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Common Council Meeting AgendaMonday, November 24, 2014 @ 5:30pm

243 Deerfield Road, Hill City, SO

1) Call to Order2) Pledge of Allegiance3) Roll Call4) Consent Calendar

A. Approval of AgendaB. Approval of MinutesC. Approval of Claims

5) Public Comment - Members of the public may speak on any matter not on theagenda. Remarks are limited to two minutes per speaker.

The Main Street Streetscape Project Presentation will occur at approximately6:00pm and will temporarily interrupt action items. After the presentation, action

item discussion will be continued.

6) Action Items -

A. Special Event Application - Placement of Christmas Tree On Elm Street- Hill City Area Chamber of Commerce

B. 2015 Retail On-Off Sale Wine License Renewals:- Desperados - 301 Main Streetw Minimax Inc. - Turtletown - 205 Main Street- Alpine Inn -133 Main Street- Black Hills Central Railroad Co. - 222 Railroad Avenue- Best Western Golden Spike Inn - 601 East Main Street- Dakota's Best Wine & Gifts LLC - 124 Main Street- Bumpin Buffalo LLC - 245 Main Street- Harney Peak Inn -125 Main Street

C. 2015 Package Off-Sale Liquor License Renewal & Operating Agreement:- Krull Foods of HC Inc - 531 East Main Street

D. 2015 Retail On-Sale Liquor License Renwals & Operating Agreements:- Chute Roosters - 850 Chute Rooster Drive- Mangy Moose Saloon - 240 Main Street- Slate Creek Grill-158 Museum Drive

Page 1 of 211-24-14 Hill City Common Council Meeting Agenda

E. Resolution Approving Legal Services Agreement~ Bond Counsel for Water Project Revenue Bond

F. Resolution authorizing the issuance, sale and delivery of not to exceed$931,000 project revenue bonds of the City of Hill City.

G. Combined Election Agreement - Pennington County Auditor

7) Report Items -A. MayorB. Common CouncilC. City Administrator

8) Executive Session - SDCL1~25-2 (1&3) - Personnel, Litigation and Contracts

Next regularly scheduled Common Council meeting - December 8, 2014

Page 2 of 211-24-14 Hill City Common Council Meeting Agenda

HILL CITY COUNCILSIGN UP SHEET

November 24, 2014

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Hill City Common CouncilMeeting Minutes

Monday, November 24, 2014243 Deerfield Road, Hill City, SO

1) Call to Order - Mayor Dave Gray started the meeting at 5:30pm.

2) Pledge of Allegiance - Pledge was recited .

3) Roll Call - City Administrator/Finance Officer, Brett McMacken called the roll. AlderwomanPam Fowler, Alderman John Johnson, Alderman Jason Gillaspie, and Alderman Roger Broerwere present. City Attorney Frank Bettmann was present.

4) Consent Calendar w No discussion. Motion to approve the consent calendar consisting ofthe agenda, minutes and claims made by Gillaspie, seconded by Fowler. Mayor Gray conducteda roll call vote; all members vote aye . Motion approved .

5) Public Comment - Vic Alexander and Chris Van Ness spoke on behalf of the Heart of theHills Economic Development Corporation (EDC). The EDC is advocating the City purchase of apiece of property located between the Mangy Moose Saloon and Jon Crane Gallery on MainStreet for the purpose of utilizing as a pedestrian walk way. The Council will take it underconsideration .

6) Action Items -

A. Special Event Application - Placement of Christmas Tree on Elm Street - Hill City AreaChamber of Commerce - McMacken presented the special event request to the council. TheHill City Area Chamber of Commerce would like to place a Christmas tree on Elm Street next tothe Alpine Inn . Years ago , during street reconstruction, a tree holder was placed in the street andhas not been utilized for several years. The Chamber will install , decorate and maintain the treethrough the holiday season . Motion to approve the placement of the Christmas tree on Elm Streetmade by Fowler, seconded by Gillaspie. No discussion ; all vote aye. Motion approved.

B. 2015 Retail On-Off Sale Wine License Renewals - The annual renewals were presented byMcMacken . Johnson asked is the Sunday license fee would apply to these licenses . McMackenstated the Sunday fee would not be applied at this time, however this fee needs to be discussedand a determination made by June 2015 in time for the malt beverage license renewals. No furtherdiscussions. Mot ion to approve Desperados, 301 Main Street, license made by Fowler, secondedby Johnson. All vote aye . Motion approved. Motion to approve Minimax Inc . dba Turtletown , 205Main Street, license made by Gillaspie, seconded by Johnson. All vote aye. Motion approved .Motion to approve Alpine Inn, 133 Main Street, license made by Broer, seconded by Johnson. Allvote aye. Motion approved. Motion to approve Black Hills Central Railroad Co ., 222 RailroadAvenue, license made by Fowler, seconded by Johnson. All vote aye . Mot ion approved. Motionto approve Best Western Golden Spike Inn, 601 East Main Street , license made by Fowler,seconded by Johnson. All vote aye . Motion approved . Motion to approve Dakota's Best Wine &Gifts LLC , 124 Main Street, license made by Gillaspie, seconded by Johnson. All vote aye . Motionapproved . Motion to approve Bumpin Buffalo LLC , 245 Main Street , license made by Fowler,seconded by Johnson. All vote aye. Motion approved . Mot ion to approve Harney Peak Inn , 125Main Street, license made by Broer, seconded by Johnson. All vote aye . Motion approved.

