city commission meeting agenda

CITY COMMISSION MEETING AGENDA

City Hall, 125 South Maple Street, Fennville, MI 49408 Monday, October 18, 2021

7:00 p.m.

In light of the recent orders to limit social interactions due to COVID-19, the City Commission will allow for public participation through a virtual meeting site or by telephone. To access the meeting visit:

Join Zoom Meeting Meeting ID: 816 8476 5423 https://us02web.zoom.us/j/81684765423 One tap mobile +13126266799,,81684765423# US (Chicago) Dial by your location +1 312 626 6799 US (Chicago)

As always, citizens can also submit their comments in writing by 6:30 p.m. by:

Email to [email protected] Drop Box located on the parking lot side if City Hall By mail to PO Box 666, Fennville, MI 49408

AGENDA 1. Call to Order/Roll Call 2. Pledge of Allegiance

3. Approval of Agenda 4. Public Comments

During this time, members of the public will be given an opportunity to speak. Please remember that comments are limited to 5 minutes and should be directed toward the Mayor.

5. Consent Agenda Items A thru C:

All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. Unless requested by a Council Member or a citizen, there will be no separate discussion on these items. If discussion is required regarding an item, that item will be removed from the Consent Agenda and considered separately. A. The City Commission is asked to approve the regular meeting minutes from Monday,

October 4, 2021 (click link to view minutes) B. The City Commission is asked to approve invoices totaling $53,313.29 and authorize the

Clerk/Treasurer and City Administrator to sign the checks. C. The City Commission will be asked to accept the following reports and minutes for the

record: 1. MTS Report: September 2021. 2. Fennville Area Fire Board: DRAFT Minutes, September 28, 2021. 3. Fire Department Run Report: 09/01/2021 to 09/28/2021. 4. Quarterly Budget Report: September 30, 2021.

https://us02web.zoom.us/j/81684765423

mailto:[email protected]

https://www.fennville.com/Document%20Center/Agendas%20and%20Minutes/2021/Minutes/10-04-2021%20Commission%20Minutes.pdf

https://www.fennville.com/Document%20Center/Agendas%20and%20Minutes/2021/Minutes/10-04-2021%20Commission%20Minutes.pdf

NEW BUSINESS

6. The City Commission will be asked to award the contract for the Master Plan Review

& Update to McKenna as recommended by the Planning Commission.

7. The City Commission will be asked to award the bid for the replacement of the heater at the Ambulance Building to Hy-Tec in the amount of $2,650.

8. The City Commission will be asked to approve Pay Application #8 from Kamminga &

Roodvoets in the amount of $500,209.38 for work related to the SRF Projects.

9. Reports of Standing Committees: a. Finance/Personnel: Mayor, Machan b. City Services (Police, Ambulance & Fire): Machan, Rastall c. City Properties: Jamros, Langston d. Ordinances/Community Relations: Langston, Hayden e. Planning: Hayden, Rastall f. Administrative/DDA: Mayor

10. Miscellaneous

11. City Attorney Report

12. City Administrator Report 13. Additional Public Comments

During this time, members of the public will be given an opportunity to speak. Please remember that comments are limited to 5 minutes and should be directed toward the Mayor.

14. Adjournment

INVOICE JOURNAL PROOF REPORT FOR CITY OF FENNVILLE

BANK CODE: GEN POST DATES 10/18/2021 - 10/19/2021

10/15/2021 02:52 PMUser: AMORGANDB: Fennville

Page: 1/6

CR Amount DR Amount GL NumberDescriptionJournalPost Date

PROOF ONLY - JOURNAL ENTRIES NOT CREATED

Invoice: 5247 Ref#: 14638(PUBLISHING)ALLEGAN COUNTY NEWS AP10/19/2021180.00101-721-900.000PRINTING AND PUBLISHING

180.00101-000-202.000Vnd: AL009 Invoice: 5247

180.00180.00

Expected Check Run: 10/19/2021

Invoice: 1N97-67-CD-CXFK Ref#: 14639(SUPPLIES)AMAZON CAPITAL SERVICES AP10/19/202120.99641-000-818.000CONTRACTED SERVICES

20.99641-000-202.000Vnd: AM009 Invoice: 1N97-67-CD-CXFK

20.9920.99


Invoice: 1KNV-PVJU-MJR7 Ref#: 14640(DDA: SUPPLIES / OUTDOOR LIGHTS)AMAZON CAPITAL SERVICES AP10/19/2021158.72248-000-727.000SUPPLIES

158.72248-000-202.000Vnd: AM009 Invoice: 1KNV-PVJU-MJR7

158.72158.72


Invoice: 1C9X-K9VQ-VXNV Ref#: 14641(DDA: SUPPLIES)AMAZON CAPITAL SERVICES AP10/19/2021137.89248-000-727.000SUPPLIES

137.89248-000-202.000Vnd: AM009 Invoice: 1C9X-K9VQ-VXNV

137.89137.89


Invoice: 210910262 Ref#: 14642(MISS DIG ANSWERING SERVICE)AMBS CALL CENTER AP10/19/202172.55592-110-818.000CONTRACTED SERVICES72.55592-210-818.000CONTRACTED SERVICES

145.10592-000-202.000Vnd: AM006 Invoice: 210910262

145.10145.10


Invoice: 6805 Ref#: 14643(CLEANING SERVICES)CALICO CLEANING LLC AP10/19/2021320.00101-265-818.000CONTRACTED SERVICES320.00248-000-818.220CONTRACTED SERVICES

