citizen’s charter - oshc · 2020. 11. 10. · citizen’s charter 2020 (7th edition) page 2 i....

OCCUPATIONAL SAFETY AND HEALTH CENTER

CITIZEN’S CHARTER

2020 (7th Edition)

I. Mandate:

The OSHC was established as the nationally recognized authority on safety

and health research, training, information dissemination, and technical

expertise. The OSHC pursues partnerships with the public and private sectors

for the attainment of a healthy and safe working environment through

responsive and sustainable OSH programs and policies. It also targets the

effective delivery of quality services. The OSHC aims to increase productivity

through fostering a better working environment, decrease in manpower and

economic losses due to occupational accidents and diseases, and to improve

the welfare of workers and their families.

II. Vision:

A healthy and well-protected working population in a caring and responsive

work environment brought about by sound OSH policies and laws, research,

training, information exchange, technical expertise and extensive networking.

III. Mission:

To develop effective, responsive, and sustainable OSH programs, policies and

services; promote excellent management of resources and foster mutually

beneficial linkages that will create a healthy and safe work environment for

workers in all industries.

IV. Service Pledge: Undertake continuing studies and researches on occupational safety and

health.

Plan, develop and implement occupational safety and health training programs.

Serve as clearing house for occupational safety and health information, methods, techniques, and approaches; and, institute an information dissemination mechanism.

Monitor work environment and conduct medical examinations of workers.

Serve as duly recognized agency for testing and setting standard specifications of Personal Protective Equipment and other safety devices.

Assist other GO's in policy and standards formulation on occupational safety and health matters; issue technical guidelines for prevention of occupational disease and accidents.

Enlist assistance of GO's and NGO's in achieving the objectives of the Center.

Perform such other acts appropriate for attainment of the above functions and enforcement of the provisions of Executive Order 307.

LIST OF SERVICES

Central/Head Office Page Number

1. Enrollment in Occupational Safety and Health (OSH) Training Courses 5

2. Availment of OSHC Training Facilities 6

3. Availment of IEC Materials 7

4. Special Examination: Biological Monitoring of Heavy Metals and Organic

Solvents 8

5. Special Examination: Audiometry 11

6. Testing of Personal Protective Equipment 13

7. Work Environment Measurement (WEM) Services 15

8. Accreditation of Work Environment Measurement (WEM) Service

Provider (DOLE Department Order No. 160-2016) 17

9. Accreditation of Safety Training Organization

(DOLE Department Order No. 16-2001) 19

10. Accreditation of New OSH Practitioner, Consultant and OH Practitioner


11. Accreditation of New Consultancy Training Organization


12. Accreditation of New Construction Heavy Equipment Testing Organization

(CHETO) DOLE Department Order No. 13 – 1998 and

DOLE Administrative Order No. 407 - 2017) 24

13. Request for Human Resource Documents/Forms 26

14. Feedback and Complaints Mechanism 27

15. List of Regional Extension Units 28

Central Office

External and Internal Services

1. Enrollment in Occupational Safety and Health

(OSH) Training Courses This service facilitates request for Occupational Safety and Health Training courses

Office or Division: All

Classification: Simple Type of Transaction:

G2C – Government to Citizens G2G – Government to Government

Who may avail: Workers, supervisors, designated safety officers, member of OSH committees, safety and health practitioners

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Registration Form Division In-charge of the training program

Official Receipt Cashier

CLIENT STEPS AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Proceed to the division in-charge of the training program.

Provide application form to be accomplished by client

P1, 100 per day of

training (inclusive of lunch, AM and

PM snacks,

and training

materials.

As indicated in

the schedule of fees

30 minutes

Training and Public Information Division (TPID)

Safety Control Division (SCD)

Health Control Division (HCD)

Environment Control Division (ECD)

Accomplish registration form (provide complete details needed)

Check if document are complete and properly filled-out

Proceed to Cashier for payment.

Issue an Official Receipt

Cashier

Return to division-in-charge and submit registration form with record of OR number.

TPID

SCD

HCD

ECD

2. Availment of OSHC Training Facilities

This service facilitates request for Function and/or Training Rooms

Office or Division: Training and Public Information Division (TPID)

Classification: Simple

Type of Transaction:


Who may avail: Companies/organizations who would like to hold forums, seminars or Conferences


Request Letter

Function Request Form

Training and Public Information Division (TPID) Letter of Agreement

Statement of Account

Official Receipt Cashier


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit Request Letter to the Office of the Executive Director indicating the date, time and nature of activity

1. Approval of the request letter

Please refer to

schedule of fees

Within 1 day TPID Staff

2. Accomplish and submit Function Request Form, Letter of Agreement and pay 50% of the fee as deposit

2. Accept and prepare the Statement of Account

Within 1 day TPID Staff FAD Staff

3. Upon receipt of Statement of Account, pay the corresponding fee at the Cashier after the use of facilities

3. Issue Official Receipt to client

Within 1 hour Cashier

3. Availment of IEC Materials

This service facilitates request for occupational safety and health IEC materials

Office or Division: Training and Public Information Division (TPID)

Classification: Simple



Who may avail: workers/students in need of IEC materials CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Request for IEC (Form B) Training and Public Information Division (TPID)

Request for IEC (Form C)

POSTERS, FLYERS, INFORMATION PACKAGES


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit accomplished IEC Form B to any TPID personnel

1. IEC Materials requested form in the IEC Form B will be packed and given to client

None 5 minutes TPID Staff

OSH STANDARDS


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Fill-out IEC Form C 1. Check if document are complete and properly filled-out

Php 100 per copy

5 minutes TPID Staff

2. Proceed to Cashier to pay the fee

2. Issue Official Receipt

Cashier

3. Return the accomplished form with the Official Receipt to TPID

3. The requested number of OSH Standards will be packed and given to the client

TPID Staff

4. Special Examination: Biological Monitoring of Heavy Metals and

Organic Solvents

This is a technical service requested by companies or organizations to assess and

measure extent of exposure to heavy metals and organic solvents in the workplace.

