city council january 7, 2019 7:00 p.m. council minutes/2019... · minutes: reavis asked that the...

CityofAugustaCouncilMinutesJanuary7,2019 Page1

CITY COUNCIL JANUARY 7, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on January 7, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Tom Leffler, Kip Richardson and Ron Reavis. Council members Eric Birk, Paul Belt and David Bates were absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, Anthony Craft, Michael Windholz, Shirley Windholz, Eric Burris, Jacque Burris, Belinda Larsen, Connie Thurman, John Black, Nick Hoefgen, Angie Johnston, Greg Stites, Felicia Martindale and Jessica Haynes. Pledge of Allegiance Prayer: Councilman Kip Richardson gave the invocation. Minutes: Reavis asked that the minutes be amended to say recess again into executive session. Reavis

made a motion to approve the amended minutes from the December 17, 2018 City Council. Crum seconded the motion. Motion carried without opposition.

Ordinance 12A: Reavis made a motion to approve Ordinance 12A dated 12/26/2018. Crum seconded the

motion. Motion carried without opposition. Visitors: Eric Burris, Wastewater Superintendent, and Michael Windholz, Safety Officer, were present to be

recognized for 10 years of service with the City of Augusta. Angie Johnston and Nick Hoefgen, representing Family First Living, were present to request Council

consideration for allowing recreational vehicles in manufactured home residential districts. Magruder made a motion to add this to the agenda for the work session next week. Leffler seconded the motion. Motion carried without opposition.

Leffler made a motion to add item G5 regarding the CDBG extension to the agenda. Crum seconded the

motion. Motion carried without opposition. Business: Resolution 2019-01 Setting Forth the Philosophical Position of the Governing Body with Regard to

Regional Economic Development: Magruder made a motion to approve Resolution 2019-01 setting forth the philosophical position of the Governing Body with regard to regional economic development. Crum seconded the motion. Motion carried with Reavis voting in opposition.

Consider Approval of Recommendations from Augusta Convention and Tourism Committee for Approval

of 2018 Grants: Reavis made a motion to approve the recommendation from Augusta’s Convention & Tourism Committee for approval of a $1,000 grant to the Augusta Chamber of Commerce for the 150th Anniversary Celebration and a $1,000 grant to the Augusta Historic Theatre and Arts Council for the Wichita Children’s Theater event. Richardson seconded the motion. Motion carried without opposition.


Consider Approval of a Quote for Installation of Rubberized Surfacing for Dalton Palmer Memorial Playground; Authorize City Manager to Submit Grant Application to KDHE Waste Tire Grant Program: Crum made a motion to approve the quote from ATHCO in the amount of $154,466 for installation of rubberized surfacing for Dalton Palmer Memorial Playground, subject to KDHE approval of the waste tire grant application. Magruder seconded the motion. Motion carried without opposition.

Crum made a motion to authorize the City Manager to submit a grant application to KDHE for a

Waste Tire Grant in the amount of $75,000. Reavis seconded the motion. Motion carried without opposition.

Fuel Supply Agreement and Branding Agreement for Augusta Municipal Airport: Leffler made a motion

to approve the Fuel Supply Agreement with World Fuel Services, Inc. for Phillips 66 aviation gasoline and Jet-A jet fuel at the Augusta Municipal Airport with changes recommended by City Attorney, including adding termination for convenience clause for 60-90 days, something to address the Kansas Open Records Act and the governing law under the State of Kansas. Crum seconded the motion. Motion carried without opposition.

Leffler made a motion to approve the Branding Agreement with World Fuel Services, Inc. for

Phillips 66 aviation gasoline and Jet-A jet fuel at the Augusta Municipal Airport including the language that if the Fuel Supply Agreement is terminated the Branding agreement will be terminated as well per the City Attorney. Crum seconded the motion. Motion carried without opposition.

CDBG Grant Time Extension: Leffler made a motion to submit a letter requesting a six-month extension

of the CDBG grant. Magruder seconded the motion. Motion carried without opposition. Matters From/For Council and Informational Memorandum: City Manager – Shaw reminded everyone of the work session scheduled for 6 p.m. Monday, January 14th,

to discuss the design concept for the Frisco Plaza and the addition of discussion regarding the inclusion of RV’s in the zoning for mobile home courts.

Reavis made a motion to schedule the annual Public Building Commission meeting on Monday,

January 21, at 6:30 p.m. at City Hall. Leffler seconded the motion. Motion carried without opposition.

Director of Public Safety Bob Sage addressed the governing body regarding a purchase for 2018

Budget. Discussion regarding planned ditch work along City Lake Road between Augusta Ave. and the

north bridge. Rawlings: Johnson is doing really well but 200-300 block of Clark is not holding up very well due to

drainage issues. Leffler: Leffler inquired about Augusta Township and repairs to Kelly Ave. Leffler inquired about the progress of the discussion on North Ohio. Shaw stated he emailed that

question to Schwab Eaton, but they have been working on the two trail projects. He stated he would have an update at the next meeting. Leffler stated there was another rear end accident at Belmont and Ohio.


Reavis: Reavis inquired about dips in the road along Lakepoint Drive. Anthony Craft stated they are

looking at taking care of that big one and are waiting on the weather to rework the asphalt. Reavis stated that he wanted to clarify his concerns regarding the drug and alcohol grants, his

concern was that they realize if they get money from us it changes how they have to report that on their financials. Parker said we have the responsibility if we receive the information to hand it over, but he has not seen it presented as an issue to the recipients. Reavis stated it would be a good idea to notify them of the Kansas Open Records Act requirements.

Executive Session: At 9:03 p.m. Richardson made a motion to recess into executive session for 30 minutes to discuss matters

related to ongoing litigation and legal liability related to the performance of a contract pursuant to the “consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship” justification for executive sessions under Kansas Open Meetings Act, K.S.A. 75-4319(b)(2), and to invite City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker to join the Council in executive session. The open meeting will resume in the Council Chambers at 9:33 p.m. Leffler seconded the motion. Motion carried without opposition.

At 9:33 p.m., Crum made a motion to exit executive session where no action was taken. Leffler seconded

the motion. Motion carried without opposition. Adjourn: At 9:34 p.m., Crum made a motion to adjourn. Leffler seconded the motion. Motion carried

without opposition. /s/Erica L. Jones, City Clerk

CITY COUNCIL WORK SESSION

JANUARY 14, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas met for a work session on January 14, 2019 at 6 p.m., to discuss the design concept for the Frisco Plaza and the inclusion of RV’s in the zoning for mobile home courts with Mayor Mike Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Tom Leffler, Kip Richardson and Ron Reavis. Council members Paul Belt and David Bates were absent. Also present: City Manager Josh Shaw and Assistant City Manager Cody Sims. Visitors present: Felicia Martindale, Dalton Patterson, Angie Johnston, Connie Thurman, Mark McCollom, Robert Hubbard, Gary Rawlings, Troy Palmer and Sarah Hoefgen. Adjourn: At 8:52 p.m. Reavis made a motion to adjourn. Crum seconded the motion. Motion carried

without opposition. /s/ Erica L. Jones, City Clerk


CITY COUNCIL JANUARY 21, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on January 21, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Tom Leffler, Kip Richardson, David Bates and Ron Reavis. Council member Paul Belt was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Water Superintendent Brandon Green, Parks Foreman Brian Alfaro, City Engineer Chuck May, Belinda Larsen, John Black, Matt Ward, Carmen Montague, Felicia Martindale, Paul Andrews, Taylore Emond and Jaden Garrison. Pledge of Allegiance Prayer: Pastor Paul Andrews, Life Church, gave the invocation. Resignation: Ward 4 Councilmember David Bates announced his resignation from the City Council effective

immediately. Minutes: Richardson made a motion to approve the minutes from the January 7, 2019 City Council meeting.

Leffler seconded the motion. Birk stated the minutes listed him as both absent and present, he was not present. Motion carried without opposition.

Ordinances: Reavis made a motion to approve Ordinance 12B dated 12/27/2018. Richardson seconded the

motion. Motion carried without opposition. Magruder made a motion to approve Ordinance 12C dated 12/30/2018. Leffler seconded the motion. Motion carried without opposition. Crum made a motion to approve Ordinance 1 dated 1/9/2019. Richardson seconded the motion. Motion carried without opposition.

Visitors: Garrison Wedding Event Form: Taylore Emond was present to request permission to hold her wedding at Garvin

Park. Richardson made a motion to approve the request from Taylore Emond to hold her wedding at Garvin Park on April 6. Magruder seconded the motion. Motion carried without opposition.

Business: Presentation From City Staff and City Engineer Chuck May Regarding North Ohio Street Traffic Study and

Corridor Concepts; Consider Scheduling Work Session for February 11, 2019 to Discuss the Study in Detail: Council received and filed a presentation from city manager and city engineer Schwab Eaton regarding the Ohio Street corridor north of Belmont.

Richardson made a motion to schedule a work session on Monday, February 11 at 6 p.m. to discuss options for the North Ohio Street corridor project. Leffler seconded the motion. Motion carried without opposition.

Supplemental Funding Request from City Engineer Schwab Eaton for Appcon 2nd Addition (Wendy’s Project):

Magruder made a motion to approve a supplemental funding request from Schwab Eaton in the amount of $416 for additional work related to construction observation services and change order preparation for Appcon 2nd Addition. Crum seconded the motion. Motion carried without opposition.

Engineering Services Agreements with Schwab Eaton for Bidding/Construction Observation Services for Sanitary

Sewer Line Installation at the Electric Plant: Leffler made a motion to approve an engineering services agreement in the lump sum amount of $13,000 for bidding/contract administration /shop drawing review


for the sanitary sewer installation at the Augusta electric plant. Crum seconded the motion. Motion carried without opposition.

Leffler made a motion to approve an engineering services agreement in the not to exceed amount of $9,300

for construction observation services. Crum seconded the motion. Motion carried without opposition. Memorandum of Agreement Between Butler County 911/Augusta Department of Public Safety: Richardson made

a motion to authorize Director Sage to execute an agreement between the Augusta Department of Public Safety and the Butler County 911 Center for the purpose of handling 9-1-1 calls in the event of technical failures or other conditions that may prevent the Augusta PSAP from answering calls. Crum seconded the motion. Motion carried without opposition.

Purchase of Mini-Excavator from White Star Machinery & Supply: Magruder made a motion to approve the

quote from White Star Machinery & Supply in the amount of $28,300, including authorization of trading in the existing water department mini excavator with a trade-in value of $19,000. Leffler seconded the motion. Motion carried without opposition.

Purchase of New Toro Groundmaster 4000-D Range Wing Mower Under the SourceWell National Purchasing

Contract: Crum made a motion to approve the quote from Professional Turf Products, L.P. in the amount of $67,286.15 for a new Toro Groundmaster 4000-D range wing mower for the Parks Division. Leffler seconded the motion. Motion carried without opposition.

2019 Special Alcohol Grant Ad Hoc Committee Recommendations: Crum made a motion to approve 2019 Special

Alcohol Grant request from Augusta USD No. 402 in the amount of $5,000; Bright Futures Augusta in the amount of $2,000; Bright Futures Families in the amount of $5,000; Family Life Center-SAFEHOUSE in the amount of $5,000; South Central Mental Health in the amount of $5,000; and Tri-County CASA in the amount of $2,500 for a total of $24,500. Reavis seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Birk: Birk thanked the Street Department and Electric Department for keeping the streets clean and power on

over the weekend. Rawlings: Rawlings asked staff for the timeline of replacing Bates now that he has resigned from the Council.

Shaw stated that under our City Code the council will appoint the person to fill the open position. He stated we have started taking nominations and that we have received one application so far. Shaw stated there will be a vote of the council at the next meeting, and if there is a consensus, that person will take office at the second meeting in February.

Leffler: Leffler inquired about the status of addressing hot air balloons at the City Lake. Sims said he is prepared

to bring something to the next council meeting. Leffler asked if the Park Advisory Board is addressing the issues at the pool. Sims stated the Park Advisory Board is meeting this Wednesday and the pool will be part of the discussion.

Adjourn: At 8:17 p.m., Reavis made a motion to adjourn. Richardson seconded the motion. Motion carried


CityofAugustaCouncilMinutesFebruary4,2019 Page1

CITY COUNCIL FEBRUARY 4, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on February 4, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Tom Leffler, Kip Richardson and Ron Reavis. Council member Paul Belt was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, John Black, Connie Thurman, Felicia Martindale, Liz Willis, Max Dutton, Angie Johnston, Nick Hoefgen and LaShonda Garnes. Pledge of Allegiance Prayer: Pastor Steve Spencer, First United Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the January 11, 2019 work session and January

21, 2019 City Council meeting. Crum seconded the motion. Motion carried without opposition. Ordinance: Magruder made a motion to approve Ordinance 1A dated 1/23/2019. Crum seconded the motion.

Motion carried without opposition. Visitors: Wichita Adaptive Sports 1-Mile Fun Run, Wheelchair 5K and Open 5K: Liz Willis and Max Dutton with Wichita

Adaptive Sports was present to request use of Shryock Park and street surrounding Garvin Park for an event on August 10, 2019. Crum made a motion to approve the request from Wichita Adaptive Sports to have a 1-Mile Fun Run, Wheelchair 5K and Open 5K in Shryock Park and the streets surrounding Garvin Park on August 10, 2019. Richardson seconded the motion. Motion carried without opposition.

Business: Strategic Plan Proposal From Wichita State University: Reavis made a motion to approve a proposal in the lump

sum of $10,800 from Wichita State University Public Policy and Management Center to facilitate the strategic planning process for the City of Augusta’s new 5-Year Strategic Plan. Leffler seconded the motion. Motion carried without opposition.

Final Plat and Zoning District Reclassification for Family 1st Living Addition: Leffler made a motion to approve

the Final Plat produced by Baughman Company, P.A. for the Family 1st Living Addition to the City of Augusta, Butler County, Kansas. Richardson seconded the motion. Motion carried without opposition.

Leffler made a motion to approve Ordinance No. 2141 accepting the Planning Commission’s

recommendation to approve the zoning district reclassification from R-1 Single-Family Dwelling to R-4 Manufactured Home Park for Lot 1, Block A of the Family 1st Living Addition to the City of Augusta, Butler County, Kansas. Richardson the motion. Roll Call: Birk Yes, Magruder Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes. Motion carried without opposition.

Election of New Councilmember to Fill the Unexpired Term for the Ward 4 Seat Previously Occupied by David

Bates: Richardson made a motion to nominate Felicia Martindale. Leffler seconded the motion. Magruder made a motion to nominate Mike Timberlake. Motion died due to a lack of a second. Motion to nominate Felicia Martindale to fulfill the unexpired term for the Ward 4 Council seat vacated by David Bates carried without opposition.


Fee Schedule Resolution No. 2019-01: Magruder made a motion to table the fee schedule Resolution until the

next meeting. Reavis seconded the motion. Motion carried without opposition. Diving Board Replacement at the Augusta Municipal Pool: Reavis made a motion to accept the Park Advisory

Board’s recommendation to replace the existing 14’ diving board, stand, handrails, and fulcrum with a 12’ diving board, stand and handrails in the amount of $7,750. Leffler seconded the motion. Motion carried without opposition.

Proposed Ordinance No. 2142 Regulating the Use of Public Property for the Landing, Taking-Off and Tethering

of Balloons: Magruder made a motion to authorize staff to bring back a draft of the ordinance, permitting process and a fee schedule a month from now. Leffler seconded the motion. Motion carried with Reavis voting in opposition.

Recommendations From Augusta Convention and Tourism Committee for Approval of Augusta Tourism Grants:

Magruder made a motion to approve Convention & Tourism grants to Augusta Historical Society in the amount of $1,000 for their 150th Anniversary Celebration and Downtown Augusta Retails for $110.06 for Witches Night Out. Crum seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: City Manager: Shaw reminded the governing body of the work session scheduled for 6 p.m. on February 11, 2019

regarding the North Ohio Street Corridor. Shaw reminded the governing body that the City Manager and Assistant City Manager will be out of the

office attending KLC leadership training in Wichita, KS February 6th through 8th. Magruder: Magruder stated that some of the emails sent to his city email are sporadic when they are coming

through. Shaw stated our email system is the issue. Magruder recommended putting out information on social media out the upcoming work session.