320.00101-000-202.000Vnd: CA010 Invoice: 6805320.00248-000-202.000Vnd: CA010 Invoice: 6805

640.00640.00


Invoice: 0000009789 Ref#: 14644(WATER TESTING)CITY OF ALLEGAN AP10/19/2021220.00592-110-818.000CONTRACTED SERVICES

220.00592-000-202.000Vnd: CI003 Invoice: 0000009789

220.00220.00





Page: 2/6



Invoice: 100521 Ref#: 14645(POLICE RECORD KEEPING)CITY OF DOUGLAS AP10/19/2021526.41101-301-818.000CONTRACTED SERVICES

526.41101-000-202.000Vnd: CI004 Invoice: 100521

526.41526.41


Invoice: 093021 Ref#: 14646(HARDWARE STORE STATEMENT)DICKINSONS HARDWARE AP10/19/202135.07101-265-727.000SUPPLIES5.69202-463-727.000SUPPLIES5.69203-463-727.000SUPPLIES

37.79592-110-727.000SUPPLIES113.51641-000-727.000SUPPLIES

35.07101-000-202.000Vnd: DI001 Invoice: 0930215.69202-000-202.000Vnd: DI001 Invoice: 0930215.69203-000-202.000Vnd: DI001 Invoice: 093021

37.79592-000-202.000Vnd: DI001 Invoice: 093021113.51641-000-202.000Vnd: DI001 Invoice: 093021

197.75197.75


Invoice: S104255282.001 Ref#: 14648(SUPPLIES)ETNA SUPPLY CO AP10/19/20211,715.00592-110-727.000SUPPLIES

1,715.00592-000-202.000Vnd: ET001 Invoice: S104255282.001

1,715.001,715.00


Invoice: S104255282.002 Ref#: 14649(SUPPLIES)ETNA SUPPLY CO AP10/19/2021375.93592-110-727.000SUPPLIES

375.93592-000-202.000Vnd: ET001 Invoice: S104255282.002

375.93375.93


Invoice: 092821 Ref#: 14650(DDA: SERVICE AT 220 BLDG)FRONTIER AP10/19/202140.10248-000-920.000269-561-2001-052013-5

270.21248-000-920.220PUBLIC UTILITIES310.31248-000-202.000Vnd: FR002 Invoice: 092821

310.31310.31


Invoice: 301294682 Ref#: 14651(PUBLISHING)HOLLAND SENTINEL AP10/19/2021208.05101-721-900.000PRINTING AND PUBLISHING

208.05101-000-202.000Vnd: HO009 Invoice: 301294682

208.05208.05





Page: 3/6



Invoice: 38016 Ref#: 14652(SERVICE AT HUTCHINSON PARK)LAKESHORE IRRIGATION AP10/19/2021529.16248-751-818.000CONTRACTED SERVICES

529.16248-000-202.000Vnd: LA001 Invoice: 38016

529.16529.16


Invoice: 108147 Ref#: 14653(BORING UNDER ROAD/NEW WATER SERVICE)LEE'S TRENCHING SERVICE, INC. AP10/19/20211,125.00592-110-818.000CONTRACTED SERVICES

1,125.00592-000-202.000Vnd: MISC Invoice: 108147

1,125.001,125.00


Invoice: 0002831-IN Ref#: 14654(AMBULANCE SUBSIDY)LIFE EMS AMBULANCE AP10/19/20213,536.25101-428-818.000CONTRACTED SERVICES

3,536.25101-000-202.000Vnd: LI001 Invoice: 0002831-IN

3,536.253,536.25


Invoice: 67736 Ref#: 14655(SUPPLIES)MENARDS-HOLLAND AP10/19/2021319.98641-000-818.000CONTRACTED SERVICES

319.98641-000-202.000Vnd: ME009 Invoice: 67736

319.98319.98


Invoice: 2127301 Ref#: 14656(FUEL)MERLE BOES INC AP10/19/2021395.11101-301-728.000GASOLINE626.47641-000-728.000GASOLINE

395.11101-000-202.000Vnd: ME001 Invoice: 2127301626.47641-000-202.000Vnd: ME001 Invoice: 2127301

1,021.581,021.58


Invoice: 3716 Ref#: 14657(ZONING SERVICES FOR SEPT 2021)MICHIGAN TOWNSHIP SERVICES AP10/19/202148.00101-721-818.000CONTRACTED SERVICES

48.00101-000-202.000Vnd: MI009 Invoice: 3716

48.0048.00


Invoice: 9990 Ref#: 14658(SERVICE CALL AT LIFT STATION)OUDBIER INSTRUMENT CO AP10/19/2021500.00592-210-818.000CONTRACTED SERVICES

500.00592-000-202.000Vnd: OU001 Invoice: 9990

500.00500.00





Page: 4/6



Invoice: 63696 Ref#: 14667(PROFESSIONAL SERVICES (SRF))PREIN & NEWHOF PC AP10/18/20218,007.80592-220-817.000ENGINEERING FEES / SRF

8,007.80592-000-202.000Vnd: PR001 Invoice: 63696

8,007.808,007.80


Invoice: 63700 Ref#: 14668(PROFESSIONAL SERVICES (MEDC))PREIN & NEWHOF PC AP10/18/202117,546.20592-120-817.000ENGINEERING FEES

17,546.20592-000-202.000Vnd: PR001 Invoice: 63700

17,546.2017,546.20


Invoice: 63712 Ref#: 14669(PROFESSIONAL SERVICES (DWAM))PREIN & NEWHOF PC AP10/18/2021825.00592-120-817.000ENGINEERING FEES