Office or Division: Health Control Division (HCD)

Classification: Highly Technical


G2B – Government to Business; G2G – Government to Government

Who may avail: Any worker/company in need in Biological Monitoring of Heavy Metals and Organic Solvents


Letter of Request

Health Control Division Client Profile

Service Agreement

Biological samples


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit Letter of Request to the Office of the Executive Director (OED) by mail, fax or email

1. Upon receipt of approved request from the OED:

1.1 Coordinate with Diagnostic Section Laboratory

1.1. Scheme and schedule of collection or submission of biological samples

Please refer to

schedule of fees

Within the day Nurse-in-charge

1.2 Send Service Agreement and Client Profile Form to client

(NOTE: To indicate number of batches of submission or collection of biological

Nurse-in-charge

samples and billing schedule. Biological Samples collected or submitted within 5 calendar days are bundled as 1 batch)

2. Submit signed Service Agreement and Client Profile to Health Control Division (HCD)

2. Receive signed Service Agreement and Client Profile

Within 2 working days

Nurse-in-charge

2.1 Collection of biological samples

OSHC-handled 2.1.1 Inform client

of logistic requirements

2.1.2 Prepare forms and materials for collection of biological samples

Client-handled 2.1.3 Prepare and

release forms and materials for collection of biological samples

Nurse-in-charge

Medical Technologist


Laboratory Clerk

3. Submit biological samples to HCD

3. Receive biological samples, signed and filled out forms

Within the day Nurse-in-charge Laboratory Clerk

3.1. Assess acceptability of biological samples for analysis


3.2. Analyze biological samples and sign results

3.3. Endorse results

to nurse-in-charge

3.4. Submit Request for Statement of Account to Accounting section of FAD (Finance and Administrative Division)

(NOTE: Client with several batches of samples will be informed of the availability of results after completion of analysis of each batch. This temporarily ends the counting of the PCT. This resumes on submission of request for SOA when all batches have been analyzed.)



Laboratory Clerk

Nurse-in-charge

3.5. After completion of analysis, review and sign results

3.6. Prepare and endorse Billing Letter to OED

3.7. Notify client of the availability of results


HCD Division Chief

Nurse-in-charge

HCD Division Chief

Nurse-in-charge

5. Special Examination: Audiometry

This service facilitates the testing and measurement of hearing acuity for

Variations in sound intensity and pitch and for tonal purity.

Office or Division: Health Control Division (HCD)

Classification: Highly Technical Type of Transaction:

G2B – Government to Business G2C – Government to Citizen G2G – Government to Government

Who may avail: Any worker/company in need of Audiometry CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Letter of Request

Service Agreement Health Control Division

Client Profile


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit Letter of Request to the Office of the Executive Director (OED) by mail, fax or email

1. Upon receipt of approved request from the OED:

Coordinate with client to: 1.1.1 give advice

on procedure of test and preparation

1.1.2 schedule audiometry

1.2 Send Service

Agreement and Client Profile Form to client

(NOTE: To indicate number of batches of test and billing schedule. Tests conducted within 5 calendar days are bundled as 1 batch)

Please refer to

schedule of fees

Within the day Clerk

Nurse-in-charge

Nurse-in-charge

2. Submit signed Service Agreement and Client Profile to Health Control Division (HCD)

2. Receive signed Service Agreement and Client Profile


Nurse-in-charge

2.1 Conduct audiometry as scheduled

2.1.1 Interpret results

2.1.2 Prepare results and endorse to HCD Division Chief

(NOTE: Client with several batches of schedule of testing will be informed of the availability of results after completion of tests of each batch. This temporarily ends the counting of the PCT. This resumes during the submission of request for SOA)

2.2 Review and

sign results

Within 4 working days of completion of audiometry

Nurse-in-charge

Occupational Health

Officer Nurse-in-charge

HCD Division Chief

2.3 Submit Request for Statement of Account to Accounting Section of FAD (Finance and Admin. Division)

2.4 Prepare and endorse Billing Letter to OED

2.5 Notify client of the availability of results


Nurse-in-charge

Nurse-in-charge HCD Division Chief

Nurse-in-charge

6. Testing of Personal Protective Equipment

This service facilitates request for testing of PPE such as hard hats, safety shoes,

safety spectacles, safety googles, face shield, fall protection equipment

Office or Division: Safety Control Division (SCD) Classification: Highly Technical


G2B – Government to Business

Who may avail: Manufacturing companies in need of testing for their personal protective (hard hats, safety shoes, safety spectacles, safety googles, face shield, fall protection equipment)


Request Letter

Samples for testing

Service Agreement Form Safety Control Division

Official Receipt Finance and Admin. Division – Cashier


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit request letter to the Office of the Executive Director

1. Approval of the request letter

Please refer to

schedule of fees

Within 1 day Office of Executive Director

2. Submit sample test specimens and Request Letter of the type of PPE to be tested to the Safety Control Division

2. Assess sample PPEs for completeness and conformance to testing requirements.

2.1 Check completeness of Request Letter

SCD Staff

3. Submit the Signed Service Agreement Form

3. Provide Service Agreement Form to Client

SCD Staff

3.1 Actual Conduct of Testing

Within 16 days Test Team Members

3.2 Prepare test results and transmittal letter

Within 3 days SCD Staff

3.3 Sign Final Test Result Report

3.4 Submit request for Statement of Account to Accounting Section

3.5 Notify the client of the availability of Final Test Result

Dep. Exec. Director SCD Division Chief

Test Team Members

SCD Staff

SCD Staff

4. Pay the testing fee at the Cashier and Secure Final Test Result from SCD

4. Issue Official Receipt to client

4.1 Release Final Test Result upon presentation of Official Result

Cashier

SCD Staff

7. Work Environment Measurement (WEM) Services

This is a technical service requested by companies to evaluate the levels of workers’

exposures from various physical and chemical hazards emanating

from workplace operations and recommending appropriate control measures for the

improvement of the working environment.