Magruder inquired about Kelly. Shaw stated that if it is wet we could not work on it, so it is a weather

issue. Magruder inquired about the GIS mapping, when can we see that, and when will the publically available

information be available. Shaw stated that would become available when our new website is up. Magruder stated the council started a discussion on an ordinance to regulate people living in places

without utilities. He stated he would love to see that back on the books. Sims stated he planned to have it for the next meeting.

Reavis: Reavis stated that we have a lot of citizen volunteers. He stated that people that live in town can watch

us on Channel 7, but we have a lot of volunteers that work on our boards and committees, some that do not live in town. Reavis asked if there is any way to give those people some recognition and show of gratitude for what they do for the City. He suggested a Facebook post, gift card, or a reception, something that shows the city and city government appreciate their efforts. Magruder mentioned a volunteer spotlight every couple of weeks. Shaw stated that would be easy enough to do on the new website but since he is down an assistant that would all fall back on him. Magruder asked staff to give the council the list and they can start the process of reaching out and recognizing those people


Adjourn: At 9:19 p.m., Reavis made a motion to adjourn. Leffler seconded the motion. Motion carried without opposition.

/s/Erica L. Jones, City Clerk


CITY COUNCIL FEBRUARY 19, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on February 19, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Councilman Paul Belt was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Belinda Larsen, Matt Ward and Charles May. Pledge of Allegiance Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the February 4, 2019 City Council

meeting and February 11, 2019 work session. Crum seconded the motion. Motion carried without opposition.

Ordinance: Crum made a motion to approve Ordinance 2 dated 2/6//2019. Reavis seconded the motion.

Motion carried without opposition. Oath of Office: The Oath of Office was administered to Felicia Martindale, who was elected by the City Council at the

February 4, 2019 meeting to fill the unexpired term of former Ward 4 Councilmember David Bates. Resignation/Recognition of Outgoing Councilmember: Council accepted the resignation of Ward 2 Councilmember Paul Belt and recognized him for his years of

service on the Council from 2013 – 2019. Business: Statement of Final Costs, Assessment Roll Certification, and Waiver of Assessment Proceedings for

Appcon 2nd Addition; Ordinance No. 2142 Authorizing Levying of Special Assessments: Crum made a motion to approve the Statement of Final Costs, the Assessment Roll Certification and acknowledge receipt of the Waiver of Assessment Proceedings. Magruder seconded the motion. Motion carried without opposition.

Crum made a motion to approve Ordinance No. 2142 Levying Special Assessments on Certain

Property to Pay the Costs of Certain Improvements in the City of Augusta, Kansas, as Previously Authorized by Resolution Nos. 2018-18 and 2019-19 of the City; and Providing for the Collection of such Special Assessments. Magruder seconded the motion. Roll Call: Birk Yes, Magruder Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Bid Award for Police Patrol Vehicles: Crum made a motion to approve the low bid from Rusty Eck Ford

in the amount of $46,394, including trade-in value, for two 2020 Ford Explorer patrol vehicles. Leffler seconded the motion. Motion carried without opposition.

Bid Award for Electric Plant Sewer Line Installation: Magruder made a motion to approve the low bid of

Dondlinger Construction in the amount of $30,508 for installation of the sanitary sewer line and manholes to service the new mechanic shop and future solid waste building located within the


Electric Plant Complex. Crum seconded the motion. Motion carried with Leffler voting in opposition.

Fee Schedule Resolution No. 2019-02: Richardson made a motion to approve fee schedule Resolution No.

2019-02 with modification to fees for criminal fingerprinting and temporary dumpster rentals. Crum seconded the motion. Motion carried without opposition.

Ordinance No. 2143 Establishing Certificates of Occupancy and Habitation Within the City of Augusta,

Kansas and Providing the Enforcement Thereof: Magruder made a motion to approve Ordinance No. 2143 establishing Certificates of Occupancy and Habitation within the City of Augusta, Kansas and providing the enforcement thereof. Leffler seconded the motion. Roll Call: Birk Yes, Magruder Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Kansas Municipal Energy Agency (KMEA) Director Reappointment: Leffler made a motion to reappoint

Electric Production Superintendent Jim Sutton to serve as Director #1 representing the City of the Kansas Municipal Energy Agency Board of Directors. Richardson seconded the motion. Motion carried without opposition.

Governing Body Appointment to the Park Advisory Board: Reavis made a motion to appoint Felicia

Martindale to fill the unexpired Park Advisory Board term of former city council member David Bates. Leffler seconded the motion. Motion carried without opposition.

Fourth of July Fireworks Production Contract with Rainbows Fireworks: Crum made a motion to approve

a fireworks production contract in the amount of $7,500 with Rainbow Fireworks for the annual 4th of July fireworks show at Augusta City Lake. Reavis seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Cale Magruder: Magruder inquired about the pathways forward for North Ohio Street. Magruder suggested

getting input from the Street Sales Tax Committee and having them conduct a public meeting to get input from the citizens and bring back to the Council what the community values with regard to this project. There was no consensus from the governing body on how to move forward with regard to public input on the North Ohio Street project.

Leffler: Leffler thanked Matt Ward for attending our meetings and congratulate him on his promotion to

Superintendent of USD 402. Adjourn: At 8:24 p.m., Reavis made a motion to adjourn. Martindale seconded the motion. Motion carried


CityofAugustaCouncilMinutesMarch4,2019 Page1

CITY COUNCIL MARCH 4, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on March 4, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Tom Leffler, Ron Reavis and Felicia Martindale. Councilman Kip Richardson was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Belinda Larsen, Curtis Pressnell, Colby Simon, Tom Bybee, Mark Hall, Becky Hall, Laryssa Thorstad, Linda Bailey, Bob Bailey, Jayme Chapin, Tommy Chapin, Scott Jay, Nick Brewer, Ron Boyd, Andy Hall, John Black, Jon Pierce, Dana Pierce and Matt Ward. Pledge of Allegiance Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation. Minutes: Crum made a motion to approve the minutes from the February 19, 2019 City Council meeting.

Leffler seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance 2A dated 2/20/2019. Martindale seconded the

motion. Motion carried without opposition. Visitors: Mark Hall was present to request City Council permission to host a motorcycle benefit ride and BBQ event

at the Augusta Municipal Airport. Crum made a motion to approve the event request form submitted by Mark Hall for a Motorcycle Benefit Ride and BBQ to take place on Saturday, June 8, 2019 at the Augusta Municipal Airport. Leffler seconded the motion. Motion carried without opposition.

Andy Hall was present to share the dates for Augusta Little League Ball’s upcoming schedule of

tournaments in Garvin Park. Curtis Pressnell 2208 Chestnut Ct, Colby Simon 1722 Cron, Tom Bybee 2200 Chestnut and Tommy Chapin

236 E Sunflower addressed the governing body regarding the motor size limits on Augusta City Lake. Pressnell spoke and stated there is a speed limit of 5 MPH so there is not a reason to restrict the motor size to 9 horsepower. Pressnell asked the governing body to consider removing the horsepower restriction. Governing Body consensus was to turn this matter over to the Park Advisory Board for their consideration at their next meeting.

Business: Election of New Councilmember to Fill the Unexpired Term for the Ward 2 Seat Previously Occupied by

Paul Belt. Crum made a motion to nominate Bob Bailey to fulfill the unexpired term for the Ward 2 Council seat vacated by Paul Belt by virtue of his resignation at the February 19, 2019 council meeting. Magruder seconded the motion. Motion carried without opposition.

Memorandum of Agreement Between Andover Police Department and Augusta Department of Public

Safety for Statewide 911 Redundancy: Magruder made a motion to authorize Public Safety Director Sage to execute and agreement between Augusta Department of Public Safety and the Andover Department of Public Safety for the purpose of handling 9-1-1 calls in the event of


technical failures or other conditions that may prevent the Augusta PSAP from answering calls. Birk seconded the motion. Motion carried without opposition.

Interlocal Agreement Between the City of Augusta, Kansas and USD 402 for School Resource Officer

Services: Crum made a motion to approve the Interlocal Agreement between the City of Augusta, Kansas and USD 402 for school resource officer services. Leffler seconded the motion. Motion carried without opposition.

CID Sales Tax Voucher Submitted by Augusta Hotel, LLC: Crum made a motion to approve a voucher for

reimbursement of project costs dated January 30, 2019 in the amount of $1,266,685.22 submitted by Augusta Hotel, LLC and authorize staff to release funds in the CID Sales Tax Fund received on behalf of Augusta Hotel, LLC within 10 days of receipt of sufficient CID Sales Tax revenues for deposit into the CID Sales Tax Fund or monthly until the reimbursement amount is met. Martindale seconded the motion. Motion carried without opposition.

Crum made a motion to authorize staff to collect the City’s administrative fee of $450 annually and

reimburse project costs after the full collection of the administrative fee. Martindale seconded the motion. Motion carried without opposition.

Ordinance No. 2144 Regulating the Operation of Hot Air Balloons Within the City of Augusta, Kansas by

Adding New Section 12-109 to the Augusta, Kansas Municipal Code: Magruder made a motion to approve Ordinance No. 2144 regulating the operation of hot air balloons within the City of Augusta, Kansas by adding new section 12-109 to the Augusta, Kansas municipal code. Leffler seconded the motion. Roll Call: Birk No, Magruder Yes, Crum No, Leffler Yes, Reavis No and Martindale No. Motion failed.

Matters From/For Council and Informational Memorandum: Birk: Birk stated he was contacted about the traffic light at 7th Avenue and Lulu not functioning properly.

They stated there was no traffic and light turns red. Magruder: Magruder stated he is still having email issues and that we have to get that issue resolved. He

stated it needs to be a priority to communicate.

Magruder inquired about an update on the City Lake milfoil issue. Shaw stated he would provide an update in an upcoming meeting. Magruder asked if we are going to have increased traffic at Airport for events if we have policies to guide us so we have fees that help us recover costs. He asked if the Airport Advisory Committee would have any input on fees and such. Shaw stated that Sims is working on a facility use agreement for ALLB to use the ball fields, but we could craft a general facilities agreement that addresses those issues.

Crum: Crum stated that she had to wait at the traffic light at 7th and Walnut for 7 minutes. Shaw stated that

Electric checked on it and the light was functioning properly at the time they checked it. Rawlings: Rawlings stated that the Airport event approved earlier tonight would require extra restroom

facilities. Shaw stated he would pass that on to the event organizers. Crum exited the meeting.


Leffler: Leffler stated that this evening we approved a benefit to help someone in need and he had to fill out forms in order to be allowed to have the event, yet we will allow someone to set up and use hot air balloons on public property with no application.

Leffler inquired about the Air Hanger Agreement. Sims stated he presented facility lease agreement

to City Council for their approval at the October 1st meeting. He stated that afterwards received an email from our insurance provider disputing primary non-contributory coverage. Sims stated he took it back to the Airport Advisory Committee in November for their review. He stated he is finalizing the letter that will terminate existing hangar contracts, which will accompany the new Facility Lease Agreement. Sims stated he also has a meeting scheduled with RWD #5 to determine where their water distribution infrastructure is located, in relation to the proposed runway extension that is being planned with the airport master plan.

Leffler inquired about updates after the governing body has approved agreements with noted

changes. He asked if we got our fuel agreement signed. Sims stated he is waiting to hear from the City Attorney about what his concerns were so he can get it signed. City Attorney Parker stated he had concerns about cash basis law. He stated he has not gotten all his recommended changes implemented into the agreement. Leffler stated he assumed we had an agreement signed since the governing body approved it 60 days ago.

Martindale: Martindale asked if the Council is thinking of looking into a formal guideline for social media.

City Attorney Parker stated he has drafted a policy for social media for staff but it does not really apply to the governing body except for during their meetings. He stated some cities put it into a code of conduct for the governing body. Leffler suggested a refresher course about KOMA and that the League of Kansas Municipalities would potentially come here if we were willing to host a training. Parker stated he has a KOMA/KORA presentation he could give that is about 15 minutes.

City Manager: Shaw performed a brief demonstration of the capabilities and layout of the new city website

planned for launch by the end of March. Adjourn: At 9:18 p.m., Reavis made a motion to adjourn. Leffler seconded the motion. Motion carried



CITY COUNCIL MARCH 18, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on March 18, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Belinda Larsen, John Black, Connie Thurman, Ryan Murry, Matt Ward, Tony Madrigal, Josh Ebenkamp, Marlin Gwaltney, Boy Scout Troop 212, Mike McAllister, Debra Garcia and Angie Johnston. Pledge of Allegiance Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the March 4, 2019 City Council meeting.

Crum seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance 3 dated 3/6/2019. Richardson seconded the

motion. Motion carried without opposition. Oath of Office: City Clerk Jones administered the Oath of Office to Robert “Bob” Bailey, who was elected by the City

Council at the March 4, 2019 meeting to fill the unexpired term of former Ward 2 Councilmember Paul Belt.

Visitors: Connie Thurman, representing Downtown Augusta Inc., was present to request use of the downtown area

for the Red Brick Festival and Ottaway Carnival scheduled for April 12th and 13th. Crum made a motion to approve the event request form submitted by Downtown Augusta Inc., for the Red Brick Festival and Ottaway Carnival scheduled for April 12th and 13th. Reavis seconded the motion. Motion carried without opposition.

Mike McAllister, representing South Central Mental Health, was present to request use of Shryock Park for

National Children’s Mental Health Awareness Day on May 9th. Crum made a motion to approve the event request form submitted by Mike McAllister for use of Shryock Park for National Children’s Mental Health Awareness Day on May 9th and waive the $20 fee. Richardson seconded the motion. Motion carried with Magruder voting in opposition.

Business: 2019 Insurance Policy Renewals: Magruder made a motion to accept the bid proposal from Madrigal &

Welch for the renewal of the City’s 2019 Insurance Policy, with the exception of Airport liability coverage, in the amount of $410,844.00. Leffler seconded the motion. Motion carried without opposition.

Facility Use Agreement Between the City of Augusta and Augusta Little League Baseball for the Garvin

Park Baseball Complex and the Garvin Park Fieldhouse: Leffler made a motion to approve the Facility Use Agreement between the City of Augusta and Augusta Little League Baseball for the Garvin Park baseball complex and the Garvin Park fieldhouse. Reavis seconded the motion.


Motion carried without opposition. Magruder made a motion to send the issue of turning the lights on at the fields to the Park Advisory Board for discussion and consideration. Leffler seconded the motion. Motion carried without opposition.

Enhanced Cereal Malt Beverage Ordinance No. 2144: Leffler made a motion to approve Ordinance No.

2144 amending Chapter 3, Articles 1 and 2 of the City of Augusta, Kansas Code 2010 allowing for the sale of Enhanced Cereal Malt Beverage. Martindale seconded the motion. Roll Call: Birk Yes, Magruder No, Bailey Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

At 8:07 p.m., Richardson made a motion to take a 10-minute break. Leffler seconded the motion. Motion

carried without opposition. At 8:17 p.m., Richardson made a motion to reconvene the meeting. Leffler seconded the motion. Motion

carried without opposition. Rawlings announced that Crum had to leave the meeting to attend to a family matter.

Ordinance No. 2145 – Zoning District Reclassification for Property Located at 10202 SW Pampas Road in

the Growth Area: Magruder made a motion to approve Ordinance No. 2145 reclassifying a zoning district from Rural Residential Division 6B to Rural Residential Division 6A for property located at 10202 SW Pampas Road in the Growth Area. Richardson seconded the motion. Roll Call: Birk Yes, Magruder Yes Bailey Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Ordinance No. 2146 Amending the Zoning Regulations of the City of Augusta, Kansas, 2000 By Amending

Chapter 12, Section 1201 By Amending Sections 1201.6 and Repealing Any Provisions of Such Zoning Regulations or Other Ordinances of Said City in Conflict with Amended Sections: Richardson made a motion to approve Ordinance No. 2146 amending Section 1201.6 of the Zoning Regulations. Leffler seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Petition to Vacate a Portion of SW 110th Street East of Indianola Road: Leffler made a motion authorizing

the mayor to execute a petition to the Butler County Board of County Commissioners to vacate 1,100 feet of SW 110th Street east of Indianola Road to accommodate future growth and development of the runway at Augusta Municipal Airport. Richardson seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: City Manager: There was Council consensus to schedule a City Council strategic retreat in late April for

teambuilding, board development, and strategic planning. Shaw stated he would work with the facilitator to schedule a date.

Magruder: Magruder asked that in the future the zoning items on the agenda include maps. Shaw stated

that Sims provided them but he missed including them in this packet. He stated they would be included in the future. Magruder stated that the last few events that have come before the Council have been advertised already as a done deal before coming to the Council for approval. He stated we need to make sure the sequencing is right and that the Council approves it first.