825.00592-000-202.000Vnd: PR001 Invoice: 63712

825.00825.00


Invoice: 63713 Ref#: 14670(PROFESSIONAL SERVICES (DWAM))PREIN & NEWHOF PC AP10/18/2021297.00592-120-817.000ENGINEERING FEES / DWAM

297.00592-000-202.000Vnd: PR001 Invoice: 63713

297.00297.00


Invoice: 5492 Ref#: 14659(LAWN CARE AT CEMETERY)PROPERTY REVOLUTION, LLC AP10/19/20212,320.00101-276-818.000CONTRACTED SERVICES

2,320.00101-000-202.000Vnd: PR008 Invoice: 5492

2,320.002,320.00


Invoice: STATEMENT Ref#: 14660(SAM'S CLUB STATEMENT/ SUPPLIES)SAMS CLUB AP10/19/202133.15101-265-727.000SUPPLIES

33.15101-000-202.000Vnd: SA001 Invoice: STATEMENT

33.1533.15





Page: 5/6



Invoice: 557254157-087 Ref#: 14661(CELL SERVICE)SPRINT AP10/19/202163.42101-301-853.000TELEPHONE - POLICE31.71592-210-853.000TELEPHONE - ONCALL31.71592-110-853.000TELEPHONE - ONCALL15.00592-110-853.000TELEPHONE - W/S15.00592-210-853.000TELEPHONE - W/S

63.42101-000-202.000Vnd: SP001 Invoice: 557254157-08793.42592-000-202.000Vnd: SP001 Invoice: 557254157-087

156.84156.84


Invoice: 761-10635029 Ref#: 14647(WATER SAMPLING / TESTING)STATE OF MICHIGAN AP10/19/2021501.00592-110-818.000CONTRACTED SERVICES

501.00592-000-202.000Vnd: ST006 Invoice: 761-10635029

501.00501.00


Invoice: STATEMENT Ref#: 14662(10/04/21 STATEMENT)STATE OF MICHIGAN - MDOT AP10/19/20217,535.64248-000-970.000CAPITAL OUTLAY2,787.15592-210-970.000CAPITAL OUTLAY

7,535.64248-000-202.000Vnd: MD001 Invoice: STATEMENT2,787.15592-000-202.000Vnd: MD001 Invoice: STATEMENT

10,322.7910,322.79


Invoice: 67863 Ref#: 14663(SUPPLIES)SUPERIOR ASPHALT INC. AP10/19/2021210.00202-463-727.000SUPPLIES210.00203-463-727.000SUPPLIES

210.00202-000-202.000Vnd: MISC Invoice: 67863210.00203-000-202.000Vnd: MISC Invoice: 67863

420.00420.00


Invoice: 272683 Ref#: 14664(LEGAL SERVICES)THRUN LAW FIRM PC AP10/19/2021404.80101-101-826.000LEGAL FEES

404.80101-000-202.000Vnd: TH007 Invoice: 272683

404.80404.80


Invoice: 5570055 Ref#: 14665(MATS FOR CITY HALL)WEST MICHIGAN UNIFORM AP10/19/202160.55101-265-818.000CONTRACTED SERVICES

60.55101-000-202.000Vnd: WE007 Invoice: 5570055

60.5560.55





Page: 6/6



Invoice: INV10122097 Ref#: 14666(SUPPLIES)ZORO TOOLS, INC. AP10/19/2021502.04641-000-727.000SUPPLIES

502.04641-000-202.000Vnd: ZO005 Invoice: INV10122097

502.04502.04


53,313.29TOTAL INCREASE IN PAYABLE:1,582.99641-000-202.000ACCOUNTS PAYABLE

34,176.39592-000-202.000ACCOUNTS PAYABLE8,991.72248-000-202.000ACCOUNTS PAYABLE

215.69203-000-202.000ACCOUNTS PAYABLE215.69202-000-202.000ACCOUNTS PAYABLE

8,130.81101-000-202.000ACCOUNTS PAYABLECash/Payable Account Totals:

53,313.2953,313.29

Fennville Area Fire Board September 28, 2021

The regular September meeting of the FAFB was called to order at 5:34 p.m. by Dave Johnson. Present: Johnson, Machan, Fries Absent: Also Present: Paul Hapke, Stan Babbitt, Deborah Perez PLEDGE OF ALLEGIANCE WAS RECITED. CONSENT AGENDA: Machan moved, seconded by Fries, to approve the Consent Agenda items A. Minutes from the Regular Meeting on August 31, 2021 and B. Financial Report. Ayes: All. MOTION CARRIED. CORRESPONDENCE: Reviewed miscellaneous correspondence from Gordan Funeral Home (pig roast invitation), Salem Township Supervisor (911), Center Shot (CPL class) and Saugatuck City Council (thank you for help with the 4th of July parade) . COST RECOVERY: Review of runs that will be billed for cost recovery. Discussion of billing ConAgra for false fire alarms. Chief Hapke will prepare an agreement regarding the issue. Johnson moved, seconded by Mahan, to approve the cost recovery invoice for a powerline down [Run 283] and a car fire [Run 277]. Ayes: All. MOTION CARRIED. FIRE CHIEF REPORT:

A. Fire Scouts Explorer Program: There are six members in the program and they meet

every other Wednesday. The Group will help with the Goose Festival BBQ and will sell event/department bracelets.