Office or Division: Environment Control Division (ECD)

Classification: Highly Technical Type of Transaction:

G2B – Government to Business G2G – Government to Government

Who may avail: Companies/Organizations in need of Work Environment Measurement


WEM Request Form Environment Control Division

WEM Request Acknowledgement Form

WEM Confirmation Form

Service Agreement

Statement of Account and Official Receipt Finance and Admin. Division – Cashier


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit duly accomplished WEM Request Form to Office of the Executive Director (OED)

1. Receive approved WEM Request Form from OED

1.1 Prepare and send WEM Request Acknowledgement Form to company

Please refer to

schedule of fees

Within 1 day ECD Staff

2. Acknowledge receipt of WEM Request Acknowledgement Form

2. Prepare WEM schedule based on prioritization of company requests

2.1 Prepare and send WEM Confirmation Form to company


3. Confirm the schedule and

3. Confirm the WEM with

Within 1/2 day ECD Staff

submit WEM Confirmation Form to ECD

client. Discuss about the process flow, plant / machinery layout, chemicals used, etc.

3.1 Prepare WEM related documents

4. Assist in actual conduct of WEM

4.1 Sign and submit Service Agreement

4. Conduct WEM in the company

4.1 Submit WEM samples to Laboratory


4.2 Perform lab. analysis of WEM samples

4.3 Submit signed Service Agreement and Request for Statement of Account (SOA) to FAD-Acctg.

4.4 Prepare WEM Report for signature to Executive Director


from the conduct of

WEM

ECD / Lab Staff

FAD Staff

ECD Staff/Executive Director

5. Pay the amount in the SOA and secure Official Receipt (OR)

5.1 Secure official WEM Report

5. Issue Official Receipt (OR) to client

5.1 Release Official WEM Report upon presentation of OR

Within 1/2 day Cashier

ECD Staff

8. Accreditation of Work Environment Measurement (WEM) Service

Provider (DOLE Department Order No. 160-2016)

This service facilitates application from any organization aspiring to become Accredited

WEM Service Provider duly authorized to perform measurement of atmospheric

working environment and other fundamental elements for the purpose of determining

actual conditions at the workplace.

Office or Division: Environment Control Division (ECD) Classification: Highly Technical


G2B – Government to Business G2G – Government to Government

Who may avail: Companies/Organizations qualified to apply for accreditation as WEM Service Provider based on the requirements set forth in DO 160-16.


Application Form Environment Control Division

Other legal and/or essential documents



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit duly accomplished Application Form to the Office of the Executive Director (OED)

1. Receive approved application from OED

1.1 Assign evaluation or validation team

Please refer to

schedule of fees

OED / ECD Staff

1.2 Evaluate documents submitted by clients

1.3 Prepare and send initial Assessment and Document Review Form

Within 5 days ECD Staff

2. Acknowledge receipt of Initial Assessment and Document Review Form

2.1 Submit additional Requirements (if any)

2. Evaluate additional requirements

2.1 Prepare and send Re-Assessment Form and Notice of on-site inspection


3. Confirm schedule and assist during On-site Inspection

3. Conduct on-site inspection


4. Receive On-site Inspection Evaluation Form and schedule of panel interview

4. Prepare and send On-site Inspection Evaluation Form

4.1 Send notice of panel interview schedule

Within 2 days

4.2 Conduct panel interview

Within 1/2 day ECD Staff, Executive Director and/or

Deputy Exec. Director

4.3 Prepare Final Evaluation Form

4.4 Notify the company of approved accreditation and payment instruction


5. Confirm schedule of awarding of Accreditation Certificate

5. Prepare Certificate of Accreditation for signature of Evaluators

5.1 Notify the company of the schedule of Awarding of the Certificate


6. Pay the accreditation fee at the Cashier, secure Official Receipt (OR) and present OR to ECD

6.1 Secure Certificate of Accreditation

6. Issue Official Receipt to client upon payment

6.1 Signing and awarding of Certificate of Accreditation

Within 1 hour Cashier

ECD Staff Executive Director

9. Accreditation of Safety Training Organization

(DOLE Department Order No. 16-2001)

This service facilitates request for any organization duly authorized to

conduct trainings on occupational safety and health.

Office or Division: Training and Public Information Division (TPID) Classification: Highly Technical



Who may avail: Any group, institution or organization qualified to render occupational safety and health trainings as determined by the OSHC


Application letter for accreditation Training and Public Information Division

DOLE Form (BWC AF –ORG-A3Form)



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit of application requirements

1. Assess the completeness of submitted documents using form: DOLE-BWC-AF-CHK-TO

Please refer to

schedule of fees

Within 1 day TPID OSH Accreditation Focal

Person

1.1 Endorse applicant for receiving of application

1.2 Official receiving of application

TPID Staff

Office of the

Executive Director (OED)

1.3 Evaluation of Training Manuals (Initial review)

1.4 Send e-copies of BOSH and COSH manuals to technical divisions for their comments.

1.5 Consolidate all comments

1.6 Forward consolidated comments to applicant thru email

Within 5 days TPID SCD ECD HCD

TPID

TPID

TPID

2. Revise manuals as per OSHC comments

2. Evaluation of Training Manuals (Second Review)

2.1 Conduct second review of revised training manuals.

Within 3 days TPID, HCD, ECD, SCD

2.2 Evaluation of Training Manuals (Third Review)

2.3 Conduct third review of revised training manuals.

2.4 Upon approval of the manuals, coordinate with the applicant re: schedule of interview

Within 3 days TPID, HCD, ECD, SCD

TPID

3. Presentation of STO’s credentials, pool of speakers etc.

3. Conduct of Actual Interview

3.1 Give feedback, assessment and information that the OSHC STO & SCO Compliance Team will coordinate with them re: schedule of audit/ocular inspection of their offices.

