city commission agenda april 14, 2020 · 2020-04-14 · city of alma april 14, 2020 michigan 6:00...

City Commission

Agenda April 14, 2020

City of Alma April 14, 2020 Michigan 6:00 p.m.

1

City Commission Meeting Agenda Mayor Mapes will ask City Commissioner for additions and deletions to the agenda. All Commissioners will be given an opportunity to review late arriving supporting materials prior to roll call. Roll Call Pledge of Allegiance

Requested Action Approval of the Minutes of the March 24, 2020 regular meeting. A. Petitions: B. Communications:

1. Receipt of a communication from the Arbor Day Foundation announcing that the City of Alma has earned the recognition as a 2019 Tree City USA. Receive

2. Receipt of a communication from DNVK Lapeer Inc. requesting an extension of the one year timeline, granted May 28, 2019, for construction and occupancy of it’s medical marihuana provisioning center located at 528 Warwick Drive. Receive

3. Receipt of a communication from OakFlint LLC requesting an extension of the one year deadline, granted May 28, 2019, for construction and occupancy of it’s medical marihuana provisioning center located at parcel number 29-51-283-505-01. Receive

4. Receipt of a communication from The Pure Lapeer LLC requesting an extension of the one year deadline, granted May 28, 2019, for construction and occupancy of it’s medical marihuana provisioning center lated at 224 East Center Street. Receive

5. Receipt of a copy of a communication from Assistant City Manager, Aeric Ripley, sent to DNVK Lapeer Inc., OakFlint LLC, and The Pure Lapeer LLC, in response to requests for extensions of deadlines. Receive

C. Hearings: 1. Set a Public Hearing for May 12, 2020 at 6:00 p.m. to review the Proposed FY 2021 Alma City Budget

and related property tax millage rates. Set Hearing D. Consent Agenda: E. Requests for Purchase: F. Recommendations on Bids:

1. Consideration of a resolution to receive and award bids for the 2020 Opera House Parking Lot Project, and to approve a corresponding request for purchase. Bids were received Monday, April 13, 2020 at 2:00 p.m. Approve

*** Recommended Bidder

b Bidder

Bid Security Bid Amount

Ward’s Excavating*** St. Louis, MI

Yes $358,423.00

The Isabella Corporation Mt. Pleasant, MI

Yes $374, 419.25

Crawford Contracting Inc. Mt. Pleasant, MI

Yes $376,908.50


2

G. Resolutions:

1. Consideration of a resolution proclaiming April 24, 2020, as “Arbor Day” in the City of Alma. Approve

2. Consideration of a resolution to approve reallocation of assets between divisions with the Municipal Employees Retirement System. Approve

3. Consideration of a resolution encouraging Michigan’s Governor Whitmer to issue an Executive Order that provides potential candidates an opportunity to meet the nomination requirements for the

August 2020 primary election while following the requirements of Executive Order 2020-21. Approve

H. Ordinances: I. Agreements:

1. Consideration of a resolution authorizing the execution of an Addendum to #2 RENTAL payment in the Lease Use Agreement between the City of Alma (Lessor), 525 E. Superior Street, Alma, Michigan 48801, and Centria Healthcare, LLC (Lessee), 41521 W. 11 Mile Road, Novi, Michigan 49442.

(Subject: This addendum was at the request of the Lessee, which has been prompted by the

expanding effects the COVID-19 crisis is having on day to day operations.) Approve J. Reports:

The City Commission may receive the following reports by one resolution. A City Commissioner may remove any item within this section for individual discussion and vote.

Receive 1. Alma Transit Report for March 2020 2. Alma Transit MDOT Satisfaction Survey Results 3. Building Permit March 2020 Report 4. City Manager’s Report

K. Appointments: L. Unfinished Business: M. New Business:

1. Presentation of the FY 2021 Annual City Budget. Receive

(Subject: Pursuant to City Charter provisions, the City Manager is responsible for preparing and submitting the Annual City Budget by April 15 for the Mayor and City Commission’s review and consideration. The City Manager will provide an overview of the proposed budget and will recommend a series of dates for work sessions to review the document in further detail.)

1. Set the following dates and times for the purpose of reviewing the proposed FY 2021 Annual City Budget: April 28, 2020 at 5:00 p.m. and May 7, 2020 at 5:30 p.m. Set Times

Appropriations

Commissioner's Comments


3

Invitation to Public (Subject: Pursuant to Article II of the City Code, individuals requesting to address the City Commission may do so by moving to the podium and being recognized by the Mayor, following which they should state their name and address for the record. Individuals should address their comments to the Mayor. Comments are limited to a maximum of five (5) minutes per person, unless the Commission grants further time.)

Adjournment

Alma City Commission Alma, Michigan March 24, 2020

1

Mayor Greg Mapes called a regular meeting of the Alma City Commission to order at 6:00 p.m. in the Alma Municipal Building. The virtual meeting was held via GoToMeetings.com and livestreamed through the City of Alma’s YouTube channel. A quorum of the Commission was present.

Mayor Mapes led those present in a recitation of the Pledge of Allegiance to the United States of America.

Roll Call Present: Roger Allman, Nick Piccolo, Michelle Pitts, Audra Stahl, Larry Mott, and Roxann Harrington

appeared via GoToMeetings.com. Greg Mapes was physically present. Absent: none.

Approval of Minutes Motion by Commissioner Piccolo, seconded by Commissioner Allman, to approve minutes of the meeting of March 11, 2020. Motion carried with a roll call vote.

Yes: Allman, Harrington, Mapes, Mott, Piccolo, Pitts, and Stahl. No: none.

Motion by Commissioner Piccolo, seconded by Commissioner Pitts, to approve the following amendments to the agenda: J. Resolutions:Remove:Item 1. Consideration of a resolution to approve the Alma Highland Festival Committee’s request to

operate the entertainment tent for the 53rd Alma Highland Festival and Games from 6:30 p.m. to 1:00 a.m. on Friday, May 22nd, noon to 1:00 a.m. on Saturday, May 23rd, and 1:00 p.m. to 6:00 p.m. on Sunday May 24th, 2020, pursuant to Ordinance No. 695 which allows the City Commission to approve a three-day variance to the noise ordinance. Approve

Add: Item 1. Consideration of a resolution to approve the Telecommuting Policy. Approve

3. Consideration of a resolution to amend the City of Alma Emergency Operations Plan to includea provision for Emergency Sick Time in the event of a public health crisis. Approve

4. Consideration of a resolution approving the establishment of procedures for employee use ofemergency sick time and accrued sick leave for the duration of the state of emergency declared in response to the COVID-19 public health crisis. Approve

Motion carried with a roll call vote. Yes: Allman, Harrington, Mapes, Mott, Piccolo, Pitts, and Stahl. No: none.

Hearings 2020-00048 Motion by Commissioner Allman, seconded by Commissioner Piccolo, to approve a

resolution to set a public hearing for Tuesday, April 28, 2020 at 6:00 p.m., or as soon after as the agenda allows, to consider a request from Avalon & Tahoe Manufacturing, Inc. for a PA 198 Industrial Facilities Tax Exemption Certificate.

Resolution declared adopted. Yes: Allman, Harrington, Mapes, Mott, Piccolo, Pitts, and Stahl. No: none.


2

2020-00049 The following resolution was offered by Commissioner Pitts and seconded by Commissioner Mott: BE IT RESOLVED, that in accordance with Section 14.2 of the City Charter, and the Laws of the State of Michigan, the City Commission deems it advisable for the welfare and safety of the people of the City of Alma to vacate, discontinue and abolish the public alley in said City known and described as follows:

The North-South Alley from the South Right-of-Way line of Hastings Street to the North Right-of-Way line of Downie Street ALL in Block 20, Original

Town Plat, City of Alma, Gratiot County, Michigan. reserving however, easements over, under and across the said parcel for public utility purposes with full right and authority to use said parcel and to enter thereon at all times for the purpose of construction, repairing, removing, replacing, improving, enlarging and maintaining such public utilities. BE IT FURTHER RESOLVED, that April 28, 2020 at 6:00 p.m. at the Commission Chambers in the City Hall of the City of Alma be the time and place when the Commission shall meet to consider any objections to the said vacation proceedings. BE IT FURTHER RESOLVED, that a copy of this resolution, together with a notice of said meeting, shall be published in a newspaper published in the City of Alma, once each week for four (4) weeks prior to April 28, 2020.

PUBLIC NOTICE To Whom It May Concern: Please take notice of the time and place when the City Commission will meet to consider any objections to above vacation proceedings. Dated: March 24, 2020

Sara Anderson Alma City Clerk

Publish: (4 weeks) March 27, 2020 April 3, 2020 April 10, 2020 April 17, 2020


Motion by Commissioner Piccolo, seconded by Commissioner Allman, to open the public hearing set for 6:00 p.m. to consider an application for an Obsolete Property Rehabilitation Exemption Certificate for TKBennett,LLC at 110 E. Superior Street. The purpose of the OPRA is to assist with the creation of new commercialspace in the downtown. The OPRA District was established January 28, 2020. Motion carried with a roll callvote.

Yes: Allman, Harrington, Mapes, Mott, Piccolo, Pitts, and Stahl. No: none.

Assistant City Manager, Aeric Ripley, gave a brief summary of the application and description of the property. Todd Bennett was present via GoToMeetings.com and answered questions from Commissioners. Bennett explained he is rehabbing the property for a new photography studio. They are looking forward to being a part of the downtown community.

Commissioner Mapes called for public comment. Comments were taken by telephone and email (information being previously published on the City’s website). No emails were received, and no phone calls were received at the appointed time.


3

Motion by Vice-Mayor Harrington, seconded by Commissioner Allman, to close the public hearing, regarding TKBennett’s OPRA Exemption application, at 6:17 p.m. Motion carried with a roll call vote. Yes: Allman, Harrington, Mapes, Mott, Piccolo, Pitts, and Stahl. No: none. Todd Bennett left the meeting at 6:21 p.m. Recommendation on Bids 2020-00050 Motion by Vice-Mayor Harrington, seconded by Commissioner Allman, to approve a

resolution to receive and award the bid for Alma’s 2020 Library Parking Lot Project to the recommended bidder and authorize the corresponding request for purchase. The following bids were received on March 18, 2020:

***Recommended Bidder


Resolutions 2020-000051 Motion by Vice-Mayor Harrington, seconded by Commissioner Allman, to adopt a resolution

approving the City of Alma Telecommuting Policy and Agreement, attached hereto as Attachment A.


2020-00052 Resolution to Approve OPRA Exemption for 110 East Superior Street

The following preamble and resolution were offered by Vice-Mayor Harrington, seconded by Commissioner Piccolo: WHEREAS, the City of Alma has been deemed a Qualified Local Governmental Unit, according to Section 2(k) of PA 146 of 2000; and WHEREAS, pursuant to PA 146 of 2000, after a duly noticed public hearing held on January 28, 2020, the City Commission by resolution established the Alma Renaissance Obsolete Property Rehabilitation District, as requested by TKBennett, LLC and said district has been deemed an obsolete property according to PA 146 of 2000; and WHEREAS, the application relates to a rehabilitation program that when completed constitutes a rehabilitated facility within the meaning of Public Act 146 of 2000 and is situated within an Obsolete Property Rehabilitation District established in the City of Alma under Public Act 146 of 2000 to establish such a district; and

Bidder


***D&D Asphalt Specialists LLC Midland, MI

Romulus, MI

Yes

$6,604.00

Yeager Asphalt Carrollton, MI

Yes

$8,600.00


4

WHEREAS, TKBennett, LLC has filed an application for an Obsolete Property Rehabilitation Certificate with respect to the rehabilitation of facilities located in the TKBennett, LLC Obsolete Property Rehabilitation District; and WHEREAS, before acting on said application the City Commission held a public hearing on March 24, 2020 at 6:00 p.m. at the City Commission Chambers, 525 E. Superior Street, at which hearing the applicant, the Assessor and a representative of the affected taxing units, having been given written notice, were afforded an opportunity to be heard on said application; and WHEREAS, the property located at 110 East Superior Street Alma, Michigan is found to be obsolete property for the following reasons: a) It is functionally obsolete for the reasons that the mechanical systems, such as plumbing,

heating and electrical need complete replacement, as well as poor condition of walls, floors, ceiling, windows, and doors.

b) The layout and barrier free access is inadequate for the highest and best use of the property. The interior portion of the building will need to undergo extensive renovation to accommodate any business.

WHEREAS, the rehabilitation of the facility had not occurred before the establishment of the TKBennett, LLC Obsolete Property Rehabilitation District on January 28, 2020; and WHEREAS, the aggregate taxable value of real and personal property exempt from ad valorem taxes within the City of Alma, after granting this certificate, will exceed 5% of an amount equal to the sum of the taxable value of the unit, plus the taxable value of personal and real property thus exempted; and WHEREAS, said applicant TKBennett, LLC is not delinquent in any taxes related to the facility; and WHEREAS, the City of Alma has been supplied with the following: a general description of the obsolete facility; a description of the proposed use; a work-plan for the rehabilitation; a list of the fixed building equipment that will be a part of the rehabilitated facility; a time schedule for the rehabilitation; and a statement of the economic advantages of the rehabilitation of the facility; and WHEREAS, the scope of rehabilitation as stated in the above documents includes improvements aggregating 10% or more of the true cash value of the property at commencement of the rehabilitation; and WHEREAS, upon completion of said rehabilitation there is a reasonable likelihood that one of the following will: increase commercial activity, create employment, retain employment, prevent loss of employment, revitalize urban areas, or increase the number of residents in the community in which the facility is situated; and WHEREAS, this Obsolete Property Rehabilitation Certificate shall not exceed twelve (12) years. Now Therefore Be It Resolved by the City Commission of the City of Alma: 1. The City Commission finds and determines that the granting of the Obsolete Property Rehabilitation

Certificate considered together with the aggregate amount of certificates previously granted and currently in force under Act No. 198 of the Public Acts of 1974 and Act No. 146 of 2000 shall not have the effect of substantially impeding the operation of the City of Alma, or impairing the financial soundness of a taxing unit which levies ad valorem property taxes in the City of Alma.

2. The application of TKBennett, LLC for an Obsolete Property Rehabilitation Certificate with respect to the rehabilitation of facilities located on the following described parcel of real property situated within the TKBennett, LLC Obsolete property Rehabilitation District at 110 East Superior Street, Alma, Michigan, to wit:

OT COM 87' E OF NW COR OF BLK 22, TH S 70' E 27' N 4' W 1' N 66' W 26' TO POB. (110 E Superior Street.) The Obsolete Property Rehabilitation Certificate when issued shall be and remain in force and effect for a period of twelve (12) years after completion. The rehabilitation project shall be completed by November 2020.


5

Resolution declared adopted. Yes: Allman, Harrington, Mapes, Piccolo, Pitts, and Stahl. No: none. Abstained: Mott.

2020-00053 Motion by Commissioner Piccolo, seconded by Commissioner Allman, to adopt a resolution approving the following amendment to the City of Alma Emergency Operations Plan:

Section VII. Continuity of Government

2. Emergency Sick Time: In the event the State of Michigan declares a state of emergency due to a public health crisis, the City of Alma may, at the discretion of the City Commission, allow for changes in the way sick time can be utilized by employees.

Such changes shall be brought to the Commission by the City Manager for approval as a resolution, to remain in force only so long as the declared state of emergency remains in effect.


2020-00054 Resolution for Employee Emergency Sick Time

The following preamble and resolution were offered by Vice-Mayor Harrington and seconded by Commissioner Allman. WHEREAS, the City of Alma has adopted an emergency sick time provision as a part of the City of Alma Emergency Operations Plan, Continuity of Government, and WHEREAS, on March 10, 2020 Michigan Governor Gretchen Whitmer declared a State of Emergency under Executive Order 2020-4 in response to the COVID-19 public health crisis, and WHEREAS, the City of Alma understands the needs of their employees during this declared crisis, and NOW THEREFORE BE IT RESOLVED that the Alma City Commission adopts the following provisions for the use of emergency sick time during the state of emergency due to the COVID-19 public health crisis, to take effect immediately and to remain in force for so long as the state of emergency stays in effect: 1. The City of Alma shall allow the use of employee accrued sick time upon the occurrence of any

of the following: a) The employee is subject to a federal, state, or local quarantine or isolation order

related to COVID-19; b) The employee is advised by a health care provider to self-quarantine due to COVID-

19: c) The employee is experiencing COVID-19 symptoms and seeking medical diagnosis; d) The employee is caring for an individual (not limited to family) subject to a federal,

state, or local quarantine or isolation order or advised by a health care provider to self-quarantine due to COVID-19 concerns;

e) The employee is caring for their child if the child’s school or place of care is closed or the child’s care provider is unavailable due to public health emergency.



6

Reports 2020-00055 Motion by Vice-Mayor Harrington, seconded by Commissioner Allman, to approve a

resolution to receive the following reports: Alma Police Department February 2020 Report, Alma Board of Review meeting minutes of March 3, March 17, and March 18, 2020, and the City Manager’s Report.

