city council agenda - townnews · 2018-10-01 · thank you for your presence. the city council...

CITY COUNCIL AGENDA

Wednesday, October 3, 2018

9:00 a.m.

CITY COUNCIL

Martin Heines, Mayor

Linda Sellers, District 1

Broderick McGee, District 2

Edward Moore, District 3

Don Warren, District 4

Bob Westbrook, District 5

John Nix, District 6

Edward Broussard, City Manager

CITY COUNCIL MEETING AGENDA

CITY COUNCIL CHAMBERS - CITY HALL 212 North Bonner

Tyler, Texas 75702

Wednesday, October 3, 2018

9:00 a.m.

Internet website http://www.cityoftyler.org and Cable Access Channel 3

Please call (903) 531-1250 if you need assistance with interpretation or translation for this City meeting.

Si usted necesita ayuda con la interpretación o traducción de cualquier material en este sitio o en

una reunión pública de la Ciudad de Tyler por favor llame al (903) 531-1250.

AMERICANS WITH DISABILITIES ACT NOTICE

The City of Tyler wants to ensure that City Council Meetings are accessible to persons with disabilities.

If any individual needs special assistance or accommodations in order to attend a City Council meeting,

please contact the City Manager’s Office at 903.531.1250, in advance so accommodations can be made.

COURTESY RULES

Thank you for your presence. The City Council appreciates your interest in Tyler City Government.

To ensure fairness and orderly meetings, the Council has adopted rules of courtesy which apply to all

members of the Council, Administrative Staff, News Media, Citizens and Visitors. If you wish to

address the Council, obtain a speaker card from the receptionist’s desk outside the Council Chambers,

complete the information requested on the card, and deliver to the City Clerk before the meeting or as

soon as you can. Speakers will be heard as the individual item(s) in which they have registered an

interest come before the Council. Your remarks will be limited in duration depending on the number of

people wanting to speak on a particular item. Delay or interruption of the proceedings will not be

tolerated.

http://www.cityoftyler.org/

INVOCATION

PLEDGE OF ALLEGIANCE

MINUTES Consider approval of the Minutes of the Special Called City Council Meeting from August

29, 2018.

AWARDS

A-1 Request that the City Council consider accepting the “Certificate of Achievement for

Planning Excellence” from the American Planning Association – Texas Chapter.

PRESENTATION

P-1 Request that the City Council consider receiving a presentation regarding Transit Fixed

Route Bus purchases scheduled for Fiscal Year 2018-2019.

RESOLUTION

R-1 Request that the City Council consider adopting a Resolution ratifying submission of an

application for, and acceptance of, Federal Aviation Administration (FAA) Grant Funds

totaling $8,380,170.00 to fund approximately ninety percent of the 2018 Taxiway

Charlie/Foxtrot Rehabilitation Construction Project and engineering construction

administration at Tyler Pounds Regional Airport. This resolution authorizes acceptance of

any grant amendments to increase the grant funding levels, as well as authorizing the City’s

match payment not to exceed $931,130.00 for proposed grant projects.

R-2 Request that the City Council consider adopting a Resolution ratifying submission of an

application for, and acceptance of, Federal Aviation Administration (FAA) Grant Funds

totaling $3,500,000.00 to fund approximately ninety percent of the Runway 4/22

Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport. This resolution authorizes

acceptance of any grant amendments to increase the grant funding levels, as well as

authorizing the City’s match payment not to exceed $388,889.00 for proposed grant projects.

ORDINANCE

O-1 Request that the City Council consider adoption of an ordinance amending the FY 2018-

2019 Airport Budget to provide funding for two Federal Aviation Administration (FAA)

Airport Improvement Project Grants for the Tyler Pounds Regional Airport, the 2018

Taxiway Charlie/Foxtrot Construction Project and Engineering Construction Services, and

the Runway 4/22 Rehabilitation ILS Relocation.

O-2 Request that the City Council consider adoption of an ordinance accepting a Texas

Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP)

Grant totaling $50,000 for general maintenance programs at Tyler Pounds Regional Airport

and amending the FY 2018-2019 Airport Budget to provide the funding for the City’s local

share.

MISCELLANEOUS

M-1 Request that the City Council consider authorizing the City Manager to award Tyler Bid No.

18-029 to SpawGlass, Inc. for the 2018 Taxiway Charlie/Foxtrot Rehabilitation

Construction Project in the amount of $8,377,550.13.

M-2 Request that the City Council consider authorizing the City Manager to sign Work Order

No. 2 with KSA Engineers in an amount not to exceed $10,000.00 to provide bidding

services for Runway 4-22 Rehabilitation-ILS Relocation at Tyler Pounds Regional Airport.

FAA Grant 41 will reimburse 90 percent of the proposed fees. Half Cent Sales Tax to fund

the 10 percent local share in an amount not to exceed $1,000.00.

M-3 Request that the City Council consider authorizing the City Manager to sign Amendment No.

2 to Work Order No. 1 with KSA Engineers in an amount not to exceed $527,200.00 to

provide additional engineering services for the 2018 Taxiway Charlie/Foxtrot Rehabilitation

Project at Tyler Pounds Regional Airport. FAA Grant 40 will reimburse 90 percent of the

proposed fees. Half Cent Sales Tax to fund the 10 percent local share in an amount not to

exceed $52,720.00.

M-4 Request the City Council consider authorizing the City Manager on behalf of the Tyler Police

Department to purchase one (1) mobile spectroscopy drug analyzer from Safeware, Inc. in the

amount of $22,112.50.

M-5 Request the City Council consider authorizing the City Manager on behalf of the Tyler Police

Department to purchase seventy-three (73) Officer Body Cameras from WatchGuard in the

amount of $119,196.00.

M-6 Request that the City Council consider authorizing the City Manager to purchase department

issued officer body armor vests from Nardis Public Safety in an amount not to exceed

$40,725.00.

M-7 Request that the City Council consider authorizing the City Manager to purchase one Pro-

Patch truck for the Street Department through Texas BuyBoard in the amount of

$151,201.00.

CONSENT

(These items are considered to be routine or have been previously discussed, and

can be approved in one motion, unless a Council Member asks for separate

consideration of an item.)

C-A-1 Request that the City Council consider adoption of an updated Resolution approving the

continued participation in the Texas State Department of Information Resources (DIR)

Program and General Services Commission Local Government Purchasing Program.

Also, request that the City Council consider authorizing the City Manager renew

several annual leases and to utilize various vendors as sole source for parts and service

for technology equipment including computers, software, and telephones for FY 2018-

2019.

CITY MANGER’S REPORT

Executive Item No. 1:

Under Texas Government Code Section 551.071 "Litigation" deliberation regarding the

following:

Pending or contemplated litigation or settlement offer involving Cook v. City of Tyler, et al.

Any final action to be taken by the City Council will be taken in open session.

ADJOURNMENT

SPECIAL CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS

August 29, 2018

A special called meeting of the City Council of the City of Tyler, Texas, was held

Wednesday, August 29, 2018 at 9:00 a.m. in the City Council Chambers, 2nd floor of City Hall,

Tyler, Texas, with the following present:

Mayor: Martin Heines

Mayor Pro Tem: Linda Sellers

Councilmembers: Don Warren

Broderick McGee

Ed Moore

John Nix

Bob Westbrook

City Manager: Edward Broussard

City Attorney: Deborah G. Pullum

Deputy City Attorney: Steve Kean

Sr. Assistant City Attorney: Sharon Roberts

Assistant City Attorney: Regina Moss

Managing Director of Administrative Services/HR: ReNissa Wade

Chief Financial Officer: Keidric Trimble

Chief Information Officer: Benny Yazdanpanahi

Police Chief: Jimmy Toler

Managing Director of Culture, Recreation and

Tourism Services: Stephanie Franklin

Director of Solid Waste & Transit Services: Russ Jackson

Managing Director of Planning &

Economic Development: Heather Nick

Director of Utilities: Lisa Crossman

Director of Utilities: Jimmie Johnson

City Clerk: Cassandra Brager

INVOCATION

The Invocation was given by Councilmember Nix.

HEARING

H-1 Request that the City Council consider conducting a second public hearing on the

proposed Fiscal Year 2018-2019 Annual Budget and on the proposed property tax rate

of $0.244452 per $100 of taxable property value and consider taking action to adopt the

proposed tax rate and Fiscal Year 2018-2019 Annual Budget on September 12, 2018.

Ed Broussard, City Manager – Gave a presentation on the proposed Fiscal Year 2018-

2019 Annual Budget.

Mayor opened up the public hearing at 9:20 am with one speaker speaking on H-1

August 29, 2018 (Special Called Meeting)

Artis Newsome, 3034 Lively Lane - Stated that he was concerned with the utilization of

the Half-Cent Sales Tax fund; concerned about the concentration of use of funds on

buildings, while not addressing infrastructure needs (utilities, drainage, streets, etc.).

ADJOURNMENT

Motion by Mayor Pro Tem Sellers to adjourn the meeting at 9:26 am; seconded by

Councilmember Nix; motion carried 7 - 0 & meeting adjourned.

______________________________

MARTIN HEINES, MAYOR OF

THE CITY OF TYLER, TEXAS

A T T E S T:

__________________________________________

CASSANDRA BRAGER, CITY CLERK

CITY OF TYLER

CITY COUNCIL COMMUNICATION

Agenda Number: A-1

Date: October 3, 2018

Subject: Request that the City Council consider accepting the “Certificate

of Achievement for Planning Excellence” from the American

Planning Association – Texas Chapter.

Page: 1 of 2

The American Planning Association (APA) is a nonprofit public interest and research

organization representing over 40,000 practicing planners, officials, and citizens involved with

urban and rural planning issues.

The APA Texas Planning Awards Program recognizes individuals, organizations and

communities for outstanding contributions to planning in Texas. The Planning Excellence

Recognition Program recognizes planning excellence in municipalities throughout the State.