Richardson: Richardson asked staff to let the Council know when the County Commission will be

addressing the petition to vacate 110th Street. Richardson thanked city crews for their work the last several weekends cleaning up snow and ice, monitoring safety and keeping the electricity on.


Leffler: Leffler thanked the volunteer firemen for their first annual pancake feed. He thanked Reavis and

Richardson for being volunteers. He stated it was a good event with a big turnout for their first time. Leffler asked if the new fuel agreement has been signed. Austin said all changes have been approved, but Sims stated we have not received a copy back for our signature yet.

Reavis: Reavis inquired about the conditional use permit for old Walmart property and how much of their

storage will be outside storage. Sims stated all storage would be indoor. Martindale: Martindale asked Sims if he is setting up Park Board meeting next week and mentioned that

Sims wanted to meet with some of us at the pool tomorrow. Sims stated if Josh Ogden with Aqua Clean, LLC is available, he plans to meet him at the pool tomorrow at 5 p.m. to discuss the surfacing. Sims stated he would be working to schedule a park board meeting.



CityofAugustaCouncilMinutesApril1,2019 Page1

CITY COUNCIL APRIL 1, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on April 1, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims and City Clerk Erica Jones. Staff Present: Susan Smith. Visitors present were: Belinda Larsen, John Black, Connie Thurman, Matt Ward, Gwyn Birk, Willis Wilson, Tony Madrigal and Heather Holmes. Pledge of Allegiance Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the March 18, 2019 City Council meeting.

Crum seconded the motion. Motion carried without opposition. Ordinance: Richardson made a motion to approve Ordinance 3A dated 3/20/2019. Crum seconded the

motion. Motion carried without opposition. Visitors: Gwyn Birk, representing Augusta Arts Council, was present to request use of the 500 Block of State Street

for a Block Party associated with the showing of the Back to the Future Trilogy on May 11, 2019. Crum made a motion to approve the request use of the 500 Block of State Street for a Block Party associated with the showing of the Back to the Future Trilogy on May 11, 2019. Birk seconded the motion. Motion carried without opposition.

Heather Holmes, 1156 Ohio, addressed the governing body regarding the blessings box formerly located at

1409 Ohio. She asked permission for the box be located at the Parks Department and stated she would continue maintain it. Magruder made a motion to allow placement of the blessings box at the Parks Department and for Holmes to coordinate with staff for placement. Martindale seconded the motion. Motion carried without opposition.

Business: Ordinance No. 2147 Zoning District Reclassification for Property Located at 1900 North Custer Lane:

Magruder made a motion to approve the Augusta Planning Commission’s recommendation to approve a zoning district reclassification from R-5 Planned Residential Subdivision to R-1 Single-Family Dwellings for property located at 1900 North Custer Lane by adopting Ordinance No. 2147. Crum seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

2019 Airport Liability Insurance Bids: Leffler made a motion to accept the bid from Old Republic for

Airport liability coverage in the premium amount of $1,381. Crum seconded the motion. Motion carried without opposition.

Wastewater Treatment Plant SCADA System Panels Bids: Magruder made a motion to award the low bid

from Norberg IES, LLC of Tulsa in the amount of $109,460 for Wastewater Treatment Plant SCADA system panels and to waive the requirements related to performance and material payment bonds. Reavis seconded the motion. Motion carried with Leffler voting in opposition.


Matters From/For Council and Informational Memorandum: City Manager: Leffler made a motion to schedule a City Council strategic retreat on Saturday April 27th

from 9 a.m. to 3 p.m. at Community National Bank upstairs meeting room for teambuilding, board development and strategic planning. Richardson seconded the motion. Motion carried without opposition.

Reavis made a motion to receive and file a Housing Discrimination informational presentation.

Crum seconded the motion. Motion carried without opposition. Staff provided an update on the Park Advisory Board discussions regarding horsepower limitations

at Augusta City Lake and Skate Park planning. Reavis: Reavis asked if the discussion on the lights took place at the park advisory board meeting. Sims

stated it would be on the agenda of an upcoming meeting. Richardson: Richardson asked Sims if he had anything he wanted to report about the pool deck surfacing.

Sims stated he likes the 5191 grit; it will better suit us when wet. He said he is waiting on quote from one last company. He said now it is just a process of reviewing funding options. Shaw stated that nothing is built into the budget for this, so the pride & progress fund is the only place available to pull funds from. They stated they are doing that analysis now. Sims stated procurement would take about three weeks with one to two weeks for installation. He stated that diving board has been received and will be installed after the deck is surfaced and the inside of the swimming pool will be painted a light blue color in the coming weeks before the pool opens to the public for the season.

Magruder: Magruder stated that a couple events brought before the Council have been repeat events. He

asked why they are being presented at the meetings if they are repeat events. Shaw stated that it could be due to a date change, such as the Brick Street Festival. He stated the event presented tonight is not an annual event and they asked for street closure this year.

Magruder stated that he is super encouraged in how we are engaging different voices and not

rushing into decisions on Park Board items. Executive Session: At 8:08 p.m. Richardson made a motion to recess into executive session for 45 minutes to discuss an

individual employee’s performance to conduct the City Manager’s quarterly performance evaluation check in pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). Richardson asked that the City Manager Josh Shaw join the Council in executive session. The governing body will reconvene in the Council Chambers at 8:53 p.m. Martindale seconded the motion. Motion carried without opposition.

At 8:53 p.m. Richardson made a motion to exit executive session where no action was taken. Leffler

seconded the motion. Motion carried without opposition. Adjourn: At 8:53 p.m., Richardson made a motion to adjourn. Leffler seconded the motion. Motion carried



CITY COUNCIL APRIL 15, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on April 15, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith, Eric Burris, Brian Alfaro, Rod Davis and Amanda Johnston. Visitors present were: Matt Ward, Dustin Avey, Mike Stump, Alicia Lakey, Rodney Wallace and Katherine Wallace. Pledge of Allegiance Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the April 1, 2019 City Council meeting.

Crum seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance 4 dated 4/3/2019. Richardson seconded the

motion. Motion carried without opposition. Business: Government Lease with White Star Machinery for a Mini-Excavator for Public Works – Streets Division;

Purchase of a Flail Mower Attachment for City Lake and Drainage Channel Maintenance: Leffler made a motion to approve a lease agreement with White Star Machinery for five years in the amount of $8,000 per year for a mini-excavator for the Street Division of Public Works and the purchase of a 40” Flail mower attachment for $7,100 to be utilized for drainage channels and Augusta City Lake shoreline maintenance. Reavis seconded the motion. Motion carried without opposition.

Facility Use Agreement with Flint Hills Multisport LLC, D.B.A. Flatwater Fitness and Fun for Fitness

Classes and Cross-Training Activities at Santa Fe Lake and Augusta City Lake: Crum made a motion to approve a Facility Use Agreement with Flint Hills Multisport LLC, d.b.a. Flatwater Fitness and Fun for use of facilities at Santa Fe Lake for on-shore fitness and cross-training activities and human-powered water craft activities, including Stand-Up Paddleboard Yoga and Open Water Paddleboard, Canoe and Kayak rental contingent upon the submission of all required insurance documentation and submission of 2018 gross revenue receipts. Martindale seconded the motion. Motion carried without opposition.

Resolution 2019-03 Refunding Bonds to Achieve Savings on Existing Obligation and Permanently Finance

Sewer and Water Improvements for APPCON 2nd Addition (Wendy’s); Financial Services Agreement with Piper Jaffray: Magruder made a motion to approve Resolution 2019-03 authorizing the offering for sale of General Obligation Refunding and Improvement Bonds, Series 2019, of the City of Augusta, Kansas. Crum seconded the motion. Motion carried without opposition.

Leffler made a motion to approve financial advisory services agreement for the issuance of the

Series 2019 General Obligation Refunding and Improvement Bonds. Crum seconded the motion. Motion carried without opposition.


New Enhanced Cereal Malt Beverage License Application: Leffler made a motion to approve a new cereal malt beverage license to sell enhanced cereal malt beverages for consumption on the premises for Great Life Kansas City, LLC, DBA Augusta Golf Course, located at 1610 Fairway Drive. Richardson seconded the motion. Motion carried with Magruder voting in opposition.

Resolution 2019-04 of the City Council of the City of Augusta, Kansas Authorizing the City to Utilize

Cemetery Endowment Funds for the Care and Maintenance of Elmwood Cemetery: Magruder made a motion to approve Resolution 2019-04 authorizing the use of budgeted funds in the Cemetery Endowment Fund to pay for the costs associated with the treatment of bagworm spraying and Dutch Elm Disease in the trees at Elmwood Cemetery. Crum seconded the motion. Motion carried without opposition.

Sanitary Sewer Infrastructure Realignment Along Highland Drive: Discussion regarding a proposed

realignment of sanitary sewer infrastructure between manhole A-128 and manhole A-129 in the 1600 block of North Highland Drive. Crum made a motion to move forward with alternate #3. Richardson seconded the motion. Motion carried without opposition.

Deck Treatment Alternatives at the Augusta Municipal Pool: Council considered alternatives and provide

staff direction regarding the Council’s desire to treat the deck at the Augusta Municipal Swimming Pool. Leffler made motion to forget about texturing the deck and to use enforcement, power washing and grinding of the concrete to reduce accidents. Crum seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: City Manager: Reminder of the Strategic Retreat at Community National Bank upstairs meeting room

scheduled on Saturday April 27 at 9 a.m. Presentation of social media archiving platform Archive Social for open records preservation. Leffler: Leffler inquired about the status of street sweeper going around removing sand from the winter.

Shaw stated he would get an update and provide that information back to the council. Leffler asked if any decision has been made on the League of Kansas Municipalities coming down

to host a meeting on KOMA/KORA. Shaw stated they reached out to us to host a regional dinner, but that he needs to reach out to them to inquire about that training.

Bailey: Bailey asked where we are on the lake discussion with the Park Advisory Committee and

scheduling a joint discussion with Park Board and Council. Shaw stated with our other upcoming meetings it is difficult to get something scheduled and that staff is working on obtaining addresses to send a letter to specifically invite the 75 homeowners that abut the lake to the public meeting, but they are also still working on settling on a date hopefully in May.

Bailey asked if we are getting good feedback on the survey about the skate park. Shaw stated he

is getting a lot of feedback but he has not checked in the last couple of weeks. He stated that the school board circulated a survey and they are working on aggregating that information into a report once done.

Magruder: Magruder stated that there are skaters providing feedback as far away as Hutchinson. Magruder

stated that we need to get the microphone at the podium fixed. He stated that since we are combining bond issues, is there some way to notate what those different bonds are for instead of


one combined 2019 bond issue. Shaw stated we have tried to notate those and break them out in the budget and debt issuance obligations.

Adjourn: At 9:10 p.m., Leffler made a motion to adjourn. Richardson seconded the motion. Motion carried


CityofAugustaCouncilMinutesMay6,2019 Page1

CITY COUNCIL MAY 6, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on May 6, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage, HR Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Susan Smith, Eric Burris, Rod Davis and Travis Combes. Visitors present were: Belinda Larsen, John Black, Connie Thurman, Morgan Barnes, Rick Neubauer and Gwyn Birk. Pledge of Allegiance Prayer: Pastor Rick Neubauer, First Baptist Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the April 15, 2019 City Council meeting.

Reavis seconded the motion. Motion carried without opposition. Ordinance: Reavis made a motion to approve Ordinance 4A dated 4/17/2019. Martindale seconded the

motion. Motion carried without opposition. Magruder made a motion to approve Ordinance 5 dated 5/1/2019. Crum seconded the motion. Motion carried without opposition.

Proclamations: The Mayor read a proclamation declaring the week of May 12th to be “Local Law Enforcement Week” and

calling upon all our citizens to honor and show appreciation for our local law enforcement officers. The Mayor read a proclamation declaring May 18, 2019 as “Kids to Parks Day” in the City of Augusta. The Mayor read a proclamation proclaiming that the City of Augusta will be known as “Hill Valley” on

May 11, 2019 in celebration of the Back to the Future Trilogy Series. Visitors: Morgan Barnes from Wichita State University was present to recognize HR Manager Makala Navarro with

her completion certificate for the mini-MPA program at Wichita State University. Business: Nuisance Abatement Resolutions for Various Properties Throughout the City of Augusta: Leffler made a

motion to approve Resolution No. 2019-05 determining a nuisance exists at 128 East Main Street and ordering the removal and abatement of nuisances within ten days as specified by K.S.A. 12-1617e; Resolution No. 2019-06 determining a nuisance exists at 781 West Broadway Avenue and ordering the removal and abatement of nuisances within ten days as specified by K.S.A. 12-1617e; Resolution No. 2019-07 determining a nuisance exists at 804 West Clark Avenue and ordering the removal and abatement of nuisances within ten days as specified by K.S.A. 12-1617e. Richardson seconded the motion. Motion carried without opposition.

Utility Easement for Park Place Subdivision in Support of The Basin A Sanitary Sewer Rehabilitation

Project: Magruder made a motion to accept utility easements for 208 West Westwood Avenue, 291 West Westwood Avenue, 1519 North Washington Lane, 1521 North Washington Lane, 1523 North Washington Lane, 1525 North Washington Lane, 1603 North Washington Lane, 1605 North


Washington Lane, 1607 North Washington Lane, 1609 North Washington Lane, 1602 North Highland Drive, 1604 North Highland Drive, 1606 North Highland Drive, 1610 North Highland Drive, 1612 North Highland Drive, 1612 North Highland Drive, 1614 North Highland Drive, 1616 North Highland Drive and 1618 North Highland Drive in the amount of $9,825.28 to be paid out of the Wastewater Treatment Plant Fund. Reavis seconded the motion. Motion carried without opposition.

Park Advisory Board Recommendations for Santa Fe Lake: Leffler made a motion to approve the

implementation of a campsite reservation system through Reserve America for Santa Fe Lake. Crum seconded the motion. Motion carried without opposition.

Richardson made a motion to approve the Park Advisory Board’s recommendation to accept a

donation of six mountain bikes and bicycle helmets from Bicycle X-Change with a letter of donation in order to waive insurance requirements. Leffler seconded the motion. Motion carried without opposition.

Crum made a motion to approve the Park Advisory Board’s recommendation to implement a Kid’s

Nature Camp during summer 2019 at Santa Fe Lake, subject to the terms and conditions, fees and waiver to be approved at a future meeting. Leffler seconded the motion. Motion carried without opposition.

Magruder made a motion to approve Ordinance No. 2148 amending Chapter 12, Article 2 of the

Augusta City Code. Crum seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Magruder made a motion to approve Fee Schedule Resolution No. 2019-08 as presented except to

remove the large group bicycle rental fee. Crum seconded the motion. Motion carried without opposition.

Grant Contract Between Secretary of Health and Environment for $75,000 for the Installation of Soft

Rubberized Surfacing on the Downtown Playground: Reavis made a motion to approve the grant contract through the Kansas Waste Tire Grant Program in the amount of $75,000 for the installation of rubber pour in place soft safety surfacing at the Dalton Palmer Memorial Playground. Crum seconded the motion. Motion carried with Magruder voting in opposition.

Matters From/For Council and Informational Memorandum: Martindale: Martindale asked if the letter has been sent to those people living around the lake about the

meeting. Shaw stated that the date for the meeting needs to be set before the letter can be sent out. Richardson made a motion to schedule a joint meeting between the City Council and Park Advisory

Board on Tuesday, June 11 from 6:00 p.m. to 7:30 p.m. Crum seconded the motion. Motion carried without opposition.

Reavis: Reavis asked if staff has a file started for the garage located at 111 Main. Sims stated we do and

we are trying to figure out who to make the notification to. Reavis asked why this is different from the other properties presented tonight. Shaw stated this is related to a structure, so we have to follow K.S.A. 12-1750 et seq. Parker stated it is not the same as a nuisance and requires notification to addresses provided in a title company certification list.


Reavis recognized Belinda Larsen as this is the last council meeting she will cover for the newspaper. He stated that he appreciates her professionalism and dedication to our town and wishes her the best of luck.

Leffler: Leffler thanked the Butler Community College students for replacing the mulch at Castle Park.

Leffler inquired about the rollout of the new website. Shaw stated he is working out a few issues with our domains and subdomains and how those are tied to our email, but that it should be any day now.