B. AEDs: The AED boxes/cabinets are installed and operational. Fox17 News will do a story on the AEDs Friday (10/1/21).

C. FirstNet Pandemic Supply Grant: The department received approximately $9,000 worth of pandemic supplies through the grant.

D. Fire Prevention: Fire Prevention will be for the whole month of October at the schools. The Department has paired with other organizations to distribute activity books and information about safe infant sleeping during the event.

E. License: Hapke took the Food Manager course and the Department now has its’ Food Manager License. The Department has also received its’ State EMS license as well.

F. Run Report: 53 calls for the reporting period: 32 for the City (16 medical and 16 fire) and 13 for Manlius Township (7 medical and 6 fire) and 6 assists. 360 calls year-to-date.

FACILITIES: Sinks have been replaced in the bathrooms (along with the toilets). The driveway will be repaired after the construction is complete. TRAINING: Training was “drivers training” at the school driving the trucks. Explorers learned how to spray water on Truck 565. MAINTENANCE: The drain valve on Truck #11 was fixed in-house. OLD BUSINESS: Chief Hapke presented a written “Proposal for Emergency Vehicle Exchange” and an updated Capital Improvement Plan. Discussion on the proposal. More information is being requested from the Chief. The Board does support the idea. NEW BUSINESS: None. MISC:

• The department is now using Wise Choice for the garbage service. • Discussion of the location of the Senior Socials and what would be needed for them to

be held at the CAC again. • Life EMS is going to have a BLS (Basic Life Support) unit. • Department received a donation of “drip drop” drinks and a pet oxygen mask.

COMMENTS FROM THE PUBLIC: None

NEXT REGULAR BOARD MEETING: Tuesday, October 26, 2021 @ 5:30 pm. Meeting adjourned at 6:50 p.m. Respectfully submitted, Deborah Perez FAFB Clerk

09/01/2021 to 09/28/2021

YTD BALANCE AVAILABLE2021-22 09/30/2021 BALANCE % BDGT

GL NUMBER DESCRIPTION AMENDED BUDGET NORMAL (ABNORMAL) NORMAL (ABNORMAL) USED

Fund 101 - GENERALREVENUE REVENUE 684,180.00 434,814.51 249,365.49 63.55101 CITY COUNCIL 35,346.00 6,856.34 28,489.66 19.40172 CITY ADMINISTRATOR 25,222.00 5,792.14 19,429.86 22.96215 CITY CLERK 17,694.00 4,133.66 13,560.34 23.36247 BOARD OF REVIEW 900.00 0.00 900.00 0.00253 CITY TREASURER 32,778.00 7,741.69 25,036.31 23.62257 ASSESSOR 9,590.00 2,310.00 7,280.00 24.09262 ELECTIONS 17,639.00 733.63 16,905.37 4.16265 CITY HALL & GROUNDS 86,764.00 14,254.53 72,509.47 16.43276 CEMETERY 42,547.00 7,492.79 35,054.21 17.61301 POLICE 135,993.00 29,100.20 106,892.80 21.40336 FIRE DEPARTMENT 141,706.00 40,888.65 100,817.35 28.85428 AMBULANCE 42,435.00 10,322.50 32,112.50 24.33448 STREET LIGHTS 23,850.00 4,092.93 19,757.07 17.16450 SIDEWALKS 1,808.00 133.17 1,674.83 7.37452 SIDEWALKS-WINTER MAINTENANCE 7,698.00 1,725.14 5,972.86 22.41525 BRUSH PICKUP 5,965.00 1,473.44 4,491.56 24.70721 PLANNING 17,955.00 513.96 17,441.04 2.86751 PARKS & RECREATION 40,070.00 5,450.32 34,619.68 13.60852 EMPLOYEES MEDICAL 0.00 125.80 (125.80) 100.00865 GENERAL INSURANCE 11,670.00 0.00 11,670.00 0.00866 SPRING CLEAN-UP 7,490.00 0.00 7,490.00 0.00890 CONTINGENCIES 500.00 0.00 500.00 0.00Fund 101 - GENERAL:

TOTAL REVENUES 684,180.00 434,814.51 249,365.49 63.55TOTAL EXPENDITURES 705,620.00 143,140.89 562,479.11 20.29NET OF REVENUES & EXPENDITURES (21,440.00) 291,673.62 (313,113.62) 1,360.42

QUARTER ENDING 09/30/2021REVENUE AND EXPENDITURE REPORT FOR CITY OF FENNVILLE

Fund 202 - MAJOR STREETSREVENUE REVENUE 138,751.00 37,655.94 101,095.06 27.14172 CITY ADMINISTRATOR 4,327.00 965.28 3,361.72 22.31463 ROUTINE MAINTENANCE 90,300.00 1,682.37 88,617.63 1.86474 TRAFFIC SERVICES 2,578.00 1,865.45 712.55 72.36478 WINTER MAINTENANCE 14,686.00 188.44 14,497.56 1.28488 M-89 5,782.00 93.87 5,688.13 1.62500 ADMINISTRATION 954.00 0.00 954.00 0.00852 EMPLOYEES MEDICAL 0.00 37.98 (37.98) 100.00966 TRANSFER OUT 20,000.00 0.00 20,000.00 0.00Fund 202 - MAJOR STREETS:

TOTAL REVENUES 138,751.00 37,655.94 101,095.06 27.14TOTAL EXPENDITURES 138,627.00 4,833.39 133,793.61 3.49NET OF REVENUES & EXPENDITURES 124.00 32,822.55 (32,698.55) 26,469.80