Within 1 day TPID, HCD, SCD, ECD

representatives

3.2 Conduct actual audit and ocular inspection.

3.3 Submit report of findings

Within 4 days OSHC STO and SCO Compliance

Team

3.4 Consolidate findings and recommendations

Within 1 day TPID OSHC STO & SCO Compliance Team

4. Pay necessary fees

4. Advise applicant to pay necessary fees

Within 1 day Cashier

4.1 Issuance of Certificate of Accreditation (temporary validity:

6 months)

Within 1 day OED

10. Accreditation of New OSH Practitioner, Consultant and

OH Practitioner (DOLE Department Order No. 16-2001)

This service facilitates request of any individual qualified to render occupational

safety and health trainings.

Office or Division: ECD, HCD, SCD and TPID Classification: Simple


G2C – Government to Citizens

Who may avail: Any individual qualified to render occupational safety and health trainings as determined by the OSHC


Application letter for accreditation Environment Control Division Health Control Division Safety Control Division Training and Public Information Division

Duly accomplished DOLE Form (BWC-AF-PCN-A1)



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit application and documentary requirements to concerned division based on applicant’s technical/professional expertise

1. Assess the completeness of submitted documents

1.1 Receive the application

Please refer to

schedule of fees

Within one day Concerned Division Focal Person

1.2 Evaluation of documentary requirements

One day Concerned Division Focal Person

1.3 Interview of applicant

1/2 day Applicant and concerned division

1.4 Prepare certificate of accreditation and signing of interviewers & Exec. Director

One day Concerned Division Office of Executive

Director



30 minutes OED Cashier, FAD

2.1 Issuance of certificate & ID of accreditation (validity 3 years)

30 minutes OED

11. Accreditation of New Consultancy Training Organization

(DOLE Department Order No. 16-2001)

This service facilitates request for any organization duly authorized to practice,

perform and/or render consultative and/or advisory services on occupational safety

and health.

Office or Division: Training and Public Information Division (TPID) Classification: Complex



Who may avail: Any group, institution or organization qualified to practice, perform and/or render consultative and/or advisory services on occupational safety and health as determined by the OSHC.


Application letter for accreditation Environment Control Division Health Control Division Safety Control Division Training and Public Information Division

DOLE Form (BWC AF–ORG-A3 Form)



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit of application requirements

1. Assess the completeness of submitted documents using form: DOLE-BWC-AF-CHK-CO

Please refer to

schedule of fees

Within 1 day Concerned Division Focal Person

1.1 Endorse applicant for receiving of application

1.2 Official receiving of application

15 minutes

Concerned Division Focal Person

Office of the Executive Director

(OED)

2. Presentation of SCO’s credentials, pool of speakers etc.

2. Conduct of Actual Interview

2.1 Give feedback, assessment and information that the OSHC STO and SCO Compliance Team will

Within 1 day TPID, HCD, SCD, ECD

representatives

coordinate with them re: schedule of audit/ocular inspection of their offices.

2.2 Conduct actual audit and ocular inspection.

2.3 Submit report of findings

Within 4 days

OSHC STO and SCO Compliance

Team

2.4 Consolidate findings and recommendations

TPID OSHC STO and

SCO Compliance Team



Within 1 day Cashier

3.1 Issuance of Certificate of Accreditation

OED

12. Accreditation of New Construction Heavy Equipment Testing

Organization (CHETO) DOLE Department Order No. 13 – 1998 and

DOLE Administrative Order No. 407 - 2017)

This service facilitates request for any organization duly authorized to render services

on testing and inspection of construction heavy equipment.

Office or Division: Safety Control Division (SCD)

Classification: Highly Technical



Who may avail: Any organization legally recognized by the government to render services on testing and inspection of construction heavy equipment as determined by the OSHC and have complied with the requirements of the Procedural Guidelines of the accreditation.


Application letter for accreditation

Safety Control Division DOLE Forms (FM – DOLE – BWC – 02.02) & (FM – DOLE – BWC – 02.01)



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit application requirements

1. Assess the completeness of submitted documents using form: FM – DOLE – BWC – 02.01

None 2 hours

SCD CHETO Reviewer / SCD

Engineering Staff

1.1 Endorse applicant for official receiving of application with complete requirements.

15 minutes SCD Engineering Staff

Office of the

Executive Director (OED)

1.2 Evaluate and verify submitted documents (Initial review)


after receipt of the said

documents from OED

SCD CHETO Reviewer / Engineer

2. Submit addendum / additional requirements in

2. Check and review the additional


from the receipt

SCD CHETO Reviewer / Engineer

support to the initially submitted documents if the need arises

documents submitted.

of Notice to Submit issued

by the SCD

2.1 Inform applicant of the schedule of Ocular Audit via electronic mail and phone call

Within 15 minutes


Engineering Staff

2.2 Conduct audit of the applicant’s establishment and facilities.

1 day SCD CHETO Review Team

2.3 Inform applicant of the schedule of Panel Interview at OSHC via electronic mail and phone call.


after the conduct of audit if the applicant

passed the ocular audit.


Engineering Staff

3. Present organization’ s technical expertise and capabilities during panel interview

3. Interview and assessment of technical personnel.

½ day Executive Director and SCD CHETO

Review Panel

3.1 Prepare final Evaluation Report for approval of Accreditation


after the Panel Interview

SCD CHETO Reviewer

3.2 Sign final Evaluation Report

2 days SCD CHETO Review Panel Head and Exec.Director



Please refer to

schedule of fees

30 minutes Cashier

4.1 Issuance of Certificate of Accreditation

1 day OED

1. Request for Human Resource Documents/Forms

This service facilitates request for Personnel Records such as: Certificate of Clearance,

Certificate of Employment, Certificate of Leave Credits, Service Records and other

related documents.

Office or Division: Human Resource (HR)

Classification: Simple Type of Transaction:

G2G – Government to Government G2C – Government to Citizen

Who may avail: OSHC Employees in active service and Inactive service (resigned, transferred, retired, etc.)


