIRE TRUCK PARKING STRUCTURE AT FIRE STATION #41


That the sum of $353,870 is available from the Aviation Discretionary Fundfor the contract with Edison Foard Construction, Inc.

That the sum of $353,870 is hereby appropriated from the Discretionary Fund

to the Aviation Community Investment Plan Fund to the following project(s):

Fund 6064Amount 353,870.00$ Project 4020901752Source 6000Type 60006001Year 0000





City Attorney

Section 1.

Section 3.

Section 4.

Section 5.

Section 2.


City of Charlotte



Charlotte, NC 28202


Airport Network Equipment Maintenance

Action:A. Approve a contract with Enterprise Systems Corporation for maintenance of

Airport network equipment for a term of one year, and

B. Authorize the City Manager to renew the contract for four additional, one-yearterms with possible price adjustments and to amend the contract consistent withthe City’s business needs and the purpose for which the contract was approved.

Staff Resource(s):Brent Cagle, Aviation

Explanation§ Aviation has installed equipment in communications rooms throughout the Airport Terminal to

support its network.§ Since 2006, Aviation has contracted with various vendors, including Enterprise Systems

Corporation, to maintain and support the Airport’s network equipment.§ Based on Aviation’s continued need for network support services a multi-year contract is

necessary.§ A waiver of competitive solicitation was granted by the Aviation Director due to Enterprise Systems

Corporation’s extensive knowledge of the Airport’s network, and willingness to offer on-sitetechnical support at no additional cost.

§ Estimated annual expenditures for the contract are $53,700.


Fiscal NoteFunding: Aviation Operating Budget





City of Charlotte



Charlotte, NC 28202


Program Management Services for the Sanitary Sewer RehabilitationProgram

Action:A. Approve a contract in the amount of $1,500,000 with Frazier Engineering, PA for

Program Management Services, and

B. Authorize the City Manager to renew the contract for up to three terms withpossible price adjustments and to amend the contract consistent with the City’sbusiness needs and the purpose for which the contract was approved.

Staff Resource(s):Angela Lee, Charlotte Water

Explanation§ Charlotte Water operates and maintains more than 4,200 miles of sanitary sewer mains

throughout its service area. Many of these pipes are more than 50 years old and often in need ofrepair or rehabilitation.

§ The contract provides for program management services for the ongoing Sanitary SewerRehabilitation Program, focusing in the following areas:

- Planning and Evaluation,- Engineering and Design,- Construction Management,- Data Management, and- Performance Monitoring.

§ Projects are identified and prioritized based on previous sanitary sewer overflows, the likelihood offuture overflows, and the overall condition of the infrastructure.

§ The contract will include rehabilitation and replacement work in the Irwin Creek basin andevaluation work in the McAlpine Creek basin.

§ On November 30, 2016, the City issued a Request for Qualifications (RFQ) for ProgramManagement Services for the Sanitary Sewer Rehabilitation Program. In response to the RFQ, theCity received three proposals from interested professional service providers.

§ Charlotte Water staff evaluated the proposals and determined that Frazier Engineering, PA is thebest qualified firm to meet the City’s needs on the basis of demonstrated competence andqualifications of professional services relevant to the RFQ requirements.

§ Each term is estimated to cover an 18-month period.

Charlotte Business INClusionThe City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1 (h)of the Charlotte Business INClusion Policy). Frazier Engineering, P.A. has committed 3.33% ($50,000) of thetotal contract amount to the following certified firm(s):

· Boyle Consulting Engineers, PLLC (SBE) ($25,000) (material testing)· Survey & Mapping Control, Inc. (SBE) ($25,000) (surveying)






Fiscal NoteFunding: Charlotte Water Community Investment Plan

AttachmentMap





Program Management Services for the Sanitary Sewer Rehabilitation ProgramMap

Irwin Drainage Basin

Project Area is located within City Council Districts 1, 2, 3 & 4

McAlpine Drainage Basin

Project Area is located within City Council Districts 5, 6 & 7


City of Charlotte



Charlotte, NC 28202


Site Improvements at Franklin Water Treatment Plant

Action:Award a contract in the amount of $168,636 to the lowest responsive bidder SandersUtility Construction Co., Inc. for site improvements at the Franklin Water TreatmentPlant.

Staff Resource(s):Carl Wilson, Charlotte Water

Explanation§ The project is located near the intersection of Auten and Oakdale roads north of and adjacent to

Franklin Water Treatment Plant.

§ Charlotte Water previously purchased private residences adjacent to the raw water reservoir alongAuten Road at the Franklin Water Treatment Plant.

