cio / ddc state reporting meeting january 15, 2014 · •a roster record with a reporting date of...

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CIO / DDC State Reporting Meeting March 4, 2015

Staff Student Course Upcoming Deadlines

June 3 (Wednesday ) deadline for Staff Student Course

Because ELA & Math Straggler is due on Jun 4

Presented by Phil DeGrazia

Staff Student Course

Things to look out for when you are checking your data


Reporting Date: where can I find them and what does it really mean


Students will have to be linked to teachers for a minimum time period to be included in the teacher’s State-provided growth score. This is defined as a minimum enrollment time of 60% of the duration of the course.


Attend Linkage Duration must also be filled in correctly


In Level 0 Express

Where can I find these State Course Codes

Level 0 Error

SR7711 Missing or Invalid Reporting Date

Staff Student Course Code Description

51031 Grade 3 English Language Arts

52033 Grade 3 Mathematics











53234 Grade 4 Science

53238 Grade 8 Science

01003 English/Language Arts III 01003CC English/Language Arts III (Common Core) 02052 Algebra I 02052CC Algebra I (Common Core) 02072 Geometry 02072CC Geometry (Common Core) 02106 Trigonometry/Algebra 03001 Earth Science 03001L Regents Earth Science Lab

03051 Biology 03051L Regents Biology Lab

03101 Chemistry 03101L Regents Chemistry Lab

03151 Physics 03151L Regents Physics Lab

04101 U.S. History—Comprehensive 04052 World History and Geography


http://www.p12.nysed.gov/irs/courseCatalog/home.html

Things To Remember • Courses culminating in a state assessment must have:

• a roster record with a reporting date of 2015-06-30

• and at least one assessment (evaluation) record.

• All other courses (e.g. P.E., art, music), should have a roster record with a reporting date of 2015-06-30.

• No Staff Student Course records need to be reported for summer school.

• Substitute teachers, including long-term substitutes, are not subject to APPR but staff student course records accurately reflecting the time a long-term substitute instructs a class should be reported. This information is important for connecting student outcomes to principals.

Things To Remember

• A Student Class Grade Detail record must be submitted for all students in who have a Staff Student Course record, unless all of the following are true:

• No grade or other outcome is awarded for the class;

• No credit is earned for the class; and

• The linkage is not reflected on the student's report card or transcript.

INFORMATION REPORTS in LEVEL 0

Good resource to check for potential errors or missing data

Presented by Vivian Tripi

DEMOGRAPHIC INFORMATION REPORT

DEMOGRAPHIC INFORMATION REPORT

DM1072:

• Missing enrollment record for selected school year.

• Resolution: Enter enrollment record or delete demo record/let coordinator know to delete from Level 1.

DM1073:

• Exit enrollment record is last enrollment record for this active student.

• Resolution: Either add new enrollment record or change status to inactive in demo record.

ENTRY EXIT INFORMATION REPORT

ENTRY EXIT INFORMATION REPORT

EE2038:

• Current enrollment location grade level does not match demographic grade level – Please review.

• Resolution: determine correct grade level and modify demo or enrollment record.

EE2040:

• Ungraded Enrollment record needs associated Disability record for same time period - Please review.

• Resolution: need to have a disability record during the time frame the student is enrolled as ungraded.

PROGRAM SERVICES INFORMATION REPORT

PROGRAM SERVICES INFORMATION REPORT

• Missing BEDS Day snapshot record for this student. (has a disability but no snapshot )

PS3067

• Program code 0231 LEP Eligible requires an associated LEP program record

• Resolution: add LEP program

Teacher Student Roster Verification Report (TSRV)

Presented by John Cahill


• Allows teachers to view their district reported course and course section data and to report any discrepancies to the District Data Coordinator.

• Primary use is to allow teachers to view their data prior to June submission of TSDL data.

• Currently teachers can use this report to verify their rosters during pre- and post-testing season.


• Following on the heels of the ePMF collection:

• Teacher TAA (Teacher Access & Authorization) accessibility quotient should be quite high.

• Teachers may be encouraged to access TAA and the TSRV regularly.

• Getting teachers to review their data in the TSRV now and through the testing period can minimize discrepancies now and for the June TSDL submission and certification.

TSRV/TSDL Local Policies

• Now may be a good time to review or institute District TSRV/TSDL data verification policies.

• For example, does your district require teachers to “certify” or otherwise sign-off on their TSRV data?

• Has your district crafted a certification/sign-off document for teachers? Therein outlining the steps for accessing the TSRV as well as tips regarding what to check and who to contact if discrepancies are noted.