1 copy of Employee Request Form Human Resource Section


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Secure an Employee Request Form (ERF) from HR;

2. Fill-up the form and

ensure that all the required information are complete;

3. Submit the duly

accomplished form to HR

1. Receive, evaluate the request to determine its nature and purpose;

1.1. Prepare the

requested document/form

1.2 Transmit the

requested document to the official signatory and/or authorized representative;

1.3 Release the

approved/signed document to the requesting party

None 3 days Human Resource Management

Officer (HRMO) and/or

authorized personnel

FEEDBACK AND COMPLAINTS MECHANISM How to send feedback

Fill-up the Client Feedback Form and drop it in the designated drop box located at the lobby or sent it via e-mail: [email protected]; [email protected]

How feedbacks are processed

HR opens daily the drop box to compile and review the feedback received; The feedback forms will be forwarded to the concerned office for their appropriate action and should be completed within 3 working days upon receipt; The response will be relayed to the concerned citizen as appropriate; A report will be prepared every month reflecting the satisfaction ratings obtained by the OSHC.

How to file a complaint

File a complaint through the following means:

Drop it in the designated drop box;

Submit the complaint to the Office of Executive Director or Division Head or HR or sent it via e-mail: [email protected]; [email protected]

How complaints are processed

Complaints received will be referred to the concerned office for appropriate action; Upon evaluation, a meeting will be conducted for the concerned parties to clarify the nature of complaint and resolve the issues immediately; The HR will inform the citizen the action taken on their complaint

Contact Information of CCB, PCC, ARTA

Contact Center ng Bayan: 0908-881-6565 [email protected] Presidential Complaints Center: 8888 Anti-Red Tape Authority: - Complaints portal: http://arta.gov.ph/pages/complaintform.php - Email: [email protected] - Phone: (02) 478-5091 / 478-5099 / 478-5093

mailto:[email protected]:[email protected]

List of Regional Extension Units

Office Address Contact Information

OSHC REGIONAL EXTENSION UNIT CAR

DOLE CAR, Cabinet Hills, Baguio City

(074) 443-5338

OSHC REGIONAL EXTENSION UNIT II

2/F DOLE RO2 Bldg., Dalan na Pappabalo Regional Government Center, Carig, Tuguegarao City, Cagayan

(078) 396-1673 0998 591 4900

OSHC REGIONAL EXTENSION UNIT III

Lodestone Cove Bldg., #16 MacArthur Highway Brgy. Telabastagan, San Fernando City, Pampanga

0998 968 4851

OSHC REGIONAL EXTENSION UNIT IV-A

DOLE RO 4A, 3 and 4/F, Andenson Bldg. II Parian, Calamba City, Laguna

(049) 545-0294 0998 968 4849

OSHC REGIONAL EXTENSION UNIT V

DOLE RO 5, Dona Aurora St., Old Albay Legaspi City

(052) 742-4058/ 481-0768/ 480-0984 0998 968 4853

OSHC REGIONAL EXTENSION UNIT VI

2/F ME Building, Dungon B, Jaro, Iloilo City

(033) 503-4610 0998 968 4852

OSHC REGIONAL EXTENSION UNIT VII

6/F DOLE Bldg., Gorordo Avenue cor. Gen. Maxilom Avenue, Cebu City

(032) 266-8382 / 266-9580 0998 591 4899

OSHC REGIONAL EXTENSION UNIT VIII

DOLE Compound, Trese Martires St. Tacloban City, Leyte

(053) 832-3056 0998 591 4897

OSHC REGIONAL EXTENSION UNIT IX

2/F Cortez Building, Evangelista Street Sta. Catalina, Zamboanga City

(062) 955-1549

OSHC REGIONAL EXTENSION UNIT X

Door #7-G/F Trinidad Bldg. Corrales-Yacapin Sts. Cagayan de Oro City

(088) 851-1233 0917 861 4190

OSHC REGIONAL EXTENSION UNIT XI

DOLE RO 11, 4/F Davao Ching Printers Bldg. Dacudao Ave. corner Lakandula St.,Agdao, Davao City

(082) 227-4289 0998 968 4854

OSHC REGIONAL EXTENSION UNIT XII

DOLE RO 12, 102 Acepal Bldg., Mabini Ext.,Koronadal City

(083) 878-3387

OSHC REGIONAL EXTENSION UNIT XIII

Nimfa Tiu Bldg. No. 10, DOLE CARAGA Cmpd. J.P. Rosales Avenue, Butuan City

(085) 817-1677 0998 591 4898

1

ADMINISTRATIVE ORDER NO. 23 COMPLIANCE REPORT TEMPLATE

(1) NAME OF DEPARTMENT/AGENCY/LGU: OCCUPATIONAL SAFETY AND HEALTH CENTER

(2) SUBMITTED UPDATED CITIZEN’S CHARTER TO ARTA ON AUG. 26, 2020: [ ✓ ] Yes [ ] No

(3) LIST OF ALL FRONTLINE SERVICES AND CORRESPONDING LEGAL BASIS

GOVERNMENT SERVICE

LEGAL BASIS OFFICE/AGENCY REGULATIONS

Governing Law(s) (Number and Short Title)1

Specific Provision in the Governing Law(s) as Basis2 Issuance/Policy Title

Date of Effectivity

Other Issuances/Policies

it Effectively Repeals/Amends

Enrollment in OSH Training Courses

Executive Order No. 307 "Establishing the Occupational Safety and Health Center in the Employees' Compensation Commission" Republic Act No. 11058 ”An Act Strengthening Compliance with the Occupational Safety and Health Standards and providing Penalties for Violations Thereof.”

Section 2.b. To plan, develop and implement training programs in the field of occupational safety and health, and related interests; Implementing Rules and Regulations. Section 16. Safety and health Training. All safety and health personnel shall undergo the mandatory seminar or training on OSH as prescribed by DOLE. Said training shall be evidenced by the issuance of a certification by DOLE or DOLE-accredited Training Organization

Development and distribution of Information, Education and Communication (IEC) materials on Occupational Safety and Health (OSH)

Executive Order No. 307 "Establishing the Occupational Safety and Health Center in the Employees' Compensation Commission"

Section 2.c. To serve as a clearing house of information and innovative methods, techniques and approaches in dealing with occupational safety and health problems and institute a mechanism of information dissemination to the general public.