City Manager, Matt Schooley, offered a brief summary of his report explaining the many decisions and changes faced by the city in the past few weeks. All Alma public buildings are closed to the public, essential services will continue. The Library was working to offer curbside service, but that has stopped with the latest order from the Governor. Transit services were reduced to medical only, but they are beginning to offer services for pickup of prescriptions from local pharmacies and groceries as needed. Holding commission meetings is also a challenge but staff is working diligently to make sure the meetings remain available to the public. He will continue to keep the public updated as much as possible throughout the course of the next few weeks.


2020-00056 Motion by Commissioner Piccolo, seconded by Commissioner Mott, to adopt a resolution

approving Warrant No. 20-18 and authorizing the City Treasurer to issue checks in payment of all claims.


Commissioner Comments Commissioners offered thanks to city leadership, city staff and the community for working together to get through this crisis. Several reminded everyone to support local businesses, check on their family and friends, and stay home and stay safe. Schooley offered thanks to staff. He said no one was prepared for this, but we are all working hard to get through. He thanked volunteers and suggested agencies and volunteers keep in touch with the Gratiot County Emergency Operations Center to aid in support coordination. Invitation to the Public No phone calls or emails were received. Motion by Vice-Mayor Harrington, seconded by Commissioner Piccolo, to adjourn the meeting at 6:55 p.m. Motion carried with a roll call vote. Yes: Allman, Harrington, Mapes, Mott, Piccolo, Pitts, and Stahl. No: none.

__________________________________ __________________________________ Gregory S. Mapes, Mayor, City of Alma Sara Anderson, City Clerk, City of Alma __________________________________ Date of Approval

CITY OF ALMA

POLICY

Summary This Telecommuting Policy is designed to help to ensure the business continuity of the City when normal business operations are not feasible. In uncertain times where getting to City Hall to work may be difficult for employees, this alternative temporary arrangement is prudent.

This document provides the policies and guidelines supervisors and employees need to comply with gain remote access to the City’s network These requirements apply to all departments using remote access services. They also apply to both City-owned and personal devices used for telecommuting. Some positions require the employee to be at specific work area or require equipment and information not easily taken to an alternate location. Those jobs are just not suited for an alternative work location.

Departments may include additional technical requirements based on their business and data needs but cannot waive any of the base requirements stated in this policy and agreement. Employees should check with their department head regarding additional department policy or requirements.

Remote Access Each department has been asked to identify employees that have are responsible, productive, highly motivated, and skilled in their jobs. Departments whose employees require access to the City network will need to identify all applications required when requesting remote access. Some applications or modules cannot be accessed remotely, and department heads can discuss that with employees individually.

Guidelines 1. Telecommuting is not a substitute for child or elder care. The Employee must provide child or

dependent care in a manner that allows job responsibilities to be successfully met.

2. The telecommuting employee remains obligated to comply with all rules, policies, practices, andinstructions.

3. Violation may result in being removed from telecommuting and/or disciplinary action, up to andincluding termination of employment.

Pay and Attendance 1. All pay will be based on the employee’s official department.

2. Employee’s salary, retirement, benefits, and insurance coverage remain unchanged.

3. The employee’s time and attendance will be recorded as if they were working at the office.Employees will only be paid for the time they are working.

Telecommuting Policy and Agreement City of Alma

Matt Schooley, City Manager City Manager’s Office 525 East Superior St

Alma, MI 48801 Phone: 989-463-9501

Attachment AAlma City CommissionMarch 24, 2020

4. The City will not be responsible for time spent attending to tasks not assigned by the

supervisor.

5. The employee must provide 3 days advance notice of any change in schedule.

6. Work hours, overtime compensation, and vacation schedule will conform to the City policy, Federal, State and local laws.

7. No overtime will be paid without prior written approval by the supervisor.

8. No employee shall work more hours per week as a result of telecommuting.

9. Employee agrees not to engage in employment activities other than assignments during telecommuting hours.

10. The employee is covered by workers’ compensation if injured in the course of performing

their job at the remote location. Responsibilities

1. An agreed schedule of hours, locations, conference calls, email check-ins or video chat sessions will be included in the agreement and must be followed to ensure that the supervisor is monitoring the progress of the employee.

2. Expectations must be clearly defined between Employees and supervisors regarding assignments and deadlines when they need to be completed.

3. Office supplies needed by the Employee will be provided by the department. All requests for equipment and supplies must be approved by the responsible supervisor. Use of those supplies and equipment is limited to the employee for purposes relating to city business.

4. The City will not be responsible for any household costs associated with the employee being home (ex utility bills, software, hardware or supplies the employee purchases for their home office use). If the employee used their own equipment, the City will not be responsible for maintenance and repair of equipment.

5. Employee must designate a workspace at home that is maintained in safe condition, free from hazards.

6. Worker’s compensation liability for job-related accidents will continue to exist during the

employee’s telecommuting work hours.

7. The employer will not be liable for damages to the employee’s property.

8. The employee will apply safeguards which are approved by to protect records from unauthorized disclosure or damage. All records, papers and correspondence must be safeguarded for their return to the office.

9. The employee will complete all assigned work according to procedures mutually agreed upon

with the supervisor.

Method of communication while telecommuting:

☐ Phone Phone number:

☐ Email Email address:

☐ Text Phone number:

☐ Other (please specify):

How many times will you check your email each day?

How often will you check your voicemail on your work phone each day?

How often will you check-in with your supervisor each day?

How do you plan to check in with your supervisor?

Equipment

1. Employees may or may not be provided equipment.

2. The employee is responsible for ensuring that equipment is used properly and will take all precautions necessary to secure information and equipment and prevent unauthorized access to any system or information.

3. The supervisor and the employee must agree that the employee will use city owned equipment or the employee’s own equipment.

4. Equipment provided by the employer must be protected against damage and unauthorized use. Employer-owned equipment will be serviced and maintained by the employer.

5. Equipment provided by the employee will be at no cost to the employer and will be maintained by the employee

Required Equipment and Supplies

City Owned Employee

Owned Notes

Technical Requirements The employee will take all necessary precautions to secure information accessed.

1. If employees need to access the City’s network, they are required to

2. Employees must have high-speed broadband internet to connect to the City network using the VPN

3. Employees need a device with an operating system of Windows Pro.

4. The supervisor will make arrangements for the employee to get the VPN installed and configured

on the employee’s computer.

5. Employees will test the connection and make sure they can successfully connect prior to attempting to work from home

Required Software/Systems

Modules Needed

AGREEMENT This is an agreement between the City of Alma and ____________________ Duration This agreement covers a period time starting ________________ and ending __________ Or This agreement will be valid until canceled by either party. ______________ Work Hours, Locations and Tasks Work hours, location and tasks must be specified in this agreement. If additional days, times or tasks are assigned, an additional matrix can be included as an addendum to this agreement. Both the supervisor and employee must sign and date the addendum

Start Time End Time Location Assigned Task

Monday

Tuesday

Wednesday

Thursday

Friday

Signatures By signing this document, you agree that you understand and will abide by the terms and conditions in this agreement. __________I understand and agree that telecommuting is a privilege, not a right, and is not subject to the grievance process. __________I understand and agree that I am responsible for maintaining the safety and security of City equipment, supplies, and information while telecommuting. __________I understand and agree that I must comply with all procedures designed to protect sensitive City information, including information that is confidential, private, personal, or otherwise sensitive while telecommuting. __________I understand and agree that telecommuting is not a substitute for dependent care. __________I have discussed this application and agreement with my supervisor. __________I agree to comply with all terms and conditions in this telecommute application and agreement. City Manager ___________________________ ________________________________ Signature Date

Department Head ________________________ ________________________________ Signature Date

Employee ______________________________ ________________________________ Signature Date

CITY OF ALMA

Start Time End Time Location Assigned Task

Department Head ________________________________________________________ ________________________________

Employee ________________________________________________________ ________________________________

Signature

Date

Date

Monday

Tuesday

Wednesday

Thursday

Friday

Signature

Telecommuting AgreementAddendum

Arbor DayFoundation"

Mayor Greg Mapes800 Washington800 WashingtonAlma, MI 48801

Dear Tree City USA Supporter,

On behalf of the Arbor Day Foundation, I write to congratulate Alma on eaming recognition as a2019Tree City USA. Residents of Alma should be proud to live in a community that makes the planting andcare of trees a priority.

Alma is one of more than 3,600 Tree City USA communities, with a combined population of 155 million.The Tree City USA program is sponsored by the Arbor Day Foundation in partnership with the U.S. ForestService and the National Association of State Foresters.

If ever there was a time for trees, now is that time. Communities worldwide are facing issues withair quality, water resources, personal health and well-being, and energy use. Alma is stepping upto do its part. As a result of your commitment to effective urban forest management, you are

helping to provide a solution to these challenges.

We hope you are excited to share this accomplishment. Enclosed in this packet is a press releasefor your convenience as you prepare to contact local media and the public.

State foresters coordinate the presentation of the Tree City USA recognition materials. We willforward information about your awards to your state forester's office to facilitate presentation. Itwould be especially appropriate to make the Tree City USA award apart of your community'sArbor Day ceremony.

Again, we celebrate your commitment to the people and trees of Alma and thank you fur helping -

to create a healthier planet for all of us.

Best Regards,

12tr*Dan LambePresident

cc: Robert Albrecht

enclosure

Karana Law PLLC

29500 Telegraph Rd Ste 250

Southfield MI 48034

P-248-884-4444

F-248-282-0454

E- [email protected]

DELIVERED VIA ELECTRONIC MAIL

April 2, 2020 Sara Anderson [email protected] City Clerk City of Alma 525 East Superior St. Alma, MI 48801

RE : Medical Marihuana Provisioning Center located at 528 Warwick deadline

Dear Ms. Anderson, I am reaching out regarding the conditional approval for DNVK Lapeer Inc. to operate a medical marihuana provisioning center at 528 Warwick and the current one-year deadline to gain full licensure (City and State) made by a resolution by the City Commission. I would like to request this letter is also shared with the City Commission. To bring you and the Commission up to date. DNVK Lapeer INC (“DNVK”) currently operates a medical marihuana provisioning center in Lapeer MI. Its members have several other approvals across the State of Michigan evidencing their knowledge of the marihuana industry and ability to get provisioning centers open. Since the time DNVK was selected in the lottery process, it has been working diligently to meet the one-year timeline. DNVK was the first to receive planning commission approval on the vacant lot it planned to develop. With any new construction development, comes unforeseen hurdles. A significant delay in the development was a Gratiot County drain located on the property. DNVK’s engineers were working tirelessly with the County to get easements and move the location of the drain, as these items were needed before construction can begin. Immediately after approval from the County, construction began in March of 2020 and DNVK planned to meet the deadline. Now with a global pandemic occurring, our contractors are unable to continue due to the governor’s Stay Home Stay Safe order and we will surely not be able to meet the deadline set by the Commission resolution, and it is unpredictable on how long it would take for the construction industry to get back online. The State of Michigan Marijuana Regulatory Agency employees are working from home, causing significant delays at the State level and even the State has extended timelines.

mailto:[email protected]

I’m sure you can imagine the delays we have yet to experience as the pandemic is getting worse, as the President of the United States announced the peak of infections and deaths will be in mid-April. DNVK formally request the City Commission to adopt a new resolution or amend the current resolution to extend the current deadline, as it has the authority to do so. It is in our opinion in these difficult times that a 6-month extension would be rational. I have been involved in the Michigan cannabis industry since its inception and have worked with numerous municipalities. This is the first time I have came across a municipality that refuses to extend a deadline. By way of example, I have included written communication from just a few municipalities that have extended a timeline. Please see enclosed extension examples from Almena Township, City of Lapeer and the City of Hazel Park. DNVK looks forward to doing business and bringing employment opportunities to the City of Alma. I can be directly reached at 248-431-3677. Respectfully, Marvin Karana, Esq. Enclosed: -City of Lapeer extension application -Email from Almena Township -City of Hazel Park extension cc: City Manager Matt Schooley- [email protected]

mailto:[email protected]

1 PROVISIONAL LICENSE REQUEST FOR EXTENSION

APPROVED

PROVISIONAL LICENSE EXTENSION REQUEST

LICENSEE INFORMATION: Must match State and City of Lapeer License Application

Applicant Name:

Individual Partnership Corporation LLC Other

Doing Business As:

Mailing Address:

Physical Address:

Telephone Number: Website Address:

Email Address: Fax #:

Federal ID#: State ID#:

ATTESTATION OF APPLICANT (To be completed and signed by business/entity/individual seeking extension)

Do not sign until notary is present I, , (applicant) hereby attest to the following:

1. I hold a current and valid Provisional Marihuana Facility License issued by the City of Lapeer.

2. I am interested in obtaining a Medical Marihuana Facility License from the City of Lapeer in accordance with Chapter 68 of the General Ordinances of the City of Lapeer.

3. I am currently pursuing licensure from the State of Michigan to operate a Medical Marihuana Facility in accordance with the Medical Marihuana Facilities Licensing Act, MCL 333.27101 et seq. and confirm the following is a true and factual representation of events undertaken in an effort to obtain licensure from the State of Michigan (attach additional sheets if necessary): _____

4. That my application for licensure by the State of Michigan was submitted to the State of Michigan on ____________. If application has not been submitted, the anticipated submittal date is _________. date date

Office Use: Received Date:

Clerk’s Office Review Date:

Clerk’s Office Approved Date: Extension Expires:

2 PROVISIONAL LICENSE REQUEST FOR EXTENSION

APPROVED

5. I am at the following step in the State licensing process: Prequalification Application has been submitted to the State and is (circle one) pending

review/granted/denied. If prequalification has been granted, anticipated date of full licensure ___/___/___. If prequalification has been denied, explain in detail appellate steps taken to challenge the denial,

including any known dates (include proof) of appeal hearings (attach additional sheets if necessary). _____

6. I do not anticipate full licensure from the State of Michigan prior to the expiration of the Provisional

License granted to me by the City of Lapeer and for the reasons detailed above, formally request an extension of the expiration date of said Provisional License as provided for in Section 68-04(D) of Chapter 68 of the General Ordinances of the City of Lapeer.

I affirm, under the penalties of perjury, that the information set forth in this document is true and complete, to the best of my knowledge. Applicant Signature Date: Applicant Printed Name Subscribed and sworn to by before me on . Notary Public Signature Notary Public Printed Name State of , County of . Acting in the County of , State of . My commission expires: .

Crrv or Arvrl, MrcHlGA.N525 E. Superior, Alma, MI48801-0278

MyAlma.org - (989) 463-8336

September 27, 2019

DVNK Lapeer lnc

29500 Telegraph Road, Ste. 250

Southfield, Ml 48034

Greetings Mr. Karana,

On May 22,2019 the City of Alma held a lottery to determine which three of the nineteen pre-approvedMedical Marlhuana Provisioning Center applications would receive the three available ProvisioningCenter Licenses. As a result ofthe lottery, DVNK Lapeer lnc. was awarded one ofthe three MedicalMarihuana Provisioning Center Licenses within the City of Alma. On May 28, 2019 the AIma CltyCommission passed a resolution of provisionalapproval to the three successful entities in the lottery. A

copy of the resolution was provided to you on May 29, 2019.

The Alma City Commission provisional approval resolution states each of the three entities chosen in thelottery will have one year from the date of the resolution to complete the remaining requirements ofthe City of Alma and the State of Michigan and receive a Certificate of Occupancy. lt is the City of Alma'sposition that the one year deadline is final and cannot be extended. As such, DNVK Lapper lnc. must

complete all requirements and obtain a Certificate of Occupancy for 528 Warwick Drive (f29-51-332-

258-40) no later than May 29,2o2o.

The one-year deadline is to make sure the community has these businesses up and running in a timelyfashion. Failing to meet the deadline as described above will result in the license being revoked and

being provisionally awarded to the next available entity drawn in the lottery. lf the City of Alma

extended the time frame for completion, the unsuccessful lottery participants, who were informed ofthe one year deadline, would challenge any extension granted to a lottery winner. More importantly,the City of Alma's process/policy was challenged in Circuit Court before the lottery was held. The

Court's preliminary ruling up held the process/policy and the lottery; however, the suit is still pending atthis point. Deviation from the process/policy is not an option.

October 28, 2019 will mark the sixth month since the City Commission provided your entity withprovisional approval at the location determined at the lottery. The City of Alma wanted to touch base toremind you about the timeline.

Staff is ready for your plans, please submit your plans as soon as possible. Staff will turn them around as

quickly as we can to keep your project on task with the established timeline. lf you have anyquestionsabout submitting plans, please give us a call at the number above. Any legal questions on theprocess/policy can be directed to the city Attorney, Tony costanzo, 989-463-2101.

We look forward to getting your project underway.