Rawlings: Rawlings asked Sims to put 1701 Sunset on the list of properties that need to be cleaned up. Crum: Crum stated there is a house north of 1901 Dearborn that is white with blue trim that needs to be on

the clean-up list. Crum asked if when the budget work sessions are complete if we could schedule a meeting to talk about RV’s, roll of rentals, blight, campers, storage units, etc. Parker stated he could email staff and council a sample ordinance to use as a starting point.

Magruder: Magruder complimented staff on the strategic retreat. He stated he has a thank you card for the

donated bicycles if anyone is interested in signing it. Shaw: Shaw stated he is attending a hearing at Butler County tomorrow at 9 a.m. about the road closure at

the Airport. Adjourn: At 9:27 p.m., Richardson made a motion to adjourn. Reavis seconded the motion. Motion carried



CITY COUNCIL MAY 20, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on May 20, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson and Ron Reavis. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith. Visitors present were: Rick Neubauer, Mike Stump and Kevin Cowan. Pledge of Allegiance Prayer: Pastor Rick Neubauer, First Baptist Church, gave the invocation. Minutes: Crum made a motion to approve the minutes from the May 6, 2019 City Council meeting.

Richardson seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance 5A dated 5/15/2019. Reavis seconded the motion.

Motion carried without opposition. Business: Inspection Services Agreement with Schwab Eaton, P.A. for Inspection of the Augusta Waterworks Dam

at Augusta City Lake: Richardson made a motion to approve an Inspection Services Agreement with Schwab Eaton, P.A. in the amount of $6,900 to complete an inspection of the Augusta Waterworks Dam at Augusta City Lake as required by the Kansas Department of Agriculture. Crum seconded the motion. Motion carried without opposition.

Authorize City Manager to Submit Documentation to the State of Kansas Amending the City’s Revolving

Loan Amount for the Basin A Sanitary Sewer Rehabilitation Project; Approval of Change Order No. 2 for Sanitary Sewer Infrastructure Rehabilitation Within Park Place Subdivision; Approval of a Design Services Agreement with Schwab Eaton, P.A. for Sanitary Sewer Infrastructure Improvements on Highland Drive: Crum made a motion to authorize the City Manager to apply for additional funding in the amount or $230,000 through the State Revolving Loan Program and request a loan amendment from the Kansas Department of Health and Environment. Reavis seconded the motion. Motion carried without opposition.

Crum made a motion to approve Change Order No. 2 in the amount of $153,611.30 authorizing

rehabilitation of sanitary sewer infrastructure in the Park Place Subdivision. Reavis seconded the motion. Motion carried without opposition.

Crum made a motion to approve a design services agreement with Schwab Eaton, P.A. in the

amount of $3,840 for the plan and profile of a new sewer main and manhole along Highland Drive. Reavis seconded the motion. Motion carried without opposition.

Nuisance Abatement Resolution for 111 East Main Street: Magruder made a motion to approve Resolution

No. 2019-09 determining a nuisance exists at 111 East Main Street and ordering the removal and abatement of nuisances within ten days as specified by K.S.A. 12-1617e. Bailey seconded the motion. Motion carried without opposition.


Agreement Between City of Augusta and Kelli Miller for Operation of Downtown Mini-Golf Course: Crum made a motion to approve the recommendation from the Convention & Tourism Board to enter into agreement with Kelli Miller to operate a 9-hole mini golf course in the vacant city lot behind Community National Bank. Magruder seconded the motion. Motion carried with Reavis voting in opposition.

Ordinance No. 2149 Authorizing GO Bonds, Series 2019 and Resolution No. 2019-10 Prescribing Terms

for the Same: Magruder made a motion to approve Ordinance No. 2149 authorizing the sale and issuance of General Obligation Bonds, Series 2019 and related actions. Richardson seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes. Motion carries.

Reavis made a motion to approve Resolution 2019-10 prescribing the Form and Details of GO

Refunding and Improvement Bonds, Series 2019. Magruder seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: City Manager: Leffler made a motion to schedule Budget Work Session No. 1 for Tuesday, May 28, 2019

at 6:00 p.m. at Augusta City Hall. Crum seconded the motion. Motion carried without opposition. Richardson: Richardson gave a shout out to the Department of Public Safety and City employees for

everything they have done the last couple of weeks to keep people safe from the flooding. Leffler: Leffler stated that the Certificate of Insurance for the Ballet at the Park is expiring. Shaw stated

he has been given a copy of a current one. Reavis: Reavis stated that the governing body has received hand written questions about the sewer backing

up from Charlie Walker. The Mayor said that he would get with staff to respond to the questions. Reavis asked if backflow preventers are required. Sims stated that City Code says if there is less than a five-foot drop from the service line to the main then an ejector is required. Rawlings stated that was put into the building codes a long time ago after there were several sewer backups.




MAY 28, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas met for a work session on May 28, 2019 at 6 p.m., for Budget Work Session #1 with Mayor Mike Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Felicia Martindale and Ron Reavis. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage, Human Resources Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Anthony Craft, Rod Davis, Brandon Green, Eric Burris and Troy Snow. Visitors present: None. Adjourn: At 9:53 p.m. Richardson made a motion to adjourn. Leffler seconded the motion. Motion

carried without opposition. /s/Erica L. Jones, City Clerk

CityofAugustaCouncilMinutesJune3,2019 Page1

CITY COUNCIL JUNE 3, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on June 3, 2019, with Mayor Mike Rawlings presiding. Council present were Eric Birk, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Council members Cale Magruder and Jamie Crum were absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith, Mat Meckel. Visitors present were: John Black, Lynn McKay, Jolenna Cooley, Terri Rawlings, Gary Rawlings, Matt Ward and Paula Craft. Pledge of Allegiance Prayer: Pastor Terri Rawlings, Grace Pointe Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the May 20, 2019 City Council meeting

and May 28, 2019 Budget Work Session #1. Reavis seconded the motion. Motion carried without opposition.

Ordinance: Richardson made a motion to approve Ordinance 5B dated 5/29/2019. Leffler seconded the

motion. Motion carried without opposition. Visitors: Mat Meckel, Safety Officer for the Augusta Department of Public Safety, was present to request usage of

Garvin Park for the Safety Department’s Movie in the Park Event scheduled for Friday, August 9, 2019 from 5:00 p.m. to midnight. Reavis made a motion to approve the Department of Public Safety’s request usage of Garvin Park for the Safety Department’s Movie in the Park Event scheduled for Friday, August 9, 2019 from 5:00 p.m. to midnight. Richardson seconded the motion. Motion carried without opposition.

Business: Ordinance No. 2150 Authorizing the Second Amendment to the Loan Agreement Between the Kansas

Department of Health and Environment and the City of Augusta, Kansas – KWPCRF Project No. C20200901: Reavis made a motion to approve Ordinance No. 2150 authorizing the execution of the second amendment to the load agreement between Augusta, Kansas and the State of Kansas for the purpose of obtaining a loan from the Kansas Water Pollution Control Revolving Fund for the purpose of financing a wastewater treatment project; establishing dedicated source of revenue for repayment of such loan; authorizing and approving certain documents; and authorizing certain other actions in connection with the second amendment to the loan agreement. Richardson seconded the motion. Roll Call: Birk Yes, Bailey Yes, Richardson Yes, Leffler Yes, Reavis Yes, Martindale Yes. Motion carries.

Matters From/For Council and Informational Memorandum: City Manager: Leffler made a motion to schedule Budget Work Session No. 2 for Monday, June 10, 2019

at 6:00 p.m. at Augusta City Hall. Martindale seconded the motion. Motion carried without opposition.


Reminder of the joint City Council/Park Advisory Board meeting scheduled for Tuesday, June 11, 2019 from 6:00 p.m. at The Point for community discussion regarding horsepower restrictions for boats on Augusta City Lake.

Martindale: Martindale stated that the video of the last council meeting was skipping quite a bit. Shaw

stated that there is an issue when the cameras are switched where it goes back the Channel 7 slide show for a couple seconds before the picture comes back and that there is a noise that happens when the cameras are switched, but that he would look in to it.

Adjourn: At 7:25 p.m., Richardson made a motion to adjourn. Leffler seconded the motion. Motion carried

without opposition. /s/Erica Jones, City Clerk


JUNE 10, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas met for a work session on June 10, 2019 at 6 p.m., for Budget Work Session #2 with Mayor Mike Rawlings presiding. Council present were Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Felicia Martindale and Ron Reavis. Council member Cale Magruder was absent. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage, Director of Electric Utility Bill Webster, Human Resources Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Anthony Craft, Brian Alfaro and Susie Geiger. Visitors present: Aaron Wells, Sarah Hoefgen, Lisa Daniels and Kristi Goodmanson. Adjourn: At 9:35 p.m. Reavis made a motion to adjourn. Crum seconded the motion. Motion carried


CITY COUNCIL JOINT CITY COUNCIL/PARK ADVISORY BOARD MEETING

JUNE 11, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas and the Park Advisory Board met for a joint meeting on June 11, 2019 at 6 p.m., to gather public input on the issue of motor horsepower restrictions on Augusta City Lake and discuss the potential pros and cons of altering current regulations. Council President Tom Leffler presided over the meeting. Council present were Eric Birk, Cale Magruder, Bob Bailey, Kip Richardson, Felicia Martindale and Ron Reavis. Council member Jamie Crum was absent. Park Advisory Board Members Present: Eric Birk, Felicia Martindale, Sasha Lawson, Clair Carpenter and Betty Roy. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Brian Alfaro, Tim Follis and Susie Geiger. Several members of the public were in attendance and spoke to the Council and Board about their position regarding the horsepower restrictions on Augusta City Lake. Adjourn: At 7:25 p.m. Richardson made a motion to adjourn. Martindale seconded the motion. Motion

carried without opposition. /s/Erica L. Jones, City Clerk


CITY COUNCIL JUNE 17, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on June 3, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Council member Eric Birk was absent. Also present: City Attorney Austin Parker, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage, Director of Electric Utility Bill Webster and Deputy City Clerk Tammy Davis. Staff Present: Susan Smith and Susie Geiger. Visitors present were: Brook Carroll and Mark Chesney. Pledge of Allegiance Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation. Minutes: Magruder made a motion to approve the minutes from the June 3, 2019 City Council meeting,

June 10, 2019 Budget Work Session #2, and the June 11, 2019 Joint City Council/Park Advisory Board Community Forum. Crum seconded the motion. Motion carried without opposition.

Ordinance: Crum made a motion to approve Ordinance 6B dated 6/12/2019. Martindale seconded the

motion. Motion carried without opposition. Visitors: Brooke Carroll and Mark Chesney, representing the Kansas Power Pool, were present to provide an update

regarding the Kansas Power Pool. Business: Declare the New Holland Tractor and Other Specified City Vehicles as Surplus Property and Authorize

Disposal Pursuant to City Policy: Magruder made a motion to declare the 2008 New Holland TL-100A tractor, 1989 Ford Bucket Truck, 1995 Ford Bucket Truck, 2000 Freightliner Truck, 1988 Chevrolet ½-ton Pick-Up, 1999 Ford Ranger Pick-Up, 1991 Dodge Ram Pick-Up and 1992 Dodge Ram Pick-Up as surplus property and authorize disposal of vehicles/equipment on Purple Wave pursuant to the City’s adopted policy for disposal of surplus property and for staff to have the discretion to set the minimum bids as they see fit. Leffler seconded the motion. Motion carried without opposition.

Mayoral Appointment to the Augusta Public Library: Magruder made a motion to appoint Christy Watkins

to the Augusta Public Library Board with a term ending April 2022. Crum seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: City Manager: Richardson made a motion to schedule Budget Work Session No. 3 for Monday, July 8,

2019 at 6:00 p.m. at Augusta City Hall with Leffler presiding. Martindale seconded the motion. Motion carried without opposition.

Reavis: Reavis stated there were 13 action items from the flood timeline and asked for an update on what

has been done. Sims stated that staff would provide an update. Magruder suggested a work session after the budget is complete to discuss the matter further. Leffler agreed.


Leffler: Leffler inquired about the status of the comprehensive plan. Sims stated he has the updated zoning regulations and is meeting with PEC next week to complete a second review of that and he has a draft park plan and draft comprehensive plan that he is currently reviewing. Leffler inquired about the status of the strategic plan. Sims stated that he received an updated schedule from WSU today but that he has not had a chance to review that yet. He said we postponed the last two meetings due to Josh being out but that we are working on getting a meeting scheduled so that we can move forward.

Leffler inquired about the following issues at the pool: cloudy water, especially in the deep end;

sand in the pool and the filtration system needing replaced; trouble keeping the chlorine levels up; ADA compliance with the lift chair inoperable; no working water fountain; vending machines are a joke with keeping them operating and asked why we cannot sell concessions. Leffler also stated that the roll off truck and containers is not a good return on the city’s money. He stated he knows where we could unload that equipment if we wanted to seriously talk about it. He would like to see us run the City more like a business. Sims stated he would take a look at the swimming pool issues tomorrow.

Richardson: Richardson asked if there were any updates on the skate park. Sims stated that staff is

compiling the information from the surveys and once Shaw is back, we will review the information and get it back to the Park Advisory Board.

Bailey: Bailey stated that the light pole laying on the ground on 7th Avenue next to Scooters that has been

done for quite a while. Sims stated that is not a City electric pole and that it was leaning at one time so code enforcement had them take it down. Bailey stated it does not look good at all. Sims stated he would take a look at it.

Magruder: Magruder asked staff to take a look at the water fountains at the Garvin Park restrooms. Adjourn: At 7:37 p.m., Richardson made a motion to adjourn. Crum seconded the motion. Motion carried


City of Augusta Council Minutes July 1, 2019 Page 1

CITY COUNCIL JULY 1, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on July 1, 2019, with Mayor Mike Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson and Ron Reavis. Council member Felicia Martindale was absent. Also present: City Attorney Austin Parker, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith and Susie Geiger. Visitors present were: Jessie Carbis, Matt Ward and Rev. Jon Einem. Pledge of Allegiance Prayer: Reverend John Einem, Christ Lutheran Church, gave the invocation. Minutes: Reavis made a motion to approve the minutes from the June 17, 2019 City Council meeting.

Richardson seconded the motion. Motion carried without opposition. Ordinance: Richardson made a motion to approve Ordinance 6C dated 6/26/2019. Crum seconded the

motion. Motion carried without opposition. Visitors: Jessie Carbis was present to discuss the Council’s interest in the installation of a handicap-accessible swing

in the park system. Crum made a motion to send this to the Park Advisory Board for their review and recommendation. Birk seconded the motion. Motion carried without opposition.

Business: FY2020 Kansas Airport Improvement Program (KAIP) Grant Agreement Between the City of Augusta and

the Kansas Department of Transportation: Reavis made a motion to approve the Airport Preservation Agreement between the City of Augusta and the Kansas Department of Transportation for the Airport Preservation Project to Reconstruct Apron Access to the Community Hangar at the Augusta Municipal Airport. Leffler seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Crum: Crum inquired where we were with addressing the roll off storage containers. Sims stated that in

the new zoning regulations they are restricted in residential zones. Crum asked when the new regulations would be in place. Attorney Parker stated that it would take a little more time, as there is a statutory timeline for providing notice of zoning regulation changes.

Leffler: Leffler inquired about the status of the swimming pool issues that were brought up at the last

meeting. Sims stated that the cloudy/sandy water is due to the current filtration system. He stated that a new head for the pool vacuum and a longer hose have been ordered to they can clear out the sand better. He stated the chlorine levels fluctuate because the computer has to be recalibrated multiple times per day and fluctuates due to the heat and the number of people in the pool. Sims stated that the staff has experimented with selling bottled water last week and will be talking about adding other concessions.

Leffler asked Parker for an update on the road closure at the Airport. Parker stated that he has

prepared an agreement to indemnify the County and that he is working with their attorney on the


review of the document so it can be completed in the next couple of weeks. Leffler asked if this is the final missing piece for the Airport Master Plan. Sims stated it is as of now.

Leffler reminded everyone of the Budget Work Session #3 next Monday at 6 p.m. at City Hall. Richardson: Richardson inquired about the Rural Water District’s waterline going across the easement at

the Airport. Sims stated that the FAA was fine with leaving it there and us sleeving it after increasing it to a 12-inch line, but that we will have to have an agreement with the Rural Water District to move forward.