Evaluation criteria include the level of training of Planning Commissioners and professional

staff, professional qualifications of the planning staff, breadth and currency of master plan

components and completion of other planning related projects. The goals of the program include:

Increasing community awareness of the importance of planning;

Recognizing planning departments that meet certain professional requirements;

Enhancing neighborhood and citizen recognition of planning efforts;

Encouraging the funding of professional training for Planning Commissioners and staff;

and

Aiding economic development and community image.

The City of Tyler’s Planning Department has been awarded the 2018 Certificate of Achievement

for Planning Excellence in recognition of the professional planning standards demonstrated by

Planning staff and the support exhibited by the City Council and Planning and Zoning

Commission. This is the fourth consecutive year that the City of Tyler Planning

Department has received this award.

Evaluation items that contributed to receiving the award included 100 percent of Planning

Department staff completing qualified training and the City Council’s support for recent

planning initiatives including the Historical Preservation Strategic Plan, the Old Jacksonville

Corridor Study and the completion of three Area Development Plans: Midtown, Texas College,

and University Woods.

Agenda Number: A-1

Page: 2 of 2

Certificate of Achievement for Planning Excellence is a special honor as it recognizes the

devotion of the City of Tyler’s professional planning staff and the support from elected and

appointed City officials. The City of Tyler’s vision is “To be the standard for performance

excellence in local government.” This award is recognition that the City of Tyler’s planners are

exemplifying its organization’s vision!

This recognition coincides with National Community Planning Month. During the month of

October, the Planning Department will help highlight the role of planners and the importance of

good planning in the Tyler community by creating promotional videos and social media posts.

The Planning Department will also host an interactive event geared towards teaching youth

community planning practices.

RECOMMENDATION:

It is recommended that City Council accept the “Certificate of Achievement for Planning

Excellence” from the American Planning Association – Texas Chapter in recognition of

exemplary professional city planning.

Drafted/Recommended By:

Department Leader

Heather Nick, AICP

Managing Director of Planning and

Economic Development

Edited/Submitted By:

City Manager

CITY OF TYLER


Agenda Number: P-1


Subject: Request that the City Council consider receiving a presentation regarding

Transit Fixed Route Bus purchases scheduled for Fiscal Year 2018-2019.

Page: 1 of 1

Item Reference:

Since 1991, the City of Tyler has operated the Tyler Transit System with the assistance of grant funding

from the Texas Department of Transportation (TxDOT) and the Federal Transit Administration (FTA).

Transit staff has secured funding for the purchase of three buses for fiscal year 2018-2019. The

replacement of these three buses will keep Transit on track with its current replacement schedule.

This presentation will include updates on local match, future projects, plan to replace all buses past their

FTA-recommended useful life within two years, and the current replacement plan for Transit vehicles.

RECOMMENDATION:

It is recommended that the City Council receive a presentation regarding Transit Fixed Route Bus

purchases scheduled for Fiscal Year 2018-2019.


Department Leader Transit Manager


City Manager

CITY OF TYLER


Agenda Number: R-1


Subject: Request that the City Council consider adopting a Resolution ratifying

submission of an application for, and acceptance of, Federal Aviation

Administration (FAA) Grant Funds totaling $8,380,170.00 to fund

approximately ninety percent of the 2018 Taxiway Charlie/Foxtrot

Rehabilitation Construction Project and engineering construction

administration at Tyler Pounds Regional Airport. This resolution

authorizes acceptance of any grant amendments to increase the grant

funding levels, as well as authorizing the City’s match payment not to

exceed $931,130.00 for proposed grant projects.

Page: 1 of 2

Item Reference: FAA AIP Project No. 3-48-0215-40-2018

Airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant funding

for FY 2018 to perform a number of airport improvement projects. The FAA contacted Airport staff

stating that funding could be available no later than September 18, 2018, and advised that an

application be made for FAA Airport Improvement Program (AIP) funds. The proposed grant will

pay approximately 90 percent of all eligible expenses related to the Taxiway Charlie/Foxtrot

Rehabilitation Project.

The aged pavement has exceeded its designed life expectancy. Currently ARC C-III and D

commercial aircraft utilize Taxiway Foxtrot, and it is the parallel taxiway to the newly rehabilitated

runway 4/22. The pavement is showing distress from increased loads and age. The new pavement

design will remove the old base material and will process the subgrade and base material to new

design criteria established by the FAA. The pavement section will be designed for current and future

weight loads in order to serve runway 4/22.

In order to receive this funding, the grant application had to be executed and returned to the FAA as

quickly as possible. The grant was offered to the City of Tyler on September 14, 2018 with the

requirement it be executed by September 18, 2018. Airport staff is requesting City Council

Agenda Number: R-1

Page: 2 of 2

consideration to ratify staff’s application and acceptance of FAA Grant No. 3-48-0215-40-2018

totaling $8,380,170.00 and any amendments to increase this grant.

Grant Budget:

FAA Funding (90%) $ 8,380,170.00

Local Matching Funds (10%) $ 931,130.00

TOTAL PROGRAM FUNDING $ 9,311,300.00

On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present

the recommendations of the Airport Advisory Board to the City Council.

The decision of the City Council will also be forwarded to the Tyler Half Cent Sales Tax Board on

October 9, 2018, for final consideration to fund the local share totaling $931,130.00.

RECOMMENDATION:

It is recommended that the City Council adopt a Resolution ratifying submission of an application

for and acceptance of Federal Aviation Administration (FAA) Grant Number 3-48-0215-40-2018

totaling $8,380,170.00 for the 2018 Taxiway Charlie/Foxtrot Construction Project and Engineering

Construction Services at Tyler Pounds Regional Airport. This resolution also accepts any grant

amendments to increase the grant funding levels, as well as authorizing the City’s match payment

not to exceed $931,130.00 for proposed grant projects.

ATTACHMENTS:

1. Resolution


Department Leader

Davis Dickson, Airport Manager


City Manager

RESOLUTION NO. R-2018-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TYLER,

TEXAS, RATIFYING SUBMISSION OF AN APPLICATION FOR, AND

ACCEPTANCE OF, FEDERAL AVIATION ADMINISTRATION GRANT

FUNDS FOR THE 2018 TAXIWAY CHARLIE/FOXTROT

REHABILITATION CONSTRUCTION AND ENGINEERING

CONSTRUCTION SERVICES AT TYLER POUNDS REGIONAL

AIRPORT; GRANT NUMBER 3-48-0215-40-2018 TOTALING $8,380,170.00,

ALONG WITH ANY GRANT AMENDMENTS TO INCREASE THE GRANT

FUNDING LEVELS; AUTHORIZING THE CITY’S MATCH PAYMENT IN

AN AMOUNT NOT TO EXCEED $931,130.00; AND PROVIDING AN

EFFECTIVE DATE.

WHEREAS, on September 7, 2018, the City of Tyler submitted to the Federal Aviation

Administration (FAA) an application requesting $8,380,170.00 in Airport Improvement Program

(AIP) funding for approximately 90 percent of all eligible costs for the purpose of performing the

2018 Charlie/Foxtrot Rehabilitation Construction Project and Engineering Construction Services

at Tyler Pounds Regional Airport; and

WHEREAS, the Federal Aviation Administration has stated that a Grant offer totaling

$8,380,170.00 may be available; and

WHEREAS, On September 14, 2018, Grant 3-48-0215-40-2018 was received; and

WHEREAS, on October 1, 2018, the Airport Advisory Board recommended that the City

Council ratify submission of the application for and accept any FAA funding for the purpose of

performing the 2018 Charlie/Foxtrot Rehabilitation Project and Engineering Construction Services

at Tyler Pounds Regional Airport; and

WHEREAS, it is necessary for the City Council to ratify submission of the application

for, and acceptance of, FAA Grant 3-48-0215-40-2018 and any grant amendments to increase the

grant funding levels; and

WHEREAS, it is considered to be in the public interest to obtain and use grant funds for

the above public purposes;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF TYLER, TEXAS:

PART 1: That the Application for Federal Assistance for AIP Project No. 3-48-0215-40-

2018 requesting $8,380,170.00 Airport Improvement Funding submitted to the Federal Aviation

Administration on September 7 , 2018 and including all understandings and assurances contained

therein, is hereby ratified and approved.

PART 2: That the City Manager's filing of the grant application, and all actions taken in

connection therewith, is hereby ratified and authorized.

PART 3: That the City Council hereby resolves and affirms to the Federal Aviation

Administration that the City of Tyler has legal authority to apply for the grant and to finance and

carry out the proposed project.


Administration the City of Tyler's intent to comply with all of the assurances set forth in the grant

agreement and all laws, regulations, and circulars incorporated by reference in the grant agreement.

PART 5: That the City Manager’s acceptance of the grant for AIP Project No. 3-48-0215-

40-2018 and any grant amendments to increase the funding levels, is hereby ratified.

PART 6: That payment of the City of Tyler’s match is hereby authorized in an amount not

to exceed $931,130.00.

PART 7: That the City Manager is hereby authorized and directed to take all actions

necessary in order to accept and use the grant to fulfill the purposes described above.

PART 8: That the City Manager is hereby authorized and directed to provide such

additional information as may be required by the Federal Aviation Administration.

PART 9: That this Resolution shall take effect immediately upon its adoption.

PASSED AND APPROVED on this the 3rd day of October, 2018.

___________________________________



ATTEST: APPROVED:

_________________________________ _________________________________

CASSANDRA BRAGER, CITY CLERK DEBORAH G. PULLUM

CITY ATTORNEY

CITY OF TYLER


Agenda Number: R-2


Subject: Request that the City Council consider adopting a Resolution

ratifying submission of an application for, and acceptance of,

Federal Aviation Administration (FAA) Grant Funds totaling

$3,500,000.00 to fund approximately ninety percent of the Runway

4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional

Airport. This resolution authorizes acceptance of any grant

amendments to increase the grant funding levels, as well as

authorizing the City’s match payment not to exceed $388,889.00 for

proposed grant projects.