Sincerely,

WAeric RipleyZoning Adm inistrator

MEMBER oF MICHIGAN MUNICIPAL LEAGUE AND NATIoNAL LEAGUE oF CITIES

BENJAMIND.JOFFEPLLCAttorney&Counselor

106NORTHFOURTHAVENUE,SUITE302

ANNARBOR,MI48104(734)368-8595

[email protected]

March 25, 2020

Delivered via email Sara Anderson City Clerk City of Alma 525 East Superior Street Alma, MI 48801 Re: Inquiry into possible extension of Medical Marihuana Provisioning Center full licensure deadline Mrs. Anderson, Thank you for taking the time to speak with me yesterday. I would ask that you share this letter with the City Attorney and Commission. This message regards the current timeline for provisionally approved medical marihuana facilities (“Facilities”) in Alma Township to complete the requirements for full licensure. The 1-year resolution that the Commission adopted on May 28, 2019 did not provide provisional licensees who were constructing new facilities sufficient time to complete all construction and receive full licensure from the State. Constructing a building from the ground up, as Oak Flint is doing in Alma, is a substantial, expensive, and time-consuming endeavor. Since receiving their provisional approval from Alma Township, Oak Flint has diligently worked toward completing their structure and the state licensing process. In fact, during this time, Oak Flint and its partners have successfully opened many medical marihuana facilities at locations that only required renovations to an existing structure—thus demonstrating their ability to get things done in an expedited fashion. Additionally, the unprecedented COVID-19 global public health crisis now taking shape in Michigan has substantially impaired Oak Flint’s ability to meet the upcoming deadline. This crisis, coupled with the ordinary expenditure of time and energy required to build a building from the ground up, has left Oak Flint in a position where it could potentially miss the upcoming deadline. The Commission has the authority to extend the date of the deadline using the same type of resolution it initially used to set the deadline. The Alma medical marihuana ordinance also authorizes the Commission to “take such other action with respect to such applicants as it considered appropriate.” Therefore, we respectfully ask the Commission to use its powers to either amend the resolution adopted May 28, 2019, or pass a new resolution extending the date for full state licensure by a reasonable amount of time. We believe that in these uncertain times, six (6) additional months would be an acceptable and appropriate extension term. In the alternative, we would ask that that City accept our application for a renewal of our provisionally awarded license.

We understand that this is a difficult time for every community across our state and country. However, we believe that the American spirit will prevail and that we will soon return to normal life and activities. Therefore, we will continue to do everything within our powers to bring these projects to fruition in as timely a manner as possible. I am available to discuss any all options for the continued viability of this facility and can be reached at this email address or on my cell phone at 734.474.1007. Regards, /s/ Benjamin D. Joffe Benjamin D. Joffe

Crrv or Arvra, MrcrrrclN525 E. Superior, Alma, MI48801-0278

MyAlma.org - (989) 463-8336

September 27, 2019

Oak Flint, LLC

37637 5 Mile Road, Suite 363Livonia, Ml 48154

Greetings Mr. Mc[eod,

On May 22, 2019 the City of Alma held a lottery to determine which three of the nineteen pre-approvedMedical Marihuana Provisioning Center applications would receive the three available ProvisioningCenter Llcenses. As a result ofthe lottery, Oak Flint, LLC was awarded one ofthe three MedicalMarihuana Provisioning Center Licenses within the City of Alma. On May 28, 2019 the Alma CityCommission passed a resolution of provisional approval to the three successful entities in the lottery. Acopy of the resolution was provided to you on May 29, 2019.

The Alma City Commission provisional approval resolutlon states each ofthe three entities chosen in thelottery will have one year from the date of the resolution to complete the remaining requirements ofthe City of Alma and the State of Michigan and receive a Certificate of Occupancy. lt is the City of Alma'sposition that the one year deadline is final and cannot be extended. As such, Oak Flint, LLC mustcomplete all requirements and obtain a Certificate of Occupancy for the property on Heather Laneparcel #29-51-283-505-01 no later than May 29,2020.

The one-year deadline is to make sure the community has these businesses up and running in a timelyfashion. Failing to meet the deadline as described above will result in the license being revoked andbeing provisionally awarded to the next available entity drawn in the lottery. lf the City of Almaextended the time frame for completion, the unsuccessful lottery participants, who were informed ofthe one year deadline, would challenge any extension granted to a lottery winner. More importantly,the City of Alma's process/policy was challenged in Circult Court before the lottery was held. TheCourt's preliminary ruling up held the process/policy and the lottery; however, the suit is still pending atthis point. Deviation from the process/policy is not an option.

October 28, 2019 will mark the sixth month since the City Commission provided your entity withprovisional approval at the location determined at the lottery. The City of Alma wanted to touch base toremind you about the timeline.

Staff is ready for your plans, please submit your plans as soon as possible. Staff will turn them around asquickly as we can to keep your project on task with the established timeline. lf you have any questionsabout submitting plans, please give us a call at the number above. Any legal questions on theprocess/policy can be directed to the City Attorney, Tony Costanzo, 989-463-2101.


inistrator

Sincerely,

ttUJ^"-Aeric Ripley

Zoning Adm

MEMBER OF MICHICAN MUNICIPAL LEAOUE AND NATIONAL LEAGUE OF CITIES

The Harfouch Law Firm, PLLC

631 East Big Beaver Road, Suite 211 Troy, MI 48083

Ph: (248) 781-8800 Fax: (248) 781-8802

www.harfouchlaw.com

Nadeem Noah Harfouch* * Admitted to Practice in: Michigan

March 30, 2020

City of Alma VIA CERTIFIED MAIL & Attn: City Clerk ELECTRONIC MAIL 525 East Superior Street Alma, MI 48801

Re: The Pure Lapeer, LLC 224 East Center Street, Alma, MI 48801

Request for Extension of Provisional Approval Based on Business Interruption Caused by COVID-19 Dear City Clerk, Our firm represents The Pure Lapeer, LLC (“Pure Lapeer”) regarding the above-referenced matter. On May 22, 2019, the City of Alma held a lottery for provisioning center licenses. Pure Lapeer was one of three entities drawn in the lottery, which resulted in Pure Lapeer receiving provisional approval from the City of Alma to establish and operate a provisioning center at 224 E. Center Street, Alma, MI 48801.

It was understood, at that time, that Pure Lapeer would have one year from the date of approval to complete the remaining requirements set by the City of Alma and the State of Michigan, including obtainment of a Certificate of Occupancy to sustain the license awarded. It is our understanding that failure to complete the remaining requirements may result in a forfeiture of the license granted to Pure Lapeer. With the current COVID-19 pandemic sweeping the State of Michigan, we are now at risk of missing the one-year deadline and are now urging the City to act to extend the deadlines.

On March 29, 2020, the City of Alma announced that the municipal building would be closed to the public

in order to control the environment and maintain social spacing. The majority of the City’s staff, including the city clerk and engineering have been set to work from home, and response times have been greatly affected. As it stands, Pure Lapeer continues to work towards meeting the one-year deadline. However, and as you may be aware, COVID-19 has caused vast delays in the project. On March 10, 2020, Governor Whitmer declared a State of Emergency in Michigan. On March 16, 2020, under Executive Order 2020-9, Governor Whitmer closed many businesses. And, on March 25, 2020, Governor Whitmer executed Executive Order 2020-22, which required all Michigan residents to stay in their home unless they were an essential worker. The outlined Executive Orders, which were in direct response to the COVID-19 pandemic, have halted the advancement of business activities, including ours. Our company has now experienced delays with general contractors and architects, delays in receiving supplies, and delays in response times from the Michigan Regulatory Agency.

These are unprecedented times. As this pandemic continues to cause issues and affect businesses across the nation, we urge the City of Alma to consider adopting a resolution to extend the looming deadlines for provisioning centers. Specifically, the City should enter a new resolution to extend the time to complete the remaining requirements beyond the one year. While we continue to make progress, it is imperative to know that the City will be willing to do that. Please let us know where the City stands considering this pandemic. It is our hope that the City of Alma will act expeditiously and will provide deadline extensions similar to those provided by LARA. Thank you for your attention to this matter. If you have any questions or concerns, please feel free to contact our office at any time.

Very truly yours,

Nadeem Noah Harfouch

NNH cc: Client (via Electronic Mail) Matthew Schooley, City Manager (via Electronic Mail)

Crrv or Arvra, MrcrrrcaN525 E. Superior, Alma, MI 48801-0278

MyAlma.org - (989) 463-8336

September 27, 2019

The Pure Lapeer, LLC

631 E. Big Beaver Road, Suite 211

Troy, Ml 48083

Greetings Mr. Bahoura,

On May 22,2019 the City of Alma held a lottery to determlne which three of the nineteen pre-approvedMedical Marihuana Provisioning Center applications would receive the three available ProvisioningCenter Licenses. As a result of the lottery, The Pure Lapeer, LLC was awarded one of the three MedicalMarihuana Provislonlng Center Licenses within the City of Alma. On May 28, 2019 the Alma CityCommission passed a resolution of provisional approvalto the three successful entities in the lottery. Acopy of the resolution was provided to you on May 29, 2019.

The Alma City Commission provisional approval resolution states each of the three entities chosen in thelottery will have one year from the date of the resolution to complete the remaining requirements ofthe City of Alma and the State of Michigan and receive a Certificate of Occupancy. ltistheCityof Alma'sposition that the one year deadline is final and cannot be extended. As such, The Pure Lapeer, LLC mustcomplete all requirements and obtain a certificate of occupancy for the property at 224 E. Center Street(#29-51-031-318-00) no later than May 29,2020.

The one-year deadline is to make sure the community has these businesses up and running in a timelyfashion. Failing to meet the deadline as described above will result in the license being revoked and

being provisionally awarded to the next available entity drawn in the lottery. lf the City of Almaextended the time frame for completion, the unsuccessful lottery participants, who were informed ofthe one year deadline, would challenge any extension granted to a lottery winner. More importantly,the City of Alma's process/policy was challenged in Circuit Court before the lottery was held. TheCourt's preliminary ruling up held the process/policy and the lottery; however, the suit is still pending atthis polnt. Deviation from the process/policy is not an option.

October 28, 2019 will mark the sixth month since the City Commission provided your entity withprovisionalapproval at the location determined atthe lottery. The City of Alma wanted to touch base toremind you about the timeline.

Staff is ready for your plans, please submit your plans as soon as possible. Staff will turn them around asquickly as we can to keep your project on task with the established timeline. lf you have anyquestionsabout submltting plans, please give us a call at the number above. Any legal questions on theprocess/policy can be directed to the City Attorney, Tony Costanzo, 989-463-2101.


Zoning AdministratorMEMBER oF MICHICAN MUNICIPAL LEAGUE ANDNATIoNAL LEAGUE oF CITIES

Crrv or AIMA, MrcrucAN525 E. Superior, Alma, MI4880l -0278

MyAlma.Org

April 3,2020

RE: Executive Order 2020-27 (COVID-19)- Provisioning Centers

On March 24,2020 the Office of Governor Gretchen Whitmer issued Executive Order 2020'2Ltosuppress the spread of COVID-19, to prevent the state's health care system from being overwhelmed, toallow time for the production of critical test kits, ventilators, and personal protective equipment, and toavoid needless deaths, it is reasonable and necessary to direct residents to remain at home or in theirplace of residence to the maximum extent feasible.

On May 28,20L9, the City of Alma City Commission passed a resolution provisionally approving three

Medical Marihuana Provisioning Center Facilities. The provisional approval provided each entity oneyear from the date of the resolution to complete the remaining requirements of the City of Alma and

the State of Michigan and receive a Certificate of Occupancy from the City of Alma.

The Executive Order 2020-27 has brought all construction activities not necessary to sustain or protect

life to a halt, with the only exemptions being projects defined as critical infrastructure. The Medical

Marihuana Provisioning Center Facility construction does not fall under activities necessary to sustain orprotect life and are not defined in the critical infrastructure definition, thus construction has been

suspended.

The City understands this Executive Order has affected the construction schedule for the Provisioning

Center projects, and the ability to complete the requirements of the ProvisionalApproval Resolution by

the deadline of May 29,2020. To account for these lost construction days, an extension to the deadlinewill be provided. On March 24,2020 there were 65 days left before the May 29,2O2O deadline. The

deadline will thus be extended for 66 days from the date Executive Order 2020-21is terminated.Further extensions may be considered, if the State or Federal Government extends the stay at home

order beyond the termination of Executive Order 2O20-2L.

lf you have questions about the extension please feel free to contact Tony Costanzo, City Attorney, 989-

463-210L.

Aeric Ripley

Admln!tr6tlon9t9-45.t-ttt6

Fax989463-5574

Assistant City Manager

MEMBER oF MICHIGAN MUNICIPAL LEAGUE ANDNATIONAL LEAGUE OF CITIES

M

K:\Budget Documents & Publications\FY 2021\Budget and millage rates pub hearing FY2020.doc

NOTICE OF PUBLIC HEARING

To the City of Alma property owners and taxpayers:

You are hereby given notice as required by Chapter 6, Section 6.3 of the City Charter, that a public hearing on the proposed City Budgets for the Fiscal Year 2020-2021 will be held in the City Commission Chambers, at the Alma Municipal Building, 525 E. Superior Street. Copies of the proposed budgets are available for public inspection prior to the public hearing from the City Clerk’s office, and on the City’s website at www.myalma.org.

THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORT THE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING.

The public hearing will be: TUESDAY, MAY 12, 2020 AT 6:00 P.M.

Should the Governor’s Executive Order 2020-21, or another stay in place order issued by the Governor or the Federal Government remain in effect as of April 28th, 2020, the public hearing will be held remotely.

The public hearing will be held via the Zoom application. You are invited to attend remotely via telephone at 929-205-6099. When prompted please use meeting #620764766. (When attending via phone, you can alert the meeting host if you would like to speak during public comment by pressing *9.) For more information on attending remotely, please contact the City Clerk’s office.

Sara Anderson, City Clerk PH: 989-463-8336

Please publish: Morning Sun

May 1, 2020 1 Affidavit

MEMORANDUM

TO: Mayor and City Commission

FROM: Matthew Schooley, City Manager

RE: Request to Amend City Commission Agenda

DATE: April 14, 2020

I respectfully request that the City Commission agenda be amended to read as follows: F. Recommendations on Bids:



b Bidder



Yes $358,423.00


Yes $374, 419.25


Yes $376,908.50

1.01

BID FORM

City Parking Lots #4 and #8 Rehabilitation

19M0055

ARTICTE 1- BID RECIPIENT

1..02

This Bid is submitted to:

City of Alma

525 E. Superior Street

Alma, M148801

Attn: David Ringle

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreementwith Owner in the form included in the Bidding Documents to perform all Work as specified orindicated in the Bidding Documents for the prices and within the times indicated in this Bid andin accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS

2.0L Bidder accepts all of the terms and conditions of the lnstructions to Bidders, including withoutlimitation those dealing with the disposition of Bid security. This Bid will remain subject toacceptance for 50 days after the Bid opening, or for such longer period of time that Bidder mayagree to in writing upon request of Owner.

ARTICLE 3 - BIDDER'S REPRESENTATIONS

3.01 ln submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data andreference items identified in the Bidding Documents, and hereby acknowledges receipt of thefollowing Addenda:

Addendum No. Addendum, Date

A " C,r # LJ-7-7 7r

Bidder has visited the Site, conducted a thorough, alert visual examination of the Site andadjacent areas, and become familiar with and satisfied itself as to the general, local, and Siteconditions that may affect cost, progress, and performance of the Work.

Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affectcost, progress, and performance of the Work.

B.

c.

C410 - Bid Form

REVISED April 7, 2020

Page 1

D. Bidder has carefully studied all: (1,) reports of explorations and tests of subsurface conditionsat or adjacent to the Site and all drawings of physical conditions relating to existing surface orsubsurface structures at the Site that have been identified in the Supplementary Conditions,if any, especially with respect to Technical Data in such reports and drawings, and (2) reportsand drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to theSite that have been identified in the Supplementary Conditions, especially with respect toTechnical Data in such reports and drawings.

E. Bidder has considered the information known to Bidder itself; information commonly knownto contractors doing business in the locality of the Site; information and observationsobtained from visits to the Site; the Bidding Documents; and any Site-related reports and

drawings identified in the Bidding Documents, with respect to the effect of such information,observations, and documents on (1) the cost, progress, and performance of the Work; (2) themeans, methods, techniques, sequences, and procedures of construction to be employed by

Bidder; and (3) Bidde/s safety precautions and programs.

F. Bidder agrees, based on the information and observations referred to in the precedingparagraph, that no further examinations, investigations, explorations, tests, studies, or data

are necessary for the determination of this Bid for performance of the Work at the price bid

and within the times required, and in accordance with the other terms and conditions of theBidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at theSite that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies

that Bidder has discovered in the Bidding Documents, and confirms that the writtenresolution thereof by Engineer is acceptable to Bidder.

l. The Bidding Documents are generally sufficient to indicate and convey understanding of all

terms and conditions for the performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder thatBidder has complied with every requirement of this Article, and that without exception theBid and all prices in the Bid are premised upon performing and furnishing the Work requiredby the Bidding Documents.