Rawlings: Rawlings stated that the public fireworks display would be on July 4th. He also reminded

everyone that they could shoot off fireworks only on July 3rd and 4th from 8 a.m. to 12 a.m. Reavis: Reavis thanked Sims for providing the update on the Post Flood Event Action items. Reavis asked

if the next Park Advisory Board meeting has been scheduled. Sims stated he is working on scheduling it.


without opposition. _________________________________

City Clerk


JULY 8, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas met for a work session on July 8, 2019 at 6 p.m., for Budget Work Session #3 with Council President Tom Leffler presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Bob Bailey, Felicia Martindale and Ron Reavis. Mayor Mike Rawlings and Council member Kip Richardson was absent. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage, Human Resources Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Brian Alfaro, Rod Davis and Susie Geiger. Visitors present: None. Adjourn: At 9:51 p.m. Reavis made a motion to adjourn. Martindale seconded the motion. Motion

carried without opposition. _________________________________

City Clerk


CITY COUNCIL JULY 15, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on July 15, 2019, with Mayor Mike Rawlings presiding. Council present were Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Councilman Cale Magruder was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw and City Clerk Erica Jones. Staff Present: Susan Smith and Susie Geiger. Visitors present were: Rev. Jon Einem, Dan Allen, Theresa Allen and Jayme Chapin. Pledge of Allegiance Prayer: Reverend John Einem, Christ Lutheran Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the July 1, 2019 City Council meeting.

Crum seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance #7 dated 7/10/2019. Richardson seconded the

motion. Motion carried without opposition. Visitors: Presentation of retirement plaque to Dan Allen, former City Inspector, who retired in July 2019. Kailee Myers from KC Ink of Augusta was present to request free trash service and use of barricades for a

public family-friendly event located in the parking lot at 204 E 5th Ave. Crum made a motion to approve the request from KC Ink for free trash service and barricades for a public family-friendly event located in the parking lot at 204 E 5th Ave. Martindale seconded the motion. Motion carried with Richardson voting in opposition.

Jayme Chapin, representing Downtown Augusta Inc., was present to introduce herself as the new Director

of Downtown Augusta Inc. and to invite the Council and public to attend the Steak on the Bricks event on August 17th.

Business: Resolution No. 2019-11 Adopting the 2019-2024 Kansas Homeland Security Region G Hazard Mitigation

Plan: Crum made a motion to approve Resolution 2019-11 adopting the 2019-2024 Kansas Homeland Security Region G Hazard Mitigation Plan. Reavis seconded the motion. Motion carried without opposition.

Fee Schedule Resolution No. 2019-12: Reavis made a motion to approve Fee Schedule Resolution 2019-

12 implementing a fee for 10-yard roll off containers. Martindale seconded the motion. Motion carried with Leffler voting in opposition.

Playground Surfacing Construction Contract With Athco, LLC Pursuant to Greenbush Purchasing Contract

and KDHE Waste Tire Grant: Crum made a motion to approve the playground surfacing construction contract with Athco, LLC to install playground base concrete, perimeter wall, and rubberized safety surfacing in accordance with their quote in the amount of $154,466 submitted under the Greenbush National Purchasing contract. Reavis seconded the motion. Motion carried without opposition.


Matters From/For Council and Informational Memorandum: City Manager: Crum made a motion to schedule a Special Meeting for Monday, July 22, 2019 at 6:00 p.m.

at Augusta City Hall to complete review of the City Manager’s recommended 2020 Budget. Richardson seconded the motion. Motion carried without opposition.

Crum made a motion to schedule a Special Meeting for Monday, August 12th, 2019 at 6:00 p.m. at

Augusta City Hall to conduct a public hearing on the City of Augusta’s 2020 Budget. Richardson seconded the motion. Motion carried without opposition.

Richardson: Richardson asked for an update on the Strategic Plan. Shaw stated he is still working with

WSU but his paternity leave has delayed the process and he needs to follow up with them. Martindale: Martindale stated she has received questions about the City Lake algae and asked for an update.

Shaw stated that we do not know what is causing the algae except maybe the heat and the milfoil. He stated that it is not blue/green algae. Shaw stated that we had a work session with a company that installs full lake aeration and that staff is looking at how that has worked for other lakes. He stated there might be other chemicals to treat it, but that there is a hesitation about dropping a lot of chemicals in our water supply lake and that it would have to be done frequently.

Adjourn: At 7:35 p.m., Richardson made a motion to adjourn. Crum seconded the motion. Motion carried


City Clerk


JULY 22, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas met for a work session on July 22, 2019 at 6 p.m., for Budget Work Session #4 with Mayor Mike Rawlings presiding. Council present were Eric Birk, Jamie Crum, Bob Bailey, Ton Leffler, Kip Richardson and Felicia Martindale. Council members Cale Magruder and Ron Reavis were absent. Also present: City Manager Josh Shaw, Director of Public Safety Bob Sage, Human Resources Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Susie Geiger and Anthony Craft. Visitors present: Lisa Daniels. Richardson made a motion to authorize the public hearing notice to be published as presented with the changes discussed. Adjourn: At 10:58 p.m. Richardson made a motion to adjourn. Birk seconded the motion. Motion


City Clerk

City of Augusta Council Minutes August 5, 2019 Page 1

CITY COUNCIL AUGUST 5, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on August 5, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith, Susie Geiger and Dave Warner. Visitors present were: Mike Stump, Jayme Chapin, Don Durflinger, Michael Huddleston, Jennifer Eagleson, Hadleigh Eagleson, Emmary Eagleson, Tricia Brown, Melanie Tennyson, Travis Tennyson, Vivian Tennyson and Mark Hall. Pledge of Allegiance Prayer: Councilman Kip Richardson gave the invocation. Minutes: Richardson made a motion to approve the minutes from the July 15, 2019 City Council meeting.

Crum seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance 7A dated 7/24/2019. Reavis seconded the motion.

Motion carried without opposition. Visitors: Jayme Chapin, representing Downtown Augusta Inc. (DAI), was present to announce the winners of the

2019 Downtown Adopt-a-Pot Contest. Tony Housel (Augusta Barber Shop) was the 3rd place winner, 2nd place was Jennifer Eagleson and the Eagleson Girls, and 1st place was Tricia Brown, Melanie Tennyson and Vivienne Tennyson. Crum made motion to authorize the prize checks for the winners. Richardson seconded the motion. Motion carried without opposition.

Don Durflinger, representing the American Legion Post 189, was present to introduce their new officers

and provide an annual update. Mark Hall was present to provide a report on the June 8th benefit ride at the Augusta Municipal Airport. He

stated that the staff at the Airport was very helpful and eager to help. There were 350 to 400 people who attended the event and they raised approximately $7,000. He stated they were able to distribute approximately $5,000 to three local families. He requested permission to have the event there next year and every year moving forward.

Business: Ordinance No. 2151 Establishing a Public Safety Equipment Reserve Fund for the City of Augusta:

Richardson made a motion to approve Ordinance No. 2151 establishing a Public Safety Equipment Reserve Fund for the City of Augusta, Kansas. Crum seconded the motion. Roll Call: Birk, Yes; Magruder, Yes; Crum, Yes; Richardson, Yes; Leffler, Yes; Reavis, Yes; and Martindale, Yes. Motion carried.

2019 UPOC & STO Ordinances: Magruder made a motion to approve Ordinance No. 2152 incorporating

into city code the 2019 edition of the Uniform Public Offense Code (UPOC). Richardson seconded the motion. Roll Call: Birk, Yes; Magruder, Yes; Crum, Yes; Richardson, Yes; Leffler, Yes; Reavis, Yes; and Martindale, Yes. Motion carried.


Reavis made a motion to approve Ordinance No. 2153 incorporating into city code the 2019 edition of the Standard Traffic Ordinance (STO). Crum seconded the motion. Roll Call: Birk, Yes; Magruder, Yes; Crum, Yes; Richardson, Yes; Leffler, Yes; Reavis, Yes; and Martindale, Yes. Motion carried.

Authorize Donation of Lost and Stolen Bicycles to the American Legion Post and Auxiliary: Reavis made

a motion to approve the Public Safety Director’s recommendation to donate approximately 50 found, lost, and/or stolen bicycles to Gary Rogers of the American Legion Post and Auxiliary to refurbish and redistribute the bicycles to children in need pursuant to Chapter 7, Article 5, Section 7-507 of City Code. Martindale seconded the motion. Motion carried without opposition.

Change Order for Sanitary Sewer Basin A Project: Reavis made a motion to approve Change Order #2

with SAK for Sanitary Sewer Rehabilitation Basin A project in the amount of $70,761.20 and authorize close out of the CDBG funded portion of the project including submittal of all relevant paperwork; authorize submittal of drawdown and compliance paperwork to KDHE for the portion of the project funded by the state revolving loan. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Matters From/For Council and Informational Memorandum: City Manager: Reminder of the Special Meeting scheduled for Monday, August 12, 2019 at 6:00 p.m. at

Augusta City Hall to conduct a public hearing on the City of Augusta’s 2020 Budget. Reavis: Reavis stated that in the Flood Zone Map there were 3-4 properties that were singled out and asked

if they still in the flood plain. Shaw stated that he would not be able to provide an answer for that tonight, but he can do more research to identify exactly what that means.

Reavis stated that in the agreement with the hotel it states there will be a payment in lieu of taxes

and asked if that is being received. Jones stated that it is received annually, approximately in February.

Reavis stated that the WFO Car Guys car show was a successful event again this year. He thanked

the City and the citizens for their support of the event and stated that it has been good thing for the town.

At 8:07 p.m. Richardson made a motion to recess for 10 minutes and reconvene at 8:17 p.m. Leffler

seconded the motion. Motion carried without opposition. At 8:17 p.m. Richardson made a motion reconvene the meeting. Leffler seconded the motion. Motion

carried without opposition. Rawlings offered condolences to the family of Bob Griffith who formerly served on the Council in excess

of 20 years. Executive Session: At 8:18 p.m. Richardson made a motion to recess into executive session for 20 minutes for preliminary

discussion of the acquisition of real property for the electric utility pursuant to the preliminary discussion of the acquisition of real property exception, K.S.A. 75-4319 (b)(6). Richardson asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, City Attorney Austin Parker, and Electric Distribution Superintendent Dave Warner join the Council in executive session. The open meeting of the governing body will reconvene in the Council Chambers at 8:38 p.m. Reavis seconded the motion. Motion carried without opposition.


At 8:38 p.m., Richardson made a motion to exit executive session where no action was taken.

Leffler seconded the motion. Motion carried without opposition. At 8:40 p.m. Richardson made a motion to recess into executive session for 40 minutes to discuss issues

related to potential court litigation and legal liability related to the performance of a contract pursuant to the “consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship” justification for executive sessions under the Kansas Open Meetings Act, K.S.A. 75-4319 (b)(2). Richardson asked that City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker join the Council in executive session. The open meeting of the governing body will reconvene in the Council Chambers at 9:20 p.m. Leffler seconded the motion. Motion carried without opposition.


Leffler seconded the motion. Motion carried without opposition. Adjourn: At 9:20 p.m., Richardson made a motion to adjourn. Leffler seconded the motion. Motion carried


City Clerk

CITY COUNCIL SPECIAL MEETING AUGUST 12, 2019

6:00 P.M.

The Council of the City of Augusta, Kansas met for a special meeting to conduct a public hearing on the 2020 proposed budget on August 12, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Susan Smith and Susie Geiger. Visitors present were: Lisa Daniels. Mayor Rawlings called the meeting to order at 6:00 p.m. Pledge of Allegiance Prayer: Councilman Cale Magruder gave the invocation. Business: Mayor Rawlings opened the public hearing. No one present addressed the governing body. The Mayor

closed the public hearing. Reavis made a motion to approve Ordinance 2154 establishing the maximum property tax dollar amount

for the Library Fund and Library Employee Benefit Fund. Richardson seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes, Martindale Yes. Motion carried without opposition

Crum made a motion to approve the 2020 Budget as proposed. Martindale seconded the motion. Motion

carried with Magruder voting in opposition. Adjourn: At 6:29 p.m., Richardson made a motion to adjourn. Reavis seconded the motion. Motion


City Clerk


CITY COUNCIL AUGUST 19, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on August 19, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith, Susie Geiger and Justin Basgall. Visitors present were: Troy Waltemath, Sarah Hoefgen, Andy Hall, Jamie Wise, Mike Stump, Jordan Buxton and Aletra Chaney-Profit. Pledge of Allegiance Prayer: Councilman Magruder gave the invocation. Minutes: Reavis made a motion to approve the minutes from the July 22, 2019 Budget Work Session #4,

August 5, 2019 Council meeting and August 12, 2019 City Council Special Meeting. Leffler seconded the motion. Motion carried without opposition.

Ordinance: Richardson made a motion to approve Ordinance 8 dated 8/7/2019. Crum seconded the

motion. Motion carried without opposition. Visitors: Troy Waltemath, representing the Mid-America Chapter of the National Multiple Sclerosis Society, was

present to request police escort and traffic control services for their Flint Hills Bike MS event scheduled for Saturday, September 7, 2019 from 7:00 a.m. to 5:00 p.m. Crum made motion to approve the request from the Mid-America Chapter of the National Multiple Sclerosis Society for police escort and traffic control services for their Flint Hills Bike MS event scheduled for Saturday, September 7, 2019 from 7:00 a.m. to 5:00 p.m. Reavis seconded the motion. Motion carried without opposition.

Sarah Hoefgen, representing the Augusta Chamber of Commerce, was present to discuss an initiative to

make Butler County an ACT Work Ready Community. Richardson made a motion to support the ACT initiative. Crum seconded the motion. Motion carried without opposition.

Andy Hall, representing the Augusta High School Booster Club, was present to request approval for a

bonfire at the Augusta City Lake on September 4, 2019 for a Pep Rally. Crum made a motion to approve the request from the Augusta High School Booster Club to have a bonfire at the Augusta City Lake on September 4, 2019 for a Pep Rally. Martindale seconded the motion. Crum made a motion to amend the motion to include the snow cone vender. Martindale seconded the motion. Motion to amend the original motion carried. Motion carried without opposition.

Business: IT Services Proposal from TK Fast to Upgrade and Consolidate Public Safety and City Hall Servers, Email

System, and Software: Magruder made a motion to approve the proposal from TK Fast for Public Safety and City Hall server upgrades, IT equipment, and Microsoft Office 365 conversion and software licensing for the estimated cost up to $94,204. Reavis seconded the motion. Motion carried without opposition.


Nuisance Abatement Resolution No. 2019-13 For 439 East Broadway Avenue: Crum made a motion to approve Resolution No. 2019-13 determining that a nuisance exists at property located at 439 East Broadway Avenue and ordering the removal of abatement of nuisances within ten (10) days as specified by K.S.A. 12-1617e. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Resolution No. 2019-14 Requesting the State Director of Accounts and Reports Waive the Requirements

of K.S.A. 75-1120A(a) for the City’s 2019 Financial Statements and Reports: Reavis made a motion to approve Resolution No. 2019-14. Richardson seconded the motion. Motion carried without opposition.

Richardson made a motion to take a 10-minute break to return at 8:26 p.m. Leffler seconded the motion.

Motion carried without opposition. At 8:26 p.m., the meeting was reconvened. Purchase of Airstream Pro Aerator for Demonstration Project at Augusta City Lake: Magruder made a

motion to approve the purchase of Airstream Pro Aerator in the amount of $4,200. Reavis seconded the motion. Motion carried without opposition.

North Ohio Street Road Construction Project: Discuss and provide direction to city staff regarding the

North Ohio construction project. Magruder made a motion to approve Option #1 for a 2-lane reconstruction of failed roadways north of David combined with mill and overlay surface maintenance between Belmont and David with the removal of Shryock Park entrance relocation. Birk seconded the motion. Motion carried with Birk, Magruder, Bailey, Reavis and Martindale voting in favor and Crum, Richardson, and Leffler voting in opposition.

Matters From/For Council and Informational Memorandum: City Manager: Reavis made a motion to schedule a work session for Monday, September 30, 2019 at 6:00

p.m. at Augusta City Hall to discuss city economic development strategy, staffing, incentives, and Neighborhood Revitalization Program with representatives from API, Chamber of Commerce, and DAI. Martindale seconded the motion. Motion carried without opposition.

Assistant City Manager: Reavis made a motion to schedule the canine swim event at the municipal pool for

Thursday September 5, 2019 from 6:30 to 8:00 p.m. Crum seconded the motion. Motion carried without opposition.

City Manager: Shaw requested the Council set an end date for the season for the splash pad. Magruder

made a motion to close the splash pad the first Monday after Labor Day. Crum seconded the motion. Motion carried with Bailey voting in opposition.