1 Number and short title of the governing law which mandates and gives power to the agency or LGU to regulate and/or offer the service 2 Cite section number and quote provision identified in the governing law

2

Republic Act No. 11058 ”An Act Strengthening Compliance with the Occupational Safety and Health Standards and providing Penalties for Violations Thereof.”

Section 11. Occupational Safety and Health Information

Sale of Occupational Safety and Health Standards

Executive Order No. 307 "Establishing the Occupational Safety and Health Center in the Employees' Compensation Commission" Republic Act No. 11058 ” An Act Strengthening Compliance with the Occupational Safety and Health Standards and providing Penalties for Violations Thereof.”

Section 2.c. To serve as a clearing house of information and innovative methods, techniques and approaches in dealing with occupational safety and health problems and institute a mechanism of information dissemination to the general public. Implementing Rules and Regulations Section 11. Occupational Safety and Health Information

Special Examination: 1. Biological Monitoring of Heavy Metals and Organic Solvents 2. Audiometry

Executive Order No. 307 "Establishing the Occupational Safety and Health Center in the Employees' Compensation Commission"

Section 2.d. To monitor the working environment by the use of industrial hygiene, field and laboratory equipment and conduct medical examinations of workers exposed to hazardous substances for the ready detection of occupational diseases;

Testing of Personal Protective Equipment

RA 11058 – OSH LAW Sec. 8 – Workers Rights to PPE DOLE DO 198-18: IRR of RA 11058

January 2019

Rule 1080 – Personal Protective Equipment- Occupational Safety and Health Standards as amended, 1989

Work Environment Measurement (WEM)

Executive Order No. 307 (Nov. 4, 1987) “Establishing the Occupational Safety and Health Center in the Employees’ Compensation Commission”, attached agency of the Department of Labor and Employment Rule 1077 of the Occupational Safety and Health Standards

Section 2.d. “The Center shall have the following functions: To monitor the working environment by the use of industrial hygiene, field and laboratory equipment…for the ready detection of occupational diseases; Rule 1077.02: WEM shall mean sampling and analysis carried out in respect of the atmospheric working environment and other fundamental elements of working environment for the purpose of determining actual conditions therein. Rule 1077.03: (1-5) Requirements

3

Accreditation of WEM Service Providers

DOLE Department Order 160-16: Guidelines on the Accreditation of Consulting Organizations to provide WEM Services

Section 1.b. The OSHC, by virtue of DOLE Administrative Order 56 series of 2011 and in consultation with the Bureau of Working Condition (BWC), shall provide policy guidelines and evaluate the competence and integrity of applicants for accreditation as WEM Providers.

Accreditation of OSH Training and Consultancy Organizations, OSH Practitioners and OSH Consultants

Executive Order No. 307 "Establishing the Occupational Safety and Health Center in the Employees' Compensation Commission" Republic Act No. 11058 ”An Act Strengthening Compliance with the Occupational Safety and Health Standards and providing Penalties for Violations Thereof.”

Section 2.b. To plan, develop and implement training programs in the field of occupational safety and health, and related interests; Implementing Rules and Regulations. Section 16. Safety and health Training. All safety and health personnel shall undergo the mandatory seminar or training on OSH as prescribed by DOLE. Said training shall be evidenced by the issuance of a certification by DOLE or DOLE-accredited Training Organization

DOLE Department Order No.16 s. 2001

Procedural Guidelines for Accreditation

DOLE AO No. 56

s.2011 – Transferring the

function of Accreditation of OSH Training /

Consulting Orgs. and Consultant to

OSHC

December 2001

February 2011

Accreditation of Construction Heavy Equipment Testing Organization (CHETO)

PD 442: Labor Code of the Philippines RA 11058 : OSH Law

Book IV Article 162 Chapter III Section 10

DO 13 s 1998 Guidelines

Governing OSH in the Construction

Industry DO 198 – IRR of RA

11058

AO 407 s 2017 Transferring the

function of Accreditation of

OSH Practitioner and CHETO from

ROs /BWC to OSHC

August 1998

January 29, 2019

September 2017

4

(4) SERVICE INFORMATION PER GOVERNMENT SERVICE3

GOVERNMENT SERVICE: ENROLLMENT IN OCCUPATIONAL SAFETY AND HEALTH (OSH) TRAINING COURSE

SERVICE INFORMATION

LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES

Requirement Legal Basis Client Steps/Procedures as indicated in the Citizen’s Charter Legal Basis Total

Processing Time

Total Fees to be Paid

Duly accomplished Application Form

Official Receipt

ISO Registered Process

Proceed to the division in-charge of the Training Program.

Accomplish registration form (provide complete details needed)

Proceed to Cashier for payment.

Return to Division-in-Charge of Training Program and submit registration form with record of OR number.


30 minutes

P1, 100 per day of training (inclusive of lunch, AM and

PM snacks, and training materials.