ARTICLE 4 - BIDDER'S CERTIFICAT!ON

4.OL Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individualor entity and is not submitted in conformity with any collusive agreement or rules of anygroup, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false orsham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

C410 - Bid Form

REVISED April 7,2020

Page2

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competingforthe Contract. Forthe purposes ofthis Para8raph 4.01.D:

1. "corrupt practice-' means the offering, givin& receiving, or soliciting of anything of value

likely to influence the action of a public official in the bidding process;

2. "fraudulent practice" means an intentional mlsrepresentation of facls made (a) toinfluence the bidding process to the detriment of Owner, (b) to establish bid prices atartificial non-competitive levels, or (c) to deprive Owner of the benefits of free and opencompetition;

3. "collusive practice" means a scheme or arrangement between two or more Bidders, withor without the knowledge of Owner, a purpose of which is to establish bid prices atartifi cial, non-competitive levels; and

4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons

or their property to influence their participation in the bidding process or affect theexecution of the Contract.

ARTICLE 5 - BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the followingprice(s):

DescriptionEstimated

QuantityUnit

Bld UnitPrice

Bid Price

FUNDING SOURCE A

Curb and Gutter, Rem 355 FT $ t2 5 294t.":Paw, Rem 1,850 SYD 54e s 7400.vErosion Control, lnletProtection, Fabric Droo

16 EA $ tm.e: $ 16gp. "!HMA LVSP 900 TON s qb.a $ 8b, /r7.5 2Cold Milling HMA Surface 4,800 5YD s 3e 5 t4u/o, NCurb and Gutter, Conq Det F2 330 FT 5 34,4 5 rt Sfl,QPavement Markings L tSUM 5 I tt,4, oe s/ 'il5,sStorm Sewer, Cl A, 6 inch, TrDet B

44 FT s 1F.e 5 ,q4JZ. qStorm Sewer Tap, 6 inch L EA s 250.e s ?,50 0e

Post, steel, 3 lb 84 FT < Ooo s ,/dh.cSign, Type lll, Rem 4 SFT s /6,e s 4M,eSign, Type lllA 6 EA 5 ,55,s 5 &1a'o!!Single LED Street Lights 6 EA 5 lo.ff{"@ s 37,7Nt.eParking Area Light Fixtures 6 EA 5 il,u0,0e 5 zb,5za.s!Mobilization 0.5 LSUM s lAMo, $ hM.Et

C{lO - Bid Form

REVISED Aprll ,, 2020

PaSe 3


QuantiWUnit

Bid UnltPrice

Bid Price

FUNDING SOURCE B

Curb and Gutter, Rem 400 FT 5 {,e s ,4?fr,ePavt, Rem 950 SYD 5 4.E 5 49tP,Sidewalk, Rem 230 SYD t Qoo 5 7. hll,eStorm Sewer, Rem, Less than 24

inch575 FT s .6o 5 287d.oe

HMA, LVSP 160 TON s qb.ae 5 r.64fr,eSidewalk, Conc, 4 inch 450 SFT s t"e s 2ta.,4Sidewalk, Reinf Conc, 5 inch 1,050 SFT s ?.os 5 gwPDDriveway Opening, Conc, Det M 240 FT $ 25,,! 5 /" @,o"Driveway, Reinf Conc, 5 inch 1,150 SFT 5 f,.e 5 Q 1,(y,@Turf Establishment 1 LSUM s 1.4/i,e 5 't5b,oe

Dr Structure Cover, Type Ei

1040 A1 EA 5 W1,e 5 ,qo.q

Dr Structure Cover, Type EJ

1040 M13 EA ' 4'll,os s tqa,e

Dr Structure Cover, Type D 1 EA s tN,9 5 gMryStorm Sewer, Cl 4 4 inch, TrDet B

10 FT s ,/i,e 5 4&.o9Storm Sewer, cl A, 8 inch, TrDet B

8 FT S aoo!l) -

s 44r..4Storm Sewer, CI A, 12 inch, TrDet B

306 FT s lri.e s n fql,eStorm Sewer, Cl E, 4 inch, TrDet B

20 FT 5 lA,e s tloo 4Storm sewer, Cl E, 5 inch, TrDet B

9 FT $ i.60.9 3 sffi.eStorm Sewer, Cl E, 8 inch, TrDet B

79 FT , il.y $ 55fl.sStorm Sewer, Cl E, 12 inch, TrDet B

L24 FT ' 7/,*' s 9by0,'eStorm Sewer Tap, 4 inch 4 EA 5 2^ile s I ooa.@Storm Sewer Tap, 8 inch t EA s -ru.o'g s 4n1; oe

Storm Sewer Tap, 12 inch L EA 5 t11Y.oo 5 4{D.ryDr Structure, 48 inch dia 4 EA 5 ?.t/fr,0e s Q/il.o!Dr Structure, 72 inch dia 1 EA s bZfr,'! s /; zM.oeElectric Car Charging Station 2 EA s Lt.r,tYsjL s 27,m).2Mobilization 0.5 LsUM 5 tAtb.e s ltW.a

C41O - Bld FoinREVISED Apill 7, 2020

_i LJ6-4,

TOTAT LUMP SUM BID 5 45b,743, qe

AWARD WIIL BE BASED ON OVERALL LUMP SUM BID PRICE

Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to be

adequate to cover Contractor's overhead and profit for each separately identified item, and (2)

estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids,

and final payment for all unit price Bid items will be based on actual quantities, determined as

provided in the Contract Documents.

ARTICLE 5 -TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready forfinal payment in accordance with Paragraph 15.06 of the General Conditions on or before thedates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 -ATTACHMENTSTO THIS BID

7.0t The following documents are submitted with and made a condition of this Bid:

A. Required Bid security.

ARTICTE 8 - DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the lnstructionsto Bidders, the General Conditions, and the Supplementary Conditions.

C410 - Bld Form

REVISED Aprll 7,2020

Rage 5

DescriptionEstimatedQuantitv

UnitBid Unit

PriceBid Price

Earthwork L LsUM $ 4.(yfi,e s ^l.M,wAggregate Base 350 Ton s .es,ry 5 /A,42b,ry

ARTICLE 9 - BID SUBMITTAL

BIDDER: [lndicote correct nome of bidding entity]

By:

[Signoture]

[Printed name](tf Bidder is o corporotion, a limited liobility compdny, a partnership, or o joint venture, attoch

evidence of outhority to sign.)

Attest:

[Signature]

[Printed nome]

Title:

Submittal Date:

Address for giving notices:

Telephone Number:

Fax Number:

Contact Name and e-mail address:

C-410 - Bid Form

REVISED April 7, 2O2O

Page 6

Q.o. Bnv z-lt)

fr-Pr^H=J"\r"F-Bond Numbet 2434524

Bid Bond

KNOW ALL BY THESE PRESENTS, That We, wards Excavatins, LLc as Principal,

and WEST BEND MUTUAL INSUMNCE COMPANY, a corporation organized under the laws of the State of Wisconsin

and having its principal office in Middleton, Wisconsin, in said State, as Surety, are held and firmly bound unto

Alma College as Orvner, in the full and just sum of

Five Percent (! %) of amount bid for the payment

whereof said Principal binds its heirs, administrators, and executors and said Surety binds itself, its successors

and assigns firmly by these presents

WHEREAS, said Principal has submitted to said Owner a bid or proposal for

Citv Parkino Lots #4 and #8 Rehabilitation

NOW THEREFORE, THE CONDITION OF THIS OBLIGATION lS SUCH that if within Sixty days hereof and in

accordance with said proposal a contract shall be awarded to said Principal and the said Principal shall enter into a

contract for said work and shallfurnish bond with surety as required for its faithful performance then this obligation

shall be void, othenryise remain in full force and virtue.

Signed and Sealed this rs day of ,20 20

Surety:West

Title

Agency Name:

Address: 57OO WEST MT. HOPE HWY

DAVID CHAPMAN AGENCY INC

LANSING, MI 48917

Phone Number: (517) 321-4600

MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the lnsurance Code of '1956,

1956 PA 218 and MCL 500.2236.

NB 0192 11 17 Page I of 1

Principal:

Title

PO Box620976 | Middleton, W|53562 | Phone:(608)410-3410 | Fax: (8771674-2663 | www.thesilverlining.com

Witness:

POWER OF ATTORNEYKnow all men by these Presents, That West Bend Mutual lnsurance Company, a corporation having its principal office in the City of WestBend, Wisconsin does make, constitute and appoint:

Nathan G Chapman

lawful Attorney(s)in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds,undertakings and contrrcts of suretyship, provided that no bond or undertaking or conlract of suretyship executed under this authorityshallexceed in amount the sum of: Ten Milion Dolars ($10,000,000)

This Porver of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adoptedby the Board of Directors of West Bend Mutual lnsurance Company at a meeting duly called and held on the 2lstday of December,1 999,

Appointment of Attorneyln-FacL The president or any vice president, or any other oficer of West Bend Mutual InsuranceCompany moy appointby written certificate Attorneys-ln-Factto act on behalf of the company in the execution of and ottesting ofbonds and undertnkings ond other written obligatory instrumenB of like nature. The signoture of any oficer authorized herebyand the corporote seal may be afixed by focsimile to any such power of attorney or to any certificate reloting therefore and anysuch power of ottorney or certificate beoring such facsimile signatures or facsimile seal sholl be vqlid snd binding upon thecompony, ond ony such power so executed and certified byfacsimile signotures andfacsimile seal shall be volid and binding uponthe company in the future with respect to ony bond or undertoking or other wrtdng obligatory in nature to which it is ottached.Any such appointment may be revoked, for cause, or without cause, by any said oficer ot any time.

ln witness whereof, the West Bend Mutual lnsurance Company has caused these presenls to be signed by its president undensigned

and iS corporate seal to be hereto duly attested by its secretary this 22nd day of

inur a.fr-*

WEEiTBENEI THE SILVER LINING"INSURANCE COMPANY"

Bond No. 2434524

Attest

SectetaryKevin A SteinerChief Executive Offi cer,/Ptesident

State of Wisconsin

County of Washington

On the 22nd day of September,2017, before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and

say that he resides in the County of Washington, State of Wsconsin; that he is the President of West Bend Mutual Insurance Company,the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the sealaffixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he

sisnedhisnamethererobylikeorder. -...l{i_1e... ,h^l 0 *lAr*Attorney

Notary Public, Washington Co., WlMy Cornmission is Permanent

The undersigned, duly elected to the office stated below, now the incumbenl in West Bend Mutual lnsurance Company, a Wisconsincorporation authorized to make this certfficate, Do Hereby Certify that the foregoing attached Power of Attorney remains in fult forceeffect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attomey is now in force.

Signed and sealed at West Bend, Wisconsin lli5 13th /3y ef 2020

Juli

Notice: Any questions concerning this Power of Attorney mayMutual lnsurance Company.

Heather DunnVice President - Chief Financid OfEcer

directed to the Bond Manager at NSl, a division of West Bend

1-800-236-5004 | fax (262) 338-5058 | rvw.thesilverliaing.com1900 S. 18th Ave. lfest Bend, WI 53095 | ph (Z6Z) 334-6430 I

BID FORM


19M00s5

ARTICTE 1. BID RECIPIENT

1.01 This Bid is submitted to:

City of Alma


Alma, M148801

Attn: David Ringle

L.OZ The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement

with Owner in the form included in the Bidding Documents to perform all Work as specified orindicated in the Bidding Documents for the prices and within the times indicated in this Bid and

in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS

z.OL Bidder accepts all of the terms and conditions of the lnstructions to Bidders, including withoutlimitation those dealing with the disposition of Bid security. This Bid will remain subject to

acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may

agree to in writing upon request of Owner.

ARTICLE 3 - BIDDER,S REPRESENTATIONS


A. Bidder has examined and carefully studied the Bidding Documents, and any data and

reference items identified in the Bidding Documents, and hereby acknowledges receipt of the

following Addenda:

AddendumNo. Addendum, Date

One Aoril7.2O2O

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and

adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site

conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect

cost, progress, and performance of the Work.

C{10 - Bid Form

REvlSED April 7, 2020

Page 1

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditionsat or adjacent to the Site and all drawings of physical conditions relating to existing surface orsubsurface structures at the Site that have been identified in the Supplementary Conditions,if any, especially with respect to Technical Data in such reports and drawings, and (2) reportsand drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to theSite that have been identified in the Supplementary Conditions, especially with respect toTechnical Data in such reports and drawings.

E. Bidder has considered the information known to Bidder itself; information commonly knownto contractors doing business in the locality of the Site; information and observationsobtained from visits to the Site; the Bidding Documents; and any Site-related reports and

drawings identified in the Bidding Documents, with respect to the effect of such information,observations, and documents on (1)the cost, progress, and performance of the Work; (2)themeans, methods, techniques, sequences, and procedures of construction to be employed by

Bidder; and (3) Bidder's safety precautions and programs.

F. Bidder agrees, based on the information and observations referred to in the preceding

paragraph, that no further examinations, investigations, explorations, tests, studies, or data

are necessary for the determination of this Bid for performance of the Work at the price bid

and within the times required, and in accordance with the other terms and conditions of theBidding Documents.


H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies

that Bidder has discovered in the Bidding Documents, and confirms that the writtenresolution thereof by Engineer is acceptable to Bidder.

l. The Bidding Documents are generally sufficient to indicate and convey understanding of all

terms and conditions for the performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder thatBidder has complied with every requirement of this Article, and that without exception theBid and all prices in the Bid are premised upon performing and furnishing the Work required

by the Bidding Documents.

ARTICLE 4 - BIDDER,S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual

or entity and is not submitted in conformity with any collusive agreement or rules of anygroup, association, organization, or corporation;



C410 - Bid Form


Page 2

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing

for the Contract. For the purposes of this Paragraph 4.01.D:

"corrupt practice" means the offering, giving, receiving, or soliciting of anything of value

likely to influence the action of a public official in the biddinB process;

"fraudulent practice" means an intentional misrepresentation of facts made (a) to

influence the bidding process to the detriment of Owner, (b) to establish bid prices at

artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open

competition;

3. "collusive practice" means a scheme or arrangement between two or more Bidders, with

or without the knowledge of Owner, a purpose of which is to establish bid prices at

artificial, non-competitive levels; and


or their property to influence their participation in the bidding process or affect the

execution of the Contract.


5.01 Bidder will complete the Work in accordance with the Contract Documents for the following

price(s):


QuantityUnit

Bid UnitPrice

Bid Price

FUNDING SOURCE A

Curb and Gutter, Rem 355 FT 58.so s3,017.50

Pavt, Rem 1,850 SYD 5s.80 s10,730.00

Erosion Control, lnletProtection, Fabric Drop

16 EA 5110.00 S1,76o.oo

HMA, LVSP 900 TON s102.o0 S91,80o.oo

Cold Milling HMA Surface 4,800 SYD 54.so s21,600.00

Curb and Gutter, conc, Det F2 330 FT s21.00 S5,93o.oo

Pavement MarkinBs 1 LSUM s1,200.00 51,200.00

Storm Sewer, Cl A, 5 inch, Tr

Det B44 FT S53.oo s2,332.00

Storm Sewer Tap, 5 inch 1 EA S3so.oo S3so.oo

Post, Steel, 3 lb 84 FT Se.oo s7s6.00

Sign, Type lll, Rem 4 SFT Sso.oo $200.00

Sign, Type lllA 6 EA s60.oo s360.00

Single LED Street Lights 6 EA s4,92s.00 s29,ss0.00

Parking Area Light Fixtures 6 EA S2,soo.oo s1s,000.00

Mobilization 0.5 LSUM s2s,000.00 s12,s00.00

2.

C-410 - Bid Form



QuantityUnit

Bid UnitPrice

Bid Price

FUNDING SOURCE B

Curb and Gutter, Rem 400 FT S8.so 53,400.00

Pavt, Rem 9s0 SYD Ss.ao Ss,s10.oo

Sidewalk, Rem 230 SYD s6.8s s1,s7s.s0

Storm Sewer, Rem, Less than 24

lnch575 FT S12.8s s7,388.7s

HMA, LSVP 160 TON s102.00 s16,320.00

Sidewalk, Conc, 4 inch 450 SFT Ss.2s s2,362.s0

Sidewalk, Reinf Conc, 6 inch 1050 SFT 56.2s s6,s62.s0

Driveway Opening, Conc, Det M 240 FT 521.00 ss,040.00

Driveway, Reinf Conc, 6 inch 1150 SFT S5.2s 57,187.s0

Turf Establishment 1 LSUM Ss,ooo.oo 5s,000.00

Dr Structure Cover, Type EJ

1040 A1 EA s8s0.00 s8s0.00

Dr Structure Cover, TyPe EJ

1040 M13 EA s8so.00 s2,ss0.00

Dr Structure Cover, Type D 1 EA s1,oso.00 s1,oso.00


Det B10 FT ss 1.00 ss10.00


Det B8 FT Sss.oo s440.00


Det B306 FT Ss7.oo $77,442.00

Storm Sewer, Cl E, 4 inch, Tr

Det B20 FT s53.00 51,260.00


Det B9 FT S6s.oo ss8s.00


Det B79 FT s68.00 5s,372.00


Det Bt24 FT s72.00 S8,928.00

Storm Sewer Tap, 4 inch 4 EA s3so.o0 S1,40o.oo


Storm Sewer Tap, 12 inch 1 EA s8s0.00 s8s0.00

Dr Structure, 48 inch dia 4 EA s1,800.00 s7,200.00

Dr Structure, 72 inch dia 7 EA ss,s00.00 ss,s00.00

Electric Car Charging Station 2 EA s7,300.00 s14,600.00

Mobilization 0.5 LSUM S2s,ooo.oo 512,500.00

C410 - Bid Form

REVISED Aprll 7, 2020

thge 4

lt &b+rtlq-


QuantitvUnit

Bid UnitPrice

Bid Price

Earthwork 1 LSUM s7,s00.00 57,s00.00

Aggregate Base 350 Ton s28.00 se,800.00

At LUMP SUM BID s357,419.2s

Alternate E1: Add $17,000.00

AWARD WItt BE BASED ON OVERATL IUMP SUM BID PRICE





provided in the contract Documents.

