children’s services council of palm beach...

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY January 25, 2018 Council Meeting – 4:30 p.m.

Agenda Agenda Item: Reference #: 1. Call to Order

A. Invocation B. Pledge of Allegiance C. Presentations

1. Farewell to Council Member Greg Langowski

2. Healthy Beginnings System Overview – Michelle Gross, Ph.D., Director of System Performance;

Rhonda Throop, Program Officer

3. Comprehensive Program Performance Assessment (CPPA) Update – Debra Gotlib, Director of Program Performance

2. Minutes

A. December 7, 2017 Council Meeting 1

Recommendation: I recommend the Council approve the Minutes of the December 7, 2017 Council meeting as presented.

3. Public Comment – Agenda Items 4. Council Committees:

Finance Committee

Personnel Committee – no report

5. Consent Agenda

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda and walk‐in Warrants List

A. Program

1. Resolution #18‐001 Acknowledging Agency Name Change 2

Recommendation: I recommend the Council approve Resolution #18‐001 acknowledging the January 1, 2018 agency name change from Father Flanagan’s Boys Town Florida, Inc. to Boys Town South Florida, Inc.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – January 25, 2018 Council Meeting Page: 2

180125 Council Agenda

B. Business

1. Warrants List 3

Recommendation: I recommend the Council approve the Warrants List, inaccordance with the established budgets for each of the expensed items,as presented.

6. Non Consent Agenda

A. Business – N/A

B. For Informational Purposes Only – N/A

7. Walk‐In Items

8. Chief Executive Officer’s Report

9. Legal Reports

1. CSC Annual Meeting, Election of Officers ‐ February 22, 2018

2. Overview of Constitution Revision Commission Proposal

10. Public Comment – Non Agenda Items

11. Council Comments

12. Adjournment

Healthy Beginnings OverviewJanuary 2018

Have access to quality afterschool & summer programsReady for kindergarten

Born healthy

Safe from abuse & neglect

Goals

Guiding Principles

At the Children’s Services Council, we are…

• Prevention‐focused• Data‐driven and accountable

• Innovative• Participant‐driven

Children’s Services Council Pathway to Early Childhood Development Goals: What We Want

CHILDREN ARE BORN HEALTHYCHILDREN ARE SAFE FROM

ABUSE AND NEGLECT

Expectant mothers receiving early and adequate prenatal care

Expectant mothers who have healthcare coverage

Mothers receiving interconception health care education

Adult mothers with subsequent births at least 24 months apart

Births among teens

Subsequent teen births

Expectant mothers and parents of young children with depression, trauma, stress and mental health concerns

• Promote family and early childhood literacy

• Provide resources and supports that expand access to quality early care and education, afterschool and summer programs

• Facilitate access to prenatal and interconception care

• Promote child and maternal health and wellness

• Engage teens in positive activities to prevent teen pregnancy

• Address maternal depression, trauma, toxic stress and mental health concerns

• Enhance parenting skills and knowledge of child development

Children who receive ongoing developmental surveillance

Identification of children who need early intervention services (e.g. social emotional, behavioral, developmental and disability) receiving these services

Parents and children who have positive and nurturing relationships

Children with emergent literacy skills

Parents/Adults reading to their children

Parents engaged in their child’s learning

Children in high-quality early care and education programs

Children with social emotional competence

Children who have healthcare insurance

Children who have a primary healthcare provider

Children who receive age-appropriate immunizations and well-child visits within the recommended time period

Children who experience summer learning loss

• Address child developmental concerns

• Promote physical, cognitive, social, and emotional competence and development among young children

rate of infant mortality, % of premature births, and % of low birthweight births

% of children (birth to five) with verified abuse or neglect

% of children scoring ready on the state Kindergarten readiness assessment

# of children enrolled in quality afterschool or summer programs

CHILDREN ARE READY FOR KINDERGARTEN

CHILDREN HAVE ACCESS TO QUALITY AFTERSCHOOL AND SUMMER PROGRAMS

Child Outcomes: What We Measure

Key Indicators: What We Track

Primary Strategies: What We Do

Revised March 2016

Early Childhood System of Care

Timeline of HB System Evolution

Year Key Event

1991 Establishment of the Healthy Start Coalition of Palm Beach County

1998 Beginning of CSC Funding for Care Coordination Services for Pregnant Women and Young Children

2000 Creation of Maternal, Child, and Family Support Network

2004 Transition to Maternal Child Health Partnership

2009 Redesign to Healthy Beginnings

2011 Launch of Healthy Beginnings Data System (HBDS)

2011‐12 Initial Strategy Review and Allocation Analysis (SRAA)