Fund 203 - LOCAL STREETSREVENUE REVENUE 65,921.00 17,400.71 48,520.29 26.40172 CITY ADMINISTRATOR 4,289.00 965.26 3,323.74 22.51463 ROUTINE MAINTENANCE 65,202.00 1,682.26 63,519.74 2.58474 TRAFFIC SERVICES 2,577.00 1,873.85 703.15 72.71478 WINTER MAINTENANCE 21,057.00 235.46 20,821.54 1.12500 ADMINISTRATION 716.00 0.00 716.00 0.00852 EMPLOYEES MEDICAL 0.00 37.84 (37.84) 100.00Fund 203 - LOCAL STREETS:

TOTAL REVENUES 65,921.00 17,400.71 48,520.29 26.40TOTAL EXPENDITURES 93,841.00 4,794.67 89,046.33 5.11NET OF REVENUES & EXPENDITURES (27,920.00) 12,606.04 (40,526.04) 45.15

Fund 248 - DDAREVENUE REVENUE 76,812.00 2,307.52 74,504.48 3.00000 GENERAL 91,054.00 52,134.07 38,919.93 57.26751 PARKS & RECREATION 6,800.00 342.14 6,457.86 5.03Fund 248 - DDA:

TOTAL REVENUES 76,812.00 2,307.52 74,504.48 3.00TOTAL EXPENDITURES 97,854.00 52,476.21 45,377.79 53.63NET OF REVENUES & EXPENDITURES (21,042.00) (50,168.69) 29,126.69 238.42

Fund 592 - WATER & SEWERREVENUE REVENUE 4,296,348.00 586,418.50 3,709,929.50 13.65110 WATER OPERATION 1,590,996.00 1,030,941.46 560,054.54 64.80120 WATER ADMINISTRATION 307,632.00 51,585.02 256,046.98 16.77210 SEWER OPERATION 2,620,294.00 332,041.24 2,288,252.76 12.67220 SEWER ADMINISTRATION 284,392.00 43,234.76 241,157.24 15.20852 EMPLOYEES MEDICAL 0.00 956.65 (956.65) 100.00Fund 592 - WATER & SEWER:

TOTAL REVENUES 4,296,348.00 586,418.50 3,709,929.50 13.65TOTAL EXPENDITURES 4,803,314.00 1,458,759.13 3,344,554.87 30.37NET OF REVENUES & EXPENDITURES (506,966.00) (872,340.63) 365,374.63 172.07

Fund 641 - REVOLVING EQUIPMENTREVENUE REVENUE 133,470.00 94,882.40 38,587.60 71.09000 GENERAL 168,429.00 44,505.03 123,923.97 26.42852 EMPLOYEES MEDICAL 0.00 100.56 (100.56) 100.00Fund 641 - REVOLVING EQUIPMENT:

TOTAL REVENUES 133,470.00 94,882.40 38,587.60 71.09TOTAL EXPENDITURES 168,429.00 44,605.59 123,823.41 26.48NET OF REVENUES & EXPENDITURES (34,959.00) 50,276.81 (85,235.81) 143.82

TOTAL REVENUES - ALL FUNDS 5,395,482.00 1,173,479.58 4,222,002.42 21.75TOTAL EXPENDITURES - ALL FUNDS 6,007,685.00 1,708,609.88 4,299,075.12 28.44NET OF REVENUES & EXPENDITURES (612,203.00) (535,130.30) (77,072.70) 87.41

MEMO DATE: October 15, 2021 TO: City Commission FROM: Amanda Morgan City Administrator SUBJECT: Master Plan Update The City Commission will be asked to award the contract for the Master Plan Review & Update to McKenna as recommended by the Planning Commission. Background Information The Planning Commission published an RFP for professional services related to updating the City’s Master Plan. Three proposals were received (click each name to view proposal):

Beckett & Raeder Goldstone Consulting McKenna

During a special meeting held on October 7, 2021, the Planning Commission received an introductory presentation and overview of the process from each firm. Based on the presentations, the Planning Commission made a motion to recommend the City Commission award the contract to McKenna. While they were not the lowest bidder, their bid was still within the budgeted amount. Additionally, the Planning Commission noted that they are a Michigan based company. Attachments • None Recommended Motion Motion to award the contract for the Mast Plan Review & Update to McKenna as recommended by the Planning Commission.

https://www.fennville.com/Document%20Center/Bids-Proposals/Beckett%20&%20Raeder%20-%20Fennville%20Master%20Plan%20-%20Proposal.pdf

https://www.fennville.com/Document%20Center/Bids-Proposals/Goldstone%20-%202021%20Master%20Plan%20Proposal.pdf

https://www.fennville.com/Document%20Center/Bids-Proposals/McKenna%20-%20Fennville-Master-Plan-Proposal%209-24-2021-SUBMITTED.pdf

Memo DATE: October 15, 2021 TO: City Commission FROM: Amanda Morgan City Administrator SUBJECT: Agenda Item 7: Ambulance Building Heater The City Commission will be asked to award the bid for the replacement of the heater at the Ambulance Building to Hy-Tec in the amount of $2,650. Background Information Commissioner Rastall received four bids for replacement of the heater at the ambulance building as follows:

Siemans $3,045 Fox $4,250 Hobbs $2,850 Hy-Tec $2,650

He is recommending the bid be awarded to Hy-Tec. Work could be completed as early as October 27th. Attachments • Quotes Recommended Motion Motion to award the bid for the replacement of the heater at the Ambulance Building to Hy-Tec in the amount of $2,650.