§ The project provides for improvements to security access and maintenance of the area around theraw water reservoir at the Franklin Water Treatment Plant, such as:

- Brush clearing, tree stump removal, drainage swale improvements, erosion controlimprovements, and fine grading;

- Construction of a new chain link security fence along the northern perimeter encompassingthe Franklin Water Treatment Plant site; and

- Abandoning an existing, non-utilized water supply well located on the site.

§ On December 19, 2016, the City issued an Invitation to Bid for Auten Road Site Improvements;four bids were received from interested service providers.

§ Sanders Utility Construction Co., Inc. was selected as the lowest responsive, responsible bidder.

§ The project is anticipated to be complete by Fall 2017.

Charlotte Business INClusionCharlotte contracts estimated to be less than $300,000 are informal and exempt from the goal settingprocess (Part A: Section 3.1 of the Charlotte Business INClusion Policy). However, Sanders UtilityConstruction Co. Inc., a City WBE, has committed 6.52% ($11,000) of the total contract amount to thefollowing certified firm:

· Martin Landscaping Company Inc. (SBE, WBE) ($11,000) (seeding and mulching)


Attachment(s)Map





Site Improvements at Franklin Water Treatment Plant - Map

Franklin WTP



City of Charlotte



Charlotte, NC 28202


Mallard Creek Wastewater Treatment Plant Digesters MaintenanceProject

Action:Award a contract in the amount of $248,225 to the lowest responsive bidder BWService Solutions, LLC for the Mallard Creek Wastewater Treatment Plant DigestersMaintenance Project.


Explanation§ Charlotte Water owns and maintains five major wastewater treatment plants in Mecklenburg

County. The Mallard Creek Wastewater Treatment Plant (WWTP) is located near the county line offUS Highway 29.

§ Mallard Creek WWTP utilizes large concrete digester tanks in the wastewater treatment process.

§ Digesters must be maintained by periodically cleaning and servicing mechanical equipmentapproximately every eight to 10 years.

§ This maintenance project will be performed while the digesters are deactivated for thepolychlorinated biphenyl (PCB) decontamination project that is currently underway.

§ This contract provides for the maintenance of four of the five digesters at the WWTP. This workincludes:

- Installation of an alternate mixing pump and associated valves

- Replacement of carbon steel piping with stainless steel digester gas piping and addition ofnew gas flow meters

§ On December 19, 2016, the City issued an Invitation to Bid for the Mallard Creek WastewaterTreatment Plant Digester Maintenance Project; two bids were received from interested serviceproviders.

- The North Carolina General Statutes do not require a minimum number of bids for constructioncontracts under the limits prescribed in General Statute 143-129.

§ BW Service Solutions, Inc. was selected as the lowest responsive, responsible bidder.

§ The project is anticipated to be complete by the second quarter of 2018.

Charlotte Business INClusionContracts estimated to be less than $300,000 are informal and exempt from the goal setting process (PartA: Section 3.1 of the Charlotte Business INClusion Policy). However, BW Service Solutions, Inc. is an SBE.







Attachment(s)Map





Mallard Creek Wastewater Treatment Plant Digesters Maintenance Project – Map

Mallard Creek WWTP



City of Charlotte



Charlotte, NC 28202


Municipal Agreement for Water Main Repair on Lancaster Highway withthe North Carolina Department of Transportation

Action:A. Adopt a resolution ratifying a North Carolina Department of Transportation

Municipal Agreement in the amount of $6,890, and

B. Authorize the City Manager to approve the final pay request for the actual cost.


Explanation§ Charlotte Water had a leak on a 24-inch water main in Lancaster Highway at Carolina Place

Parkway that was repaired between December 14, 2016 and December 21, 2016.

§ North Carolina Department of Transportation (NCDOT) was in the process of resurfacing a portionof Lancaster Highway where the water main leak occurred. Due to the time it took to repair thewater line and the cold winter weather, the NCDOT resurfacing contractor had to leave the projectsite.

§ The NCDOT contractor is requiring $6,890 to remobilize to Lancaster Highway to complete theresurfacing in the spring of 2017.

§ NCDOT is requiring Charlotte Water pay for this additional remobilization payment through aMunicipal Agreement.