TOTAL 30 minutes Please refer to

schedule of fees

3 Please note that one table is to be filled-up per Government Service. To fill up:

a) List down all requirements applicable to the government service b) Per requirement, cite legal basis/rationale why requirement is essential c) Steps/Procedures should be listed in the Client's perspective d) If applicable, legal basis of each step/procedure may be indicated in column 4 e) Input the total processing time for the service in working days and/or hours f) Input the sum of all fees paid for the service

5

GOVERNMENT SERVICE: AVAILMENT OF OSHC TRAINING FACILITIES

SERVICE INFORMATION


Requirement Legal Basis Client Steps/Procedures as indicated in the

Citizen’s Charter

Legal Basis Total Processing

Time Total Fees to be Paid

Request Letter Submit Request Letter to the Office of the Executive

Director indicating the date, time and nature of activity Within 1 day

Function Request Room

Letter of Agreement

Accomplish and submit Function Request Form and

Letter of Agreement Within 1 day

Statement of Account

Official Receipt

Upon receipt of Statement of Account, pay the

corresponding fee at the Cashier after the use of facilities

Within 1 hour Please refer to schedule of

fees

TOTAL Please refer to

schedule of fees

GOVERNMENT SERVICE: AVAILMENT OF IEC MATERIALS – POSTERS, FLYERS, INFORMATION PACKAGES

SERVICE INFORMATION



Citizen’s Charter



Accomplished IEC Form B ISO Registered

Process

Submit accomplished IEC Form B to any TPID personnel

ISO Registered Process 5 minutes Free

IEC Materials requested for in the IEC Form B will be packed and given to client

TOTAL 5 minutes Free

6

GOVERNMENT SERVICE: AVAILMENT OF IEC MATERIALS – OSH STANDARDS

SERVICE INFORMATION



Citizen’s Charter



Accomplished IEC Form C


Fill-out IEC Form C

Proceed to Cashier to pay the fee

Issue Official Receipt

Return the accomplished form with the Official Receipt to TPID

The requested number of OSH Standards will be packed and given to the client

ISO Registered Process 15 minutes P100.00 per copy of the OSH

Standards

TOTAL 15 minutes P 100.00

GOVERNMENT SERVICE: SPECIAL EXAMINATION: BIOLOGICAL MONITORING OF HEAVY METALS AND ORGANIC SOLVENTS

SERVICE INFORMATION



Citizen’s Charter



Client’s Letter of Request

Signed Service Agreement

Accomplished Client Profile


Submit Letter of Request to the Office of the Executive Director (OED)

Submit signed Service Agreement and Client Profile to Health Control Division

Collection of Biological Samples

Analyze Biological Samples

Review and sign results

Request for Statement of Account to Accounting Section

Prepare and endorse Billing Letter to OED

Notify client of the availability of results

Executive Order No. 307

Twenty (20) working days Please see Schedule of Fees

TOTAL 20 days

7

GOVERNMENT SERVICE: SPECIAL EXAMINATION: AUDIOMETRY

SERVICE INFORMATION



Citizen’s Charter



Client’s Letter of Request

Signed Service Agreement

Accomplished Client Profile


Submit Letter of Request to the Office of the Executive Director (OED)

Submit signed Service Agreement and Client Profile to Health Control Division

Conduct of Audiometry as scheduled

Interpret results

Prepare results and endorse to HCD Division Chief

Review and sign results

Request for Statement of Account to Accounting Section

Prepare and endorse Billing Letter to OED

Notify client of the availability of results

Executive Order No. 307

Thirteen (13) working days

P 450.00 per examination

TOTAL 13 days P 450.00

GOVERNMENT SERVICE: TESTING OF PERSONAL PROTECTIVE EQUIPMENT

SERVICE INFORMATION



Citizen’s Charter



Request letter PPE Specimen for testing

- safety shoes - safety helmet - body harness

PD 442 Article 162

OSHS

Submit request letter to the Office of the Executive Director

Submit sample test specimens and Request Letter of the type of PPE to be tested to the Safety Control Division

Submit the Signed Service Agreement Form

PD 442 Article 162

OSHS

EO 307 : Establishing OSH Center

20 working days

Please refer to schedule of

fees

8

- rubber insulating gloves - goggles/face shield

Official receipt

EO 307 : Establishing OSH

Center

RA 11058 OSH Law

Pay the testing fee at the Cashier and Secure Final Test Result from SCD

RA 11058 OSH Law

TOTAL 20 days Please refer to

schedule of fees

GOVERNMENT SERVICE: WORK ENVIRONMENT MEASUREMENT (WEM) SERVICES

SERVICE INFORMATION



Citizen’s Charter



WEM Request Form Executive Order No. 307 (Nov. 4, 1987) “Establishing the Occupational Safety and Health Center in the Employees’ Compensation Commission”, attached agency of the Department of Labor and Employment Rule 1077 of the Occupational Safety and Health Standards

Submit duly accomplished WEM Request Form to the

Office of the Executive Director (OED)

Within 1 day

WEM Request Acknowledgement Form

ECD to send WEM Request Acknowledgement Form

to the client and prepare WEM schedule

Within 3 days from the receipt of WEM Request

WEM Confirmation Form ECD to coordinate with client on the schedule of WEM

Send WEM Confirmation Form to client

*Client to submit the accomplished and signed WEM

Confirmation Form

*Within 5 days from the receipt of WEM

Confirmation Form

Service Agreement ECD to send Service Agreement to client indicating the different WEM parameters to be measured / conducted

*Client to submit signed Service Agreement

*Within 3 days from the receipt of Service

Agreement or may be given on the actual day

of WEM

Statement of Accounts

Actual conduct of WEM

Submit WEM samples to Laboratory for Analysis

Laboratory Analysis of WEM samples

Within 20 working days from the conduct of WEM

9

Submit signed Service Agreement and Request for Statement of Accounts (SOA) to FAD-Accounting Section

Prepare WEM Report

Send Statement of Accounts to client for payment

Notify client of availability of WEM Report

Official Receipt Final WEM Report

Client to pay the *total amount of WEM fee at the Cahier; secure official receipt

Release of Final WEM Report

Within 1 day

TOTAL 33 days

Total WEM fee will be based on the Schedule of Fees in consideration

of the areas and parameters measured during the actual WEM

GOVERNMENT SERVICE: ACCREDITATION OF WEM SERVICE PROVIDERS

SERVICE INFORMATION


Requirement Legal Basis Client Steps/Procedures as indicated in the Citizen’s Charter

Legal Basis Total Processing Time


Application Form with complete required documents listed in the

Application Form

DOLE D.O. 160-16 Submit duly accomplished Application Form and Required Documents to the Office of the Executive Director (OED)