Page: 1 of 2

Item Reference: FAA AIP Project No. 3-48-0215-41-2018

Airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant funding

for FY 2018 to perform a number of airport improvement projects. FAA contacted Airport staff

stating that funding could be available no later than September 18, 2018, and advised that an

application be made for the FAA Airport Improvement Program (AIP) funds. The proposed grant

will pay approximately 90 percent of all eligible expenses related to the Runway 4/22

Rehabilitation: ILS Relocation.

The FAA and Airport staff have worked to plan future projects for the airport in accordance with

the Airport Master Plan. A recommendation in the Master Plan and recent runway pavement

assessments was to reconstruct Runway 4/22 and relocate the Instrument Landing System (ILS)

and related facilities from runway 13/31 to runway 4/22. Relocation will provide an ILS-equipped

runway that will accommodate operations by larger aircraft on a regular basis, during Instrument

Flight Rules (IFR) conditions. Relocating the ILS to the longest runway on the airport with the

most conducive wind coverage in inclement weather conditions will meet performance safety

standards for the newest commercial fleet.

In order to receive this funding, the grant application had to be executed and returned to the FAA

as quickly as possible. The grant was offered on September 14, 2018. Airport staff is requesting

Agenda Number: R-2

Page: 2 of 2

City Council consideration to ratify staff’s application for the grant and acceptance of the FAA

Grant No. 3-48-0215-41-2018 totaling $3,500,000.00 and any amendments to increase this grant.

Grant Budget:

FAA Funding (90 percent) $ 3,500,000.00

Local Matching Funds (10 percent) $ 388,889.00

TOTAL PROGRAM FUNDING $ 3,888,889.00

On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will

present the recommendations of the Airport Advisory Board to the City Council.

The decision of the City Council will also be forwarded to the Tyler Half Cent Sales Tax Board

on October 9, 2018, for final consideration to fund the local share totaling $388,889.00.

RECOMMENDATION:

It is recommended that the City Council adopt a Resolution ratifying submission of an application

for and acceptance of Federal Aviation Administration (FAA) Grant Number 3-48-0215-41-2018

totaling $3,500,000.00 for the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds

Regional Airport. This resolution also accepts any grant amendments to increase the grant funding

levels, as well as authorizing the City’s match payment not to exceed $388,889.00 for proposed

grant projects.

ATTACHMENTS:

1. Resolution


Department Leader



City Manager

RESOLUTION NO. R-2018-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TYLER,

TEXAS, RATIFYING SUBMISSION OF AN APPLICATION FOR, AND

ACCEPTANCE OF, FEDERAL AVIATION ADMINISTRATION GRANT

FUNDS FOR THE RUNWAY 4/22 REHABILITATION: ILS RELOCATION

AT TYLER POUNDS REGIONAL AIRPORT; GRANT NUMBER 3-48-0215-

41-2018 TOTALING $3,500,000.00, ALONG WITH ANY GRANT

AMENDMENTS TO INCREASE THE GRANT FUNDING LEVELS;

AUTHORIZING THE CITY’S MATCH PAYMENT IN AN AMOUNT NOT

TO EXCEED $388,889.00; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, on September 7, 2018, the City of Tyler submitted to the Federal Aviation

Administration (FAA) an application requesting $3,500,000.00 in Airport Improvement Program

(AIP) funding for approximately 90 percent of all eligible costs for the purpose of performing the

Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport; and

WHEREAS, the Federal Aviation Administration has stated that a Grant offer totaling

$3,500,000.00 may be available; and

WHEREAS, On September 14, 2018, Grant 3-48-0215-41-2018 was received; and

WHEREAS, on October 1, 2018, the Airport Advisory Board recommended that the City

Council ratify submission of the application for and accept any FAA funding for the purpose of

performing the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport;

and

WHEREAS, it is necessary for the City Council to ratify submission of the application

for, and acceptance of, FAA Grant 3-48-0215-41-2018 and any grant amendments to increase the

grant funding levels; and

WHEREAS, it is considered to be in the public interest to obtain and use grant funds for

the above public purposes;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF TYLER, TEXAS:

PART 1: That the Application for Federal Assistance for AIP Project No. 3-48-0215-41-

2018 requesting $3,500,000.00 Airport Improvement Funding submitted to the Federal Aviation

Administration on September 7, 2018 and including all understandings and assurances contained

therein, is hereby ratified and approved.

PART 2: That the City Manager's filing of the grant application, and all actions taken in

connection therewith, is hereby ratified and authorized.


Administration that the City of Tyler has legal authority to apply for the grant and to finance and

carry out the proposed project.


Administration the City of Tyler's intent to comply with all of the assurances set forth in the grant

agreement and all laws, regulations, and circulars incorporated by reference in the grant agreement.

PART 5: That the City Manager’s acceptance of the grant for AIP Project No. 3-48-0215-

41-2018 and any grant amendments to increase the funding levels, is hereby ratified.

PART 6: That payment of the City of Tyler’s match is hereby authorized in an amount not

to exceed $388,889.00.

PART 7: That the City Manager is hereby authorized and directed to take all actions

necessary in order to accept and use the grant to fulfill the purposes described above.

PART 8: That the City Manager is hereby authorized and directed to provide such

additional information as may be required by the Federal Aviation Administration.

PART 9: That this Resolution shall take effect immediately upon its adoption.

PASSED AND APPROVED on this the 3rd day of October, 2018.

___________________________________



ATTEST: APPROVED:

_________________________________ _________________________________

CASSANDRA BRAGER, CITY CLERK DEBORAH G. PULLUM

CITY ATTORNEY

CITY OF TYLER


Agenda Number: O-1


Subject: Request that the City Council consider adoption of an ordinance

amending the FY 2018-2019 Airport Budget to provide funding for

two FAA Airport Improvement Project grants for the Tyler Pounds

Regional Airport, the 2018 Taxiway Charlie/Foxtrot Construction

Project and Engineering Construction Services, and the Runway

4/22 Rehabilitation ILS Relocation.

Page: 1 of 3

Item Reference: FAA AIP Project No. 3-48-0215-40-2018 and

FAA AIP Project No. 3-48-0215-41-2018

Airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant

funding for FY 2018 to perform a number of airport improvement projects. FAA Grant Number

3-48-0215-40-2018 totaling $8,380,170 for the 2018 Taxiway Charlie/Foxtrot Construction

Project and Engineering Construction Services and FAA Grant Number 3-48-0215-41-2018

totaling $3,500,000.00 for the Runway 4/22 Rehabilitation: ILS (Instrument Landing System)

Relocation at Tyler Pounds Regional Airport. The proposed grants will pay approximately 90

percent of all eligible expenses related to the two projects.

Grant Budget:

Grant 40 FAA Funding (90 percent) $ 8,380,170

Grant 40 Local Matching Funds (10 percent) $ 931,130

TOTAL PROGRAM FUNDING $ 9,311,300

Grant 41 FAA Funding (90 percent) $ 3,500,000

Grant 41 Local Matching Funds (10 percent) $ 388,889

TOTAL PROGRAM FUNDING $ 3,888,889

Amendments are listed in detail in the proposed ordinance amending the FY 2018-2019 original

Airport budget:

Agenda Item: O-1

Page: 2 of 3

Beginning

Balance

Increase Decrease Ending

Balance

525 Airport Grant 40

525-0000-371-6295

Income From Other

Agencies

0 8,380,170 8,380,170

525-1935-811-04-59

Operating/Architect/Engin

eer Fees

0 933,750 933,750

525-1935-811-24-01

Capital Outlay/Airport

Runway Improvement

0 8,377,550 8,377,550

231-0770-439-8525 0 931,130 931,130


525-0000-371-6301

Income From Other

Agencies

0 3,500,000 3,500,000

525-1936-811-04-59


eer Fees

0 1,608,247 1,608,247

525-1936-811-24-01


Runway Improvement

0 2,280,642 2,280,642

231-0770-439-8525 931,130 388,889 1,320,019

On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson

will present the recommendations of the Airport Advisory Board to the City Council.

Agenda Item: O-1

Page: 3 of 3

RECOMMENDATION:

It is recommended that the City Council adopt the proposed ordinance amending the FY2018-

2019 original Airport Budget to provide the funding for two FAA Airport Improvement Project

Grants.

ATTACHMENTS:

1. Ordinance


Department Leader



City Manager

ORDINANCE NO. O-2018-____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TYLER,

TEXAS, AMENDING THE BUDGET FOR FISCAL YEAR 2018-2019

AUTHORIZING THE APPROPRIATION OF FUNDS FOR FAA GRANT

NO. 3-48-2015-40-2018 AND FAA GRANT NO. 3-48-2015-41-2018;

PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN

EFFECTIVE DATE.

WHEREAS, The Federal Aviation Administration has offered a $ 8,380,170 AIP Grant

for the 2018 Charlie/Foxtrot Rehabilitation and a $3,500,000 AIP Grant for the Runway 4/22

Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport; and

WHEREAS, the City Council hereby accepted the grant on October 3, 2018; and

WHEREAS, this budget amendment will provide funding for the City’s ten percent local

share required by these grants; and

WHEREAS, this budget amendment will provide account allocations for disbursement of

funds for 2018 Charlie/Foxtrot Rehabilitation and the Runway 4/22 Rehabilitation: ILS Relocation

at Tyler Pounds Regional Airport;

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY

OF TYLER, TEXAS:

PART 1: That the following line item accounts as approved in the budget for fiscal year

2018-2019 shall be amended to read as follows:

Beginning

Balance


Balance


525-0000-371-6295

Income From Other

Agencies

0 8,380,170 8,380,170

525-1935-811-04-59


eer Fees

0 933,750 933,750

525-1935-811-24-01


Runway Improvement

0 8,377,550 8,377,550

231-0770-439-8252 0 931,130 931,130


525-0000-371-6301

Income From Other

Agencies

0 3,500,000 3,500,000

525-1936-811-04-59


eer Fees

0 1,608,247 1,608,247

525-1936-811-24-01


Runway Improvement

0 2,280,642 2,280,642

231-0770-439-8252 931,130 388,889 1,320,019

PART 2: That the City Clerk is hereby directed to file a copy of this budget amendment

as required by state law.