EstimateDate

10/7/2021

Estimate #

14465

Name / Address

City of FennvilleP.O. Box 666Fennville, Mi 49408

Hy-Tec Heating & Cooling

5580-124th AveFennville, MI 49408(269) 561-2759

Project

Total

Subtotal

Sales Tax (6.0%)

Description Qty Rate Total

JOB SITE: 177 N. Maple St. Fennville, Mi 49408

Remove & replace Reznor unit heater with a Hot Dowg low pro100,000 BTU unit heater.

-HD100 Hot Dowg unit heater-Gas pipe-Power-Hanging kit-Permit-Labor 2,650.00 2,650.00

$2,650.00

$2,650.00

$0.00

697 Ottawa Beach Road Suite 2A, Holland, MI 49424 t.616-394-0200 f. 616-364-0699 www.preinnewhof.com

September 23, 2021 2190141 Amanda Morgan, City Administrator City of Fennville 125 S. Maple Street Fennville, MI 49408 RE: City of Fennville Wastewater System Improvements Project (SRF) Contractor’s Application for Payment #8 Dear Amanda: Please find enclosed for your approval and signature the Application for Payment No. 8 contract with Kamminga & Roodvoets, Inc. in the amount of $500,209.38. The payment application is for work done August 16, 2021 through September 22, 2021. The Contractor’s Schedule of Values shows work completed for the lump sum bid items. This is available on request. Please note that we have reduced the project retainage to 2% because the majority of work has been completed. This application includes $3,800 from Bid Alternate 3 (S Maple Pave) and $35,680.00 from Bid Alternate 4 (water main) that are outside the SRF loan. Upon City approval and signature these can be forwarded to SRF for their approval. Include the SRF cover sheets and Davis-Bacon Act Compliance Certification to be signed by the City. Prein&Newhof has reviewed the contractor’s certified payrolls for this period and to the best of our knowledge find that the project follows Davis-Bacon and Related Acts. If you have any questions or comments, please contact our office. Sincerely, Prein&Newhof

Dana R. Burd, P.E.

enc: Contractor’s Application for Payment No. 8

From

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5.

a. % X

b. % X

c.

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9.

Contractor's Application for Payment

Application No.: 8

City of Fennville

Kamminga & Roodvoets

Prein&Newhof

Wastewater System Improvements (SRF)

Owner's Project No.:

Engineer's Project No.:

Contractor's Project No.:

Application Period:

Contract:

Owner:

Contractor:

Engineer:

Project:

5697-01

By:

Title:

Date:

By:

Title:

2,703,022.52$

Date:

Signature: Date:

Contractor's Certification

Balance to finish, including retainage (Line 3 - Line 6)

Approved by Owner

The undersigned Contractor certifies, to the best of its knowledge, the following:

(1) All previous progress payments received from Owner on account of Work done under the Contract have been

applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by

prior Applications for Payment;

(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this

Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and

encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such

liens, security interest, or encumbrances); and

(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not

defective.

Recommended by Engineer

8/16/2021 9/22/2021

Application Date: 9/23/2021

Approved by Funding Agency (if applicable)

By:

Title:

Date:

By:

Title:

Date:

to

Original Contract Price

$ 2,758,186.25

534,544.58$

$ -

Total Work completed and materials stored to date

(Column L Unit Price Total)

Retainage

Work Completed

Stored Materials

Total Retainage (Line 5.a + Line 5.b)

Amount eligible to date (Line 4 - Line 5.c)

Less previous payments (Line 6 from prior application)

Amount due this application

55,163.73$

-$

500,209.38$

2.00

2,202,813.14$

3,210,247.50$

27,319.60$

3,237,567.10$

2,758,186.25$

2190141

Current Contract Price (Line 1 + Line 2)

Contractor:

55,163.73$

Net change by Change Orders

This document is a MODIFIED version of EJCDC C-620 Contractor's Application for Payment

(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.

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S:\2019\2190141 City of Fennville\PEC\Pay Apps\Application for Payment 08

Progress Estimate - Unit Price Work Contractor's Application for Payment

Owner: City of Fennville Owner's Project 5697-01

Engineer: Prein&Newhof Engineer's Project 2190141

Contractor: Kamminga & Roodvoets Contractor's

Project: Wastewater System Improvements (SRF)

Contract:

8 Application From 8/16/2021 to 9/22/2021 Application Date: 9/23/2021

A B C D E F G H I J K L

Item Quantity Units

Unit Price

($)

Value of Bid Item

(C X E)

($)

Estimated

Quantity

Incorporated in

the Work

Value of Work

Completed to Date

(G X E)

($)

Section A: Sanitary Sewer & Road Restoration

1 Pavement Removal 3,009.00 Syd 5.00 15,045.00 61.00 305.00 2,100.00 10,500.00 2,161.00 10,805.00

2 Concrete Curb and Gutter Removal 303.00 Ft 6.00 1,818.00 288.00 1,728.00 0.00 0.00 288.00 1,728.00

3 Storm Sewer Removal, less than 24 inch 121.00 Ft 5.50 665.50 304.00 1,672.00 0.00 0.00 304.00 1,672.00

4 Manhole Stucture Removal 1.00 Ea 350.00 350.00 0.00 0.00 1.00 350.00 1.00 350.00

5 Tree Removal, 8 inch to < 24 inch 1.00 Ea 625.00 625.00 0.00 0.00 0.00 0.00 0.00 0.00

6 Tree Removal, > 24 inch - Ea 1,800.00 - 0.00 0.00 0.00 0.00 0.00 0.00

7 Sanitary Sewer Abandonment (incl. manholes) 1,520.00 Ft 7.00 10,640.00 1,599.00 11,193.00 0.00 0.00 1,599.00 11,193.00

8 8 inch Water Main Removal 20.00 Ft 8.00 160.00 0.00 0.00 0.00 0.00 0.00 0.00

9 8 inch D.I. Class 52, Water Main 20.00 Ft 160.00 3,200.00 0.00 0.00 0.00 0.00 0.00 0.00