TSRV FAQ Document

• Can be found here: www.p12.nysed.gov/irs/teacher/

• There’s an entire section dedicated to USERNAME and PASSWORD ISSUES (#7-14)

• #20) There is a student on my report who left my classroom (or school) months ago, but they still appear on my roster report, how do I remove them?

Even if the student left in the middle of the school year they should remain on your roster with start and end dates reflecting the time they were enrolled in your class.

http://www.p12.nysed.gov/irs/teacher/


TSRV User Guide

• Can be found here: www.p12.nysed.gov/irs/teacher/

• Covering topics from PINS, Account Creation, Using The Report and Account Deactivation.

• The next few slides have been culled from the Using the Report to View Your Data section.


Ever LEP • First there was 0231 – LEP eligible

• Then there was 0232 – Former LEP*

• I recently noted that appearing on an L2RPT Reasonableness Report (Programs) there’s…

• 0233 - Ever LEP*

*L2 calculated program codes

CTE Reporting Reporting students enrolled in

Career and Technical

programs

Presented by Audre Midura

What is a CTE Program? Definition:

• CTE programs are comprised of at least three CTE courses, or units of study.

• Includes the content of a Career and Financial Management (CFM) course.

• Programs can be comprised of courses from a single CTE content area, or from a combination of content areas.

• Common CTE programs are:

• 3 or more courses including CFM offered in the home high school.

• 3 or more courses including CFM offered in a BOCES or Technical HS.

• 3 or more courses that has been ENDORSED by SED to provide a CTE endorsed HS diploma that include CFM and/or integrated academics that are offered in home high schools, BOCES or Technical HS.

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What is a CTE Student? • A student that is enrolled in ANY course that is part of a CTE

program – at any location.

• A student can start a CTE course as early as grade 9.

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• The school district accountable for the student is responsible for CTE reporting even if the district’s students attend a CTE program at another program service provider (e.g., BOCES or another district).

Who is the Service Provider?

• The agency that operates the CTE program is the service provider.

• A school district offering CTE for its own students would be both the district responsible for reporting these program service records and the program service provider.

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How Many Different Programs Should Be Reported?

• Students who transfer from one CTE program to another during the school year or enroll in more than one CTE program during the school year must be reported with a separate record for each program if they are in programs provided by two different service providers.

• For example, two service records would be required for a student enrolled in business education in his or her high school and in computer information technology at a BOCES.

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How Many Different Programs Should Be Reported?

• But, if a student is in programs from two of the main content areas within the school district, the code to be reported should be the one in which the majority of the student’s time is spent.

• If the student spends equal times in both programs, choose one CIP code.

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Who Offers Endorsed Programs? http://www.p12.nysed.gov/cte/ctepolicy/approved.html#LongIsland

• Nassau BOCES

• GRC Tech – Levittown

• Individual District programs

• Farmingdale

• Hewlett-Woodmere

• Island Trees

• Sewanhaka

• Uniondale

• Valley Stream CHS District

http://www.p12.nysed.gov/cte/ctepolicy/approved.html

Level 0 Programs Screen

Sample PROGRAM FACT File provided by Nassau BOCES

Exit Codes: 646 – completes program 663 – exits HS but does not complete program 680- did not complete program and not coming back next year BLANK- did not complete program and coming back next year to complete

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General CTE

A student who has . . .

En

roll

ee

. . . begun any CTE course or unit of study.

Pa

rtic

ipa

nt

. . . completed one-third of his or her program.

(In the case of a BOCES two-year program, 27 weeks = 1/3)

Co

nc

en

tra

tor

. . . completed two-thirds of his or her program.

(In the case of a BOCES two-year program, 54 weeks = 2/3)

CTE Prep Program Intensity: BOCES

L2RPT – CTE Report

Report all service providers separately

Level 0 Assessment Record

Sample ASSESSMENT FACT File provided by Nassau BOCES

L2RPT - Report

Accurately reporting students who receive a CTE endorsement can help with anticipating those students in the future who may wish to pursue an alternative pathway to graduation. 4+1 option.

Reporting CTE Students at local level

• Anyone who would like to review how to group students' in CTE clusters and report them please sign the form in back of the room.

• If you have questions regarding CTE reporting please contact:

Audre Midura

[email protected]

516 832-2718

mailto:[email protected]

NYSED UPDATES

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Presented by Margarita Pieri

State Reporting Timelines • February 26 • ELL/LEP data must be loaded into SIRS by this date for the NYSESLAT

testing contractor for test labels.

• We still have no codes or exit dates for the new “optional” exit criteria for ELL’s.

• If a student is exited in the middle of the year, they are still counted as ELL for this year. Next year may be different.

• March 19 • Staff Student Course needs to be loaded for those students taking CC

Geometry and ELA Regents. The vendor DRC needs to print separate answer sheets for Standard Setting . Only a few districts will be chosen.