PART 3: That amendment of the fiscal year 2018-2019 Budget is required in order to

provide funding for the FAA AIP Project No. 3-48-2015-40-2018 and FAA AIP Project No. 3-48-

2015-41-2018 and creates an urgent public necessity to authorize the amendment to the budget

herein contained.

PART 4: Should any section, subsection, sentence, provision, clause or phrase be held to

be invalid for any reason, such holding shall not render invalid any other section, subsection,

sentence, provision, clause or phrase of this ordinance and same are deemed severable for this

purpose.

PART 5: That this ordinance shall take effect immediately upon approval.

PASSED AND APPROVED this the 3rd day of October, 2018.

____________________________________



ATTEST: APPROVED:

_________________________________ ____________________________________

CASSANDRA BRAGER, CITY CLERK DEBORAH G. PULLUM, CITY ATTORNEY

CITY OF TYLER


Agenda Number: O-2


Subject: Request that the City Council consider adoption of an ordinance

accepting a Texas Department of Transportation (TxDOT) Routine

Airport Maintenance Program (RAMP) Grant totaling $50,000 for

general maintenance programs at Tyler Pounds Regional Airport

and amending the FY 2018-2019 Airport budget to provide the

funding for the City’s local share.

Page: 1 of 2

Item Reference: TxDOT Aviation Division

Airport staff pursued a grant program for Tyler Pounds Regional Airport to acquire Texas

Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant

funding for FY 2018-2019. On August 30, 2018, TxDOT contacted airport staff with a grant offer

of $50,000. The grant will provide 50 percent funding for eligible projects and will require the

airport to provide a 50 percent local match.

The grant funding is to be used for general maintenance, which includes: contract for

services/purchase materials for routine maintenance/improvement of airport pavements, signage,

drainage, AWOS (Automated Weather Observing System), approach aids, lighting systems, utility

infrastructure, fencing, herbicide/application, sponsor owned and operated fuel systems, hangars,

terminal buildings and security systems; professional services for environmental compliance, and

approved project design.

Local Funding Source: Fund 524 Contingencies Balance

Grant Budget:

TxDOT Funding (50 percent) $ 50,000

Local Matching Funds (50 percent) $ 50,000

TOTAL PROGRAM FUNDING $100,000

Amendments are listed in detail in the proposed ordinance amending the FY 2018-2019 original

Airport budget:

Agenda Number: O-2

Page: 2 of 2

2019 TxDOT Ramp

Grant

Beginning

Balance

Increase Decrease Ending Balance

524 (Match)

524-0770-439-0609 50,000 (50,000) 0

524-0770-439-8525 0 50,000 50,000

525 Airport Grant

525-0000-399-9524

Transfer from Fund 524

0 50,000 50,000

525-0000-371-62-76

Income from Other

Agency

0 50,000 50,000

525-1930-811.04-08

Special Services

0 40,000 40,000

525-1930-811.25-25

Airport Runway

Improvements

0 60,000 60,000



RECOMMENDATION: It is recommended that the City Council adopt the proposed ordinance accepting a Texas

Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant

totaling $50,000 for general maintenance projects at Tyler Pounds Regional Airport, and amend

the FY 2018-2019 original Airport Budget to provide the funding for the City’s local share.

ATTACHMENTS:

1. Ordinance

2. TxDOT RAMP Grant 2019 Agreement


Department Leader Davis Dickson, Airport Manager


City Manager

ORDINANCE NO. O-2018-____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TYLER,

TEXAS, ACCEPTING A TEXAS DEPARTMENT OF TRANSPORTATION

(TXDOT) ROUTINE AIRPORT MAINTENANCE PROGRAM (RAMP) GRANT

TOTALING $50,000 FOR GENERAL MAINTENANCE PROJECTS AT TYLER

POUNDS REGIONAL AIRPORT, AND AMENDING THE BUDGET FOR

FISCAL YEAR 2018-2019 AUTHORIZING THE APPROPRIATION OF FUNDS

FOR THE FIFTY PERCENT LOCAL SHARE REQUIRED FOR THE 2018-2019

TEXAS DEPARTMENT OF TRANSPORTATION RAMP GRANT;

PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN

EFFECTIVE DATE.

WHEREAS, The Texas Department of Transportation has offered a $50,000 RAMP Grant

for the maintenance of Tyler Pounds Regional Airport; and

WHEREAS, it is the intent of this grant to not supplant local funds normally utilized for

airport maintenance, and that any state financial assistance offered under this grant be in addition

to those local funds normally dedicated for airport maintenance; and

WHEREAS, this budget amendment will provide funding for the City’s fifty percent local

share required by this grant; and

WHEREAS, the City Council hereby authorizes acceptance of the grant;

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY

OF TYLER, TEXAS:

PART 1: That the City is hereby authorize to accept the Texas Department of

Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant totaling $50,000

for general maintenance projects at Tyler Pounds Regional Airport.

PART 2: That the following line item accounts as approved in the budget for fiscal year

2018-2019 shall be amended to read as follows:

2019 TxDOT Ramp Grant Beginning

Balance


Balance

524 (Match)

524-0770-439-0609 50,000 (50,000) 0

524-0770-439-8525 0 50,000 50,000

525 Airport Grant

525-0000-399-9524

Transfer from Fund 524

0 50,000 50,000

525-0000-371-62-76

Income from Other Agency

0 50,000 50,000

525-1930-811.04-08

Special Services

0 40,000 40,000

525-1930-811.25-25

Airport Runway Improvements

0 60,000 60,000

PART 3: That the City Clerk is hereby directed to file a copy of this budget amendment

as required by state law.

PART 4: That amendment of the fiscal year 2018-2019 Budget is required in order to

provide funding for the Texas Department of Transportation RAMP Grant and creates an urgent

public necessity to authorize the amendment to the budget herein contained.

PART 5: Should any section, subsection, sentence, provision, clause or phrase be held to

be invalid for any reason, such holding shall not render invalid any other section, subsection,

sentence, provision, clause or phrase of this ordinance and same are deemed severable for this

purpose.

PART 6: That this ordinance shall take effect immediately upon approval.

PASSED AND APPROVED this the 3rd day of October, 2018.

____________________________________



ATTEST: APPROVED:

_________________________________ ____________________________________

CASSANDRA BRAGER, CITY CLERK DEBORAH G. PULLUM, CITY ATTORNEY

TO:

FROM:

TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM

(State Assisted Airport Routine Maintenance)

TxDOT Project ID.: M1910TYLE

Part I - Identification of the Project

The City of Tyler, Texas

The State of Texas, acting through the Texas Department of Transportation

This Grant is made between the Texas Department of Transportation, (hereinafier referred to

as the "State"), on behalf ofthe State of Texas, and the City of Tyler, Texas, (hereinafier referred to as

the "Sponsor").

This Grant Agreement is entered into between the State and the Sponsor shown above, under

the authority granted and in compliance with the provisions of the Transportation Code Chapter 21.

The project is for airport maintenance at the TYLER - TYLER POUNDS RGNL Airport.

Part II - Offer of Financial Assistance

For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is

estimated as found on Attachment A, Scope of Services, attached hereto and made a part of this grant agreement.

State financial assistance granted will be used solely and exclusively for airport maintenance

and other incidental items as approved by the State. Actual work to be performed under this

agreement is found on Attachment A, Scope of Services. State financial assistance, Amount

B, will be for fifly percent (50%) ofthe eligible project costs for this project or $50,000.00,

whichever is less, per fiscal year and subject to availability of state appropriations.

Scope of Services, Attachment A, of this Grant, may be amended, subject to availability of state funds, to include additional approved airport maintenance work. Scope amendments

require submittal of an Amended Scope of Services, Attachment A.

Services will not be accomplished by the State until receipt of Sponsor's share of project

costs.

9f18f2018 Page l of12

Only work items as described in Attachment A, Scope of Services of this Grant are

reimbursable under this grant.

Work shall be accomplished by August 3 1, 201 9, unless otherwise approved by the State.

2. The State shall determine fair and eligible project costs for work scope. Sponsor's share of estimated project costs, Amount C, shall be as found on Attachment A and any amendments.

It is mutually understood and agreed that if, during the term ofthis agreement, the State

determines that there is an overrun in the estimated annual routine maintenance costs, the State

may increase the grant to cover the amount ofthe overrun within the above stated percentages

and subject to the maximum amount of state funding.

The State will not authorize expenditures in excess of the dollar amounts identified in this

Agreement and any amendments, without the consent ofthe Sponsor.

3. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proofto the State

that it has sufficient funds to meet its share ofthe costs. The Sponsor grants to the State the

right to audit any books and records ofthe Sponsor to verify expended funds.

Upon execution ofthis Agreement and written demand by the State, the Sponsor's financial

obligation (Amount C) shall be due in cash and payable in full to the State. State may request

the Sponsor's financial obligation in partial payments. Should the Sponsor fail to pay their

obligation, either in whole or in part, within 30 days of written demand, the State may exercise

its rights under Paragraph V-3. Likewise, should the State be unwilling or unable to pay its

obligation in a timely manner, the failure to pay shall be considered a breach and the Sponsor

may exercise any rights and remedies it has at law or equity.

The State shall reimburse or credit the Sponsor, at the financial closure ofthe project, any

excess funds provided by the Sponsor which exceed Sponsor's share (Amount C).

4. The Sponsor specifically agrees that it shall pay any project costs which exceed the amount of financial participation agreed to by the State. It is further agreed that the Sponsor will reimburse the State for any payment or payments made by the State which are in excess ofthe percentage of financial assistance (Amount B) as stated in Paragraph II-l.