10 8 inch 450 Bend, Water Main 4.00 Ea 800.00 3,200.00 0.00 0.00 0.00 0.00 0.00 0.00

11 8 inch Sleeve, Water Main 2.00 Ea 1,300.00 2,600.00 0.00 0.00 0.00 0.00 0.00 0.00

12 12 inch Storm Sewer 121.00 Ft 60.00 7,260.00 304.00 18,240.00 0.00 0.00 304.00 18,240.00

13 8 inch Sanitary Sewer, SDR35 573.00 Ft 90.00 51,570.00 571.00 51,390.00 7.00 630.00 578.00 52,020.00

14 12 inch Sanitary Sewer, SDR35 924.00 Ft 110.00 101,640.00 0.00 0.00 929.00 102,190.00 929.00 102,190.00

15 Sanitary Lateral, Sch. 40 or SDR23.5 528.00 Ft 60.00 31,680.00 344.00 20,640.00 67.50 4,050.00 411.50 24,690.00

16 48 inch Sanitary Manhole 6.00 Ea 3,900.00 23,400.00 2.00 7,800.00 4.00 15,600.00 6.00 23,400.00

17 Existing Sanitary Manhole Casting Adjustment 3.00 Ea 1,250.00 3,750.00 0.00 0.00 0.00 0.00 0.00 0.00

18 Sanitary Sewer Lateral Adjustment 1.00 Ea 1,000.00 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00

19 Connection to Existing Sewer, S. Maple St. 1.00 Ea 1,200.00 1,200.00 0.00 0.00 1.00 1,200.00 1.00 1,200.00

20 Connection to Existing Sewer, Maple/Walter St. 1.00 Ea 1,000.00 1,000.00 0.00 0.00 1.00 1,000.00 1.00 1,000.00

21 Connection to Existing Sewer, South/Walter St. 1.00 Ea 1,500.00 1,500.00 1.00 1,500.00 0.00 0.00 1.00 1,500.00

22 Subgrade Undercutting 500.00 Cyd 22.00 11,000.00 500.00 11,000.00 0.00 0.00 500.00 11,000.00

23 6 inch Aggregate Base, 22A 5,506.00 Syd 10.00 55,060.00 4,820.00 48,200.00 0.00 0.00 4,820.00 48,200.00

24 HMA 13A 456.00 Ton 95.00 43,320.00 0.00 0.00 0.00 0.00 0.00 0.00

25 Concrete Curb and Gutter 303.00 Ft 23.00 6,969.00 0.00 0.00 0.00 0.00 0.00 0.00

26 Concrete Driveway 189.00 Syd 40.00 7,560.00 0.00 0.00 0.00 0.00 0.00 0.00

27 Concrete Sidewalk 49.00 Syd 40.00 1,960.00 0.00 0.00 0.00 0.00 0.00 0.00

28 Erosion Control, Inlet Protection Fabric Drop 11.00 Ea 150.00 1,650.00 11.00 1,650.00 0.00 0.00 11.00 1,650.00

29 Erosion Control, Check Dam 1.00 Ea 300.00 300.00 0.00 0.00 0.00 0.00 0.00 0.00

30 Erosion Control, Silt Fence 1,740.00 Ft 2.00 3,480.00 211.00 422.00 1,389.00 2,778.00 1,600.00 3,200.00

31 Erosion Control, Plain Riprap 10.00 Syd 75.00 750.00 7.00 525.00 0.00 0.00 7.00 525.00

32 Turf Restoration 1.00 Lsum 10,000.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00

Application No.:

Total Quantity

(G + I)

Total Paid to Date

(K X E)

($)Description

Work Completed

Quantity From

Previous

Application

$ From Previous

Application

($)

Contract Information

Bid Item No.

Original Contract



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Unit Price



Item Quantity Units

Unit Price

($)

Value of Bid Item

(C X E)

($)

Estimated

Quantity

Incorporated in

the Work

Value of Work

Completed to Date

(G X E)

($)

Application No.:

Total Quantity

(G + I)

Total Paid to Date

(K X E)

($)Description

Work Completed

Quantity From

Previous

Application

$ From Previous

Application

($)


Bid Item No.