Attachment(s)MapResolution





North Carolina Department of Transportation Municipal Agreementfor Water Main Repair on Lancaster Highway - Map

Project Area is notlocated within a

City Council District


RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF CHARLOTTE, NORTH CAROLINA ON February 27, 2017

A motion was made by ______________________________ and seconded by ____________________________ for the adoption of the following Resolution, and upon being put to a vote was duly adopted:

WHEREAS, the City of Charlotte will reimburse North Carolina Department of Transportation for the remobilization of it contractor to complete the resurfacing of Lancaster Highway. The NCDOT contractor had to leave the project site due to a water main leak.

WHEREAS, Charlotte Water will reimburse North Carolina Department of Transportation for actual costs not to exceed $6,890; and

WHEREAS, Charlotte Water has funding for said remobilization costs; and,

WHEREAS, under the proposed Agreement and subject to the Agreement provisions, the City of Charlotte shall reimburse the North Carolina Department of Transportation for actual construction costs at the conclusion of the project.

NOW, THEREFORE, BE IT RESOLVED that the Municipal Agreement between the North Carolina Department of Transportation and the City of Charlotte and Charlotte Water, is hereby formally approved by the City Council of the City of Charlotte and that the Director of Charlotte Water and Clerk of the City of Charlotte are hereby empowered to sign and execute the Municipal Agreement with the North Carolina Department of Transportation.


City of Charlotte



Charlotte, NC 28202


Water and Sewer Construction Contracts (Fiscal Year 2017 - Contracts 3and 4)

Action:A. Award unit price contracts to the lowest responsive bidders for the new

construction or replacement of water and sewer mains throughout the CharlotteWater service area:- State Utility Contractors, Inc., $2,486,010 (Fiscal Year 2017 - Contract 3)

- RH Price, Inc., $2,498,736.30 (Fiscal Year 2017 - Contract 4), and

B. Authorize the City Manager to renew each contract for up to two terms withpossible price adjustments and to amend the contracts consistent with the City’sbusiness needs and the purposes for which the contracts were approved.


Explanation§ Charlotte Water uses private construction companies to replace water and sewer mains as well as

build new water and sewer lines. The contracts will provide both of these services.

§ For the 2016 Calendar Year, 48,899 linear feet of water main and 32,731 linear feet of sewer mainwere installed.

§ Bids are unit price and based on estimated quantities for items needed for this type of work.

§ On December 21, 2016, the City issued an Invitation to Bid for Water and SewerExtensions/Replacements - Contract 3; two bids were received from interested service providers.

- In accordance to North Carolina General Statute 143-132, if three bids are not receivedfrom reputable and qualified contractors, the project must be re-advertised and thecontract may then be let to the lowest responsible bidder even though only one bid isreceived.

- The project was re-advertised on January 19, 2017; two bids were received from interestedservice providers.

- State Utility Contractors, Inc. was selected as the lowest responsive, responsible bidder ofContract 3.

§ On December 21, 2016, the City issued an Invitation to Bid for Water and SewerExtensions/Replacements - Contract 4; two bids were received from interested service providers.

- The project was re-advertised on January 19, 2017; two bids were received from interestedservice providers.

- RH Price, Inc. was selected as the lowest responsive, responsible bidder of Contract 4.

§ Both contracts give the City the option to renew for two additional terms with a price adjustmentbased on the Construction Cost Index.






§ Each term is estimated to last approximately one year.

Charlotte Business INClusionContract Fiscal Year 2017-3Established SBE Goal: 6%Committed SBE Goal: 6.03%State Utility Contractors, Inc. exceeded the established subcontracting goal and has committed 6.03%($150,000) of the total contract amount to the following certified firms (Part B: Section 3 of the CharlotteBusiness INClusion Policy):

· Barton Contracting (SBE) ($39,000) (asphalt)· RAM Pavement Services, Inc. (SBE) ($39,000) (asphalt)· D’s Trucking Service, Inc. (SBE, WBE) ($50,000) (hauling)· All Points Trucking, Inc. (SBE, WBE) ($22,000) (hauling)

Contract Fiscal Year 2017-4Established SBE Goal: 6%Committed SBE Goal: 6.00%R.H. Price, Inc. met the established subcontracting goal and has committed 6.00% ($150,000) of thetotal contract amount to the following certified firms (Part B: Section 3 of the Charlotte BusinessINClusion Policy):

· C and D Utility (SBE) ($55,000) (pipeline installation)· Wallace Brothers Construction, Inc. (SBE) ($55,000) (pipeline installation)· RAM Pavement Services, Inc. (SBE) ($30,000) (paving)· Fernandez Construction Corporation (SBE) ($10,000) (concrete)






City of Charlotte



Charlotte, NC 28202


McDowell Creek Wastewater Treatment Plant - Reliability ImprovementsPhase II

Action:Approve a contract in the amount of $969,045 with HDR Engineering, Inc. of theCarolinas for engineering evaluations, design and construction administrationservices for McDowell Creek Wastewater Treatment Plant - Reliability ImprovementsPhase II.