ARTICTE 5 - TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for

final payment in accordance with Paragraph 15.05 of the General Conditions on or before the

dates or within the number of calendar days indicated in the Agreement.

6.O2 Bidder accepts the provisions of the Agreement as to Iiquidated damages.

ARTICLE 7 - ATTACHMENTS TO THIS BID

7 .oL The followlng documents are submitted with and made a condition of this Bid:

A. Required security.

ARTICLE 8 - DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the lnstructions

to Bidders, the General Conditions, and the Supplementary Conditions.

C-410 - gid Forln


Page 5

ARTICLE 9 - BID SUBMITTAT

BIDDER: findicate correct nome of bidding entityl

By:

[Signature]

[Printed nome](tf Bidder is a corporotion, a limited liobility compony, o partnership, or a joint venture, attach

evidence of outhority to sign.)

Attest:

[Signoture]

[Printed name]

Title:

Submittal Date: Aoril 13. 2020

Address for giving notices:

The lsa bellacorporation

2201Commerce Drive

Fax Number: (qRq) 771-?q7R

Contact Name and e-mail address:

Mt. Pleasant. Michigan 48858

Telephone Number: (ggq)ZZ2-5g90

hjr r herk@i<ahellarorForation. com

i mza h r d rd isa hellacorooration. com

C410 - Bid Form


Page 5

AIA Document A310TM -2010Bid Bond

CONTMCTOR:(Name, legal status and address) (Name, legal status and principal place

The tsabella Corporation of business)

2201 Commerce Street The Guarantee Company of North Americq USA

Mt. preasant, Mr488; giffi5f,fil,iiJi;t'iie 235 ll'l.:ffi:[118'"[HffJii,,"gWNER: an attorney is encouraged with

(Name, legal status and address) respect to its completion or

Alma colleg" 'odification'

514 w superior street, Arma, Michigan 48801 3:ff:::r!f|."TT;:"",",BOND AMOUNT: Five Percent (5%) of Amount Bid other parlv shall be considered

plural where applicable.

PROJECT:(Name, location or address, and Project number, if any)

Parking Lots #4 & #8 Rehabilitation Project

The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which theConffactor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,jointly andseverally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractorwithin the time specified in the bid documents, or within such time period as may be agreed to by the Owner andContractor, and the Contractor either (l) enters into a contract with the Owner in accordance witl the terms of suchbid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admittedin the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contractand for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner thedifference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amountfor which the Owner may in good faith contract with another party to perform the work covered by said bid, then thisobligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice ofan agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver ofnotice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time foracceptance ofbids specified in the bid documents, and the Owner and Contractor shall obtain the Surefy's consent foran extension beyond sixty (60) days.

If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shallbe deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.

When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the project,any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom andprovisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When sofurnished, the intent is that this Bond shall be construed as a statutory bond and not as a cor1non law bond.

,2020

+ wenilrnc* rnr El,q'::.::T:Il"^f 1",:"-T:3."u.,: ^q-TYIigtl,L:y_"19 lllernalional rreaties..unaulhoriiea-reproaucrion or disrriburio,.'

"r ,rtii riqdiiJi;;ni';,any portion ot it, may result in seveie--ivil and criminal penalries, ana wir ue;;;;;;;il[" the maximum exr"n, po"uiuil-,iir;!-;;;;:'ii['

document was created on 01127t2012 07:29.12 under the terms of AIA Documonts-on-DemandrM order no. 200g3g74g3 , anrt is not iorresale ThisdocumentislicensedbyTheAmericanlnstituteof Architectsforone-timeraaonr1,,a"omaynotbereproducedpriortcitscompierion osrrro

SURETY:

t,e)

Gt

Susan L Si-nall, Attorney-in-Fact

lnit.

Tho Guerantoe Company of Horth Amorica USASruthfield. Michrgan

POWER OF ATTORNEY

NOW ALL BY THESE PRESENTS: That THE GUARANTEE COMPANY OF NORTH AMERIGA USA, a corporation organized and existing under thelaws of the State of Michigan, having its principal otfice in Southfield, Michigan, does hereby constitute and appoint

RobertTrobec, JeffreyA. Chandler, Kathleen M. lrelan, lan J. Donald, Alan P. Chandler, Wendy L. Hingson, Susan L. SmallVTC lnsurance Group

its true and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts ofindemnity and other writings obligatory in the nature lhereol, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract orothenivise.

The execution of such instrument(s) in pursuance oJ these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA USAas fully and amply, to all intents and purposes, as iJ the same had been duly executed and acknowledged by its regularly elected officers at the principaloffice.

The Power oJ Attorney is executed and may be ce(ified so, and may be revoked, pursuant to and by authority of Article lX, Section 9.03 ot the By-Lawsadopted by the Board of Directors ot THE GUARANTEE COMPANY OF NORTH AMERICA USA at a meeting held on the 31"1 day of December, 2003.The President, or any Vice President, acting with any Secretary or Assistant Secretary, shall have power and authority:

1. To appoint Attorney(s)-in-lact, and to authorize them to execute on behalf of the Company, and attach the Seal o{ the Company thereto, bonds andundertakings, contracts ol indemnity and other writings obligatory in the nature thereo{; and

2. To revoke, at any time, any such Attorney-in-fact and revoke the authorily given, except as provided below3. ln connection with obligations in lavor of the Florida Department of Transportation only, it is agreed that the power and authority hereby given to the

Attorney-in-Fact includes any and all consents lor the release of retained percentages and/or linal estimales on engineering and construction conlractsrequired by the State of Florida Department of Transportation. lt is fully understood that consenting to the State ol Florida Department of Transportationmaking payment ol the linal estimate to the Contractor and/or its assignee, shall not relieve this surety company ol any of its obligations under its bond.

4. ln connection with obligations in favor of the Kentucky Department ol Highways only, it is agreed that the power and authority hereby given to theAttorney-in-Fact cannot be modilied or revoked unless prior written personal notice of such intent has been given to the Commissioner - Departmentof Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation.

Further, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meetingduly called and held on the 6th day of Decembet 2011, of which the following is a true excerpt:

RESOLVED that the signature ol any authorized ollicer and the seal of the Company may be affixed by tacsimile to any Power of Attorney or certificalionthereof authorizing the execution and delivery of any bond, undertaking, contracts of indemnity and other writings obligatory in the nature thereof, andsuch signature and seal when so used shall have the same force and effect as though manually aflixed.

/r*{\,l.l{@;ttr#

lN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused this instrument to be signed andits corporate seal to be atfixed by its authorized officer, this 2nd day ol October, 2015.

THE GUARANTEE COMPANY OF NORTH AMER]CA USA

Randall M usselman, SecretarySTATE OF MICHIGAN Stephen C. Ruschak, President & Chief Operating OfficerCounty ol Oakland

On this 2nd day of October, 2015 before me came the individuals who executed the preceding instrument, to me personally known, and being by me dulysworn, said that each is the herein described and authorized officer of The Guarantee Company of North America USA; that the seal affixed to saidinstrument is the Corporate Seal of said Company; that the Corporate Seal and each signature were duly atfixed by order of the Board of Directors ot saidCompany.

l, Randall Musselman, Secrelary of THE GUARANTEE COMPANY OF NORTH AMERICA USA, do hereby certify that the above and foregoing is a trueand correct ccpy of a Pcwer of Attorney executed by THE GUARANTEE COMPANY OF NORTH AMERTCA USA, which is still in full lorcelnd effect.

lN WITNF-SS wHEREOF, I have thereunto set my hand and attached the seal of said Company this /!rn aay ot ftptDt+ , 2O2O

Cynthia A. TakaiNotary Publtc, State of Michigan

County ot OaklandMy Commission Expires February 27,2024

Ading in Ooklond County

lN WITNESS WHEREOF, I have hereunto set my hand at The GuaranteeCompany o{ North America USA offices the day and year above written.

q^-A-L A. 7-c.-Aa--

Randall Musselman, Secretary

|**AFITEE'

r}

BID FORM


19M0055

ARTICLE 1 - BID RECIPIENT

1.01 This Bid is submitted to:

City of Alma


Alma, M148801

Attn: David Ringle

1..02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreementwith Owner in the form included in the Bidding Documents to perform all Work as specified orindicated in the Bidding Documents for the prices and within the times indicated in this Bid and

in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER,S ACKNOWLEDGEMENTS

2.0L Bidder accepts all of the terms and conditions of the lnstructions to Bidders, including withoutlimitation those dealing with the disposition of Bid security. This Bid will remain subject toacceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may

agree to in writing upon request of Owner.

ARTICLE 3 - BI DDER'S REPRESENTATIONS


A. Bidder has examined and carefully studied the Bidding Documents, and any data andreference items identified in the Bidding Documents, and hereby acknowledges receipt of thefollowing Addenda:

Addendum No. Addendum, Date

+l *-l.eo

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site andadjacent areas, and become familiar with and satisfied itself as to the general, local, and Siteconditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affectcost, progress, and performance of the Work.

C-410 - Bid Form

REVISED Aptil7,2O2O

Page 1

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditionsat or adjacent to the Site and all drawings of physical conditions relating to existing surface orsubsurface structures at the Site that have been identified in the Supplementary Conditions,if any, especially with respect to Technical Data in such reports and drawings, and (2) reportsand drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to theSite that have been identified in the Supplementary Conditions, especially with respect toTechnical Data in such reports and drawings.

E. Bidder has considered the information known to Bidder itself; information commonly knownto contractors doing business in the locality of the Site; information and observationsobtained from visits to the Site; the Bidding Documents; and any Site-related reports anddrawings identified in the Bidding Documents, with respect to the effect of such information,observations, and documents on (1) the cost, progress, and performance of the Work; (2) themeans, methods, techniques, sequences, and procedures of construction to be employed byBidder; and (3) Bidder's safety precautions and programs.

F. Bidder agrees, based on the information and observations referred to in the precedingparagraph, that no further examinations, investigations, explorations, tests, studies, or dataare necessary for the determination of this Bid for performance of the Work at the price bidand within the times required, and in accordance with the otherterms and conditions of theBidding Documents.


H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepanciesthat Bidder has discovered in the Bidding Documents, and confirms that the writtenresolution thereof by Engineer is acceptable to Bidder.

l. The Bidding Documents are generally sufficient to indicate and convey understanding of allterms and conditions for the performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder thatBidder has complied with every requirement of this Article, and that without exception theBid and all prices in the Bid are premised upon performing and furnishing the Work requiredby the Bidding Documents.

ARTICLE 4 _ BIDDER'S CERTI FICATION

4.OL Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individualor entity and is not submitted in conformity with any collusive agreement or rules of anygroup, association, organization, or corporation;



C410 - Bid Form


Page 2

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing

for the Contract. For the purposes of this Paragraph 4.01.D:

l. "corrupt practice" means the offering, Siving, receiving, or soliciting of anythinS of value

likely to influence the action of a public official in the bidding process;

2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to

influence the bidding process to the detriment of Owner, (b) to establish bid prices at

artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open

comPetition;

3. "collusive practice" means a scheme or arrangement between two or more Bidders, with

or without the knowledge of Owner, a purpose of which is to establish bid prices at

artificial, non-competitive levels; and


or their property to influence their participation in the bidding process or affect the

execution of the Contract.


5.01 Bidder will complete the work in accordance with the contract Documents for the following

price(s):


QuantityUnit

Bid UnitPrice

Bid Price

FUNDING SOURCE A

Curb and G utter, Rem 35s FT S7.oo S2,48s.oo

Pavt, Rem 1,850 SYD Ss.oo s 9,2 s0.00

Erosion Control, lnletProtection, Fabric Drop

16 EA 5100.00 s 1,600.00

HMA, LVSP 900 TON S96.2s 586,62s.oo

Cold Milling HMA Surface 4,800 SYD 53.00 s14,400.00

Curb and Gutter, Conc, Det F2 330 FT S22.oo 57,260.00

Pavement Ma rkings 1, LSUM s 1,11s.00 s 1,115.00


Det B44 FT ss2.oo s2,288.00

Storm Sewer Tap, 6 inch 1 EA s300.00 s 300.00

Post, Steel, 3 lb 84 FT 510.00 S84o.oo

Sign, Type lll, Rem 4 SFT Sso.oo s2oo.00

Sign, Type lllA 6 EA S60.oo S36o.oo

Single LED Street Lights 6 EA 54,917.00 s29,s02.00

Pa rking Area Light Fixtures 6 EA s 2, s00.00 s1s,000.00

Mobilization 0.5 tSU M s44,000.00 s 22,000.00

C-410 - Bid Form



QuantityU nit

Bid UnitP rice

Bid Price

FUNDING SOURCE B

Curb and Gutte r, Rem 400 FT s7.oo S2,8oo.oo

Pavt, Rem 9s0 SYD S6.oo Ss,7oo.oo

Sidewalk, Rem 230 SYD 5s.oo s 1,150.00

Storm Sewer, Rem, Less than 24

lnch575 FT Ss.oo 52,87s.00

HMA, LSVP 160 TON S96.2s 51s,400.00

Sidewalk, Conc, 4 inch 450 SFT 5s.2s s2,362.s0

Sidewalk, Reinf Conc, 6 inch 1050 SFT S6.2s S6,s62.so

Driveway Opening, Conc, Det M 240 FT s 22.00 Ss,280.oo

Driveway, Reinf Conc, 6 inch 1150 SFT 56.2s 57 ,L87 .50

Turf Esta blishment 1 LSU M 52,000.00 s2,000.00

Dr Structure Cover, TYPe EJ

1040 A1 EA s 1,000.00 S1,ooo.oo

Dr Structure Cover, TyPe EJ

1040 M13 EA s 1,000.00 S3,ooo.oo

Dr Structure Cover, TyPe D \ EA s 1,000.00 51,oo0.oo

Storm Sewer, Cl A,4 inch, Tr

Det B10 FT Sso.oo $soo.oo


Det B8 FT Ss4.oo s432.00


Det B306 FT S6o.oo s 18,360.00


Det B20 FT Sso.oo s 1,000.00


Det B9 FT Ss2.oo s468.00


Det B79 FT S54.oo s4,266.00


Det Bt24 FT S60.oo 57,440.00

Storm Sewer Tap, 4 inch 4 EA 5300.00 s1,200.00


Storm Sewer Tap, 1.2 inch L EA s40o.00 s400.00

Dr Structure, 48 inch dia 4 EA s2,s00.00 510,000.00

Dr Structure, 72 inch dia 1 EA S3,soo.oo S3,soo.oo

Electric Car Cha rging Station 2 EA S 14,6oo.oo s29,2oo.oo

Mobilization 0.5 LSU M S44,ooo.oo s 2 2,000.00

C-410 - Bid Form


Page 4

Itplo"a-


OuantitvU nit

Bid UnitPrice

Bid Price

Ea rthwork 1 LSU M 52,2s0.00 S2,2so.oo

Aggregate Base 350 Ton S3o.oo Slo,soo.oo

TOTAT tUMP SUM BID 5361,408.s0

Jee alhrulns B'l"aAWARD WI[[ BE BASED ON OVERALT LUMP SUM BID PRICE





provided in the Contract Documents.

ARTICLE 5 - TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready forfinal payment in accordance with Paragraph 15.06 of the General conditions on or before the

dates or within the number of calendar days indicated in the Agreement.

6.07 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 - ATTACHMENTS TO THIS BID

7 .01 The following documents are submitted with and made a condition of this Bid:

A. Required security.

ARTICLE 8 _ DEFINED TERMS

8.01 The terms used in this Bid with initial capital Ietters have the meanings stated in the lnstructions

to Bidders, the General Conditions, and the Supplementary Conditions.

AfL,r"b € /- Prou'/' o^ta'usdl/ a/f Pe""t Pols Qr'frf;'::*

€u5 DL tZ'^t - ?,,r,L t- 5 /6 3)'"{ *f Uit, 4 S,r* *

C-410 - Bid Form

REVISED April7,2020Page 5

ARTICLE 9 - BID SUBMITTAL

BIDDER: findicote correct nome of bidding entityl

By:

[Signoture]

[Printed nome](lf Bidder is o corporotion, o li,

evidence of authority to sign.)