9!] 8f2018 Page 2 of 12

S. Scope of Services may be accomplished by State contracts or through local contracts of the

Sponsor as determined appropriate by the State. All locally contracted work must be

approved by the State for scope and reasonable cost. Reimbursement requests for locally

contracted work shall be submitted on forms provided by the State and shall include copies of the invoices for materials or services. Payment shall be made for no more than 50% of allowable charges.

The State will not participate in funding for force account work conducted by the Sponsor.

6. This Grant shall terminate upon completion ofthe scope of services.

Part Ill - Sponsor Responsibilities

1. In accepting this Grant, if applicable, the Sponsor guarantees that:

9I'18r'2018

it will, in the operation of the facility, comply with all applicable state and federal laws,

rules, regulations, procedures, covenants and assurances required by the State in

connection with this Grant; and

the Airport or navigational facility which is the subject of this Grant shall be controlled

by the Sponsor for a period of at least 20 years; and

consistent with safety and security requirements, it shall make the airport or air

navigational facility available to all types, kinds and classes of aeronautical use without

discrimination between such types, kinds and classes and shall provide adequate

public access during the period ofthis Grant; and

it shall not grant or permit anyone to exercise an exclusive right for the conduct of aeronautical activity on or about an airport landing area. Aeronautical activities

include, but are not limited to scheduled airline flights, charter flights, flight instruction,

aircrafi sales, rental and repair, sale of aviation petroleum products and aerial

applications. The landing area consists of runways or landing strips, taxiways, parking

aprons, roads, airport lighting and navigational aids; and

it shall not enter into any agreement nor permit any aircrafi to gain direct ground

access to the sponsor's airport from private property adjacent to or in the immediate

area of the airport. Further, Sponsor shall not allow aircrafi direct ground access to

private property. Sponsor shall be subject to this prohibition, commonly known as a

"through-the-fence operation," unless an exception is granted in writing by the State

due to extreme circumstances; and

Page 3 of 12

9f] 8f20 1 8

it shall not permit non-aeronautical use of airport facilities without prior approval of the

State; and

the Sponsor shall submit to the State annual statements of airport revenues and

expenses when requested; and

all fees collected for the use of the airport shall be reasonable and nondiscriminatory.

The proceeds from such fees shall be used solely for the development, operation and

maintenance of the airport or navigational facility; and

an Airport Fund shall be established by resolution, order or ordinance in the treasury

ofthe Sponsor, or evidence of the prior creation of an existing airport fund or properly

executed copy ofthe resolution, order, or ordinance creating such a fund, shall be

submitted to the State. The fund may be an account as part of another fund, but must

be accounted for in such a manner that all revenues, expenses, retained earnings, and

balances in the account are discernible from other types of moneys identified in the

fund as a whole. All fees, charges, rents, and money from any source derived from

airport operations must be deposited in the Airport Fund and shall not be diverted to

the general revenue fimd or another revenue fund of the Sponsor. All expenditures

from the Airport Fund shall be solely for airport purposes. Sponsor shall be ineligible

for a subsequent grant or loan by the State unless, prior to such subsequent grant or

loan, Sponsor has complied with the requirements ofthis subparagraph; and

the Sponsor shall operate runway lighting at least at low intensity from sunset to

sunrise; and

insofar as it is reasonable and within its power, Sponsor shall adopt and enforce

zoning regulations to restrict the height of structures and use of land adjacent to or in

the immediate vicinity of the airport to heights and activities compatible with normal

airport operations as provided in Tex. Loc. Govt. Code Ann. Sections 241.001 et

seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation

easements or other property interests in or rights to use of land or airspace, unless

sponsor can show that acquisition and retention of such interest will be impractical or

will result in undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent

grant or loan by the State unless Sponsor has, prior to subsequent approval of a grant

or loan, adopted and passed an airport hazard zoning ordinance or order approved by the State.

mowing services will not be eligible for state financial assistance. Sponsor will be

responsible for 100% of any mowing services.

Page 4 of 12

2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the

State's agents, employees or contractors from all claims and liability due to activities of the

Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor,

to the extent of its legal authority to do so, shall also save harmless the State, the State's

agents, employees or contractors from any and all expenses, including attorney fees which

might be incurred by the State in litigation or otherwise resisting claim ‘or liabilities which might

be imposed on the State as the result ofthose activities by the Sponsor, the Sponsor's agents

or employees.

3. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be

evidenced by execution ofthis Grant by the Sponsor. The Grant shall comprise a contract,

constituting the obligations and rights of the State of Texas and the Sponsor with respect to the

accomplishment ofthe project and the operation and maintenance of the airport.

If it becomes unreasonable or impractical to complete the project, the State may void this

agreement and release the Sponsor from any further obligation of project costs.

4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's

Authorized Representative, who shall be the State's contact with regard to this project. The

Representative shall receive all correspondence and documents associated with this grant and

shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor, and coordinate schedule for work items as required.

5. By the acceptance of grant funds for the maintenance of eligible airport buildings, the Sponsor

certifies that the buildings are owned by the Sponsor. The buildings may be leased but ifthe lease agreement specifies that the lessee is responsible for the upkeep and repairs ofthe building no state funds shall be used for that purpose.

6. Sponsor shall request reimbursement of eligible project costs on forms provided by the State.

All reimbursement requests are required to include a copy ofthe invoices for the materials or

services. The reimbursement request will be submitted no more than once a month.

7. The Sponsor's acceptance ofthis Agreement shall comprise a Grant Agreement, as provided

by the Transportation Code, Chapter 2 1 , constituting the contractual obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment ofthe airport maintenance and compliance with the assurances and conditions as provided. Such Grant

Agreement shall become effective upon the State's written Notice to Proceed issued following execution of this agreement.

9118:2018 Pa2e50f12

Part IV - Nomination of the Agent

l. The Sponsor designates the State as the party to receive and disburse all funds used, or to be

used, in payment of the costs ofthe project, or in reimbursement to either ofthe parties for

costs incurred.

2. The State shall, for all purposes in connection with the project identified above, be the Agent

of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent to

perform the following services:

a. accept, receive, and deposit with the State any and all project funds granted, allowed,

and paid or made available by the Sponsor, the State of Texas, or any other entity;

b. enter into contracts as necessary for execution of scope of services;

c. if State enters into a contract as Agent: exercise supervision and direction of the

project work as the State reasonably finds appropriate. Where there is an

irreconcilable conflict or difference of opinion, judgment, order or direction between

the State and the Sponsor or any service provider, the State shall issue a written

order which shall prevail and be controlling;

d. receive, review, approve and pay invoices and payment requests for services and

materials supplied in accordance with the State approved contracts;

e. obtain an audit as may be required by state regulations; the State Auditor may

conduct an audit or investigation of any entity receiving funds from TxDOT directly

under this contract or indirectly through a subcontract under this contract.

Acceptance of funds directly under this contract or indirectly through a subcontract

under this contract acts as acceptance of the authority of the State Auditor, under the

direction of the legislative audit committee, to conduct an audit or investigation in

connection with those funds. An entity that is the subject of an audit or investigation

must provide the state auditor with access to any information the state auditor

considers relevant to the investigation or audit.

f. reimburse sponsor for approved contract maintenance costs no more than once a

month.

Part V - Recitals

l. This Grant is executed for the sole benefit ofthe contracting parties and is not intended or

executed for the direct or incidental benefit of any third party.

2. It is the intent of this grant to not supplant local funds normally utilized for airport maintenance,

and that any state financial assistance offered under this grant be in addition to those local

funds normally dedicated for airport maintenance.

9!18f2018 Pa2e6of12

3. This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21

and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 241 .001 et seq.

(Vernon and Vernon Supp.). Failure to comply with the terms ofthis Grant or with the rules

and statutes shall be considered a breach of this contract and will allow the State to pursue the

remedies for breach as stated below.

a. . . .

I

. . . . . Of pnmary Importance to the State ls compllance w1th the terms and condmons of thls

Grant. If, however, afier all reasonable attempts to require compliance have failed,

the State finds that the Sponsor is unwilling and/or unable to comply with any ofthe terms of this Grant, the State, may pursue any of the following remedies: (1) require a

refund of any financial assistance money expended pursuant to this Grant, (2) deny

Sponsor's future requests for aid, (3) request the Attorney General to bring suit

seeking reimbursement of any financial assistance money expended on the project

pursuant to this Grant, provided however, these remedies shall not limit the State's

authority to enforce its rules, regulations or orders as otherwise provided by law, (4) declare this Grant null and void, or (5) any other remedy available at law or in equity.

b. Venue for resolution by a court of competent jurisdiction of any dispute arising under

the terms ofthis Grant, or for enforcement of any ofthe provisions of this Grant, is

specifically set by Grant ofthe parties in Travis County, Texas.

4. The State reserves the right to amend or withdraw this Grant at any time prior to acceptance

by the Sponsor. The acceptance period cannot be greater than 3O days afier issuance unless

extended by the State.

5. This Grant constitutes the full and total understanding ofthe parties concerning their rights and

responsibilities in regard to this project and shall not be modified, amended, rescinded or

revoked unless such modification, amendment, rescission or revocation is agreed to by both

parties in writing and executed by both parties.

6. All commitments by the Sponsor and the State are subject to constitutional and statutory

limitations and restrictions binding upon the Sponsor and the State (including Sections 5 and 7

of Article 1 1 ofthe Texas Constitution, if applicable) and to the availability of funds which

lawfully may be applied.

9318:9018 Page 7 of 12

Part VI - Acceptances

Sponsor

The City of Tyler, Texas, does ratify and adopt all statements, representations, warranties,

covenants, agreements, and all terms and conditions of this Grant.