Explanation§ Charlotte Water owns and maintains five major wastewater treatment plants in Mecklenburg

County. The McDowell Creek Wastewater Treatment Plant (WWTP) is located on Neck Road in theTown Huntersville.

§ McDowell Creek WWTP was originally constructed in 1979, with major expansions in 1998 and2007.

§ The treatment plant operates four independent treatment processes (trains) that have the abilityto treat up to a permitted discharge volume of 12 million gallons per day of wastewater.

§ Treatment trains #1 and #2 were built with the original plant and are now 38 years old. Thesetrains are in need of a condition assessment evaluation, periodic maintenance improvements andequipment modernization evaluation.

§ The WWTP operates five large concrete digester tanks, which require periodic maintenance,cleaning and modernization on an eight to 10 year cycle.

§ City Council previously approved a contract for construction related to the cleaning, inspection andrehabilitation of McDowell Creek’s digesters #3 and #4 on May 23, 2016.

§ This contract includes:- Comprehensive condition assessment and recommendations for modernization for all

components of trains #1 and #2- Design, construction administration and inspection of new concrete covers and mixers for

digesters #1 and #2§ On October 17, 2016 the City issued a Request for Qualifications (RFQ) for McDowell Creek

Wastewater Treatment Plant - Reliability Improvements Phase II. In response to the RFQ, the Cityreceived three proposals from interested service providers.

§ The Project Team, consisting of staff from Charlotte Water, evaluated the proposals anddetermined that HDR Engineering, Inc. of the Carolinas best meets the City’s needs in terms ofqualifications, experience, cost, and responsiveness to RFQ requirements.

§ Due to highly specialized nature of the work, there are limited opportunities to subcontract.

Charlotte Business INClusionThe City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1 (h)of the Charlotte Business INClusion Policy). HDR Engineering, Inc. of the Carolinas has committed 1.65%






($16,000) of the total contract amount to the following certified firm(s):· Gavel & Dorn Engineering, PLLC (SBE) ($15,000) (special inspection and materials testing)· Richa Graphics (SBE, MBE) ($1,000) (graphics, reproduction)

Fiscal Note:Funding: Charlotte Water Community Investment Plan

Attachment(s)

Map





McDowell Creek Wastewater Treatment Plant - Reliability Improvements Phase II – Map

McDowell Creek WWTP

Project Area is located in the Town of Huntersville


City of Charlotte



Charlotte, NC 28202


Water and Wastewater Treatment Facilities Polymers

Action:A. Award a unit price contract to the lowest responsive bidder Solenis, LLC for the

purchase of polymers for solids thickening and dewatering operation for the initialterm of 16-months, and

B. Authorize the City Manager to renew the contract for up to two, one-year termsand to amend the contract consistent with the City’s business needs and thepurpose for which the contract was approved.

Staff Resource(s):Ron Hargrove, Charlotte Water

Explanation§ These contracts will provide for the purchase of polymers that are necessary for the treatment and

dewatering of solids removed from the water and wastewater treatment processes. Thickening anddewatering polymers will be purchased for two plants at the estimated annual expenditures listedbelow:

§ Mallard Creek Wastewater Treatment Plant: $250,000

§ Franklin Water Treatment Plant: $20,000

§ The basis of award for each type of polymer at each plant was the lowest total cost, which is basedon a performance-based trial.

§ The total cost was calculated using each vendor’s bid price per pound of polymer and the amountof polymer used to reach established performance criteria during the polymer prequalificationtesting.

§ On January 4, 2017, Charlotte Water issued an Invitation to Bid; two bids were received frominterested service providers.

§ Solenis, LLC was selected as the lowest responsive, responsible bidder.§ The company will be paid the unit prices set forth in the contract, a copy of which is available upon

request.

Charlotte Business INClusionNo subcontracting goal was established because there are no opportunities (Part B: Section 2.3 of theCharlotte Business INClusion Policy).

Fiscal NoteFunding: Charlotte Water Operating Budget





City of Charlotte



Charlotte, NC 28202


Portable Wireless Headsets for Charlotte Water

Action:A. Approve the purchase of Sonetics portable wireless headset communication

systems, as authorized by the sole source exemption of G.S. 143-129 (e)(6), and

B. Approve a contract with Public Works Equipment and Supply, Inc. for portablewireless headset communication systems for the term of one year with twoadditional one year renewals.