Attest:

[Signoture]

[Printed name]

Title:

Submittal Date:

ofuu rM noJr ,

4-tz-loAddress for giving notices:

D, Loorntsliobility compony, o portnership, or o joint venture, ottach

ut,Plpoo0r*, ut ,|eesl

Telephone Number:

Fax Number:

181:l1*bbeT

1,6rc

arcoo,t'ru*;* - aalrrfrA Y' ta t'u

\ffi1ts-bt4^+Contact Name and e-mail address:

C-410 - Bid Form

REVISED Aptil7,2O2O

Page 6

l'tc.

kltd.f<a- L,Wtthtr,fue

MDOT 13'f 3 (02/18) Page2zof 24

PERSONS AUTHORIZED TO EXECUTE GONTRACTS

All partners must sign contracts, unless a power of attorney modifying this is supplied.ln case of a corporation, only those signatures listed below will be accepted.

The following persons are duly authorized to execute contracts and related documents on behalf of:

LEGAL COMPANY NAME (BIDDER)

Crawford Contracting, lnc.

NOTE: ln addition, CORPORATIONS shall complete the Certificate ofSecretary listing those persons authorized to execute contracts.

EQUAL EMPLOYMENT OPPORTUNITY/EQUAL AGCESS PROGRAM

The bidder named below has initiated and intends to continue an equal employment opportunity policy designed toeliminate any discrimination in employment because of religion, race, color, national origln, age, sex, maritat status,physical or mental handicap, weight or arrest record.

The bidder named below will not discriminate in providing its programs or services to the public because of religion,race, color, national origin, age, sex, marital status or physical or mental handicap. The bidder will also providereasonabte accommodation to the needs of individuals with disabillties consistent with state and federal law.

LEGAL COMPANY NAME (BIDDER)


NAME(Print or type - [$ust match exactly with

authorized leqal signaturelAUTHORIZED SIGNATURE DATE

Brandy L. Prosch '&*;, 1/,*/- 06127118

Richard A. McQuestion o6t21t18

Jeffery O. Loomis J,,/./-rr l*;, n06t27118

Andrea L. Wetherbee #^dlui'XM 06127118

MDOT 1313 (02/18) Page23 o'f 24

CERTIFICATE OF SECRETARY(Corporations only)

The undersigned, being the duly elected secretary s; Crawford Contracting, lnc.

corporation, hereby certifies that the following resolution was duly adopted by the Board of Directors of

said corporation at a meeting e6 Mav 1,2018 and that this resolution is in full force and effect:

"RESOLVED, That the following listed person

Of Crawford Contracting, lnc.

are hereby authorized to execute, on behalf

any and all contracts with the

State of Michigan or other governmental entity."

NOTE: The names printed below must be identical tothe authorized signers on page 22.

Brandy L. Prosch

Richard A. McQuestion

.ieffery O. Loomis

Andrea L, Wetherbee

Document A31OrM - 2010Conforms wlth The Amerlcan lnstltute of Archltects AIA Document 310

SURETY:(None, legal stattts ond pfincipd pltrcc of hwinetr)

Hartford Accident and lndemnity Company

one Hartford Plaza Thls docurn.nt has tmportant

Hartford, CT 06155 - 0001 hgalconsequences. Consutta{onMalllng Address for Nodces wilh an allorney is enmuraged

wlth tesp€cl lo lls comPletlon ormodifrcathn.

AnY singular referenco toContrac{or. Suroty. Ownet orother Parly shall be conslderodplural where a Pplicable.

Five Percent of Amount Bid

(Nanw, locatlotr or address and l'roiccl nnnben lfanl

CiV Parking Lots #4 and #8 Rehabilitation

Tl:c Conrmctor and Suroty crc bound to the Orvncr in lho anrount sct fortlr abovc. for thc pc1'mcnl of whiclt tltc Conlrsctor 0nd. SurcD- bind

rf"r*i"".. rtrcir hcirs, ciccuto$, administrotors, succcssors ond assign* jointly and scvimll.'-, ns povidcd hcrein. Thc conditions of this

Bond arc srich tlut if thc Osucr ccccpts thc bid of rhc Contncror rviriin thc tinic spccificd inihc bid docunrcne, or witlrin stch tinrc pcriod

o"nioi L og6.d to by' rhc Orvncr ani Controctor, and thc Contmctor cithcr( I ) crrlqrs into n controct uittr thc Orvrcr in occordancc rtithrt. iiinrt oiruch bid, o1d givcs such bond or bonds as nroy be specilied in thc bidding orContmcl l)ocunlcnts, rvith o surety admincd in*r jUtai.iio,r Jf *c trro;lt ard othcnlisc acceptoblo to iho Orrlcr, for the failhful pcrformoncc of such Conlract ond for.tho pornpt

-payincnt of laUor ond nuicrial funrisbcd in tlrc prosccution thcrcof; or (2) pay-s lo thc Onncr thc di{fcrsncq not to cx6cd tltc ontount ofi,lti'*i[on+Gt,nccnlhi aurouut spcilicd in scii bia ana such lorger aruount for which lhe Osrtcr ntay in goodfaitlt corttract rvith anothcr

party t9 Jrrlilnrr thc rrork curcrcd by said bid, 0ron this obligotion slull bc_nutl und void, othcnvisc to remuin in tull lirrce cnd c0cct. Thc

huritf. t,t,"ry uoives uny noticc of un ogreenrent be t*een tlie Ctrvner and Qrntructor kr exlcnd the time in rvhich the Onner ntay' accepl the

Ha. Woivcril'noticc $rihe Surcty shall not upply k) ony extcnsion cxcccding sixty (Ol dlys in thc aggregute bel'ond lhc linte litr

sixty- (60) days.

Ifthis Bond is issucd in conncction wirh n subcontmclofs bid to a Controctor. thc lcrnl Contrsctor in lhis Bond shall bc dccntcd to be

Subcontmetor and thc lcmt Qsnsr shslt bc dccnrcd to bc Contractor.

Wrcn thi.s Bonrt has bcen lirrnishcd to comply n'ith u slalulory orothcr lcgal rcquircmart in tlrc lucution ol'thc Prujccf yy prpvision in-

this Bunrt contlicring tith mid statulory oricgul requircnrcnr nhcll be dccmed dllcted llcrylpn-t und pnrvisionnrnnjirrming 19,sir-ch*ioiurof,or nrtr.r lelol requirenrent sholl bo diemui incoryxrrated hercin. When sr l'unrinhed, lhe intent is that lhis Bonrl s\rll hi connfarcd

0s u $tululory bond and not as s eomnlt)n lul bond.

Bid BondCONTRACTOR:|Nan4 legol status and addrvss)


2502 S. Meridian RoadMt. Pleasant, Ml 48858

OWNER:(Nan e, I cgal sloh ts o t d addnss)

Alma College614 W Superior St.

Alma, Ml 48801

BOND AMOUNT: 5o/o

PROJECT:

Sisncd ond scqlcd this 1 3th day of April, 2020'

Hartford Accident and

s{054/AS8fi0

POWEROF ATTORNEYDlrect ln gul des/Clalms to:

THE HARTFORDBond T-12

One Hartford PlazaHar{ord, Connecucut 061 55

ca/t 888-26&3488 or fax: 860157-5835)

K}{Ottl, ALL PERSONS BY THESE PRESENTS THAT: ASellcy Cods; SuroParh

[-l Xaford Flre lnsurance Company, a corporation duly organizcd under the laws of the State of Connecticut

l-__l nartfora Casualty lnsurance Company, a corporation dulyorgpnized under the taws of the State of Iudiana

[-T-l Hartford Accldent and lndemnlty Company, a corporation duly organizcd under thc laws of the State of Conoecticut

l-l Harttord Undenrriters lnsurancs Company, a corporation duly organized under the taws of the State of Connecticut

l-l fwin City Fire lnsurance Company, I corporation duly organizcd uader the laws of the State of Indiana

l-__l Ha.tford lnsurance Company of llllnols, a corporation duly organized under the taws of the State of Illinois

[---l Harttord lnsurance Company of thE MIdwEsl, a corporation duly orgaaizcd und* the taws of lhe Statc of Indiana

I---l Hartford lnsurance Company of the Southeast, a corporation duly organizcd under $c laws of thc Statc of Florida

-mvingfelr home office ln Hartford, Connecticut (herelnafter collectively refened to as the'Companles') do hereby make, constitute and appolnt

Valerie L. Giuliano of Grand Rapids, Ml

thelr true and lawful Attomey-ln-Fact, to slgn lts name as surety(ies) only as dellneated above by [l, and to execute, seal and acknowledge thefollowing bond, underlaklng, contract or wrilten lnstrument:Bond No. Bid BondAlrna College

on behalf of Crawford Contracting, lnc. namingas Obligee ln the amount of See Bond Form

on behalf of the Companies in their buslness of guaranteeing the iidelity of persons, guaranteeing the performance of contracts and executing orguaranteelng bonds and underlakings requlred or permitted ln any acUons or proceedings allowed by law.

ln Wtness Whereof, and as aulhorized by a Resolulion of lhe Board of Directors of the Companles on May 6, 2015 th6 Companles havecaused lhese presents to be slgned by lts Senlor Mce Presldent and its corporate seals to be hereto aflixed, duly attested by lts AssistantSecretary. Further, pursuant to Resolutlon of the Board of Directors of tho Companles, the Companles hereby unamblguously aflirm that they areand will be bound by any mechanicalty applied signatures applied to this Powsr of Attomsy.

@@@ffi@ffi@ffiM. Ross Fisher, Senior Vice Presldenl

frfiGray, Assistant Secretary

F4*STATE OF CONNECTICIIT r

I r.. HartfordCOUilTY OF HARTTORD

'On this 11th day of January, 2016, before me personally came M. Ross Fisher, to me known, who being by rne duly swom, did deposeand say: that he resides in the County of Hartford, Stale of Connecticul; that he is the Senior Mce President of lhe Companies, the corporationsdescribed ln and which execuled lhe above insirumen[ that he knows the seals of the said corporations; that the seals affxed to the saidlnstrument are such corporate seals; lhat lhey were so affixed by authority of the Boards of Directors of said corporations and that he signed hisname lherelo by like authorig.

{A**-f }*V".l*

CERNTICATE

KathlecnT. lvlaynrdNolary Public

Irly Commbsion Expircs July 31, 2021

l, the undersigned, Asslstant Vice Presldent of the Companies, DO HEREBY CERTIFY that the above and foregoing is a true and conectcopy of the Power of Attomay executed by said Companies, which is still ln full force effec-tive as of April 13, 2O2O

Slgned aod sealed at lhe City of Hartford.

@@@ffi@ffi@ffi{.--W*-

ISurePath POA 2016

Kevin Heckman, Assistant Vics Prcsident

MEMORANDUM

TO: Mayor and City Commission

FROM: Matthew Schooley, City Manager

RE: Request to Amend City Commission Agenda

DATE: April 14, 2020

I respectfully request that the City Commission agenda be amended to read as follows: F. Recommendations on Bids:



b Bidder



Yes $356,743.00


Yes $357, 419.25


Yes $361,408.50

CITY OF ALMA, MICHIGAN 525 E. Superior, A l m a , MI 48801

www.ci.alma.mi.us

City Clerk 989-463-8336

Fax 989-463-5574

Arbor Day Resolution

At a regular meeting of the City Commission of the City of Alma, Gratiot County, Michigan, held in the Commission Chambers of said City on the 14th day of April, 2020: PRESENT: ABSENT:

The following preamble and resolution was offered by Commissioner as supported by Commissioner : Whereas, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Whereas, Arbor Day is now observed throughout the nation and the world, and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and Whereas, trees are a source of joy and spiritual renewal, and Whereas, the City of Alma has been recognized as Tree City USA by The National Arbor Day Foundation and desires to continue its tree-planting ways, and Whereas, the City of Alma will be planting trees within the City of Alma. Now, Therefore, the City Commission of the City of Alma does hereby proclaim April 24, 2020, as ARBOR DAY in the City of Alma, and urges all citizens to support efforts to protect our trees and woodlands and to support our city's urban forestry program, and Further, we urge all citizens to plant trees to gladden the hearts and promote the well-being of present and future. Yes: No: Resolution Declared Adopted.

Certificate I, Sara Anderson, City Clerk of the City of Alma, do hereby certify that the above resolution is a true and exact copy of a resolution adopted at a regular meeting of the Alma City Commission held on Tuesday, September 24, 2019 at 6:00 p.m.

__________________________________________ Sara Anderson, City Clerk, City of Alma

http://www.ci.alma.mi.us/

Resolution Requesting Reallocation of Assets

WHEREAS, the City of Alma has been a participating municipality in the Municipal Employees’ Retirement System of Michigan (MERS); and

WHEREAS, pursuant to Municipal Employees’ Retirement Board requirements, since December 31, 1994, asset accounting had been separated for each division, instead of aggregate for the entire municipality; and

WHEREAS, over time, significant disparities have arisen in the City’s MERS plan as result of allocating the fair market value of plan assets on a divisional basis instead of on an aggregate basis, which disparities the City of Alma wishes to eliminate; and

WHEREAS, in order to address the anticipated increase in unfunded liability for pensions to be provided participants in the defined benefit plan that is likely to occur as a result of diminished contributions to that plan, the City wishes to reallocate certain divisional market assets between these divisions;

NOW THEREFORE BE IT RESOLVED, that the governing body of the City of Alma, a participating municipality as defined in the Municipal Employees’ Retirement Act as recodified by Act no. 427 of the Public Acts of 1984, as amended, and as the employer, hereby requests MERS to reallocate the total market value of assets as of April 1, 2020 as follows:

Division Number Division Name Decrease in Employer Reserve Assets

Increase in Employer Reserve Assets

29010102 $1,191,295 29010120 $1,102,908 29010121 $88,387

This will enable the actuary to prepare the 2020 actuarial valuation with the transferred assets; and

CERTIFICATION

I hereby certify that the above was adopted by the governing body of the City of Alma at its meeting held on April 14, 2020.

Authorized Signature: ____________________________________________

Title: ___________________________________________________________

CITY OF ALMA, MICHIGAN 525 E. Superior, A l m a , MI 48801

www.ci.alma.mi.us

City Clerk 989-463-8336

Fax 989-463-5574

Resolution to Encourage the Governor to Issue an Executive Order Regarding Nomination Petitions

At a regular meeting of the City Commission of the City of Alma, Gratiot County, Michigan, held in the Commission Chambers of said City on the 14th day of April, 2020: PRESENT: ABSENT: The following preamble and resolution were offered by Commissioner and seconded by Commissioner : Whereas, the Governor has issued Executive Order 2020-21, ordering all individuals living within the State of Michigan to stay at home or at their place of residence, subject to limited exceptions; Whereas, Section 4.3 of the Alma City Charter requires a person desiring to qualify for an elective City office to file with the Clerk a nomination petition; Whereas, Section 4.3 further requires that a person seeking nomination to City Commission to obtain between 25 and 50 signatures of registered electors of the jurisdiction from which the person seeks to be elected; Whereas, the Alma City Charter does not allow for the payment of a filing fee in lieu of obtaining signatures; Whereas, under MCL 168.551 candidates seeking to be placed on the ballot for the August primary election must submit their nominating petitions to the City Clerk by 4 p.m. eastern standard time on the fifteenth Tuesday before the August primary; Whereas, for 2020, the fifteenth Tuesday before the August primary election is April 21, 2020; and Whereas, gathering signatures in-person is not consistent with Executive Order 2020-21; Now therefore be it resolved, the Alma City Commission encourages the Governor to issue an Executive Order that provides potential candidates an opportunity to meet the nomination requirements for the August 2020 primary election while following the requirements of Executive Order 2020-21. Yes: No: Resolution Declared Adopted.

Certificate I, Sara Anderson, City Clerk of the City of Alma, do hereby certify that the above resolution is a true and exact copy of a resolution adopted at a regular meeting of the Alma City Commission held on Tuesday, April 14, 2020 at 6:00 p.m.

__________________________________________ Sara Anderson, City Clerk, City of Alma

http://www.ci.alma.mi.us/

ADDENDUM TO LEASE AGREEMENT 221 N STATE STREET

Addendum to #2 RENTAL payment in the Lease Use Agreement between the City of Alma (Lessor), 525 E. Superior Street, Alma, Michigan 48801, and Centria Healthcare, LLC (Lessee), 41521 W. 11 Mile Road, Novi, Michigan 49442. This addendum was at the request of the Lessee, which has been prompted by the expanding effects of the COVID-19 crisis is having on day to day operations. The Lessee has requested for rent relief for the second quarter of 2020 – April 1 through June 30. The rental amount will be as follows for the remaining term of the lease, which is set to expire July 31, 2021. #2. RENTAL: Rental payments shall be suspended for three months, April 1, 2020 – June 30, 2020. Beginning on July 1, 2020 the Lessee shall pay to the Lessor, as rental for said premises, the sum of $723.12 per month through the remainder of the lease ending July 31, 2021.