• March 26 • Second data pull for the BEDS Day Enrollment Reports

• SIRS 312, 313, 314, 316)

• Compare to the “.1” reports which are the January Snapshot.

• FRPL counts for State Aid funding • SIRS 323

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State Reporting Timelines • June 3

• Submit final TSDL and Staff Assignment data to Level 0/Level 1, verifying linkage and duration, for teachers and principal State-provided growth score calculation.

• Remember to have teacher’s sign off as accurate

• Only Assessment (Evaluation) Records are used for growth calculations. Anything submitted after June 3 will not be used in calculations.

• June 12

• Electronic Certification of TSDL data, including SSC and Staff Assignment

• June 25

• Optional -CC Algebra I Regents Exam Scores (Assessment Fact) loaded to Level 0/Level 1 to be used in 8th grade State-provided growth score calculations.

• July 9

• Submission of all 2014-15 Regent Exam Scores and approved alternatives (including June 2015 scores) to be used in principal evaluations.

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Data Warehouse Deadlines

• June 25 –

• Optional 2014-15 CC Regents Exam scores submitted to Level 0/level 1 to be used in teacher evaluation growth scores.

• July 9

• Final Level 0 /Level 1 submission of 2014-15 Regents Exams scores (including June 2015 scores) and approved alternatives to be used in principal evaluations.

• August 27 – Final Deadline for all 2014-15 data to Level 0/Level 1.

• Including all SE End of Year Snapshot for VR’s 13, 15, and 16.

• Including demo, enroll, program service for special ed data included in VR-s 11,12,13

• August 28

• APPR Implementation Certification form to be used to determine eligibility for 2015-16 State aid. Signed by Superintendent and Bd. Pres.

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Data Warehouse Deadlines

• September 1

• 2014-15 APPR Evaluations to be completed and provided to teachers and principals

• September 4

• 2014-15 Statement of Certification for all 2014-15 school year data

• October 15

• Staff Evaluation Rating 20%, 20%, 60% and Overall Composite (HEDI) scores for teachers and principals

• October 23

• Certification of Staff Evaluation Rating data

• November 19

• August 2015 graduates to be considered 2014-15 graduates

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April, May, June APPR Tasks

• District APPR Tasks

• Determine whether S.L.O targets have been met

• Calculate local measures of achievement (local 20%)

• Complete observations (60%)

• All courses culminating in a state assessment must :

1. Be linked to the State Course code for that assessment

2. Have a Roster Record with a reporting date of 2015-06-30

3. Have at least one (1) Assessment (Evaluation) Record for each assessment

4. If a student leaves the district, be sure to end the linkage in SSC, not only end the enrollment .

• The Assessment (Evaluation) record must be the first date of assessment period

• Jan Regents = 2015-01-26

• June Regents = 2015-06-02

• ELA 3-8 = 2015-04-14

• Math 3-8 = 2015-04-22

• Science 4&8 = 2015-05-20

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Accountability: 7th and 8th Grade Math Waiver

Regents Only Accelerated Students

• A score of 65 or higher will be considered Level 3 – Full Credit for accountability for the school where enrolled (MS). No credit for less than 65.

• Students who take a Regents Exam ONLY, they must take another Regents or approved alternative in grade 9 or after. A 65 or higher on the second Regents exam will earn the HS full credit.

• If the student does not take another math Regents or approved alternative, the student will be recorded as a Level 1 for accountability purposes.

• If a grade 7 or 8 student takes a math Regents ONLY, the student will appear on the Grades 7 and/or 8 mathematics Tested/Not Tested L2RPT as Not Tested.

• If the student receives an grade 8th math answer sheet, bubble “Taking Regents”

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Accountability : 7th and 8th Grade Math Waiver

If a student takes BOTH the Grade 7 or 8 Math Assessment and a Math Regents:

• The Math 8 assessment will count toward MS accountability and the Math Regents will be “banked” for HS accountability.

• MS Accountability - Results from the Math 8 assessment will follow the usual accountability rules:

• Full Credit: Level 3 or 4

• Partial Credit: Level 2

• HS Accountability – Results from the Regents will follow the usual accountability rules:

• Full Credit: 80 or higher on “banked” Regents exam

• Partial Credit: 65-79 on “banked” Regents exam

http://www.p12.nysed.gov/accountability/memos.html

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Accountability : MS Math Performance Criteria

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Level 3 = 65

Accountability : HS Math Performance Criteria

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SIRS p. 230

Level 3 =80

Level 3 =74

Accountability: Validity Rules SIRS p.63 http://www.p12.nysed.gov/irs/sirs/

Present for entire test:

• Students who responded to at least one test item on the assessment will receive a valid score.