Original Contract

33 Traffic Control - Maple/Walter 1.00 Lsum 35,000.00 35,000.00 0.14 5,000.00 0.71 25,000.00 0.86 30,000.00

Subtotal Section A: 439,352.50 181,265.00 163,298.00 344,563.00

Section B: Lift Station Improvements

34 Main Lift Station 1.00 Lsum 866,285.00 866,285.00 0.02 20,898.50 0.93 806,412.50 0.96 827,311.00

35 Third Street Lift Station 1.00 Lsum 70,000.00 70,000.00 0.06 4,000.00 0.94 66,000.00 1.00 70,000.00

Subtotal Section B: 936,285.00 24,898.50 872,412.50 897,311.00

Section C: Wastewater Treatment Plant Improvements

36 Wastewater Treatment Plant Improvements 1.00 Lsum 1,694,065.00 1,694,065.00 0.09 147,851.25 0.77 1,297,161.39 0.85 1,445,012.64

Subtotal Section C: 1,694,065.00

Bid Alternate No. 2 Addition: Repave S. Maple Street North

of Walter Street

a. Pavement Removal (S. Maple Street Sta. 20+15 to 24+85) 1,850.00 Syd 5.50 10,175.00 0.00 0.00 0.00 0.00 0.00 0.00

b. HMA 13A (S. Maple Street Sta. 20+15 to 24+85) 305.00 Ton 99.00 30,195.00 0.00 0.00 0.00 0.00 0.00 0.00

Subtotal Alternate No. 2: 40,370.00 0.00 0.00 0.00

Bid Alternate No. 3 Addition: Pave S. Maple Stree South of

Walter Street

a. HMA 13A (S. Maple Street Sta. 10+65 to 19+65) 365.00 Ton 99.00 36,135.00 0.00 0.00 0.00 0.00 0.00 0.00

b. 3 inch Aggregate Shoulder, 22A 220.00 Syd 14.00 3,080.00 0.00 0.00 0.00 0.00 0.00 0.00

c. 18 inch Storm Sewer 40.00 Ft 95.00 3,800.00 40.00 3,800.00 0.00 0.00 40.00 3,800.00

Subtotal Alternate No 3: 43,015.00 3,800.00 0.00 3,800.00

Bid Alternate No. 4 Addition: Water Main Abandonment &

Service Replacement

a. Water Service Exploratory Digging 10.00 Ea 450.00 4,500.00 0.00 0.00 10.00 4,500.00 10.00 4,500.00

b. 8 inch Water Main Abandonment 470.00 Ft 8.00 3,760.00 460.00 3,680.00 0.00 0.00 460.00 3,680.00

c. 8 inch Cap, Water Main 2.00 Ea 1,500.00 3,000.00 2.00 3,000.00 0.00 0.00 2.00 3,000.00

d. 1 inch Curb Stop & Box 10.00 Ea 800.00 8,000.00 7.00 5,600.00 0.00 0.00 7.00 5,600.00

e. 1 inch Service Tap & Corporation Stop 10.00 Ea 1,500.00 15,000.00 7.00 10,500.00 0.00 0.00 7.00 10,500.00

f. 1 inch Copper Water Service, Public 300.00 Ft 30.00 9,000.00 238.00 7,140.00 0.00 0.00 238.00 7,140.00

g. 1 inch Copper Water Service, Private 600.00 Ft 60.00 36,000.00 96.00 5,760.00 0.00 0.00 96.00 5,760.00

Subtotal Alternate No. 4: 79,260.00 35,680.00 4,500.00 40,180.00

Bid Alternate No. 6 Deduction: Pond 2 Aeration Support

Equipment

a Mooring Posts and Electrical Associated with Pond 2 Aeration 1.00 Lsum (22,100.00) (22,100.00) 0.00 0.00 0.00 0.00 0.00 0.00

Subtotal Alternate No. 6: (22,100.00) 0.00 0.00 0.00

3,210,247.50$ 393,494.75$ 2,337,371.90$ 12% 2,730,866.65$ Original Contract Totals



2 of 3


Unit Price



Item Quantity Units

Unit Price

($)

Value of Bid Item

(C X E)

($)

Estimated

Quantity

Incorporated in

the Work

Value of Work

Completed to Date

(G X E)

($)

Application No.:

Total Quantity

(G + I)

Total Paid to Date

(K X E)

($)Description

Work Completed

Quantity From

Previous

Application

$ From Previous

Application

($)


Bid Item No.

Original Contract

CO1 Bulletin 1 4,048.25 0.00 0.00 0.00 4,048.25 0.00 4,048.25

CO1 Credits Pond 3 and 4 Transfer Piping (25,500.00) 0.00 0.00 0.00 (25,500.00) 0.00 (25,500.00)

CO1 Field Directives 3,695.56 0.00 0.00 0.00 3,695.56 0.00 3,695.56

CO1 Clay Fill for Pipe Trench 10,866.15 0.00 0.00 0.00 10,866.15 0.00 10,866.15

CO 2 Stainless Steel Hoist Bases 2,713.22 0.00 0.00 0.00 2,713.22 0.00 2,713.22

CO 2 Main LS Equipment Layout Modification 1,802.20 0.00 0.00 0.00 1,802.20 0.00 1,802.20

CO 2 Aerator Conduit Size Modification 2,377.48 0.00 0.00 0.00 2,377.48 0.00 2,377.48

CO 2 Sawcut Third Street LS Structures 2,326.50 0.00 0.00 0.00 2,326.50 0.00 2,326.50

CO3 Replace Pond 3 Force Main Inlet Isoloation Valve 6,872.20 0.00 0.00 0.00 6,872.20 0.00 6,872.20

CO3 Raise Berm - Pond 1 SW Corner 18,118.04 0.00 0.00 0.00 18,118.04 0.00 18,118.04

27,319.60$ -$ 27,319.60$ 27,319.60$

3,237,567.10$ 393,494.75$ 2,364,691.50$ 2,758,186.25$

Change Orders

Original Contract and Change Orders

Project Totals

Change Order Totals



3 of 3


Unit Price