2013 ‐ Present Implementation of Healthy Steps for Young Children, Prenatal Plus, Redesigned Counseling, Child First, Help Me Grow, DULCE, Light Touch Developmental

Healthy Beginnings: Individual Child & Family Services

“Touch, Refer & Link”

Other community systems CenteringPregnancy

Early Steps

First Step to Success

Triple P

Children are Born HealthyChildren are Safe From

Abuse and NeglectChildren are Ready for Kindergarten

CSC Scholarships (for quality child care)

Enhanced Services: · Breastfeeding · Nutrition · Smoking Cessation · Childbirth Education

Psychosocial Counseling

Primary Project

Entry Functions

Outreach

Screening & Assessment

Navigation

Referral & Linkage

Nurse Family Partnership

Parent Child Home

Program

Healthy Families

Child First

Teen Outreach Program

Prenatal Screen Infant Screen

Ages and Stages Questionnaire – 3 BRIDGES, Outreach Healthy Steps & HB Programs Help Me Grow Child Care

Reach Out and Read

Nurses Supporting

Families

Women’s Health

Initiative(WHIN)

Interconception Care

Prenatal Plus

Healthy Steps

Community Voice

Growing Smart

DULCE

Light Touchfor Success

Light TouchForward Leaps

What is the Value of Centralized Intake?

• Streamlined referral occurs through a single point of entry

• Duplication of services is avoided

• All families are touched and are offered “best fit” services

• Program and system capacity is monitored

• Marketing a single point facilitates community referrals

• Services are coordinated

• Diminished competition among programs

Coordinated & Centralized Intake Trends

• Healthy Start Redesign in the State of Florida

• States of Ohio and Vermont

• Locations in Arkansas, California, Georgia, Illinois, Iowa, Kansas, New Jersey, and Wisconsin

• EC LINC Communities

• Healthcare/Behavioral Health

Role of Entry

Other community systems

Outreach

Prenatal Entry AgencyHealthy Mothers Healthy Babies

Birth to Five Entry Agency Home Safe

Self‐ReferralObstetrician's/Pediatrician's offices/Hospitals

Help Me Grow/211BRIDGES

Child Care CentersEarly Head Start/Head Start

Department of Children & FamiliesCommunity Voice

ELC’s Child Care Resource & ReferralCommunity Events

Healthy Start Prenatal Risk Screen

Risk Factors such as:• Teen mother• Race• Substance use• Late entry into prenatal care• BMI greater than 35• Maternal depression

Healthy Start Infant Risk Screen

Risk Factors such as:• Teen mother• Race• Substance use• Low birthweight• Abnormal conditions of newborn

• Maternal depression

ASQ‐3For Infant & Child Development

“Concern” “Monitor” “Typical”


Factors including:

• Depression

• Cognitive Development

• Social Skills

• Autism

• Stress

• Trauma

• Life Experiences

Client Survey: Input Regarding Entry

Over 90% of clients surveyed reported that they:

• Found the appointment helpful

• Felt the day and time met their needs and the visit length was “just right”

• Were provided a caseworker who spoke their language

• Understood what would happen next in the process

Client Survey: Reasons for Continued Engagement

169178

239

0

50

100

150

200

250

300

Agreed with recommendations Understood and interested inparticipating

Liked caseworker and trustedtheir opinion

Note: Clients could select more than one response option.

51.21%53.94%

72.42%

Client Survey: Comments From Clients

“I finally feel like I'm going to get help and change

my life. Thank you.”

“Very nice, his kindness and his explanations

were excellent.”

“…She is very sweet and helpful and calmed me down with my anxiety.”

“My case worker was amazing. She made me open up and feel very comfortable.”

“This agency has helped my son say more words and

he's learning much more day by day.

Thank you.”