A. To the extent not expressly amended hereby, the lease shall remain in full force and effect. LESSOR: CITY OF ALMA By:_______________________________ Gregory S. Mapes Its: Mayor By:_______________________________ Sara Anderson Its: City Clerk LESSEE: CENTRIA HEALTHCARE By:_________________________________ Its:___________________________

1

Assessing Customer Satisfaction and Trip Purpose for Alma Transportation Center

Brett Baublitz 1105 Willow Run Dr., PO BOX 278, Alma, MI 48801-0278 (989) 463-4444 [email protected] This survey was conducted by a research team from Michigan State University Eva Kassens-Noor, Project Lead Associate Professor Urban and Regional Planning Focus: Transportation Planning 201E Human Ecology 552 W. Circle Drive East Lansing, MI 48823 [email protected] work: 517-432-8085 cell: 312-636-5043 This survey was contracted through the Michigan Department of Transportation (MDOT) Ms. Andy Brush, Unit Supervisor MDOT – Office of Passenger Transportation 425 W. Ottawa, P.O. Box 30050 – Mail Code B425 Lansing, MI 48909 (517) 335-2534 [email protected]

2

Introduction to Survey This report summarizes the results of the Demand-Response survey to assess customer satisfaction and trip purpose for Alma Transportation Center (ATC), conducted on the 17th, 24th, and 31st of January, 2020. We collected data from 61 respondents. Results for the survey are organized into four categories: customer satisfaction, trip purpose, Alma Transportation Center questions, and demographics. Summary of survey results Overall, the Alma Transportation Center survey respondents provided positive feedback. Customer satisfaction was very high as the majority of respondents answered very satisfied in this category. The results of the trip purpose category showed us that the most common destination was related to shopping. The third category, which were Alma Transportation Center questions, showed that the majority of riders rely on Alma Transportation Center for most of their destinations. The demographic questions showed that the most common group of Alma Transportation Center riders identify as Caucasian/White, between 55-64 years of age, and are retired with no special needs.

3

Customer Satisfaction For customer satisfaction, we asked transit riders twenty questions within the following seven categories: timeliness, comfort, cleanliness, information availability and ease of use, customer service, safety/security, and cost/value. Timeliness We asked transit riders to rate their satisfaction with timeliness on a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. Three questions within this category asked about their level of satisfaction with:

● The arrival time of this vehicle. ● The timeliness (on-time arrival) of the transit vehicles in general. ● The time taken to reach their destination, given the distance traveled.

We asked transit riders about their satisfaction with the arrival time of the vehicle. The majority of respondents ranked this as Very Satisfied.

Figure 1: n=58

57%

22%

12%

2% 5% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied N/A

Perc

enta

ge o

f Res

pond

ants

4

We asked transit riders about their satisfaction with the on-time arrival of the transit vehicles in general. The plurality of respondents ranked this as Very Satisfied.

Figure 2: n=59

We asked transit riders about their satisfaction with the time taken to reach their destinations given the distance traveled. The majority of respondents ranked this as Very Satisfied.

Figure 3: n=58

49%

36%

5% 3% 5%2%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

55%

26%

7%2%

7%3%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

5

Comfort We asked transit riders to rate their satisfaction with comfort on a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. Two questions within this category asked about their satisfaction level with:

● The temperature of the vehicle. ● The seats on this vehicle.

We asked transit riders about their satisfaction with the temperature on the vehicle. The majority of respondents ranked this as Very Satisfied.

Figure 4: n=59

58%

31%

5%0%

5%1%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

6

We asked transit riders about their satisfaction level with the seats on the vehicle. The plurality of respondents ranked this as Very Satisfied.

Figure 5: n=58

45%40%

9%

2% 3% 1%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

7

Cleanliness We asked transit riders to rate their satisfaction with cleanliness on a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. One question within this category asked about their satisfaction level with:

● The cleanliness of this vehicle.

We asked transit riders about their satisfaction with the cleanliness of the vehicle. The majority of respondents ranked this as Very Satisfied.

Figure 6: n=57

54%

26%

12%

2% 4% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

8

Information availability and ease of use

We asked transit riders to rate their satisfaction with information availability and ease of use on a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. Six questions within this category asked about their satisfaction level with:

● The information that was provided to them when they made the reservation regarding when the vehicle would arrive.

● The information that was provided to them when they made the reservation regarding how long the trip would take.

● The ease of booking trips. ● The ease of changing trips. ● The ease of cancelling trips. ● The ease of finding information on the transit agency in general.

We asked transit riders about their satisfaction with the information that was provided while making reservations regarding when the vehicle would arrive. The plurality of respondents ranked this as Very Satisfied.

Figure 7: n=58

47%

40%

7%2% 3%

1%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

9

We asked transit riders about their satisfaction with the information that was provided while making reservations regarding how long the trip would take. The plurality of respondents ranked this as Very Satisfied.

Figure 8: n=58

We asked transit riders about their satisfaction with the ease of booking trips. The majority of respondents ranked this as Very Satisfied.

Figure 9: n=58

47%

28%

12%

3%7%

3%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

55%

28%

10%

2% 3% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

10

We asked transit riders about their satisfaction with the ease of changing trips. The plurality of respondents ranked this as Very Satisfied.

Figure 10: n=58

We asked transit riders about their satisfaction with the ease of cancelling trips. The majority of respondents ranked this as Very Satisfied.

Figure 11: n=58

48%

29%

15%

0%3% 5%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

52%

34%

7%

0%3% 4%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

11

We asked transit riders about their satisfaction with the ease of finding information on the transit agency in general. The majority of respondents ranked this as Very Satisfied.

Figure 12: n=57

56%

26%

12%

0%4% 2%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

12

Customer Service

We asked transit riders to rate their satisfaction with customer service on a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. Six questions within this category asked about their satisfaction level with:

● The helpfulness of the driver. ● The professionalism of the driver. ● The driver’s driving skill. ● The helpfulness of the staff taking reservations. ● The hours of operations from this transit agency. ● The overall service received from this transit agency.

We asked transit riders about their satisfaction with the helpfulness of the driver. The majority of respondents ranked this as Very Satisfied.

Figure 13: n=57

68%

21%

5%0%

4% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

13

We asked transit riders about their satisfaction with the professionalism of the driver. The majority of respondents ranked this as Very Satisfied.

Figure 14: n=56

We asked transit riders about their satisfaction with the driver’s driving skill. The majority of respondents ranked this as Very Satisfied.

Figure 15: n=57

70%

18%

6%0%

4% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

63%

25%

6%0%

4% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

14

We asked transit riders about their satisfaction with the helpfulness of the staff taking reservations. The majority of respondents ranked this as Very Satisfied.

Figure 16: n=57

We asked transit riders about their satisfaction with the hours of operations. The majority of respondents ranked this as Very Satisfied.

Figure 17: n=56

61%

25%

6% 4% 2% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Very Satisfied Satisfied Neutral Very Dissatisfied Dissatisfied N/A

Perc

enta

ge o

f Res

pond

ants

54%

27%

9%5% 5%

0%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

15

We asked transit riders about their satisfaction with the overall service of the transit agency. The majority of respondents ranked this as Very Satisfied.

Figure 18: n=57

65%

21%

4% 4% 4% 2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

16

Safety and Security

We asked transit riders to rate their satisfaction with safety and security, providing a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. One question within this category asked about their satisfaction level with:

● The safety in this vehicle.

We asked transit riders about their satisfaction with the safety in this vehicle. The majority of respondents ranked this as Very Satisfied.

Figure 19: n=57

61%

30%

4%0%

4%1%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

17

Cost/Value

We asked transit riders to rate how much they agreed with a statement on cost and value, providing a five-point scale, ranging from very dissatisfied to very satisfied, with a N/A option. One question within this category asked about their satisfaction level with:

● The cost of this ride.

We asked transit riders how much they agreed with the statement “How satisfied are you with the cost of this ride?” The majority of respondents ranked this as Very Satisfied.

Figure 20: n=57

60%

16% 16%

1%5%

2%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Perc

enta

ge o

f Res

pond

ants

18

Trip Purpose For trip purpose, we asked transit riders two questions regarding the purpose of their trip and what they would do if public transportation was unavailable. Trip purpose

We asked transit riders about the purpose of their trip. The plurality of respondents said their purpose was related to shopping.

Figure 21: n=59

Alternative Transport Options

We asked transit riders what they would do if public transportation was not available. 59 persons responded to the question.

● 34% said they would not make this trip. ● 25% said they would walk or bike. ● 24% said they would get a ride from family or friends. ● 8% said they would look for alternative destinations. ● 4% said others (e.g. “case worker”). ● 3% said they would take a taxi, cab, Uber, or Lyft. ● 2% said they would drive.

45%

20%15%

8% 8%

2% 2%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Shopping Medical (doctor’s appointment,

pharmacy, rehabilitation, etc.)

Work Social Purpose (e.g.museum,

community center)

Other (Pleasespecify)

School Visitingfamily/friend

Perc

enta

ge o

f Res

pond

ants

19

Alma Transportation Center Questions We asked transit riders questions specific to Alma Transportation Center. Three questions within this category asked about: ● Whether they would use transportation services and their current mode of transportation

for medical appointments, work/school, shopping, entertainment, county services, and other destinations.

● Whether they support the new public transport service in the county. ● Whether they would be willing to contribute up to 1 millage point on their property taxes

to have public transit service in the county. We asked transit riders if they would use transportation services to the following destinations and their current mode of transportation. 57 responded to this question. For medical appointments (n=51):

• 89% said they would use transportation services for medical appointments. • 11% said they would not use transportation services for medical appointments. Current mode of transportation: • 66% said their current mode of transportation for medical appointments is ATC. • 11% said their current mode of transportation for medical appointments is driving. • 6% said their current mode of transportation for medical appointments is biking. • 6% said their current mode of transportation for medical appointments is getting a ride

from friends. • 6% said their current mode of transportation for medical appointments is a taxi. • 5% said their current mode of transportation for medical appointments is walking.

For work/school (n=51):

• 69% said they would use transportation services for work/school. • 31% said they would not use transportation services for work/school. Current mode of transportation: • 92% said their current mode of transportation for work/school is ATC. • 8% said their current mode of transportation for work/school is biking.

For shopping (n=57):

• 69% said they would use transportation services for shopping. • 31% said they would not use transportation services for shopping. Current mode of transportation: • 71% said their current mode of transportation for shopping is ATC.

20

• 14% said their current mode of transportation for shopping is walking. • 8% said their current mode of transportation for shopping is biking. • 7% said their current mode of transportation for shopping is driving.

For entertainment (n=47):

• 74% said they would use transportation services for entertainment. • 26% said they would not use transportation services for entertainment. Current mode of transportation: • 64% said their current mode of transportation for entertainment is ATC. • 9% said their current mode of transportation for entertainment is biking. • 9% said their current mode of transportation for entertainment is walking. • 9% said their current mode of transportation for entertainment is driving. • 9% did not specify their current mode of transportation for entertainment.

For county services (n=43):

• 72% said they would use transportation services for county services. • 28% said they would not use transportation services for county services. Current mode of transportation: • 59% said their current mode of transportation for county services is ATC. • 14% said their current mode of transportation for county services is biking. • 14% said their current mode of transportation for county services is driving. • 13% did not specify their current mode of transportation for county services.

For other destinations (n=30):

• 67% said they would use transportation services for other destinations, including church or to visiting friends and family.

• 33% said they would not use transportation services for other destinations. Current mode of transportation: • 60% said their current mode of transportation for other destinations is ATC. • 20% said their current mode of transportation for other destinations is walking. • 20% their current mode of transportation for other destinations is biking.

We further asked transit riders if they support the new public transport service in the county. 49 responded to this question.

• 98% said they do support the new public transport service in the county. • 2% said they do not support the new public transport service in the county.

21

We asked transit riders if they would be willing to contribute up to 1 millage point on their property taxes to have public transit service in their county. 45 responded to this question.

• 64% said they would be willing to contribute up to 1 millage point on their property taxes to have public transit service in their county.

• 36% said they would not be willing to contribute up to 1 millage point on their property taxes to have public transit service in their county.

22

Demographic Information

We asked transit riders about their employment. The plurality of respondents said they were retired.

Figure 22: n=50

We asked transit riders about their gender, we received 51 responses.

• 67% said male. • 33% said female.

32%

28% 28%

10%

2%0%

0%

5%

10%

15%

20%

25%

30%

35%

40%

Retired Employed for payoutside your home

Unemployed Homemaker Self-Employed Student

Perc

enta

ge o

f Res

pond

ants

Occupation

23

We asked transit riders about their age. The plurality of respondents said they were between 55 and 64 years old.

Figure 23: n=53

We asked transit riders about their total combined annual household income. The majority of respondents reported their income as less than $9,999.

Figure 24: n=47

9%

15% 15%

17%

21%

19%

2% 2%

0%

5%

10%

15%

20%

25%

18 to 24 25 to 34 35 to 44 45 to 54 55 to 64 65 to 74 75 to 84 85 and older

Perce

ntag

e of R

espo

ndan

ts

Age

39%

26%

15%

4% 4% 4% 4% 4%

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

Less than$5,000

$5,000 -$9,999

$10,000 -$14,999

$15,000 -$19,999

$20,000 -$24,999

$25,000 -$34,999

$35,000 -$49,999

$50,000 -$74,999

Perc

enta

ge o

f Res

pond

ants

Income

24

We asked transit riders about their ethnicity. The majority of respondents said Caucasian/White.

Figure 25: n=52

We asked transit riders about what accommodations, disabilities, or special needs they required assistance with. The majority of respondents said they have no special needs.

Figure 26: n=51

Other accommodation needs include head injuries, epilepsy, and shortness of breath.

96%

4%0% 0% 0% 0% 0%

0%

20%

40%

60%

80%

100%

120%

Caucas

ian / W

hite

Hispan

ic / La

tino(a)

Native

-American I

ndian

African

-American

Asian

Pacific

Island

er/Haw

aiian

Other: Ple

ase Sp

eci fy

Perc

enta

ge o

f Res

pond

ants

Ethnicity

51%

12%8%

6%3%

20%

0%

10%

20%

30%

40%

50%

60%

I do not have anyspecial needs / I do

not require anyaccommodations

Mobility disabilities Deaf / Hard ofHearing

Psychiatricdisabili ties

Blindness / VisualImpairment

Other: Pleasespecify

Perc

enta

ge o

f Res

pond

ants

Disabilities or Special Needs

25

We asked transit riders if they had any additional comments about the transportation service. We received 18 responses, excluding “no” answers. Responses were recorded exactly as was written. Their answers were as follows, some comments fit in more than one group: Satisfied with services:

1. I’m thankful for the transportation period 2. I appreciate this service. 3. Very satisfied 4. We are like family they make me laugh and smile 5. they are excellent with their services. 6. Everything is good. 7. I have no problem with ATC very professional. 8. I love dial a ride it gives me freedom to get places. 9. I would be lost without having Dial-a-ride, I do depend on the bus. I don't depend on family

they are too far away to ask for help. Thank you for all your services. Schedules/timeliness issues:

1. They need to pick you up on time and pick you up if they say they are. 2. Could benefit from longer operation times and wider buses.

Vehicles/Driver:

1. I love our transit system, need more buses and drivers. 2. Need room for walkers for the people who have them weekends. 3. Could benefit from longer operation times and wider buses. 4. the drivers could be more friendly notice no one talks on the bus much

Routes/Service area:

1. would like it if the bus made pick up in Ithaca again 2. It's perfect, but I would expanded county wide. 3. I look forward to having all county services, weekends too otherwise will ride my bike. I

pay my taxes already and I take bus to high school athletic games too. Price:

1. I like dial-a-ride but there should be a cheaper way to ride for those you don’t get payed a lot where they work. I spend nearly $30 to work a full week when I only get a $100 check. everything is excellent.

26

Final recommendations: Customer satisfaction was very good overall. The majority of passengers indicated they were very satisfied with most every aspect of the service. Analysis of the final question of the survey, which asked if respondents had any additional comments for the agency, demonstrates that riders are pleased with their riding experience. Though asking for expanded hours and service areas was common, including weekend hours and county route expansion. Analysis of the ATC questions shows that the majority of riders relied on ATC for medical appointments, work/school, and shopping. The vast majority of riders also indicated that they supported the new public transport service in the county. We recommend that ATC continue to provide excellent service to their riders and consider expanding their service, where and if possible.