• To receive a valid score the grade of the student and the grade level of the test need to match. We see this error frequently with ungraded students.

• An ungraded student whose date of birth indicates she/he should take the Grade 3 ELA assessment but who is reported with a Grade 4 ELA assessment will receive a final score of “999” and a standard achieved code of “97”, indicating administrative error.

http://www.p12.nysed.gov/irs/nysaa/

http://www.p12.nysed.gov/irs/sirs/

http://www.p12.nysed.gov/irs/sirs/



Accountability: Validity Rules Absent: • Students who are absent for any part of the test should be

given the opportunity to make up the session they missed.

• Absent for any session or any parts or the entire test must be reported at the local level with a final score of "999" and a standard achieved code of “99”, indicating no valid score, whether or not there are any response records.

• Counted as not tested in verification reports and for accountability calculations.

• If a student leaves in the middle of a session and is not able to make up, school officials must decide whether to consider the student absent or to calculate a final test score and performance level by assigning 0 credits for the incomplete parts.

Validity Rules: Refusal

Validity Rules

Refusal

• If a student answered at least one question but also refused other questions/sessions of the test, the student will receive a valid score based upon the questions answered.

• Any student response – one test item – will override the “Refused to take the entire test” bubble and the student will receive a valid score

• Do not bubble in “Refused to take the entire test” until the end of the testing period.

Changes in L2RPT Staff Reports The existing “Staff and Course” folder will be deleted.

• Creation of a new folder called “Course”

• SIRS-311 Teacher and Course

• SIRS-315 Teacher Student Data Linkage (TSDL) reports

• Student Class Grade Detail coming soon

• Creation of a new folder called “Staff”

• SIRS-317 Staff Evaluation Rating

• SIRS-318 Staff Assignment

• SIRS-320 Staff Snapshot reports

• Staff Tenure coming soon

Changes in SEDDAS Entitlements

Free and Reduced Lunch:

• This Role grants access to the Free and Reduced Price Lunch Eligibility on BEDS day verification report available in the BEDS folder.

L2RPT:

• this Role grants access to verification reports containing student enrollment, demographic, assessment and course data for accountability, assessments, enrollment, CTE, WATN, TSDL.

3 Separate SEDDAS Entitlements This change only affects new users accessing L2RPT

Staff Evaluations:

• this Role grants access to the Staff Evaluation verification report.

• Who ever currently has access to this report will automatically have access to the following 2 new folders:

Staff Human Resource Data:

• this Role grants access to verification reports containing staff data other than evaluation that may be viewed as human resource related (Staff Snapshot, Staff Tenure, Staff Attendance– coming soon).

Staff Data – Other:

• this Role grants access to verification reports containing staff data other than human resource and evaluation (Staff Assignment).

Federal Data File Submission • The EDFacts Initiative - Information and Reporting

Services (IRS) reports about 150 data elements to the Federal Government through EdFacts.

• Some examples of what they submit:

• A list of schools and LEAs

• Student enrollment

• FRPL

• SWD

• LEP

• This is reported for all Public Schools and Charters.

• This is collected in aggregate down to the building level

• http://www2.ed.gov/about/inits/ed/edfacts/index.html 67

http://www2.ed.gov/about/inits/ed/edfacts/index.html



Smart Schools /Governor’s Bond Act $2 billion provided to school districts to build 21st century learning environments so students graduate with the skills needed to succeed.

http://programs.governor.ny.gov/smart-schools-ny

Funding:

• Allocations have already been calculated.

• This is a reimbursement model. Districts must spend the money and then put in for reimbursement.

• If the allocation is not used in one school year, it can be carried over to the next school year.

Submission and Application Process:

• Application will be done through the Business Portal.

• The Smart Schools Review Board plans to establish submission guidelines and more detailed requirements and submission dates to be released in early 2015.

Projects that would be eligible for funding include:

• School safety (including surveillance, access controls, and emergency notification).

• Physical construction or modernization of Pre-K facilities.

• Installation of high-speed broadband or wireless internet connectivity for schools and communities.

• Learning technology equipment or facilities, including whiteboards, desktops, laptops, servers, and tablet computers.

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Nassau BOCES Contacts ● Phil DeGrazia: 832-2815 [email protected] ● John Cahill: 832-2860 [email protected] ● Vivian Tripi: 832-2794 [email protected] ● Audre Midura: 832-2718 [email protected] ●Margarita Pieri: 608-6673 [email protected] • Patricia Reinhardt: 832-2737 [email protected]

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www.nassauboces.org

cio / ddc state reporting meeting january 15, 2014 · •a roster record with a reporting date of...

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