Endorse to Environment Control Division (ECD)

Within 1 day P 450.00

Document Review Form Initial Assessment and checking of completeness of documents

Send Document Review Form to applicant

Within 5 days from the receipt of Application

Form w/ required documents

List of Additional documents for completion

Reassessment and Document Review Form

Submit required additional documents for re-assessment

Within 2 days from the submission

Notice of On-site Inspection If required documents are complete, schedule on-site inspection / validation

Send Notice of On-site inspection to client

Client to confirm the schedule

Within 1 day

10

Conduct of On-site inspection and validation of competency

Within 1 day

On-site Inspection Evaluation Form Notice of Panel Interview schedule

Prepare and send Inspection Evaluation Form to client

If completed the requirements, schedule for panel interview

Within 2 days from the conduct of On-site

Inspection

Interview Evaluation Form

Conduct panel interview

Prepare evaluation / recommendation

Within 2 day

Notice of Result / Evaluation Form Statement of Account

Notify the applicant if accreditation is approved or not

If approved, prepare Certificate of Accreditation for Signature of Evaluators

Request for Statement of Account for Accreditation fee

Notify the company of the schedule of Awarding of Certificate of Accreditation

Within 3 days

Official Receipt Certificate of Accreditation

Pay the Accreditation Fee for WEM Service Provider

Release of Certificate of Accreditation as WEM Service Provider

Within 1 day P 300.00

TOTAL 18 days P 750.00

GOVERNMENT SERVICE: ACCREDITATION OF OSH TRAINING ORGANIZATIONS

SERVICE INFORMATION


Requirement Legal Basis Client Steps/Procedures as indicated in the Citizen’s Charter

Legal Basis Total Processing Time


e-copies of the BOSH and COSH manuals

Duly accomplished DOLE-BWC AF-ORG-A3 Form

All requirements under Guidelines for Accreditation: Annex B List of Requirements on Accreditation as OSH Training Organization

DOLE Department Order No. 16-01 and its IRR

Assess the completeness of submitted

documents using form: DOLE-BWC-AF-CHK-TO

Conduct initial review of Training Manuals

Forward consolidated comments on the training

manuals to applicants

Revise manuals based on OSHC Comments

Conduct second review of the training manuals.

Forward consolidated comments on the training

manuals to applicants


Within 1 day Within 5 days Within 3 days

P300.00 for the certificate P200.00 for annual renewal

11

Revised BOSH and COSH manuals

Revise manuals based o nsecond round of

OSHC Comments

Conduct third review of the training manuals.

Upon approval of the manuals, coordinate with the applicant re: schedule of interview.

Conduct of Actual Interview Conduct of actual audit and ocular inspection. Consolidate findings and recommendations Advise applicant to pay necessary fees Payment of fees Issuance of Certificate of Accreditation

(temporary validity: 6 months)

Within 3 days Within 1 day Within 4 days Within 1 day Within 1 day Within 1 day

TOTAL Twenty (20 ) working

days Please refer to the schedule of fees

GOVERNMENT SERVICE: ACCREDITATION OF NEW OSH PRACTITIONER, CONSULTANT AND OH PRACTITIONER (DOLE Department Order No. 16-2001)

SERVICE INFORMATION



Citizen’s Charter



Duly accomplished DOLE-BWC-AF-PCN-A1 Form

All requirements under procedural Guidelines for Accreditation: Annex B List of Requirements on Accreditation as Practitioner/Consultant


Submit application and documentary requirements to concerned division based on applicant’s technical/professional expertise

Evaluation of documentary requirements

Interview of applicant

Prepare certificate of accreditation and signing of interviewers and Executive Director

Advise applicant to pay

Pay necessary fees

Issuance of certificate and ID of accreditation (3-year validity)


Within 1 day Within 1 day Within ½ day Within 1 day Within 30 minutes Within 30 minutes

Please refer to schedule of fees

TOTAL 3 days and 5 hours Please refer to

schedule of fees

12

GOVERNMENT SERVICE: ACCREDITATION OF OSH CONSULTANCY ORGANIZATIONS

SERVICE INFORMATION



Citizen’s Charter



Duly accomplished DOLE-BWC AF-ORG-A3 Form

All requirements under Annex B List of Requirements on Accreditation as OSH Consultancy Organization


Assess the completeness of submitted documents using form: DOLE-BWC-AF-CHK-CO

Conduct of Actual Interview Conduct of actual audit and ocular inspection. Submit report of findings Consolidate findings and recommendations Advise applicant to pay necessary fees Payment of fees Issuance of Certificate of Accreditation


Within 1 day Within 1 day Within 4 days Within 1day

P300.00 for the certificate P200.00 for annual renewal

TOTAL Seven (7) Working

Days

Consolidate findings and recommendations

GOVERNMENT SERVICE: ACCREDITATION OF CONSTRUCTION HEAVY EQUIPMENT TESTING ORGANIZATION (CHETO)

SERVICE INFORMATION



Citizen’s Charter



Application letter for accreditation using company letterhead addressed to the Executive Director

Documentary Requirements Accreditation of Testing Organization for Construction Heavy

PD 442 Article 162 Procedural Guidelines on Accreditation and Performance Audit of CHETO Pursuant to Section 10, Department Order

Submit application requirements

Submit addendum / additional requirements in support to the initially submitted documents if the need arises

Present organization’ s technical expertise and capabilities during panel interview

Pay necessary fees

PD 442 Article 162 Procedural Guidelines on Accreditation and Performance Audit of CHETO Pursuant to Section 10, Department Order No. 13, Series of 1998

20 working days upon submission of complete documents


13

Equipment (FM – DOLE – BWC – 02.01)

Applicant’ s Profile for Accreditation as Testing Organization for Construction Heavy Equipment (FM – DOLE – BWC – 02.02)

Official Receipt

No. 13, Series of 1998 DO 16 series of 2001

DO 16 series of 2001

TOTAL 20 working days

upon submission of complete documents


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