Magruder: Magruder reminded staff that we agreed to have an ad hoc committee to review the utility

abatement process. Leffler: Leffler stated he received complaints from those living north of him on the gravel road that the

asphalt chippings are giving out and getting washboards and potholes. He said people want to know what we will do now. Shaw stated that we could re-work the gravel and put more chippings down. He stated that long term we need to look at the ditches and reshape them.

Leffler asked where we stand on County Road closure. Parker stated the agreement has been red lined with the County Attorney. He has a call scheduled with Wil Johnson tomorrow and will know


more tomorrow afternoon. Leffler asked where we ended up on how litigation would be handled. Parker stated he would find out tomorrow what direction the County chose to take on that, but regardless the City would be paying for any litigation. He said that information should be available for the next council meeting. Leffler asked Sims if that is the last missing piece for the Airport Project. Sims stated that is the one thing we are waiting for to move forward with the project.

Reavis: Reavis stated that the updated ordinance for boats on the city lake will be coming to the council

for review the first meeting in September and that staff will be mailing the letters to those who attended the joint work session. Reavis asked if we would be making contact with the fisherman that attended the first meeting. Shaw stated that he intends to have the ordinance and fee schedule available and included in the letter that will be sent to everyone who attended the public meeting hopefully in the next couple of days.

Reavis stated that he has heard several complaints about high electric usage on current utility bills

Jones stated that there have been a lot on complaints, but that there have been significantly high temperatures, near 100 degrees, for the last 30-45 days, which has caused the increase in electric usage. She stated there is no EFA on this most current bill, so the increase is based entirely on increased usage. Jones stated she expects an increased EFA charge on the next round of bills.

Reavis thanked the council and community for their support for Steaks on the Bricks. Executive Session: At 9:28 p.m. Richardson made a motion to recess into executive session for 30 minutes to discuss issues

related to potential court litigation and legal liability related to the performance of a contract pursuant to the “consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship” justification for executive sessions under the Kansas Open Meetings Act, K.S.A. 75-4319 (b)(2). Richardson asked that City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker join the Council in executive session. The open meeting of the governing body will reconvene in the Council Chambers at 9:58 p.m. Reavis seconded the motion. Motion carried without opposition.

At 9:58 p.m., Magruder made a motion to exit executive session where no action was taken. Reavis

seconded the motion. Motion carried without opposition. Adjourn: At 9:59 p.m., Reavis made a motion to adjourn. Martindale seconded the motion. Motion carried

with Magruder voting in opposition. _________________________________

City Clerk

City of Augusta Council Minutes September 3, 2019 Page 1

CITY COUNCIL SEPTEMBER 3, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on September 3, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Councilman Bob Bailey was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims and City Clerk Erica Jones. Staff Present: Susan Smith and Susie Geiger. Visitors present were: Jayme Chapin, Tom Chapin, Chuck May, Mike Galbraith, Stan Taylor, Tom Bybee, Curtis Pressnell and Colby Simon. Pledge of Allegiance Prayer: Councilwoman Martindale gave the invocation. Minutes: Richardson made a motion to approve the minutes from the August 19, 2019 Council meeting.

Crum seconded the motion. Motion carried without opposition. Ordinance: Crum made a motion to approve Ordinance 8A dated 8/21/2019. Reavis seconded the motion.

Motion carried without opposition. Business: Park Advisory Board Recommendations Regarding Boat Motor Horsepower Restrictions on Augusta City

Lake: Colby Simon and Stan Taylor addressed the governing body. Reavis made a motion to approve Ordinance No. 2155 amending Section 12-305 of the Augusta City Code to allow boats with a motor greater than 9.9 horsepower to be operated by residents of the City of Augusta on Augusta City Lake, subject to fees and regulations established by the Augusta City Council. Crum seconded the motion. Roll Call: Birk, Yes; Magruder, No; Crum, Yes; Richardson, No; Leffler, No; Reavis, Yes; Martindale, Yes. Motion carried.

Reavis made a motion to approve Fee Schedule Resolution No. 2019-15 establishing a $100 annual

permit fee (limit first 25) for City Lake permits for boats with a motor horsepower that is greater than 9.9 horsepower. Crum seconded the motion. Motion carried with Magruder, Richardson, and Leffler voting in opposition.

Resolution No. 2019-16 Establishing the Street Sales Tax Advisory Committee: Richardson made a motion

to approve Resolution No. 2019-16 establishing the Street Sales Tax Advisory Committee with changes to Section 5. Martindale seconded the motion. Richardson made a motion to call the previous motion. Motion died due to lack of a second. Motion carried with Birk and Magruder voting in opposition.

Ordinance No. 2156 Designating Ohio Street as a Main Trafficway and Amending Note Resolution No.

2017-28: Leffler made a motion to approve Ordinance No. 2156 Designating Ohio Street as a main trafficway, authorizing certain improvements to the main trafficway, and amending and supplementing Note Resolution No. 2017-28 to authorize the use of notes issued thereunder to finance such additional improvements. Richardson seconded the motion. Roll Call: Birk, Yes; Magruder, Yes; Crum, Yes; Richardson, Yes; Leffler, Yes; Reavis, Yes; Martindale, Yes. Motion carried.


Scope of Services Agreement with Schwab Eaton for Engineering Services for the North Ohio Street Improvement Project: Reavis made a motion to approve a Scope of Services Agreement in the amount of $146,450 between Schwab-Eaton, P.A. and the City of Augusta for Professional Engineering Services for the Completion of the North Ohio Street Maintenance and Reconstruction Project. Leffler seconded the motion. Motion carried without opposition.

Codification Services Proposal from CityCode Financial, LLC.: Reavis made a motion to accept the

proposal from CityCode Financial, LLC. to update the City of Augusta’s Code of Ordinances in the amount of $6,500 and approve the annual fee of $1,500 for immediate online updates and year end paper supplements for all code books. Leffler seconded the motion. Motion carried without opposition.

Interlocal Agreement for Indemnification and Defense Between the City of Augusta, Kansas and Butler

County, Kansas for the Requested Closure of 1,100’ of SW 110th Street from the Intersection with SW Indianola Road for the Southerly Expansion of the Augusta Municipal Airport: Leffler made a motion to approve the Interlocal Agreement for Indemnification and Defense between the City of Augusta and Butler County with the suggested changes to Sections 2 and 3 reading that “The City of Augusta will defend the actual vacation action but not the process engaged by the County to take the vacation action” with approval of the changes by Butler County. Richardson seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: City Manager: Reminder of work session scheduled for Monday, September 30, 2019 at 6:00 p.m. at

Augusta City Hall to discuss city economic development strategy, staffing, incentives, and Neighborhood Revitalization Program with representatives from API, Chamber of Commerce, and DAI.

Shaw stated that he received contact from a teacher at the High School who has an outdoors class

of about 20 students who he plans to take fishing at the City Lake. Shaw stated that the teacher has requested the city fishing permit fee be waived for the students. Shaw stated they would still be required to have State permit. Martindale made a motion to approve the use of the City Lake for the class of 20 and to waive the City permit fee. Reavis seconded the motion. Motion carried with Magruder and Leffler voting in opposition.

Leffler: Leffler stated that we need to take better care of City mowing. He stated there are many areas

where Johnson grass is growing, such as West Street, North Ohio, in the Industrial Park. He stated that 8th Street has been cleaned up. Leffler stated that the compost area looks atrocious and that City property needs to be better taken care of.

Reavis: Reavis asked if staff could obtain a cost estimate for the second boat dock. Shaw stated he would

work on that. Executive Session: At 9:14 p.m. Richardson made a motion to recess into executive session for 20 minutes to discuss issues

related to potential court litigation and legal liability related to the performance of a contract pursuant to the “consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship” justification for executive sessions under the Kansas Open Meetings Act, K.S.A. 75-4319 (b)(2). Richardson asked that City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker join the Council in executive session. The open meeting of the governing body will reconvene in the Council Chambers at 9:34 p.m. Leffler seconded the motion. Motion carried without opposition.



Leffler seconded the motion. Motion carried without opposition. Adjourn: At 9:34 p.m., Richardson made a motion to adjourn. Crum seconded the motion. Motion carried


City Clerk


CITY COUNCIL SEPTEMBER 16, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on September 16, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson and Ron Reavis. Councilwoman Felicia Martindale was absent. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims and Deputy City Clerk Tammy Davis. Staff Present: Susan Smith, Susie Geiger and Justin Basgall. Visitors present were: Rose Mary Saunders, Matt Pascal, Lynn Lamberty and Lashonda Garnes. Pledge of Allegiance Prayer: Pastor Lynn Lamberty, First United Methodist Church, gave the invocation. Minutes: Richardson made a motion to approve the minutes from the September 3, 2019 Council meeting.

Crum seconded the motion. Reavis stated he would feel more comfortable if the minutes reflected that the approval of the park board recommendation for allowing the larger motors is based on a one-year trial period. Richardson made a motion to amend his motion to approve the minutes to include the language that the larger motors will be allowed for a one-year trial period. Leffler seconded the amended motion. Motion to amend the motion carried. Motion to approve the amended minutes carried without opposition.

Ordinance: Crum made a motion to approve Ordinance 9 dated 9/4/2019. Reavis seconded the motion.

Motion carried without opposition. Proclamation: The Mayor read a Proclamation designating September 17 to 23, 2019 as Constitution Week asking that

the citizens of Augusta reaffirm the ideals the Framers of the Constitution had in 1787. Business: Mayor requested a motion to move item #6 on the agenda to the first item. Magruder made the motion to

move the CDBG Project Performance Public Hearing to the first item under Business. Reavis seconded the motion. Motion carried without opposition.

CDBG Project Performance Public Hearing: Reavis made a motion to open the public hearing. Crum

seconded the motion. Motion carried without opposition. The public hearing was closed after no one addressed the governing body. Richardson made a motion to close the public hearing. Leffler seconded the motion. Motion carried without opposition.

Richardson made a motion to authorize the mayor to sign all related grant closeout documents

pertaining to the CDBG funding used to fund a portion of the Basin A Sanitary Sewer Rehabilitation Project. Crum seconded the motion. Motion carried without opposition.

Presentation by Lashonda Garnes Providing an Update on Strategic Planning Process and Presenting Draft

of Plan for Use in the Community Input Gathering Process: Magruder made a motion to approve the draft only for use in the community input gathering process. Crum seconded the motion. Motion carried without opposition.


Contract for Bidding and Construction Phase Services with Garver: Reavis made a motion to approve the contract for bidding and construction phase services with Garver, Inc. in the amount of $9,900 for the reconstruction of the asphalt apron in front of the Community Hangar at Augusta Municipal Airport with additions from the City Attorney to authorize and approve with the removal of limited liability language or replace with mutually indemnification language satisfactory to city staff. Leffler seconded the motion. Motion carried without opposition.

Contract with Melton Industries to Repair the Roof of the Community Hangar: Reavis made a motion to

approve the contract with Melton Industries in the amount of $24,975 to repair the roof of the Community Hangar at the Augusta Municipal Airport. Richardson seconded the motion. Motion carried without opposition.

Nuisance Abatement Resolution for 1150 North Money Avenue: Leffler made a motion to approve

Resolution No. 2019-17 determining that a nuisance exists and ordering the removal and abatement of nuisances within ten (10) days as specified by K.S.A. 12-1617e. Richardson seconded the motion. Magruder said that there is something systemic to this that we need to address and we need to look at this whole issue from a different perspective and he will keep voting no until we have those conversations. Other council members stated that we have discussed having a code enforcement work session. Motion carried with Magruder voting in opposition.

Nuisance Abatement Resolution for 804 West Clark: Crum made a motion to approve Resolution No. 2019-

18 determining that a nuisance exists and ordering the removal and abatement of nuisances within ten (10) days as specified by K.S.A. 12-1617e. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Matters From/For Council and Informational Memorandum: City Manager: Reminder of work session scheduled for Monday, September 30, 2019 at 6:00 p.m. at

Augusta City Hall to discuss city economic development strategy, staffing, incentives, and Neighborhood Revitalization Program with representatives from API, Chamber of Commerce, and DAI.

Shaw asked council members to provide the name and contact information of their appointees to

the Street Sales Tax Committee. Reavis: Reavis referenced Chief Sage’s report regarding court accounts and that there are old deferred fine

balances. Reavis stated he assumes this is owed to the City and not being collected. Parker addressed deferred fine balances and stated that you cannot put someone in jail for not paying fines. Parker suggested talking to the Judge or Prosecute about the deferred fines. Reavis stated he wants there to be a conversation with the Judge to address this. Shaw stated he would get the Council more information on this. He stated the current court fines have tighter parameters on the repayment of fines.

Reavis stated that there is an upcoming election for Council members and that our Ordinance states

that new members will take office in January and that he would like to change that to earlier. Parker stated that the Council can change that but he thinks we have to wait until a December meeting. Magruder stated he sees no reason to change the time frame of when they take office. Reavis stated that the outgoing members on the council might not do well for the following months. The Mayor asked the City Manager to bring more information on this to an upcoming meeting.


Magruder: Magruder stated that the water pressure is low on the 300 block of Edgewood Street and that there was work being done on that street. Magruder reminded staff to put out communication when work like that is being done.

Rawlings: Rawlings stated there have been a lot of questions about recycling from the community and that

he would like to have a work session scheduled. Reavis made a motion to schedule a work session on Monday October 14 at 6 p.m. to discuss the future of Recycling in Augusta. Crum seconded the motion. Motion carried without opposition.

Birk: Birk made a motion to schedule a work session to discuss blight on Monday November 11 at 6 p.m.

Magruder seconded the motion. Motion carried without opposition. Reavis: Reavis stated that there is a unique situation happening in the Ward 4 election and asked Parker to

explain what would happen if a sitting council member were to be elected to the same office she is currently holding. Parker stated that if Martindale was elected then Reavis could be reappointed to fulfill Martindale’s unexpired term. The Mayor asked Parker to look into this further and discuss it with the County.



City Clerk


SEPTEMBER 30, 2019 6:00 P.M.

The Council of the City of Augusta, Kansas met for a work session on September 30, 2019 at 6 p.m., to discuss the City’s economic development strategy with Mayor Mike Rawlings presiding. Council present were Eric Birk, Tom Leffler, Kip Richardson, Jamie Crum, Bob Bailey, Felicia Martindale and Ron Reavis. Council member Cale Magruder was absent. Also present: City Manager Josh Shaw and Assistant City Manager Cody Sims. Staff Present: Susie Geiger. Visitors present: Sarah Hoefgen, Angie Johnston, Connie Thurman, Dalton Patterson, Mark McCollum, Jayme Chapin, Eric Grooms, David Alfaro, Bill Morris, Shane Scott and Troy Palmer. Adjourn: At 9:07 p.m. Crum made a motion to adjourn. Reavis seconded the motion. Motion carried


City Clerk

City of Augusta Council Minutes October 7, 2019 Page 1

CITY COUNCIL

OCTOBER 7, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on October 7, 2019, with Mayor Mike

Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom

Leffler, Kip Richardson and Felicia Martindale. Council member Ron Reavis was absent. Also present:

City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims and City Clerk

Erica Jones. Staff Present: Susan Smith and Susie Geiger. Visitors present were: Chuck May and

Lieutenant CJ Schreiber.

Pledge of Allegiance

Prayer: Mayor Rawlings gave the invocation.

Minutes: Richardson made a motion to approve the minutes from the September 16, 2019 Council meeting

and September 30, 2019 Work Session. Magruder seconded the motion. Motion carried without

opposition.

Ordinance: Richardson made a motion to approve Ordinance 9A dated 9/18/2019 and Ordinance 10 dated

10/02/2019. Leffler seconded the motion. Motion carried without opposition.

Business:

Fee Schedule Resolution 2019-19 Establishing Jet Storage Fees at Augusta Municipal Airport: Leffler made

a motion to approve Fee Schedule Resolution No. 2019-19 establishing a jet storage fee for the

Community Hangar at the Augusta Municipal Airport. Crum seconded the motion. Motion carried

without opposition.

New Enhanced Cereal Malt Beverage License Application: Crum made a motion to approve the new

Enhanced Cereal Malt Beverage License for consumption on the premises for Candiles Mexican

Restaurant located at 301 W 7th Avenue contingent on staff verification of Citizenship and Butler

County residency of the applicants. Martindale seconded the motion. Richardson stated that the

business does not comply with the Fire Code and that the Fire Marshall is going to be addressing

that. Crum withdrew her original motion.