Staff Resource(s):Angela Lee, Charlotte Water

Sole Source Exemption

§ G.S. 143-129 (e) (6) provides that formal bidding requirements do not apply when:- Performance or price competition are not available;- A needed product is available from only one source or supply; or- Standardization or compatibility is the overriding consideration.

§ Sole sourcing is necessary for this contract because there is only one supply source.§ The City Council must approve purchases made under the sole source exception.

Explanation§ Charlotte Water routinely cleans sewer lines to help prevent sanitary sewer overflows. The

equipment used to clean sewer lines is loud and hinders the ability for crew members tocommunicate with each other.

§ Due to the lack of verbal communication, employees use hand signals or walk long distances tocoordinate while cleaning sewer lines. This adds extra time to completing tasks and could create asafety issue when working in teams. Often, instructions are not clearly conveyed due to the lackof verbal communication. Recently, a field training consultant has recommended headsets as abest industry practice. The wireless headsets will improve communication and safety of 24Charlotte Water crews.

§ The headsets can communicate up to 1,600 feet, which allows up to 47 crew members to covermore area.

§ On November 7, 2016, the City of Charlotte issued a Request for Information requestingspecifications for portable wireless headsets. In response to the RFI, four responses were receivedincluding three recommending the Sonetics brand.

§ Based on the responses, it was determined that Sonetics is the only manufacturer that could meetCharlotte Water’s requirements (e.g. background noise suppression technology, 1,600 feettransmission, waterproof, etc.). The wireless headset adds advance hearing protection for crewmembers, complies with hearing protection standards, and is dustproof and watertight.

§ An extended warranty and accessories will be included in the contract.






§ Annual expenditures under the contract are estimated to be $160,000.

Charlotte Business INClusionThis is a sole source contract and is exempt (Part A: Appendix 27 of the Charlotte Business INClusionPolicy).

Fiscal NoteFunding: Charlotte Water Operating Budget





City of Charlotte



Charlotte, NC 28202


Upper Little Sugar Creek Replacement Sewer - Phase 2

Action:Approve a contract in the amount of $222,310 with Frazier Engineering, PA fordesign, bidding, and construction administration services associated with theUpper Little Sugar Creek Replacement Sewer - Phase 2.


Explanation§ The Upper Little Sugar Creek Replacement Sewer - Phase 2 was studied and evaluated within

Charlotte Water’s rehabilitation program where it was determined that replacement was the mostcost-effective solution due to its deteriorating condition and capacity constraints.

§ The Upper Little Sugar Creek Replacement Sewer Project - Phase 2 begins near Bilmark Avenueand extends to Georgetown Drive. The project includes replacing approximately 3,100 feet ofexisting 10-inch sewer with larger pipe, replacement of 20 manholes and includes crossing fourcreeks and a road.

§ On October 21, 2016, the City issued a Request for Qualifications (RFQ) for Upper Little SugarCreek Replacement Sewer - Phase 2 Services. In response to the RFQ, the City received fiveproposals from interested professional service providers.

§ The Project Team, consisting of staff from Charlotte Water, evaluated the proposals anddetermined that Frazier Engineering, PA is the best qualified firm to meet the City’s needs on thebasis of demonstrated competence and qualification of professional services in response to the RFQrequirements.

§ The construction project is anticipated to begin in 2018.

Charlotte Business INClusionThe City negotiated subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). For this contract, Frazier Engineering, P.A. has committed13.49% ($30,000) of the total contract amount to the following certified firm:

§ Survey & Mapping Control, Inc. (SBE) ($30,000) (surveying)


Attachment(s)Map





Upper Little Sugar Creek Replacement Sewer – Phase 2 -Map


Upper Little Sugar Creek Replacement Sewer – Phase 2


City of Charlotte



Charlotte, NC 28202


Federal Transit Administration 5307 Urbanized Area Formula ProgramGrant and Contract

Action:Authorize the City Manager to enter into a sub-recipient agreement with IredellCounty for the disbursement of Federal Transit Administration Section 5307 FY2015funds in an amount not to exceed $255,000.