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C. 2015 Package Off-Sale Liquor License Renewal & Operating Agreement - Krull Foodsof HC Inc - 531 East Main Street - McMacken presented the license renewal and operatingagreement to the Common Council. Tana Nichols stated the four businesses which operate underthe City on/off sale liquor licenses had met as a group to discuss the contents of the new operatingagreements . Nichols addressed several key points within the agreement including term of theagreement, keeping a flat monthly fee , language concerning termination of agreement, late fees,removal of Sunday operating fee , removal of administrative fees, and notification period for anyamendments to the agreements. Stacia Peters expressed concern about the proposed agreementand the short time frame in which it was presented for review by the operators. Mayor Gray statedthe City would consider the requested changes to the agreements. Motion to continue agendaitems C, off-sale liquor license and D, on-sale liquor license renewals, to the next meeting madeby Johnson , seconded by Fowler. No further discussion . All vote aye . Motion approved.

D. 2015 Retail On-Sale Liquor License Renwals & Operating Agreements - Chute Roosters850 Chute Rooster Drive ; Mangy Moose Saloon, 240 Main Street; Slate Creek Grill , 158 MuseumDrive . All three items continued to next Council meeting from prior action .

At this time of the meeting, action item discussion was temporarily suspended; McMackenpresented the Main Street sidewalk streetscape project. The intent of this project is to correct thesafety concerns of the West side, Main Street sidewalk. Over the years, several trip and fallinjuries have occurred. The basic plan is to remove the middle transitional step which runs thelength of the current sidewalk, between the lower and upper sidewalks. A railing will be added tothe upper sidewalk, as well as three standardized step locations for pedestrian access betweenthe upper and lower sidewalks. The existing street lights will be moved to the upper sidewalk, inline with the proposed railing. In the middle of the block, a mid-block crossing area has beendesigned. In this area , the lower sidewalk will be widened and some benches/landscaping will beadded . A smaller, but similar sidewalk area will also be added on the East side of the street tocomplete the crosswalk. The overall design will be submitted to the South Dakota Department ofTransportation for review. Once approved the project will be let for bids. It is expected this projectwill start construction in mid-October 2015 and be completed by May 2016 . During construction ,access will be maintained to the businesses which are open .

E. Resolution Approving Legal Services Agreement - Bond Counsel for Water ProjectRevenue Bond - McMacken presented the bond counsel agreement. The City has previouslyutilized Meierhenry Sargent LLP as bond counsel and is proposing to utilize them again on theproject. Johnson inquired as to the cost of their service and if there was anyone cheaper.McMacken stated the standard fee is 1% of the project and there are not many businesses thatprovide this service, as they have to be authorized by the State of South Dakota . Motion toapprove Meierhenry Sargent as bond counsel made by Broer, seconded by Gillaspie. Mayor Grayconducted roll call vote . All voted aye . Motion approved.

F. Resolution authorizing the issuance, sale and delivery of not to exceed $931,000 projectrevenue bonds of the City of Hill City - McMacken presented the information concerning therevenue bonds. The bonds are a requirement to satisfy the loan requirements through SouthDakota Rural Development. There is a concern of increased cost for this project, so the dollaramount of the loan was increased to $931,000 in case the extra money is needed. Motion toapprove the revenue bonds in an amount not to exceed $931 ,000 made by Gillaspie, secondedby Broer. Mayor Gray conducted a roll call vote. All voted aye. Motion approved.

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G. Combined Election Agreement - Pennington County Auditor w The election agreementwas presented to the council by McMacken. Annually the City has contracted with PenningtonCounty to operate the City election. For several years , a City election has not been necessary ascandidates have run unopposed. City staff would still be in charge of issuing petitions andcertifying candidates. The County runs all of the functions of the balloting and Election Dayoperations. Minimum cost of the agreement is $250 .00, with any additional costs being splitequally between the City and County. Motion to approve the election agreement made byGillaspie, seconded by Fowler. Mayor Gray conducted a roll call vote. All voted aye. Motionapproved.

7) Report Items -

A. Mayor - Mayor Gray attended the Chamber of Commerce meeting. They discussed the irbudget and marketing plans . The Chamber is trying to focus marketing to ATV users. Mayorattended the recent Chamber mixer and the Mayors meeting in New Underwood. Mayor thankedthe sidewalk committee for their hard work on the design and presentation.

B. Common Council - Fowler attended the Planning & Zoning Commission meeting. Johnsonattended sidewalk committee meeting and the ambulance meeting. Discussion of the addition tothe fire department building and the FEMA regulations. Broer attended the Senior Center meetingand the recent pot luck.

C. City Administrator - McMacken stated the Senior Center is having a Christmas item saleand is looking for Christmas item donations. MeMacken also visited the wreath making activ itiesby the Hill City Garden Club. Public Works has been working on snow removal and making repairsto the water heater and boiler at the Boys & Girls Club .

Motion to enter executive session to discuss litigation and contracts made by Fowler secondedby Johnson at 6:48pm. All voted aye. Motion approved. Motion to exit executive session madeby Broer at 8:33pm, seconded by Johnson. All vote aye. Motion approved. Meeting adjourned .

Brett McMacken, City Administrator/Finance Officer

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