Crum made a motion to approve the new Enhanced Cereal Malt Beverage License for consumption

on the premises for Candiles Mexican Restaurant located at 301 W 7th Avenue contingent on staff

verification of code compliance. Martindale seconded the motion. Motion carried with Magruder

and Richardson voting in opposition.

Special Alcohol Grant Program: The Council gave consensus to have a Charter Ordinance that continues

the three-part split of the funding and to include drug, alcohol and domestic violence as eligible

recipients.

Request for Proposal for Community Skate Park Design-Build Services: Richardson made a motion to

approve the Park Board’s recommendation to send out a Request for Proposal for Community Skate

Park Design-Build Services and authorize staff to distribute to qualified firms. Martindale

seconded the motion. Motion carried without opposition.


Presentation from Staff & City Engineer Regarding KDOT Cost Share Program and Potential Funding

Opportunities for North Ohio Street Project: Leffler made a motion to authorize staff to submit a

grant application to KDOT Cost Share Program for a 3-lane road on North Ohio and Belmont Trail

and authorize staff to include 40-50% cost share from the city on the application. Richardson

seconded the motion. Magruder stated that the City would not incur any additional engineering

costs. Motion carried without opposition.

Matters From/For Council and Informational Memorandum:

Assistant City Manager: Sims provided a report on recent Airport Board conversations with Kansas

Highway Patrol and potential for building a hangar at Augusta Municipal Airport. Lieutenant CJ

Schreiber addressed the governing body and expressed the Kansas Highway Patrol’s interest in a

hangar. Council indicated interest in pursuing the conversation with the Kansas Highway Patrol.

City Manager: Leffler made a motion to cancel the October 21, 2019 Regular Council meeting due to the

inability of the City Manager and Assistant City Manager to attend and schedule a special meeting

on October 28, 2019 at 7:00. Crum seconded the motion. Motion carried without opposition.

Martindale made a motion to reschedule the Code Enforcement work session originally set for

Monday November 11, 2019 to Tuesday November 12, 2019 due to the observance of Veteran’s

Day. Richardson seconded the motion. Motion carried without opposition.

Leffler: Leffler stated that some of the holes on North Ohio are getting large and could use to be filled

again. Leffler inquired about the status of the Wastewater SCADA system. Shaw stated that he is

working with the sub-consultant to clear up things from a financial perspective, but that the

construction portion of the project is continuing to move forward. They are working on the lift

station and connecting them to the main system. Shaw stated that he would be providing a copy of

a change order for approximately $9,700 for the lift station bypass during construction that was

under the change order threshold so he authorized it to move forward.

Richardson: Richardson asked if we are going any further with the filtration system with the pool. Sims

stated he spoke to Brian Alfaro and he is working with vendor to purchase the filtration System.

Rawlings: Rawlings stated that council members were contacted about a large amount of trash at the

Spencer apartments where a citizen believes it is the city’s responsibility to remove.

Crum: Crum inquired about drainage issues behind David and Betty Crum’s home and what staff was

doing to work with them.

Adjourn: At 9:07 p.m., Richardson made a motion to adjourn. Leffler seconded the motion. Motion without

opposition.

_________________________________

City Clerk

erica

Rectangle


CITY COUNCIL

OCTOBER 28, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on October 28, 2019, with Mayor Mike

Rawlings presiding. Council present were Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron

Reavis and Felicia Martindale. Council members Eric Birk and Cale Magruder were absent. Also present:

City Attorney Austin Parker, Assistant City Manager Cody Sims and City Clerk Erica Jones. Staff Present:

Susan Smith, Susie Geiger and Jim Sutton. Visitors present were: Mike Stump.


Prayer: Councilman Richardson gave the invocation.

Minutes: Richardson made a motion to approve the minutes from the October 7, 2019 Council meeting

and October 14, 2019 Work Session. Leffler seconded the motion. Motion carried without

opposition.

Ordinance: Reavis made a motion to approve Ordinance 10A dated 10/16/2019. Leffler seconded the

motion. Motion carried without opposition.

Business:

Convention & Tourism Grant for Homecoming Festival: Reavis made a motion to approve the Convention

and Tourism Committee’s recommendation to reimburse $1,000 in grant funds to the Augusta

Chamber of Commerce based on the final report submitted for the Augusta Homecoming Fest.

Richardson seconded the motion. Motion carried without opposition.

Gas Transportation Agreement with MV Logistics, LLC for Natural Gas Services for Power Plant #2:

Richardson made a motion to table this agenda item. Reavis seconded the motion. Motion carried

with Crum voting in opposition.

Leffler made a motion to approve a month-to-month Gas Transportation Agreement with MV

Logistics, LLC. while staff reviews questions regarding liability insurance and railroad easements.

Reavis seconded the motion. Motion carried without opposition.

Change Order No. 3 for Remaining Rehabilitation Work on the Basin A Sanitary Sewer Project in the Park

Place Subdivision: Reavis made a motion to approve Change Order No. 3 in the amount of

$192,704.00 authorizing the remaining rehabilitation work to Basin A sanitary sewer infrastructure

located in the Park Place Subdivision. Crum seconded the motion. Motion carried without

opposition.


Assistant City Manager: Reminder of the Work Session scheduled for 6 p.m. on Tuesday November 12 to

discuss Code Enforcement.

Sims reminded the Council that starting next Monday we will get back to our 1st and 3rd Monday

meeting dates.

Reavis: Reavis stated he saw a public notice in the Gazette on Saturday for a public hearing. Sims stated

there will be a public hearing conducted in front of the Planning Commission on the flood plain


management ordinance. He said the Planning commission will take public input and incorporate

that in to the flood plan management plan and it will be submitted to the Kansas Department of

Agriculture – Division of Water Resources. Sims stated that the City of El Dorado, Butler County

and the City of Wichita are also going through this process and that it is due by January 2020.

Reavis inquired about changes to the flood plain. Sims stated there are some changes that the State

of Kansas want to incorporate into the ordinance. He is discussing it with the County and El Dorado

to see how they are addressing it to have consistency in our response. Reavis asked if there is

somewhere people could view the proposed ordinance before the public hearing. Sims stated he is

working on organizing that information to get it out to the public. He stated the public hearing is

scheduled for November 18. Parker stated the property owners who disagree with the map could

request a Letter of Map Adjustment.

Leffler: Leffler asked if the new aerator has been purchased. Sims stated it has not been purchased yet.

Leffler reminded everyone of the election on November 5th and told them to get out and vote.

Adjourn: At 7:42 p.m., Richardson made a motion to adjourn. Leffler seconded the motion. Motion carried

without opposition.

_________________________________

City Clerk

City of Augusta Council Minutes November 4, 2019 Page 1

CITY COUNCIL

NOVEMBER 4 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on November 4, 2019, with Mayor Mike

Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum Bob Bailey, Tom Leffler,

Kip Richardson and Ron Reavis. Councilwoman Felicia Martindale was absent. Also present: City

Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public

Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith, Susie Geiger, Major Ray Marbut,

Lieutenant Tim Follis and Sergeant Jeremy Johnston. Visitors present were: Jayme Chapin, Connie

Thurman, Mark McCollom and Doug Marr.


Prayer: Councilman and Pastor Magruder gave the invocation.

Minutes: Richardson made a motion to approve the minutes from the October 28, 2019 Council meeting.


Ordinance: Reavis made a motion to approve Ordinance 10B dated 10/30/2019. Leffler seconded the


Visitors:

Excellence in Public Service – Recognition of Public Safety Officers for Excellent Public Service:

Certificates of Recognition were awarded to Major Ray Marbut, Lieutenant Tim Follis and

Sergeant Jeremy Johnston for going above and beyond their daily duties to help others in need.

Business:

Final Plat and Zoning District Reclassification for Lot 1 Block 1 of the Northridge Subdivision in the

Growth Area: Richardson made a motion to approve the Final Replat of Lot 1, Block 1 of the

Northridge Subdivision. Magruder seconded the motion. Motion carried without opposition.

Richardson made a motion to approve Ordinance 2156 changing the Zoning Classification from A-

Assembly to R-6A Rural Residential for a property located in the replat of Lot 1, Block 1 of the

Northridge Subdivision. Crum seconded the motion. Birk Yes, Magruder Yes, Bailey Yes, Crum

Yes, Richardson Yes, Leffler Yes, Reavis Yes, Martindale Yes. Motion carries.

Bid Award for the Community Hangar Drive Reconstruction Project (KDOT Project No. AV-2020-04) at

the Augusta Municipal Airport: Leffler made a motion to approve the low bid for the Community

Hangar Drive Reconstruction Project submitted by Vogts-Parga Construction, LLC in the amount

of $33,544. Richardson seconded the motion. Motion carried without opposition.

Leffler made a motion to authorize staff to execute a change order with Votgs Parga to maximize

the grant funding. Crum seconded the motion. Motion carried without opposition.

Scope of Services Agreement with Schwab-Eaton, P.A. for Civil Engineering Services for Improvements

to Santa Fe Lake Dam and Spillway: Crum made a motion to approve the Scope of Services

Agreement with Schwab-Eaton, P.A. for Civil Engineering Services for Improvements to Santa Fe

Lake Dam and Spillway in the amount of $115,400 for the rehabilitation of the Ogee Weir Spillway.

Leffler seconded the motion. Motion carried with Birk, Magruder and Reavis voting in opposition.


2020 Neighborhood Revitalization Plan: Council discussed and provided direction regarding the Proposed

2020 Neighborhood Revitalization Plan. Recommendations were to change the eligibility date to

those constructed prior to 1990 and to extend the Downtown Main Street Commercial to 10 years

with no cap on the amount.

Crum made a motion to approve Resolution No. 2019-20 setting the time and place to conduct a

public hearing for the proposed 2020 Neighborhood Revitalization Plan. Magruder seconded the



City Manager: KDOT put out today that they are making the cost share announcements tomorrow, so he

will keep the Council up to date on whether or not our Ohio Project was chosen.

Shaw stated that the League of Kansas Municipalities is hosting a regional supper at the Frisco

Depot this Wednesday.

Shaw stated that staff needs clarity on what subjects the Council wants to discuss at the code

enforcement work session and asked for the work session to be rescheduled so staff has time to

prepare the requested information. Birk stated we need to have strategies to address blight. Crum

asked if we put a hold on parking in the yards for vehicles and RV’s. Sage stated that they still

address complaints and are working on the education piece of that. However, if the property owner

does not correct the situation they will be cited. He stated that there have been two tickets written

to date. Shaw stated that it is complaint driven only. Crum stated that the parking and storage units

need to be addressed. Magruder stated he is looking for overall strategies in addition to the

enforcement piece to address blight. He said he wants staff to identify what other things could be

done, such as education, working with community partners, etc. Crum asked if holiday decorations

are addressed. Crum asked Sage what he thought would be important to address. Sage stated that

the parking in yards needs to be addressed as well as Dangerous Dogs. Rawlings asked Sage to be

thinking about that and putting it into writing. Crum made a motion to postpone the Work Session

scheduled for 6 p.m. on Tuesday November 12 to discuss Code Enforcement to a date determined

at a later time. Magruder seconded the motion. Motion carried without opposition.

Richardson: Richardson stated that he was looking on Facebook and saw that the City of Derby is having

a Christmas Tree lighting. He asked if we could have a city sponsored Christmas Tree lighting on

November 30 to coincide with Small Business Saturday. He said we could ask local vendors to

provide cookies, sing Christmas carols and the Mayor could light the tree. Richardson stated he

spoke to Jayme Chapin with DAI to see if they and possibly the Chamber could help with the

program. Council consensus was to move forward with this. Shaw stated he would speak to DAI

and Chamber about working together on the event.

Rawlings : Rawlings reminded everyone that the polls are open tomorrow and to get out and vote. Rawlings

asked the Council to consider our Christmas decorations during the next year’s budget discussion.

He stated that the Christmas Tree could be added on to.

Richardson: Richardson congratulated the Middle School and High School sports teams on their

achievements.

Crum: Crum thanked DAI for Trick or Treat Street and the Chili Cook-off


:

Adjourn: At 8:18 p.m., Crum made a motion to adjourn. Reavis seconded the motion. Motion carried

without opposition.

_________________________________

City Clerk


CITY COUNCIL

NOVEMBER 18 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on November 18, 2019, with Mayor

Mike Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Bob Bailey, Tom

Leffler, Kip Richardson and Ron Reavis. Councilwoman Felicia Martindale was absent. Also present:

City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of

Public Safety Bob Sage and City Clerk Erica Jones. Staff Present: Susan Smith and Anthony Craft.

Visitors present were: Jayme Chapin and Jamie Wise.


Prayer: Councilman Richardson gave the invocation.

Minutes: Crum made a motion to approve the minutes from the November 4, 2019 Council meeting.


Ordinance: Leffler made a motion to approve Ordinance 11 dated 11/13/2019. Richardson seconded the


Visitors:

Jayme Chapin, Executive Director of DAI, announced Small Business Saturday event on November 30

from 10 a.m. to 4 p.m.

Business:

2020 Neighborhood Revitalization Plan Public Hearing and Adoption: Crum made a motion to table the

public hearing. Reavis seconded the motion. Motion carried without opposition.

Reavis made a motion to approve Resolution 2019-21 scheduling a public hearing to take public

comment on the proposed 2020 Neighborhood Revitalization Plan for Monday, December 2, 2019

at 7:00 p.m. Crum seconded the motion. Motion carried without opposition.

Bid to Replace the Parks & Recreation Division Work Truck: Crum made a motion to approve the low bid

submitted by the Winfield Motor Company in the amount of $25,109 for the purchase of a 2020

Ram 1500 Tradesman ½-ton pickup truck for the Parks & Recreation Division. Magruder seconded

the motion. Motion carried without opposition.

Engineering Services Agreement with Total Control Systems, Inc. For Construction Phase Services For

WWTP SCADA Project: Magruder made a motion to approve an engineering services agreement

with Total Control Systems, Inc. for construction phase services for the wastewater treatment plant

SCADA computer system project. Leffler seconded the motion. Motion carried without opposition.

Special City/County Highway Dump Truck Purchase: Council discussed and provided direction regarding

an updated plan concept for purchase of large work/snow plow trucks for the Public Works

Department – Streets Division. Consensus was to purchase the KDOT truck through the State

purchasing contract in 2019 and the F550 in 2020 using a competitive bid process.

IT Services Proposal from TK Fast to Provide Infrastructure Development, Network/Server Maintenance

and Support Services. Reavis made a motion to approve a proposal from TK Fast for infrastructure


development; network/server maintenance and IT support services for an estimated monthly

amount of $2,960 and authorize the Mayor to sign the Maintenance Agreement. Leffler seconded

the motion. Motion carried without opposition.

Schedule a Public Hearing to Take Input and Comment on the Proposed 2019 Budget Amendments:

Magruder made a motion to schedule a public hearing on Monday, December 16, 2019 at 7:00 p.m.

at City Hall to take input and comment on the proposed amendments to the 2019 Budget.



carried without opposition.

At 8:35 p.m. Richardson made a motion to reconvene from break. Leffler seconded the motion. Motion



Richardson: Richardson stated that two meetings ago we spoke about the gas line to the power plant. Shaw

stated that would be discussed again at the December 2 meeting. Richardson asked if after the

meeting last week with the League, does Shaw have any information on how we can take care of

our legal notifications. Shaw stated that the League said the requirement to use a physical source

for publication services had been removed. He said we may have a lot of flexibility to move most

of our notifications online, but he would need to talk to the City Attorney. Parker stated he would

have to research that further.

Leffler: Leffler stated that he spoke to Josh and Cody this afternoon about the aerator at the lake. He stated

that they spoke about the benefit to go ahead and put it in this winter. It would help with loosening

the milfoil. Sims stated that part of the aeration process is the muck tablets and if they were

delivered with the aerator it could be installed now, but if not we will need to reach out to the

company to get that part of the order. He said we would then start the work to get the electric to the

aerator. Leffler stated we will need to look at Lake Road before next spring because it is already

really rough. Sims stated he is going to be working with the city engineer to make sure that road

is more travelable.