Executed this day of , 20

The City of Tyler, Texas

Sponsor

Sponsor Signature

Sponsor Title

Certificate of Attorney

I, . acting as attorney for the City of Tyler, Texas, do

certify that I have fully examined the Grant and the proceedings taken by the Sponsor relating to the

acceptance of the Grant, and find that the manner of acceptance and execution of the Grant by the

Sponsor, is in accordance with the laws of the State of Texas.

Dated at , Texas, this day of , 20

Attorney's Signature

9f18r’2018 Paee8of12

Acceptance of the State

Executed by and approved for the Texas Transportation Commission for the purpose and effect of activating andlor carrying out the orders, established policies or work programs and grants heretofore

approved and authorized by the Texas Transportation Commission.

STATE OF TEXAS

TEXAS DEPARTMENT OF TRANSPORTATION

By:

Date:

9f18l2018 Paze9of12

Attachment A

Scope of Services

TxDOT Project ID: M1910TYLE

Eligible Scope Item Estimated Costs' State Share Sponsor Share

Amount A Amount B Amount C

GENERAL MAINTENANCE $100,000.00 $50,000.00 $50,000.00

TOTAL $100,000.00 $50,000.00 $50,000.00

Accepted By: The Ciy of Tyler, Texas

Signature

Title:

Date:

GENERAL MAINTENANCE: As needed. Sponsor may contract for services f purchase materials for

routine maintenance f improvement of airport pavements. signage. drainage. AWOS svstems approach

aids. lighting systems. utilitv infrastructure. fencing. herbicide f application. sponsor owned and operated

fuel systems, hangars, terminal buildings and securifl systems; professional services for environmental

compliance. approved Droiect design. Special Droiects to be determined and added bv amendment.

Only work items as described in Attachment A, Scope of Services of this Grant are

reimbursable under this grant.

9!]822018 Page 100f12

CERTIFICATION 0F AIRPORT FUND

TXDOT Project ID: M1910TYLE

The City onyler does certify that an Airport Fund has been established for the Sponsor, and that all

fees, charges, rents, and money from any source derived from airport operations will be deposited for

the benefit of the Airport Fund and will not be diverted for other general révenue fund expenditures or

any other special fund of the Sponsor and that all expenditures from the Fund will be solely for airport

purposes. The fund may be an account as part of another fund, but must be accounted for in such a

manner that all revenues, expenses, retained earnings, and balances in the account are discernible from

other types of moneys identified in the fund as a whole.

Sponsor: The Cig of Tyler, Texas

By:

Title:

Date:

Certification of State Single Audit Requirements

I, , do certify that the City of Tyler, Texas,

(Designated Representative)

will comply with all requirements ofthe State of Texas Single Audit Act ifthe City of Tyler, Texas,

spends or receives more than the threshold amount in any grant funding sources during the most recently

audited fiscal year. And in following those requirements, the City of Tyler, Texas, will submit the report

to the audit division of the Texas Department of Transportation. If your entity did not meet the threshold

in grant receivables or expenditures, please submit a letter indicating that your entity is not required to

have a State Single Audit performed for the most recent audited fiscal year.

Signature

Title

Date

9118:2018 Page 11 of12

DESIGNATION OF SPONSOR‘S AUTHORIZED REPRESENTATIVE

TXDOT Project ID: M1910TYLE

The City of Tyler, Texas, designates,

(Name, Title)

as the Sponsor's authorized representative, who shall receive all correspondence and documents

associated with this grant and who shall make or shall acquire approvals and disapprovals for this grant

as required on behalf of the Sponsor.

Sponsor: The Ciy ofoler, Texas

By:

Title:

Date:

DESIGNATED REPRESENTATIVE

Mailing Address:

Overnight Mailing Address:

Telephone Number:

Fax Number:

Email Address:

9f18l2018 Page 12 of12

CITY OF TYLER


Agenda Number: M-1


Subject: Request that the City Council consider authorizing the City

Manager to award Tyler Bid No. 18-029 to SpawGlass, Inc. for the

2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project

in the amount of $8,377,550.13.

Page: 1 of 2

Item Reference: FAA AIP Project No. 3-48-0215-40-2018; Bid No. 18-029

The FAA and airport staff have worked to plan future projects for the airport in accordance to the

Airport Master Plan. A recommendation in the Airport Master Plan and recent runway pavement

assessments was to reconstruct Taxiway Charlie/Foxtrot. The reconstruction of Taxiway

Charlie/Foxtrot is a priority project within the Airport Master Plan, and it is a proactive project

due to the pavement section being over 20 years old. Additionally, the runway weight capacity is

below anticipated activity levels forecasted within the next five years.

The airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant

funding for FY 2018 for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project.

The City of Tyler advertised a Notice Requesting Quotations for the 2018 Taxiway Charlie/Foxtrot

Rehabilitation Construction Project in the local newspaper, sent notifications to contractors and

subcontractors known to perform this type of work, and displayed plans and specifications at local

plan rooms. Proposed bids were accepted until 2:00 p.m. on Tuesday, July 24 2018. Three (3)

bids were opened at the bid Opening and are summarized below.

Vendor Base Bid Additive

Alternate #1

Total Amount Bid

Longview Bridge

& Road, Ltd.

$ 9,492,157.24 $766,523.60 $ 10,258,680.84

Reynolds & Kay $8,467,600.06 $641,421.15 $ 9,109,021.21

SpawGlass, Inc. $8,377,550.13 $696,184.29 $ 9,073,734.42

KSA Engineers, Inc., and airport staff have reviewed the bids. Based on our current knowledge

and the references checked, it is recommended that the project be awarded to SpawGlass, Inc., for

only the base bid amount of $8,377,550.13.

Agenda Number: M-1

Page: 2 of 2

The FAA should reimburse 90 percent of the cost of the described project, requiring 10 percent

local match funding.

Funding Sources:

FAA Funding from Grant 40 (90 percent) $ 7,539,795.12

Local Funds from the Half Cent Sales Tax Fund (10 percent) $ 837,755.01

Total $ 8,377,550.13

On October 1, 2018, the Airport Advisory Board will consider this item and Davis Dickson will


On October 9, 2018, the Tyler Half Cent Sales Tax Board will consider funding the local share.

The City Council decision will be presented to the Tyler Half Cent Sales Tax Board in a request

for approval of the local share.

RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to award Tyler Bid No. 18-

029 to SpawGlass, Inc., for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction

Project in the amount of $ 8,377,550.13.

ATTACHMENTS:

1. Bid Tab




City Manager

CITY OF TYLER


Agenda Number: M-2



Manager to sign Work Order No. 2 with KSA Engineers in an

amount not to exceed $10,000.00 to provide bidding services for

Runway 4-22 Rehabilitation-ILS Relocation at Tyler Pounds

Regional Airport. FAA Grant 41 will reimburse 90 percent of the

proposed fees. Half Cent Sales Tax to fund the 10 percent local

share in an amount not to exceed $1,000.00.

Page: 1 of 2

Item Reference: Work Order No. 2 with KSA Engineers.

The Runway 4/22 Rehabilitation-ILS Relocation is a priority project within the Airport Master

Plan. A recommendation in the Airport Master Plan and recent runway pavement assessments

was to reconstruct Runway 4/22 and relocate the Instrument Landing System (ILS) and related

facilities from runway 13/31 to runway 4/22. Relocation will provide an ILS-equipped runway

that will accommodate operations by larger aircraft on a regular basis during Instrument Flight

Rules (IFR) conditions. Relocating the ILS to the longest runway on the airport with the most

conducive wind coverage in inclement weather conditions will meet performance safety

standards for the newest commercial fleet.

The proposed Work Order No. 2 has been prepared with KSA Engineers to provide bidding

services, with a total maximum contract amount not to exceed $10,000.00. FAA Grant 41 will

reimburse 90 percent of the engineering fees with the local share being $1,000.00.

FUNDING:

FAA Grant 41 (90 percent) $9,000.00

Half Cent Sales Tax Fund (10 percent) $1,000.00

Total: $10,000.00


present the recommendations of the Airport Advisory Board.

On October 9, 2018, the Tyler Half Cent Sales Tax Board will consider this item. The City

Council decision will be presented to the Tyler Half Cent Sales Tax Board in a request for

approval of the local share.

Agenda Number: M-2

Page: 2 of 2

RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to sign Work Order No. 2

with KSA Engineers, in an amount not to exceed $10,000.00 to provide bidding services for the

Runway 4/22 Rehabilitation – ILS Relocation Project at Tyler Pounds Regional Airport.

ATTACHMENTS:

1. Work Order No. 2.




City Manager

CITY OF TYLER


Agenda Number: M-3



Manager to sign Amendment No. 2 to Work Order No. 1 with KSA

Engineers in an amount not to exceed $527,200.00 to provide

additional engineering services for the 2018 Taxiway

Charlie/Foxtrot Rehabilitation Project at Tyler Pounds Regional

Airport. FAA Grant 40 will reimburse 90 percent of the proposed

fees. Half Cent Sales Tax to fund the 10 percent local share in an

amount not to exceed $52,720.00.

Page: 1 of 2

Item Reference: Amendment No. 2 to Work Order No. 1 with KSA Engineers.

The rehabilitation of Taxiway Charlie/Foxtrot is a priority project within the Airport Master

Plan, and is a proactive project due to the pavement section being over 20 years old.

Additionally, the taxiway weight capacity is well below anticipated activity levels forecasted and

the runway it serves, Runway 4/22.

On February 14, 2018, the Tyler City Council approved KSA Engineers Work Order No. 1 for

the Taxiway Charlie/Foxtrot Rehabilitation Project, with a total maximum contract amount of

$354,150.00 to provide all design plans and specifications. FAA Grant 40 will pay 90 percent of

the proposed fees. The fee was assessed by the Airport Manager and the basic service fees are in

line with the fee curves for basic engineering services published by the American Society of

Civil Engineers.