Staff Resource(s):Dee Pereira, CATS

Explanation§ The Federal Transit Administration (FTA) Section 5307 Urbanized Area Formula Program is

designed to award funds to federally designated Urbanized Areas for eligible transit activities.§ CATS, on behalf of the City of Charlotte, is the designated recipient for all federal 5307 transit

funds in the Charlotte Urbanized Area (UZA).§ The 2010 Census resulted in the expansion of the Charlotte UZA to include portions of Iredell

County.§ CATS and Iredell County Area Transportation Services (ICATS) worked together to develop a

formula for sharing the 5307 formula funds. As federally required, the sharing formula wasapproved by the Charlotte Regional Transportation Planning Organization (CRTPO).

§ In order to receive these FY2015 funds, Iredell County will become a sub-recipient to CATS.§ Subsequent annual allocations will be based upon the adopted formula and will be provided to

NCDOT Public Transportation Division for award to Iredell County and any other eligible recipientsfor FY2016 and beyond.

§ The City is responsible for the project oversight of Iredell County Area Transportation Services’ useof these funds.

§ Project oversight will include the following:- Detailed monthly, quarterly, and annual reports by Iredell County and quarterly site visits

by City personnel.- Annual audit submitted by Iredell County that complies with federal Office of Management

and Budget standards.- The City will also have the right to audit Iredell County’s use of these funds as necessary.

§ The agreement will require Iredell County to comply with the same federal requirements that theCity follows, including returning federal funds when not in compliance.

§ No funds will be disbursed prior to the City’s approval of Iredell County’s documentation ofexpenditures.

Fiscal NoteFunding: CATS Community Investment Plan





City of Charlotte



Charlotte, NC 28202


Refund of Property Taxes

Action:Adopt a resolution authorizing the refund of property taxes assessed through clericalor assessment error in the amount of $2,899.72.

Staff Resource(s):Scott Greer, Management & Financial Services

Explanation§ Mecklenburg County notifies the City of Property Tax refunds due to clerical or assessment error

are provided to the City by Mecklenburg County.

Attachment(s)Taxpayers and Refunds RequestedResolution Property Tax Refunds





Taxpayers and Refunds Requested

EMANSER LLC 22.03$

EMANSER LLC 22.03$

EMANSER LLC 23.64$

EMANSER LLC 23.64$

GUION, ALEXANDER HOLKE 15.80$

MEADOWBROOK (MOBILE HOME PARK) 102.55$

PENKAR, SEJAL UDANI 593.58$

ROBINSON, LOY GERALD 2.39$

TRIPP, MICHAEL F & PATRICIA K 510.06$

WMCI CHARLOTTE XI LLC . 1,584.00$

2,899.72$


A RESOLUTION AUTHORIZING THE REFUND OF PROPERTY TAXES

Reference is made to the schedule of "Taxpayers and Refunds Requested" attached to the Docket

for consideration of the City Council. On the basis of that schedule, which is incorporated

herein, the following facts are found:

1. The City-County Tax Collector has collected property taxes from the

taxpayers set out on the list attached to the Docket.

2. The City-County Tax Collector has certified that those taxpayers have made

proper demand in writing for refund of the amounts set out on the schedule

within the required time limits.

3. The amounts listed on the schedule were collected through either a clerical or

assessor error.

NOW, THEREFORE, BE RESOLVED by the City Council of the City of Charlotte, North

Carolina, in regular session assembled this 27th day of February 2017 that those taxpayers listed

on the schedule of "Taxpayers and Refunds Requested" be refunded in the amounts therein set

up and that the schedule and this resolution be spread upon the minutes of this meeting.


City of Charlotte



Charlotte, NC 28202


Property Transactions - Ayrsley Gravity Sewer Replacement Phase II,Parcel #1

Action: Approve the following Condemnation: Ayrsley Gravity Sewer Replacement PhaseII, Parcel #1

Project: Ayrsley Gravity Sewer Replacement Phase II, Parcel #1

Owner(s): Dushyant Ramanbhai Patel, Latika Dushyant Patel and Kayur Dushyant Patel

Property Address: Microsoft Way

Total Parcel Area: 969,525 sq. ft. (22.257 ac.)

Property to be acquired by Easements: 2,128.02 sq. ft. (.049 ac.) in Sanitary SewerEasement, plus 8,422.85 sq. ft. (.193 ac.) in Temporary Construction Easement

Structures/Improvements to be impacted: None

Landscaping to be impacted: Trees

Zoned: I-1

Use: Industrial

Tax Code: 203-221-17

Appraised Value: $475

Property Owner’s Concerns: The property owners are concerned with the potentialimpact of the easement upon future development.

City’s Response to Property Owner’s Concerns: Staff informed the property ownersthat the size and location of the easement will not impact the utility of the site, asdetermined by the Appraiser.