Permit # Address Category Applicant Name Date Issued Date Expires Amount Billed

Permit List 04/07/2020

$50.00 712 REPUBLIC AVE 09/07/202003/11/2020KOUTZ RODNEY & VERNARes. Utility BuildingPB20-016

$100.00 1610 E SUPERIOR ST 09/09/202003/13/2020MRP PROPERTIES COMPANY LLCIndustrial, Utility BuildingPB20-019

$0.00 838 REPUBLIC AVE 09/14/202003/18/2020MYLES CONSTRUCTION INCRes. Add/Alter/RepairPB20-020

$3,967.12 525 N STATE ST 09/15/202003/19/2020Konwinski ConstructionCommercial, New BuildingPB20-022

$100.00 712 REPUBLIC AVE 09/19/202003/23/2020Peter DenicolaRes. Add/Alter/RepairPB20-023

$5,752.18 1200 WRIGHT 09/21/202003/25/2020Spence BrothersCommercial, Add/Alter/RepairPB20-014

$50.00 222 PHILADELPHIA AVE 09/23/202003/27/2020TERRES JON PAUL & EMILY KAYE TRUSTRes. Add/Alter/RepairPB20-024

Population: Range (Using Current Index)

$10,019.30 7 Total Billed:Number of Permits:

Permit.DateIssued Between 3/1/2020 12:00:00 AM AND3/31/2020 11:59:59 PM ANDPermit.PermitType = Building

City Manager Report

April 9, 2020

COVID-19: Update on Our Response Second Operational Window: April 13 – April 26

As we continue navigating the impact the COVID-19 crisis is having on all of us everyday, I wanted to take a moment to update you all on the adjustments we have made in the past couple weeks and to give you the operational tasks for the next two week window of April 13-26. The City of Alma is making attempts on a daily basis to analyze available information and make adjustments as directives and recommendations are received. I want to assure you that we continue to vet every decision taking into account the impact on our employees and the community.

• Families First Coronavirus Response Act (FFCRA): Last week I informed you that effective April 1st we were anticipating the ability to grant staff members 80 additional hours of paid sick time under the FFCRA guidelines put out by the Federal Government. The City and our legal counsel were interpreting the order in such a way that the Stay at Home order issued by Governor Whitmer was considered an isolation by definition. The Department of Labor did not define the term “quarantine or isolation order” in any of its previous guidance. That changed this week when they stated that “employees who are subject to a quarantine or isolation order are not eligible for paid sick leave if they are otherwise able to work or telework, the employer has work for the employee to perform and there are no extenuating circumstances preventing the employee from working”. This possibly changes our ability to receive funding for the 80 hours of sick time allowed in the FFCRA. We will continue to monitor and track our hours in the event there are other changes.

• Paid on Call Time: Setting the FFCRA aside, I do not anticipate making any further changes to how we are operating in our critically essential departments: Public Works, Police, Water, Wastewater, Transit. In all of these departments we will continue to split the available crews by putting employees on paid on call status for various scheduled times. Again, the purpose for the paid on call status is to ensure viability over a specific time period in critical areas. This has been a major adjustment as crews have been operating at reduced levels, yet are able to maintain minimum services to the community.

• Municipal Building: The building is still closed to the public. We anticipate this will be the case until the end of April. We have limited the number of employees in the administrative building to no more than 5. We have set up a schedule among all administrative departments that keeps the no more than 5 in check. This allows us to control the environment and to maintain social spacing.We have rotated a work from home schedule among staff. The vestibule area on the west side of city

hall is still open and has resources for the public. Mail and other packages are left for staff in the vestibule. The drop box out front has been utilized by the public. This week the Mid Michigan District Health Department instituted protocols for essential businesses to follow in regard to screening all employees who arrive for work. I have put out an order for all city departments.

• Department of Public Services: Currently staff in water, wastewater, and public works are rotating through the paid on call status and performing minimally essential tasks.

• Yard Waste: Collection of yard waste began last Monday. Upon further clarification from the Michigan Municipal League, I believe that type of work is not considered essential and will be stopped starting the next operational period on April 13th.

• Residential Solid Waste and Recycling: A reminder that Republic Services, our solid waste provider has made changes to their services: The Isabella County Recycling Center has shut down. All recycling is to be contained in garbage bags or containers. The items will be picked up with trash and taken to the land fill at this time. There was quite a bitr of confusion during the first week of this operation that I believe has been resolved. Also, due to the increase in the volume of residential waste, Republic has temporarily suspend large bulk item disposal. This includes disposal of mattresses, furniture, carpets and appliances. Bagged items and trash containers only.

• Police and Fire: 24 hour operations continue as normal. Police have been handling more complaints and issues by phone when applicable. The clerk is not working from the office at this time. Delays in non-emergency response should be expected. The police have been taking care of questions that relate to the stay at home order on a continuous basis. Their goal is to educate, not enforce at this time. Fire continues to work on call. Weekly trainings have been stopped.

• Library: The Alma Public Library is closed to the public. The library staff is working hard to continue to offer virtual programming online. We understand there are a lot of families at home and we will continue to be creative and look for new ways to bring services to the community. Please follow the library on facebook at: https://www.facebook.com/AlmaPublicLibraryMI to get up to date information.

• Transit: The Alma Transportation Center has currently reduced their service to only non-emergency medical rides that have been scheduled through dialysis, the hospital, or directly from a physician’s office. Transit is offering grocery, prescription, and take out pick up. Non-emergency medical transportation has remained an important piece to this community during the crisis. It appears the prescription and grocery pick ups are increasing.

• City Parks and Trails: The city parks and trail system remain open to the public. As per the governor’s order, we believe it is important for our citizens to have the opportunity to get outside and get some exercise or relieve some stress. Early last week all park equipment and pavilions were roped off and signed as out of service.

• Farmers Market: The Farmers Market opening will be delayed until May. • Garage Sales: Postings will go out this week reminding citizens that garage sales will not be

permitted until further notice. • Emergency Management Operations: The City Emergency Operations Plan has been in use since

March 4th. The City of Alma is a part of the Gratiot County Emergency Operations Center and many of the decisions and communications must go through the Gratiot EOC. Be advised we have a fantastic relationship with the EOC and look forward to their guidance and direction during this time. We continue to support the efforts of the EOC and the Emergency management team.

Transit Update Last month Pine River Township, St. Louis, and Ithaca all agreed to present a ballot proposal to their individual boards and councils for transportation services for the upcoming August election. The parties agreed that the language would include a millage rate of up to 1 mil to be consistent with the City of Alma and that the three jurisdictions were tie barred together, In other words, the millage proposal must pass in all three jurisdictions in order to be enacted. The Pine River Township board passed a resolution to present the ballot initiative. In doing further research St. Louis and Ithaca found an issue with their city charters that prevented them from requesting the millage. Over the past two weeks all of the parties, including the City of Alma came together to come up with possible solutions. It was learned that Pine River, St. Louis and Ithaca could create a transportation authority that would be allowed then by charter to bring the ballot initiative to the voters. If passed, the authority would then have the power to contract with the City of Alma for transportation services. After a number of meetings this appears to be the idea that will be brought back before the individual boards and councils. We do not believe there is enough time to complete this for the August election deadline, but it could be completed by the deadline for the November general election.

County Parks Millage Letter from County Commissioner Tim Lambrecht:

Hopefully you are all well and managing in these challenging times. Unfortunately we were not able to have our face-to-face meeting to further discuss the parks millage and I know it certainly needs to take a backseat to some of the more pressing issues you are all dealing with. The county commission does need to approve ballot language, ideally this month, to ensure we can have it on the ballot, so we do need to keep the issue alive. It would be great to have a general consensus from our group that I could bring to the Board of Commissioners meeting on April 21st.

At our last meeting, there was a general consensus that a grant program allowing municipalities to apply for funds for projects would be an effective and appropriate solution to help meet local needs. For some background for those who have not been directly involved, for several years the parks and recreation board and county commission has received requests to fund projects in area municipal parks. Recently, others have asked specifically for a way to share in park millage proceeds as opposed to doing their own parks millage which could confuse voters and jeopardize all millage efforts for parks and recreation. It is also an accepted fact, that users do not consider whether parks or trails or recreational facilities are in their political jurisdiction or a county or city or village or township park. They use what they want to use, and municipalities welcome their use. Several meetings have been held with local municipal leaders with a consensus that a grant-based program would be a viable way to accomplish the goal of using millage funds to more promote recreational opportunities county-wide.

In researching the issue, there are several counties who share county-wide millage proceeds with local units. In all cases, the efforts are popular and pass with large margins. Nearby Ingham County put a great deal of time, effort and money into studying the feasibility of such a millage starting in 2014. They successfully passed the .5 mills millage and it was just renewed in March with 74% of voters voting yes. Ingham has produced a great detailed resource which includes what other counties are doing and how their process works including the application process. Their resource not only, explains the process, but

also lists multiple other grants that municipalities could use funds to leverage their projects. I've gotten some great information and advice from their director on how it has worked.

Our draft proposal would be a hybrid of our current millage to fund the county parks with 80% of millage dollars for current park operations and 20% for the grant funds. Pete has confirmed that this would ensure adequate funding for the continued operation and maintenance of the county parks, while providing for enhanced recreational opportunities county-wide.

Though we need to get legal help to create the actual millage wording, the substance would be something like this:

Parks Millage Proposal Millage for up to .35 mills for Parks, Recreation and Trails (Ingham includes trails in the language and I think we may need to include trails because the county has responsibility for a trail which we may want to improve, support extension of, etc. In addition, municipalities may want to apply for grants for trails. For example, at Alma Aspire there was talk about expanding the existing river walk to Luneack Landing (via the water authority property) and the longer-term goal of connecting Alma and St. Louis river walks. Some people say we don't need to be that specific as trails can be considered "linear parks". Probably a good question for the lawyers. Funds to administered from Gratiot County Parks and Recreation Budget 80% of funding for the Gratiot County Parks general operations 20% to be placed in a line-item within the parks budget to be used award grants to municipalities including the county for projects

With the 80/20 split, the millage would generate roughly $100,000 per year in grant available funding for municipalities to apply for during the life of the millage. Overall, that's a significant amount of money with the idea that it can be used as the local contribution which could help projects qualify for additional funding from other sources.

I would like to be able to give Mr. Lambrecht the city commission’s opinion in regard to the parks millage issue. We have had a number of discussions in the past, but it seems to me that this is a solid move forward at this time.

M. Schooley

CITY OF ALMAFY2021

BUDGET INTRODUCTION

City Manager Matt Schooley

Finance Director Katherine Phillips

April 14, 2020

INTRODUCTION

• The City of Alma FY2021 Budget is intended to

represent, in financial terms, the priorities for

providing municipal services to the citizens of

Alma beginning July 1, 2020. Our desire is to

provide this service in the best, most professional

manner, taking into account what is best for the

community. This year presents unique challenges

with the onset of the COVID-19 crisis. We pledge

to explore all avenues of service possibilities,

while being financially responsible as we navigate

through the pandemic.

ALMA LEADERSHIP TEAM

PRIORITIES

1. Plan for Infrastructure Needs

2. Embrace Technology

3. Support Community Engagement

4. Maintain a Safe Community and City Work

Environment

5. Remain Fiscally Responsible in a Changing

Environment

GENERAL FUND

PROJECTING REVENUES/EXPENSES

• Initial projected revenues for the City of Alma in FY2021 are $4,395,400 while

budgeted expenditures are $4,348,500 for a net gain of $46,900.

• We have made some initial plans for what we would call a contingency budget due to

the initial impact of the COVID-19 virus. In that plan we are projecting the revenues

for FY2021 at $4,070,400 and expenditures initially set at $4,084,000.

• We have also formulated a post coronavirus projection that shows the potential for

revenue to dip to as far as $3,294,700. Current essential services would have

expenses of $3,878,300. This scenario would create a substantial funding gap of

$583,610.

REVENUE SOURCES

• Property Taxes

• Special Assessments

• Licenses and Permits

• Charges for Services

• Fines and Forfeits

• Investment Income and Rents

• Grants

• Other

GENERAL FUND BY DEPARTMENT

• City Commission

• City Manager

• City Clerk

• Finance Administration

• Treasury

• Assessor

• Elections

• Debt Service

• Buildings and Grounds Maint

• Police

• Fire

• Inspection Services

• Downtown Maintenance

• Parking Lots

• Sidewalks

• Local Streets

• Street Lighting

• Riverside Cemetery

• Airport

• Planning and Zoning

• Economic Development

• Parks

• Library

PROJECTED REVENUES

PROJECTED EXPENDITURES

GENERAL FUND EXPENSES BY DEPTFY2020 – FY2021

GENERAL FUND OUTLOOK

CONCERNS

• The federal funding for local governments in Michigan through the CARE act passed

recently has been allocated to Southeast Michigan. It appears very few, if any communities

north of Lansing will see any benefit to that funding.

• 941 Income tax credits (that is the federal income tax that the city pays on wages) is

available for small business and non-profits but again, at this time local government is

exempt from those credits

• The pandemic continues to create uncertainty with directives coming out almost daily that

change the way we need to manage this crisis. As a result, it is difficult, if not impossible at

this time to determine if small cities in Michigan will benefit from any aid at all. With that

being said, if something does come to fruition, that would be very much appreciated

income but with the exception of grants already established prior to the pandemic we

can’t comfortably project additional grant funding at this time.

CONCERNS

• State of Michigan Department of Transportation through Act 51 supports construction and

maintenance of major and local streets. MDOT has already warned communities that this

funding is expected to be severely reduced in 2021.

• Legitimate concern over our residents abilities to pay their summer tax bills.

• City, Village and Township Revenue Sharing Program: For Fiscal year 2020 each unit will

receive payment of 102.3% of the units FY2019 CVTRS and Supplemental amounts . This

equals revenue of $1,156,460 for the city in 2020. The projected amount for 20/21 is

$1,179,958 which is $23,498 more then 19/20. This funding is based on a formula in

accordance with Article IX Section 10 of the State Constitution and it based on sales tax

collection. We anticipated that income stream to change dramatically in 20/21.

OUR RESPONSE

• We are exploring the possibility of proposing wage freezes across the board until

December 31, 2020. At that time we could reevaluate the financial landscape with a

better understanding. This would include all merit increases and cost of living

increases.

• We are asking all departments to be cognizant of daily operations and limit anything

that is not of a critical nature for 20/21. As we go through this pandemic together,

efficiencies are becoming more evident already and departments are learning to

function in different ways. It is our sincere hope that this “out of the box” thinking

along with the other cost cutting measures will be enough to manage this crisis.

• We are asking all departments to develop alternate staffing schedules to limit the

amount of overtime.

OUR RESPONSE

• In January, the City Manager gave approval for the Finance Director to research the

best way to manage Grant Administration - post corona, becoming experts in Grant

Administration could be the key to unlocking potential funding sources.

• As difficult as this year has been, we are very fortune that past and current

administrators have been diligently preparing budgets that grew a healthy fund

balance. This is not a solution that should be taken lightly because no one knows how

deep the economic void will be as a result of what is happening. We propose this

option before we would recommend new debt issues but after all other options are

exhausted.

RESTRICTED FUNDS

• Cemetery Endowment

• Library Endowment

• Library

• Major/Local Streets

• Street Improvement Millage

• Transit Services

• Wastewater Utility

• Water Distribution

• Refuse Disposal

• Downtown Development Authority

• State Street Plaza

• Alma Public Library

• Refuse

• Municipal Services – Garage

• Incremental Finance

WASTEWATER CIP

WATER UTILITY CIP

NEXT STEPS

• Finance Committee prior to full commission?

• Budget Work Session – May 7, 2020 @ 5:15 pm

• Public Hearing on Proposed FY2021 Budget – May 12, 2020 commission meeting

• Approval of FY2021 Millage Rates – May 12, 2020 commission meeting

• Adoption of FY2021 Budget – May 26, 2020 commission meeting

City of Alma Alma City Commission

Following is the schedule set by the Alma City Commission for review of

the proposed FY 2021 Annual City Budgets. All interested persons are invited and encouraged to attend.

April 28, 2020 Budget Review Session (regular meeting) 5:00 p.m. May 7, 2020 Budget Review Session (special meeting) 5:30 p.m.

May 12, 2020 Budget Review Session (regular meeting) 6:00 p.m. Public Hearing: Budget Presentation and

Adoption of Resolution Approving FY 2021 millage rates 6:00 p.m.

May 28, 2020 Budget Review Session (regular meeting) 6:00 p.m. Adoption of FY 2021 Budget

Should the Governor’s Executive Order 2020-21, or another stay in place order issued by the Governor or the Federal Government remain in effect as of April 28th, 2020, the public hearing will be held remotely.

The public hearing will be held via the Zoom application. You are invited to attend remotely via telephone at 929-205-6099. When prompted please use meeting #620764766. (When attending via phone, you can alert the meeting host if you would like to speak during public comment by pressing *9.) Please publish: Morning Sun

April 17, 2020 1 Affidavit

WARRANT TO THE TREASURER

WARRANT NO. 20-19 CITY OF ALMA APRIL 14, 2020

The attached claims have been allowed by the City Commission and you are hereby

authorized to release payment for each of the claims as covered by the checks listed.

Internal service fund transfers for the period March 19, 2020 through April 9, 2020, are:

ADMINISTRATIVE SERVICES FUND/ACCOUNTING: $ 0.00

WATER USAGE CHARGE: (March) $ 58,327.83

ENGINEERING SERVICES: $ 0.00

PUBLIC WORKS MAINTENANCE FUND: $ 0.00

EQUIPMENT RENTAL CHARGES: $ 0.00

GARAGE SERVICES $ 0.00

Payroll of April 2, 2020, totaling $ 206,631.60 in gross wages, employer taxes and

benefit costs.

SIGNED: ___________________________________________

Sara Anderson, City Clerk

COUNTERSIGNED: _________________________________

Matthew Schooley, City Manager