The proposed amendment 2 to Work Order No. 1 has been prepared with KSA Engineers to add

construction related administrative services, construction materials testing and providing the

project representative for the construction of the project. The total maximum contract

amendment amount is not to exceed $527,200.00. FAA Grant 40 will reimburse 90 percent of

the engineering fees with the local share being $52,720.00.

FUNDING:

FAA Grant 40 (90 percent) $474,480.00

Half Cent Sales Tax Fund (10 percent) $52,720.00

Total: $527,200.00


present the recommendations of the Airport Advisory Board.

On October 9, 2018, the Tyler Half Cent Sales Tax Board will consider funding the local share.

The City Council decision will be presented to the Tyler Half Cent Sales Tax Board.

Agenda Number: M-3

Page: 2 of 2

RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to sign the Amendment No

2 to Work Order No. 1 with KSA Engineers, in an amount not to exceed $527,200.00 to provide

additional engineering services for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Project at

Tyler Pounds Regional Airport.

ATTACHMENTS:

1. Amendment No.2 to Work Order No. 1.




City Manager

CITY OF TYLER


Agenda Number: M-4


Subject: Request the City Council consider authorizing the City Manager on

behalf of the Tyler Police Department to purchase one (1) mobile

spectroscopy drug analyzer from Safeware, Inc. in the amount of

$22,112.50.

Page: 1 of 1

Item Reference: CA3, City Council Agenda, February 14, 2018

The Tyler Police Department received $18,000.00 from the East Texas Council of Governments

State Jag Grant to fund the purchase one (1) mobile spectroscopy drug analyzer to reduce the

contact of harmful dangerous drugs to the officers in the department, reducing the risk of toxic

exposure during their normal public safety duties. The Tyler Police Department will use $4,112.50

from its Asset Forfeiture Account to meet the remaining costs.

Quotes were obtained from the following vendors, and staff recommends purchasing from

Safeware, Inc. as the lowest quoted amount.

Safeware, Inc. $22,112.50

Thermo Scientific Portable Instruments $22,395.00

Pemica, Inc. $32,536.25

Funding from the Police Department’s State Jag Grant Account 101-0305-421.26-03 and Asset

Forfeiture Account 205-0310-421.26-03

RECOMMENDATION:

It is recommended that the City Council authorize the City Manager and the Tyler Police

Department to purchase one (1) mobile spectroscopy drug analyzer from Safeware, Inc. in the

amount of $22,112.50.

ATTACHMENTS:

1. Resolution No. R-2018-5 authorizing application for grant funding.


Department Leader

Jimmy Tyler, Police Chief


City Manager

CITY OF TYLER


Agenda Number: M-5


Subject: Request the City Council consider authorizing the City Manager on

behalf of the Tyler Police Department to purchase seventy-three (73)

Officer Body Cameras from WatchGuard in the amount of

$119,196.00.

Page: 1 of 1

Item Reference: CA-2, City Council Agenda, February 14, 2018

In an effort to replace aging departmental body cameras, the Tyler Police Department received

grant funding in the amount of $60,000.00 from the Office of the Governor’s Criminal Justice

Division to replace approximately seventy-three (73) officer body cameras for its existing

departmental WatchGuard video system. The Tyler Police Department will utilize existing asset

forfeiture funds in the amount of $59,196.00 to meet the required remaining costs.

WatchGuard video system is sole source vendor. Funding from the Police Department’s State Jag

Grant Account 101-0305-421.26-03 and Asset Forfeiture Account 205-0310-421.26-03

RECOMMENDATION:

It is recommended that the City Council authorized the City Manager and the Tyler Police

Department to the purchase seventy-three (73) officer body cameras from WatchGuard in the

amount of $119,196.00.

ATTACHMENTS:

1. Resolution No. R-2018-4 authorizing application for grant funding.


Department Leader

Jimmy Toler, Police Chief


City Manager

CITY OF TYLER


Agenda Number: M-6



Manager to purchase department issued officer body armor vests

from Nardis Public Safety in an amount not to exceed $40,725.00.

Page: 1 of 1

Item Reference:

Each year the Police Department replaces a portion of its officers’ issued duty body armor, which

expires every five years. This purchase is an authorized yearly budget item out of the department’s

employee safety account. During Fiscal Year 2018-2019, the replacement cost for 48 needed vests

totals $39,096.00. The Police Department can complete this purchase with the budgeted amount

plus the additional $3,225.00 from funds budgeted for clothing and uniforms. The purchase of an

additional, incidental vest need is factored into the not-to-exceed amount of $40,725.00 this fiscal

year. This will allow staff to make all needed purchases should one additional vest become

necessary before the time of purchase. The Police Department received the following quotes:

Nardis Public Safety $814.50 per vest

Miller Uniform (GALLS) $900.87 per vest

Red the Uniform Taylor No Bid

Chief Supply No Bid

Funding from the Police Department’s Employee Safety Funds comes from 101-0310-421-03.19.

RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to purchase department issued

officer body armor vests from Nardis Public Safety in an amount not to exceed $40,725.00.


Department Leader

Jimmy Toler, Police Chief


City Manager

CITY OF TYLER


Agenda Number: M-7



Manager to purchase one Pro-Patch truck for the Street

Department through Texas BuyBoard in the amount of

$151,201.00.

Page: 1 of 1

Item Reference:

The Street Department received approval in the 2018-2019 fiscal budget for the addition of a

Pro-Patch Truck to help improve street repair response times. The vehicle will be funded by the

Solid Waste Commercial Department. After meeting with the Street Department, Vehicle

Services researched bids with City specified options and recommends purchase of the following

equipment though Texas BuyBoard Purchasing Cooperative:

Purpose Vehicle Vendor Cost Department

Addition to Fleet

(1) 2019 Freightliner M2106 with Pro-Patch TCM 425-80

Freightliner of Austin, of Austin Texas BuyBoard Contract #521-16

$ 151,201.00 Streets

FUNDING: Solid Waste Capital Outlay for Motor Vehicles account: 562-0753-753.26-04

FY2019 – budgeted item.

RECOMMENDATION:

It is recommend that the City Council consider authorizing the City Manager to purchase one

Pro-Patch truck for the Street Department through Texas BuyBoard in the amount of

$151,201.00.

ATTACHMENTS:

1. Freightliner of Austin Quote


Department Leader

Stan Stoffregen

Vehicle Services Manager


City Manager

1701 Smith Rd. (Hwy. 183 So.) FAX: 512-389-2663 INV.

CITY STATE ZIP CODE

Tx

YEAR MAKE MODEL/BODY VIN

2019 M2106MILEAGE:

KEVIN KRIEG

MILEAGE:

YEAR MAKE MODEL/BODY VIN LICENSE PLATE

MILEAGE:

YEAR MAKE MODEL/BODY VIN LICENSE PLATE

TOTAL

DATED: LIEN AMOUNT $

cobrar. Al comprador por el rendimiento de los servicios relacionados con la completacion de la venta y por completar los documentos. El comprador puede evitar el pago al vendedor de este costo si el comprador mismo se encarga de mandejar los documentos y de los servicios necesarios para la completacion de la venta. El cobro documental no puede sobrepasar los $50.00 (U.S.) Este aviso es requerido bajo la ley.

Disclaimer of Warranties

SHOW LIEN TO:

PAYOFF TO:

ADDRESS:

TELEPHONE: / FAX:

GOOD UNTIL:

QUOTED BY:

Trading Difference

Sales Tax

License Fee

Vehicle Inventory Tax

Body Type:

License Wt.:

Documentary Fee

N/A151,201.00

N/A

N/AN/AN/AN/AN/A

El cobro documental no es un cobro oficial. El cobro documental no es un requisito bajo la ley, pero se le puede

TELEPHONE

Austin, Texas 78721

PURCHASING NAME

fee may not exceed $50.00. This notice is required by law.

Wats: 1-800-395-2005

ADDRESS

to the seller by handling the documents and performing the

903-531-1288

TYLER

BUY BOARD CONTRACT #521-16

CITY OF TYLER

2300 N NW LOOP 323

is not required by law but may be charged to buyers for handling documents and performing services relating to the the closing of a sale. Buyers may avoid payment of the fee

FREIGHTLINER

FREIGHTLINER OF AUSTIN

I/We Hereby Purchase from You, Under the Terms and Conditions Specified, the Following:LICENSE PLATE

A documentary fee is not an official fee, a documentary feeORDER

Bus: 512-389-0000

for a particular purpose, and Freightliner of Austin, neither

assumes nor authorizes any other person to assume for it any

TRADE-IN

Trade Allowance

Any warranties on the products sold hereby are those made by the factory. The Seller , Freightliner of Austin , hereby

expressly disclaims all warranties, either expressed or implied

including any implied warranty of merchantability or fitness

151,201.00N/A

liability in connection with the sale of this vehicle.

CUSTOMER SIGNATURE

SALESMAN SIGNATURE

TRADE-IN

ADDRESS:

State Insp.:

License:

TOTAL SALE PRICE

Payoff on Trade

Total Balance Due

Less Deposit

Ext. Service Agreement

Federal Excise Tax

and no other agreement of any kind, verbal understanding or promise whatsoever, will be recognized. It is expressly agreed that the purchaser acquires no right, title or interest in or to the property which he agrees to purchase hereunder until such

DRAFT FOR $

DRAFT THRU:

Title:

Transfer:

151,201.00N/A

N/A

CHASISS SELLING PRICEPRO-PATCH TCM 425-80-DHE ASPHALT POT HOLE PATCHER

BUY BOARD FEE

cars or trucks involved, if any. THIS IS NOT A CONDITIONAL SALES CONTRACT, BUT IS A BUYER'S ORDER. All new vehicles carry the standard factory warranty. It is understood there is no guarantee on the above described new or used vehicle

other than appears on this Buyer's Order. Mileage, if used vehicle model is not guaranteed and a verbal agreement by the Salesman will not be considered binding on the Seller. It is agreed that neither Freightliner of Austin nor the manufacturer will be

CONTRACTUAL DISCLOSURE STATEMENT FOR USED VEHICLE ONLY. "The information you see on the window form for this vehicle is part of this contract. Information on the window form overrieds any contrary provisions in the contract of sale. "

ADDRESS:

Full disclosure required by federal regulation "Z", The Consumer Protection Act and The Texas Consumer Credit Code, will be made prior to consummation of a credit sale. This written order comprises the entire agreement pertaining to this purchase

property is delivered to him/her and either the full price is paid in cash or satisfactory deferred payment agreement is executed by the parties hereto, the terms of which shall thereafter be controlling, and a clear title is furnished to dealer for the used

75702

75,701.00

75,100.00services relating to the closing of the sale. A documentary

400.00

CITY OF TYLER


Agenda Number: C-A-1


Subject: Request that the City Council consider adoption of an updated

Resolution approving the continued participation in the Texas

State Department of Information Resources (DIR) Program and

General Services Commission Local Government Purchasing

Program. Also, request that the City Council consider authorizing

the City Manager renew several annual leases and to utilize various

vendors as sole source for parts and service for technology

equipment including computers, software, and telephones for FY

2018-2019.