Reavis: Reavis referenced the Informational Memorandum and section 408 of the Corps permit and asked

what that bridge is. Shaw stated that it is the railroad double tracks south of town; there is a bridge

over the Whitewater River. He stated that BNSF is working to replace the bridge and that the Corps

of Engineers wants us to verify that it will not change the rise. Shaw stated that BNSF has

contracted with Olsen & Associates and stated that it will not result in any rise and that they are

putting the bridge in in-kind. Shaw stated that there is a work road that runs along the RR tracks

along 77 Hwy, there will be a discussion with BNSF to see how they are planning to do their

construction, and if they are using the work road, they will be asked to widen the work road and

improve the base. We would all benefit from those improvements.

Mayor: The Mayor reminded everyone of Small Business Saturday on November 30. He said that Santa

Clause would be at the Depot December 8.

Executive Session:

At 8:48 p.m., Richardson made a motion to recess into executive session for 60 minutes to discuss an

individual employee’s performance to conduct the City Manager’s annual evaluation pursuant to

the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). Richardson asked that City

Manager Josh Shaw join the Council in executive session. The open meeting of the governing


body will reconvene in the Council Chambers at 9:48 p.m. Leffler seconded the motion. Motion


At 9:48 p.m., Richardson made a motion to exit executive session where no action was taken. Leffler


Adjourn: At 9:48 p.m., Richardson made a motion to adjourn. Reavis seconded the motion. Motion carried

without opposition.

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City Clerk

City of Augusta Council Minutes December 2, 2019 Page 1

CITY COUNCIL

DECEMBER 2 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on December 2, 2019, with Mayor Mike

Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Bob Bailey, Tom

Leffler, Kip Richardson, Felicia Martindale and Ron Reavis. Also present: Attorney Patricia Parker, City

Manager Josh Shaw, Assistant City Manager Cody Sims and City Clerk Erica Jones. Staff Present: Susan

Smith, Susie Geiger and Jim Sutton. Visitors present were: Eric Meyer, Mike Stump, Shirley Stueven,

Nick Hoefgen, Mark Sudduth, Eric Grooms, Randy Johnston, Mark McCollom, Dalton Patterson, Connie

Thurman, Shane Scott, Brad Waller and Pastor Paul Andrews.


Prayer: Pastor Paul Andrews, Life Church, gave the invocation.

Minutes: Richardson made a motion to approve the minutes from the November 18, 2019 Council meeting.

Crum seconded the motion. Motion carried without opposition.

Ordinance: Crum made a motion to approve Ordinance 11A dated 11/27/2019. Richardson seconded the


Business:

Presentation of 2018 Audited Financials: Richardson made a motion to receive and file the 2018 Audited

Financials from the City Auditor. Crum seconded the motion. Motion carried without opposition.

Richardson made a motion to authorize an engagement letter with George, Bowerman and Noel in

the not to exceed amount of $18,975 for 2019 audit services. Crum seconded the motion. Motion


2020 Neighborhood Revitalization Plan Public Hearing and Adoption: Council conducted a public hearing

to take public comment on the proposed 2020 NRP. Mark Sudduth, 405 Country Hills Ct,

addressed the governing body. He stated he is a citizen but also a realtor in town. Sudduth spoke

in support of the increase in limits and the reinstatement process. Sudduth spoke to specific projects

he has been involved in with regard to infill and their impact on the community. He stated that at

the end of the abatement, the City makes a net gain and it adds value to neighboring properties. He

stated it removes blight at no cost to the City, reduces crime, lowers policing cost, provides

reasonable priced housing, encourages community investment, makes the best of existing lots in

town and encourages a stable population of home owners He stated it gives blighted property

owners another option for their property. Sudduth stated in 2004 Augusta built and closed on 43

homes but in 2018 there was only one. He stated there were $480,000 less homes sold in 2018 than

in 2004. He stated that if new home subdivisions are not selling we need to keep this in there for

them.

Eric Grooms, 2500 Lakepoint Ct, addressed the governing body. Grooms echoed much of

Sudduth’s sentiments. He stated that there have been millions of dollars reinvested into this

community. Grooms stated the consensus from the API meeting was to move the eligibility date

from 1990 to 2000 and asked the Council to consider making that change.

Mayor Rawlings closed the public hearing after no further comments were presented.


Reavis made a motion to approve Ordinance 2157 adopting a Neighborhood Revitalization Plan

and designating a neighborhood revitalization area for the City of Augusta, Kansas. Crum

seconded the motion. Roll Call: Birk Yes, Magruder No, Bailey Yes, Crum Yes, Richardson Yes,

Leffler No, Reavis Yes, Martindale Yes. Motion carried with Magruder and Leffler voting in

opposition.

Reavis made a motion to approve Resolution 2019-23 authorizing and directing the Mayor to

execute a new Interlocal Agreement with the Board of Butler County Commissioners, Unified

School District #402 and Butler Community College. Crum seconded the motion. Motion carried

with Magruder and Leffler voting in opposition.

Land Acquisition Scope of Services Agreement with Alfred Benesch & Company: Leffler made a motion

to approve an agreement with Alfred Benesch & Company for Land Acquisition Services for a

Not-To-Exceed amount of $47,930 for property located at the southeast corner of SW Indianola

Road and SW 110th Street in support of the reconstruction project of the runway at the Augusta

Municipal Airport and to make modifications in the contract to eliminate limited liability.


Street Sales Tax Advisory Committee 2020 Maintenance Project Recommendations; Professional Services

Agreement with Schwab Eaton for Design Engineering Services for 2020 Street Sales Tax Projects:

Leffler made a motion to approve the 2020 street maintenance projects recommended by the street

sales tax advisory committee as presented. Richardson seconded the motion. Motion carried

without opposition.

Leffler made a motion to approve the professional services agreement with Schwab Eaton in the

amount of $178,300 for design engineering and bidding services for the 2020 street sales tax

package. Richardson seconded the motion. Motion carried without opposition.

Purchase of New Altec Bucket Truck Under the Sourcewell National Purchasing Contract: Crum made a

motion to approve a purchase contract for an AT48M Altec Bucket Truck in the amount of

$176,106 under the Sourcewell national purchasing contract. Magruder seconded the motion.

Motion carried without opposition.


carried with Crum voting in opposition.

At 8:51 p.m. Richardson made a motion to reconvene. Leffler seconded the motion. Motion carried without

opposition.

Natural Gas Line for Power Plant: Magruder made a motion to authorize staff to move forward with

recommended Option 3C, including: authorizing MV Logistics to file for the transfer of the railroad

easement to the City of Augusta, applying for a KCC number, and authorizing staff to prepare all

relevant paperwork for BNSF. Leffler seconded the motion. Motion carried with Richardson,

Reavis and Martindale voting in opposition.

Ordinance No. 2158 Adopting the City’s New Floodplain Management Ordinance: Reavis made a motion

to approve the Planning Commission’s recommendation to adopt Ordinance 2158 pertaining to

floodplain management. Leffler seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey

Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes, Martindale Yes. Motion carried without

opposition.


2020 Utility Abatement Program Applications: Council reviewed and discussed the 2020 Utility

Abatement Program applications. Reavis made a motion to authorize abatements for the 2020

calendar year as requested. Crum seconded the motion. Motion carried with Magruder and Leffler

voting in opposition.

Kansas Power Pool (KPP) Voting Delegate Appointments: Richardson made a motion to appoint Electric

Production Superintendent Jim Sutton as the City’s Voting Delegate and City Manager Josh Shaw

as the Alternate Voting Delegate at the Annual Membership Committee Meeting of the Kansas

Power Pool. Crum seconded the motion. Motion carried without opposition.

Kansas Municipal Gas Agency (KMGA) Director Appointments: Richardson made a motion to appoint

Electric Production Superintendent Jim Sutton to serve as director representing the City on the

Kansas Municipal Gas Agency Board of Directors and appoint City Manager Josh Shaw as the

City’s alternate director. Leffler seconded the motion. Motion carried without opposition.


Magruder – Magruder inquired about the messaging being given to the public about the closing of the

recycling program. Shaw stated he has 13 calls into Waste Management with no return call. He

stated that to his understanding we have until August to modify the program. He said he is waiting

to see if they are going to change pricing on us so we can have a legal conversation with them.

Rawlings stated that one way they can circumvent our contract date is that they can turn away our

loads. Shaw stated that our contract says 25% contamination so we will start monitoring that

closely and if that starts happening we can start taking those loads to the landfill. He stated we are

waiting to see what their move is before we decide to move forward with a change.

Richardson – Richardson thanked everyone that helped and came out for the tree lighting ceremony.

Executive Session:









Adjourn: At 10:32 p.m., Richardson made a motion to adjourn. Leffler seconded the motion. Motion


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City Clerk


CITY COUNCIL

DECEMBER 16, 2019

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on December 16, 2019, with Mayor

Mike Rawlings presiding. Council present were Eric Birk, Cale Magruder, Bob Bailey, Tom Leffler, Kip

Richardson, Felicia Martindale and Ron Reavis. Councilwoman Jaime Crum was absent. Also present:

City Attorney Austin Parker, City Manager Josh Shaw, Director of Public Safety Bob Sage, Human

Resource Manager Makala Navarro and City Clerk Erica Jones. Staff Present: Susan Smith. Visitors

present were: Pastor Paul Andrews.


Prayer: Pastor Paul Andrews, Life Church, gave the invocation.

Minutes: Reavis made a motion to approve the minutes from the December 2, 2019 Council meeting.

Martindale seconded the motion. Motion carried without opposition.

Ordinance: Reavis made a motion to approve Ordinance 12 dated 12/11/2019. Richardson seconded the


Business:

Conduct a Public Hearing to Take Input and Comment on the Proposed 2019 Budget Amendments: The

Mayor conducted a public hearing to take input and comment on the proposed amendments to the

2019 Budget. The Mayor closed the public hearing after no one came forward with comments.

Martindale made a motion to approve the proposed amendments to the 2019 Budget. Reavis


2020 Cereal Malt Beverage License Renewals: Martindale made a motion to approve 2020 Cereal Malt

Beverage License Renewals for Pizza Hut of SE KS, Inc., Taco Tico, King Buffet, Candiles

Mexican Restaurant, Circle K Store, Wal-Mart Store #346, Casey’s General Store and Jump Start

#3 contingent on compliance with the State Fire Marshall’s findings. Reavis seconded the motion.

Martindale and Reavis withdrew their motion and second.

Reavis made a motion to approve the 2020 Cereal Malt Beverage License Renewals for Pizza Hut

of SE KS, Inc., Taco Tico, King Buffet, Candiles Mexican Restaurant, Circle K Store, Wal-Mart

Store #346, Casey’s General Store and Jump Start #3. Leffler seconded the motion. Motion carried

with Magruder voting in opposition.

2019 Utility Write Offs and Collections: Leffler made a motion to approve the write off of 20 utility

accounts in the amount of $2,842.45. Reavis seconded the motion. Motion carried without

opposition.

Resolution 2019-24 Establishing Council Start Dates: Reavis made a motion to approve Resolution No.

2019-24 establishing the start date of a regular term of office following a city election in accordance

with provisions of K.S.A. 25-313 as amended by 2019 Senate Bill 105 to the first regularly

scheduled meeting in January. Leffler seconded the motion. Motion carried without opposition.


Resolution No. 2019-25 Establishing the 2020 Job Classification and Salary Schedule: Reavis made a

motion to approve Resolution 2019-25 establishing the 2020 Job Classification and Salary

Schedule. Richardson seconded the motion. Motion carried without opposition.


Reavis: Reavis stated he was contacted by a couple residences in Knebler addition about two decorative

lights at their entrance on Taylor. He said they told him the City does not want to repair those

lights. Reavis stated that there is an assumption that those lights were put in privately when first

constructed, and asked if the City could get those lights to work or come up with official language

on why we will not maintain those lights. Shaw stated he would have to look in to that. The Mayor

said he knows for a fact that those lights were put in privately and they were responsible for

maintaining those. Rawlings stated the homeowners associated had taken care of that in the past,

but there has been a changeover in the homeowners association and they are not aware that they

were handling that previously. Reavis stated if we are maintaining other lighting in the area that

the City should provide proper street lighting, whether it be these lights or a different light. Shaw

stated that he runs in to stuff like this a lot, but we don’t have any record or basis for evaluating

any of that and he doesn’t know how to resolve it exactly unless you get an agreement on the books

now. Rawlings stated that Keefer was aware of it. Shaw stated that staff will look in to it.

Leffler: Leffler asked if the Council should be considering holding off on the North Ohio project and wait

to see if we receive a grant in March. He said it could be embarrassing if we move forward with a

two lane and get approved for the grant for a three lane and have to turn it down. Leffler stated he

spoke to the engineers, the project could hold off and be completed in 2021, and we would not be

out a lot of money for engineering costs. He asked if the Council thought North Ohio could wait

another year, move forward with the three lane, and have other funds available for additional

projects. Leffler stated there is still no guarantees that we will get the money in March, but asked

if we are really hurting ourselves by waiting until March. Mike Stump stated it would just be up

to the City on how they want to move forward.

Reavis asked what costs we would incur if we had you prepare for both a two lane and a three-lane

project. Stump stated he would not have a number right now. Reavis stated he would not want to

hold off another year, at some point you have to draw a line in the sand and make a decision. Leffler

stated he could not get an answer on how the State would look at us if we refused the grant and

how it would impact us with future grants. Magruder asked if we could withdraw from grant

process. Shaw stated he would recommend withdrawing from the grant process if you do not want

to move forward with a three lane. Magruder stated he is with Reavis that he does not want to put

this off another year. He said there was an urgency on our part to make a decision previously and

to him this seems like another attempt to hold off for a three-lane road when we already voted for

a two-lane road. Rawlings stated that most of the comments he received were from people

disappointed that we were not going through with the three lane versus the two lane. Leffler stated

he had people come to him that thought we had already approved the three lane and were

disappointed that we had not.

Magruder stated if we delay the project, we could miss a cost savings by combining the street sales

tax projects. Shaw stated it would be a competitive pricing by breaking them out. Martindale

stated we have spoken about this for a year and everyone voted on it. She said we did our due

diligence and made a decision, why are we still talking about this. Rawlings stated he has had a lot

more contact after we voted down the three lane coming to me saying they wanted a three lane

since the original vote. Reavis stated he has asked them if the three lane is worth $1M to them.

Rawlings stated that the contractor stated that it will be a terrible project for traffic regardless of

what project we choose, but that it would be better if it included a third lane so they could keep


traffic moving forward in both directions. Bailey stated we already voted on it and the numbers do

not support a third lane. He stated it is embarrassing to go back and try again and keep putting it

off. Leffler stated he will drop this whole issue and hopes this is something we do not regret in the

future and hope we do not look like asses if we are awarded the grant in March. Leffler apologized

to Mike Stump for having to come to this meeting.

Richardson: Richardson stated that he really wants to encourage councilmembers not to put down other

council members for bringing up subjects for discussion. We should be able to speak about things

that have been spoken about previously without feeling attacked.

Magruder made a motion to withdraw our grant application from the KDOT cost share program. Martindale


Bailey: Bailey thanked everyone for letting him serve on the council. He thanked those that voted for him

and thanked those who did not for voting.

Magruder: Magruder wished everyone a Merry Christmas.

Executive Session:











the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting of the

governing body will reconvene in the Council Chambers at 9:02 p.m. Leffler seconded the motion.






the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting of the

governing body will reconvene in the Council Chambers at 9:17 p.m. Leffler seconded the motion.




Reavis stated that the City Manager’s annual evaluation is complete and made a motion to approve

a 2.2% merit increase and keep all other aspects of his contract the same. Leffler seconded the



Adjourn: At 9:18 p.m., Reavis made a motion to adjourn. Leffler seconded the motion. Motion carried

without opposition.

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City Clerk

CITY COUNCIL

SPECIAL MEETING

DECEMBER 30, 2019

6:00 P.M.

The Council of the City of Augusta, Kansas met for a special meeting to discuss the 2020 Cereal Malt

Beverage License application for Dillons on December 30, 2019, with Mayor Mike Rawlings presiding.

Council present were Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and

Felicia Martindale. Councilman Cale Magruder was absent. Also present: City Manager Josh Shaw,

Assistant City Manager Cody Sims and City Clerk Erica Jones. Staff Present: Susie Geiger. Visitors

present were: None.

Mayor Rawlings called the meeting to order at 6:00 p.m.

Business:

Leffler made a motion to approve the 2020 Cereal Malt Beverage License Renewal for Dillons. Reavis

seconded the motion. Motion carried without opposition

Adjourn: At 6:03 p.m., Reavis made a motion to adjourn. Richardson seconded the motion. Motion


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City Clerk

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