Recommendation: To avoid delay in the project schedule, staff recommends proceedingto condemnation during which time negotiations can continue, mediation is available and ifnecessary, just compensation can be determined by the court.

Council District: 3





City of Charlotte



Charlotte, NC 28202


Reference - Charlotte Business INClusion Policy

The following excerpts from the City’s Charlotte Business INClusion Policy are intended to provide furtherexplanation for those agenda items which reference the Charlotte Business INClusion Policy in thebusiness meeting agenda.

Part A: Administration & EnforcementAppendix Section 20: Contract: For the purposes of establishing an MWSBE subcontracting goal on aContract, the following are examples of contract types:

§ Any agreement through which the City procures services from a Business Enterprise, other thanExempt Contracts.

§ Contracts include agreements and purchase orders for (a) construction, re-construction, alterationand remodeling; (b) architectural work, engineering, surveying, testing, construction managementand other professional services related to construction; and (c) services of any nature (includingbut not limited to general consulting and technology-related services) , and (d) apparatus,supplies, goods or equipment.

§ The term “Contract” shall also include Exempt Contracts for which an SBE, MBE or WBE Goal hasbeen set.

§ Financial Partner Agreements, Development Agreements, and Construction Manager-at-RiskAgreements shall also be deemed “Contracts,” but shall be subject to the provisions referenced inthe respective Parts of the Charlotte Business INClusion Program Policy.

Appendix Section 27: Exempt Contracts: Contracts that fall within one or more of the following

categories shall be “Exempt Contracts” from all aspects of the Charlotte Business INClusion Policy, unless

the Department responsible for procuring the Contract decides otherwise:

No Competitive Process Contracts: Contracts or purchase orders that are entered into without a

competitive process, or entered into based on a competitive process administered by an entity other than

the City shall be Exempt Contracts, including but not limited to contracts that are entered into by sole

sourcing, piggybacking, buying off the North Carolina State contract, buying from a competitive bidding

group purchasing program as allowed under G.S. 143-129(e)(3), or using the emergency procurement

procedures established by the North Carolina General Statutes.

Managed Competition Contracts: Managed competition contracts pursuant to which a City Department

or division competes with Business Enterprises to perform a City function shall be Exempt Contracts.

Real Estate Leasing and Acquisition Contracts: Contracts for the acquisition or lease of real estate

shall be Exempt Contracts.

Federal Contracts Subject to DBE Requirements: Contracts that are subject to the U.S. Department






of Transportation Disadvantaged Business Enterprise Program as set forth in 49 CFR Part 26 or any

successor legislation shall be Exempt Contracts.

State Contracts Subject to MWBE Requirements: Contracts for which a minority and women business

participation goal is set pursuant to G.S. 143-128.2(a) due to a building project receiving funding from

the State of North Carolina shall be Exempt Contracts.

Financial Partner Agreements with DBE or MWBE Requirements: Contracts that are subject to a

disadvantaged business development program or minority and women business development program

maintained by a Financial Partner shall be Exempt Contracts.

Interlocal Agreements: Contracts with other units of federal, state, or local government shall be

Exempt Contracts.

Contracts for Legal Services: Contracts for legal services shall be Exempt Contracts, unless otherwise

indicated by the City Attorney.

Contracts with Waivers: Contracts for which the SBO Program Manager or the City Manager waives the

SBO Program requirements shall be Exempt Contracts (such as when there are no SBE subcontracting

opportunities on a Contract).

Special Exemptions: Contracts where the Department and the Program Manager agree that theDepartment had no discretion to hire an SBE (e.g., emergency contracts or contracts for banking orinsurance services) shall be Exempt Contracts.

Appendix Section 35: Informal Contracts: Contracts and purchase orders through which the Cityprocures services from a Business Enterprise that fall within one of the following two categories:Construction Contracts Less Than or Equal To $500,000:

Service and Commodities Contracts That Are Less Than or Equal To $100,000:

Part B: Formal Construction BiddingPart B: Section 2.1: When the City Solicitation Documents for a Construction Contract contain an

MWSBE Goal, each Bidder must either: (a) meet the MWSBE Goal, or (b) comply with the Good Faith

Negotiation and Good Faith Efforts requirements. Failure to do so constitutes grounds for rejection of the

Bid. The City Solicitation Documents will contain certain forms that Bidders must complete to document

having met these requirements.

Part B: Section 2.3: No Goals When There Are No Subcontracting Opportunities.The City shall not establish Subcontracting Goals for Contracts where: a) there are no subcontractingopportunities identified for the Contract; or b) there are no SBEs, MBEs or WBEs (as applicable) toperform scopes of work or provide products or services that the City regards as realistic opportunities forsubcontracting.