Page: 1 of 2

Item Reference: Participation in State Catalogue Purchasing Program and annual

leasing of technology equipment; Tyler City Code Sec. 2-6.

As an initial part of the City of Tyler Blueprint process, a three-year cycle of leasing and

replacement of computers was implemented. The most efficient way to implement this was to

participate in a lease and purchase program from the State Catalogue Purchasing Program. That

program has since been changed and is now called the State Department of Information

Resources (DIR) Program. State law, in Texas Local Government Code Chapter 271, Subchapter

D State Cooperation in Local Purchasing Programs, authorizes the State to conduct a bid process

and create a list of vendors and products available without further bidding if the City passes a

Resolution and designates an official to act on the City’s behalf. This enables the City to take

advantage of vendors who have the most up-to-date equipment at the best price.

Although the City Council has authorized participation in this program in the past, the previously

adopted resolution contains outdated provisions. At this time, it is necessary to update and renew

that authorization. The attached Resolution approves participation for FY 2018-2019 and future

years.

In addition to seeking the City Council’s approval for continued participation in the lease

purchase program, authorization is also requested to renew annual maintenance, equipment

leases and upgrades of equipment and software. The expenditure list with estimated dollars is

attached for your review. Tyler City Code Sect. 2-6.b. requires all expenditures over $25,000 be

approved by City Council. Orders will be placed on an as-needed basis.

6/16/15 **Form 1-13** Page 2 of 2

Agenda Number: C-A-1

Page: 2 of 2

RECOMMENDATION:

It is recommended that the City Council adopt an updated Resolution approving the City of

Tyler’s continued participation in the Texas State DIR Program and General Services

Commission Local Government Purchasing Program and that the City Council also authorize the

City Manager to renew several annual leases and to utilize various vendors as sole source for

technology equipment including computers, software, and telephones for FY 2018-2019.

ATTACHMENTS:

1. Expenditure List

2. Resolution


Department Leader

Benny Yazdanpanahi, Chief Information Officer


City Manager

6/16/15 **Form 1-13** Page 3 of 2

Vendor Description DIR GSC Sole Source Annual Contract

Estimated

Annual

Expenditur

es

AT&T Local Phone

DIR-

TSO-

4060

$169,100.00

AT&T MOBILITY Premier Cell

and Data

DIR-

TSO-

3420

$143,116.00

AT&T MOBILITY FirstNet Cell

and Data

DIR-

TSO-

3420

$151,522.00

AZTECA

City Works

Annual

Software

Renewal for

Water and

Waste Water

DIR-

TSO-

3734

Azteca is a

partner for City

Works Annual

Software

$30,000.00

ESRI GIS Annual

Maint/Licenses

DIR-

TSO-

3446

Buying direct from the

vendor to cost savings $52,293.00

ETMC EMS

COMMUNICATIONS

Annual Tower,

bldg. & radio

Tower System

Lease & Mgmt

& Professional

Services for

Sirens

10 Yr

Agreement

signed on Jan

28, 2009

$217,419.00

FLAIR DATA

SYSTEMS

Professional

Services, Cisco

DIR-

TSO-

4167

Provider of Prof

services for Cisco

Phone System and

Hardware

$25,500.00

IBM CORP

Cisco

SmartNet

Annual

Renewal &

Dell Server

and VM Ware

Software

Lease

Payments

Lease/Purchase

Supplement

signed 9/7/2018

$162,300.00

INNOVATIVE

INTERFACES

Sierra Library

Software

Vendor source

for Sierra

Library

Software

$29,050.00

JOE GODDARD

ENTERPRISES

Outdoor

Warning

Sirens; Federal

Siren Annual

Maintenance

& Professional

Services

Only vendor in area

contracted with Federal

Signal to install and

work on Outdoor

Warning Sirens

$82,710.00

MOBILE WIRELESS,

LLC

NetMotion 3

Yr Mobility

Maintenance

NetMotion 3 Year

Mobility Maintenance $35,993.00

6/16/15 **Form 1-13** Page 4 of 2

LENOVO

Desktops,

Laptops,

Monitors,

Servers and

Accessories

DIR-

TSO-

3808

$130,000.00

MARK III SYSTEMS

Lenovo, Cisco,

IBM Hardware

Professional

Services for

Cisco, IBM,

Lenovo, VM

Ware & MS

DIR-

TSO-

3809

4167

3997

$475.00.00

MICROSOFT

CORPORATION

Premier

Support for

Enterprise

DIR-

TSO-

3781

46,536.00

MOBILE WIRELESS

NetMotion 3

Yr

Maintenance

NetMotiuon 3 Year

Mobility Maintenance $35,993.00

NETSTRATEGIES

AND

MANAGEMENT

Hosting and

Maint/Priority

Support for

Web Site

Web Site Hosting and

Internet/Intranet/Mobile

Maint/Priority Support

$28,000.00

NEWEDGE

SERVICES

CityWorks

Application

CityWorks Hosting $25,000.00

ROUTEMATCH

SOFTWARE

RouteShout

Mobile, SMS

&Web

Licenses,

RouteMatch

Annual

Support

Renewal

RouteShout

Product &

Services

Agreement

signed 9/1/15 &

RouteMatch

Licensed and

Service

Agreement

signed 2/14/12

CC: M4 dated

2/8/12

$27,000.00

SELECTRON

TECHNOLOGIES

Annual

Renewal for

VoiceTime,

VoicePermits

&VoiceUtility

System for

IVR, Annual

VoiceCourt

Renewal

Product has been

working with HTE

Software since 11/8/06

$35,025.00

SHI GOVERNMENT

Annual

Support

Nagios,

MS Windows

Remote

Desktop, Win

Srvr Data

Center, and

MS True Up,

TippingPoint,

Sophos and

Adobe

MS

DIR-

TSO-

4108

Nagios Buyboard 409-12

SHI is used as open

market provider of

Sophos, TippingPoint and

Adobe products at lower

cost

$412,000

6/16/15 **Form 1-13** Page 5 of 2

SUDDENLINK

COMMUNICATIONS

Internet/Dark

Fiber/DCT

Annual Billing

10 Year

Contract Signed

11/09/2016

CC: C-A-1

dated 11/9/16

$300,463.00

SUPERION

(CENTRAL SQUARE

TECiHNOLOGIES)

Annual

Maintenance

for Naviline

Financial

Software,

Naviline

Courts,

OneSolution,

OSSI, TrakiT,

GOVNow, and

Professional

Services on

Software

We work directly with

vendor as a sole source.

TrakiT Contract

5301-1 signed

6/2/16 and

GOVNow

Contract 10124

signed 12/29/14

$385,000.00

TrendMicro

TippingPoint

Deep Security

Scan

Better cost savings

going through

manufacturer than

distributor

$20,000.00

TYLER

TECHNOLOGIES

Annual

Maintenance

for Incode and

Executime

Executime is our

payroll time clock,

computer login and IVR

software

Incode CC: R-1

dated 12/13/17

Contract #

2017-0153

$86,070.00

XEROX All City MFP

Copiers

4 Year Contract

CC: C-A-1

dated 11/8/17

$126,726.00

6/16/15 **Form 1-13** Page 6 of 2

RESOLUTION NO. R-2018-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS,

AUTHORIZING PARTICIPATION IN THE TEXAS STATE DEPARTMENT OF

INFORMATION RESOURCES PROGRAM AND GENERAL SERVICES

COMMISSION LOCAL GOVERNMENT PURCHASING PROGRAM FOR

CONTRACT PURCHASES; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Council of the City of Tyler, Texas, pursuant to the authority

granted by Texas Local Government Code Sections 271.071 through 271.083, as amended,

desires to continue its participation in the described purchasing programs of the General Services

Commission as it has been since November 1992; and

WHEREAS, the City Council is of the opinion that participation in these programs will

be highly beneficial to the taxpayers of Tyler, through the anticipated savings to be realized; and

WHEREAS, past participation has been beneficial;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE

CITY OF TYLER, TEXAS:

PART 1: That the City Council of the City of Tyler, Texas, does request the General

Services Commission to be allowed to participate in its purchasing programs, that Edward

Broussard, the City Manager, or his representative, is authorized and directed to act for the City

in all matters relating to the program including signing and delivering all necessary requests, and

further that;

a. The City Council will direct all decisions of its representative;

b. City will purchase from the contracts made under this subchapter, except

in emergencies;

c. City will be responsible for payment directly to the vendor under each

contract; and

d. City will be responsible for the vendor’s compliance with all conditions of

delivery and quality of the purchased item.

PART 2. That this Resolution shall be effective immediately upon its adoption.

ADOPTED this 3rd day of October, A.D., 2018

____________________________



ATTEST: APPROVED:

_________________________________ ____________________________________

CASSANDRA BRAGER, CITY CLERK DEBORAH PULLUM, CITY ATTORNEY

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