Part C: Services ProcurementPart C: Section 2.1: When the City Solicitation Documents for a Service Contract do not contain an SBE

Goal, each Proposer must negotiate in good faith with each MWSBE that responds to the Proposer’s

solicitations and each MWSBE that contacts the Proposer on its own accord. Additionally, the City may

negotiate a Committed SBE Goal with the successful Proposer after the Proposal Opening.

Part C: Section 2.1: No Goal When There Are No MWSBE Subcontracting Opportunities. The City shall

not establish an MWSBE Goal for Service Contracts where there are no MWSBEs certified to perform the






scopes of work that the City regards as realistic opportunities for subcontracting.

Part D: Post Contract Award RequirementsPart D: Section 6: New Subcontractor Opportunities/Additions to Scope, Contract AmendmentsIf a Contractor elects to subcontract any portion of a Contract that the Contractor did not previously

identify to the City as a subcontracting opportunity, or if the scope of work on a Contract increases for

any reason in a manner that creates a new MWSBE subcontracting opportunity, the City shall either:

§ Notify the Contractor that there will be no Supplemental MWSBE Goal for the new work; or

§ Establish and notify the Contractor of a Supplemental MWSBE Goal for the new work.





City of Charlotte



Charlotte, NC 28202


Reference - Property Transaction Process

Property Transaction Process Following City Council Approval for Condemnation

The following overview is intended to provide further explanation for the process of property transactionsthat are approved by City Council for condemnation.

Approximately six weeks of preparatory work is required before the condemnation lawsuit is filed. Duringthis time, City staff continues to negotiate with the property owner in an effort to reach a mutualsettlement.

§ If a settlement is reached, the condemnation process is stopped, and the property transactionproceeds to a real estate closing.

§ If a settlement cannot be reached, the condemnation lawsuit is filed. Even after filing,negotiations continue between the property owner and the City’s legal representative. Filing of thecondemnation documents allows:

- The City to gain access and title to the subject property so the capital project can proceedon schedule.

- The City to deposit the appraised value of the property in an escrow account with the Clerkof Court. These funds may be withdrawn by the property owner immediately upon filing,and at any time thereafter, with the understanding that additional funds transfer may berequired at the time of final settlement or at the conclusion of litigation.

§ If a condemnation lawsuit is filed, the final trial may not occur for 18 to 24 months; however, avast majority of the cases settle prior to final trial. The City’s condemnation attorney remainsactively engaged with the property owner to continue negotiations throughout litigation.

- North Carolina law requires that all condemnation cases go through formal non-bindingmediation, at which an independent certified mediator attempts to facilitate a successfulsettlement. For the minority of cases that do not settle, the property owner has the right toa trial by judge or jury in order to determine the amount of compensation the propertyowner will receive.





City of Charlotte



Charlotte, NC 28202


Reference - Property Acquisitions and Condemnations

§ The City has negotiated in good faith to acquire the properties set forth below§ For acquisitions, the property owner and staff have agreed on a price based on appraisals and/or

estimates.§ In the case of condemnations, the value was established by an independent, certified appraisal

followed by a third-party appraisal review.§ Real Estate staff diligently attempts to contact all property owners by:

- Sending introductory letters via regular and certified mail,- Making several site visits,- Leaving door hangers and business cards,- Seeking information from neighbors,- Searching the internet,- Obtaining title abstracts, and- Leave voice messages.

§ For most condemnation cases, City staff and the property owner(s) have been unable to reach asettlement. In some cases, condemnation is necessary to ensure a clear title to the property.

§ If the City Council approves the resolutions, the City Attorney’s office will initiate condemnationproceedings. As part of the condemnation process, real estate staff and the City Attorney’s Officewill continue to negotiate, including court-mandated mediation, in an attempt to resolve thematter. Most condemnation cases are settled by the parties prior to going to court.

§ If a settlement cannot be reached, the case will proceed to a trial before a judge or jury todetermine “just compensation.”

§ Full text of each resolution is on file with the City Clerk’s Office.§ The definition of easement is a right created by grant, reservation, agreement, prescription, or

necessary implication, which one has in the land of another, it is either for the benefit of land, suchas right to cross A to get to B, or “in gross,” such as public utility easement.

§ The definition of fee simple is an estate under which the owner is entitled to unrestricted powers todispose of the property, and which can be left by will or inherited, commonly, synonym forownership.