HB System Program Enrollment*• Nurse Home Visiting: 1,322

◦ HB Nurses (Nurses Supporting Families, Prenatal Plus), Nurse Family Partnership, WHIN

• Group Prenatal Care: 388◦ Centering

• Behavioral Health: 1,953◦ Counseling

◦ Triple P

◦ Child First

• Family Support Home Visiting: 407◦ Healthy Families

• Child Development: 2,585◦ Early Steps, First Steps to Success, Parent Child Home Program, Healthy Steps, Growing Smart, Project DULCE, Light Touch

• Navigation: 995

*Enrollment defined as active for at least one day in FY 16/17

Healthy Beginnings System Metrics


Identification of Risk FY 16/17

# of Prenatal Women with Identified Risk

(>=6 and/or BOOF)4,821

# of Infants with Identified Risk (>=4 and/or BOOF) 2,733

# of Children with an ASQ‐3 Concern 1,676

Number of Screenings FY 16/17

Prenatal Risk Screen 12,244

Infant Risk Screen 13,179

ASQ (Children not part of the HB System) 8,085

# of New Clients Enrolled* in an HB Program FY 16/17

Prenatal 1,437

Infant 962

Child 924

42.3%46.8%

6.3%2.8% 1.7%

39.7%

60.3%

0%

10%

20%

30%

40%

50%

60%

70%

Black White AmericanIndian/Native

Multiracial Other Hispanic Non‐Hispanic

FY 2017 Demographics of the HB Client Population

Race Ethnicity

Questions?

CPPA Process Overview & ResultsFY 16/17 Year‐End Update

What is CPPA?

• CPPA is our Comprehensive Program Performance Assessment

• CPPA is completed on an on‐going basis throughout the contract year two or three times annually.

• Additional Accountability: site visits, ongoing monitoring, audits, program and system evaluations

Program Improvement

CPPA Areas of Review CPPA Program Performance Assessment

• Program Implementation/Program Fidelity

• Data Submission/Data Quality

• Program Operations

• Outcome Achievement

• Scored

CPPA Short Form• Contract Deliverables/Compliance related to services

• Not scored

CPPA Scoring

What the scores mean:

Score: 90% or above

Score: 75% - 89%

Score: Below 75%

High score Medium score Low score

CPPA Scoring90% and above

Program’s performance, as measured by CPPA, has met expectations.

• Program continues, no formal performance improvement or corrective action needed.

CPPA Scoring75% ‐ 89%

Program requires improvement in one or more of the CPPA areas:

• Programs in the higher range of yellow may be placed on a Performance Improvement Plan.

• Programs in the lower range of yellow may be placed on a Corrective Action Plan.

Below 75%

Program’s performance, as measured by CPPA, has NOT met expectations.

• CSC will seek approval from the Council to cease funding to any program that is not demonstrating the ability to make an impact on child outcomes.

• CSC staff will develop plan for terminating contracts and winding down services, working with provider throughout the process.

CPPA Scoring

CPPA – Short Form

• CPPA Short Form is not scored

• Reviews compliance with contract requirements

• Reviews contract deliverables

• Progressive Intervention similar to scored CPPA

CPPA Results for FY 2016/2017

61 Programs were reviewed in total

• 33 Programs reviewed through the scored CPPA

• 21 Programs reviewed through the Short‐form CPPA (not scored)

• 7 programs reviewed through CPPA, but not scored as they are newer programs, still in initial implementation


Of the 33 Programs that went through the scored CPPA:

• All 33 had a score of 90% or better

Of the 21 Programs reviewed through the Short‐Form CPPA:

• All 21 Programs met their contract expectations relating to the program/services

CPPA – What’s Next?

DO

CHECKACT

PLAN

GoalsBorn Healthy

Safe from Abuse and NeglectReady for Kindergarten

Access to Quality Afterschool and Summer Programs

CPPA Refinement• First 5 Years (2012‐2017)

• Highly quantitative• Focus on data quality • Refinement of Contract Performance Measures

• Next Steps• Rework of CPPA• Add Qualitative • Refine Program Assessment Questions

CPPA Refinement

• Frequency adjustment

• Scored CPPA: Past 3 years in green ‐ Once per year

• CPPA Short Form: no or minor issues ‐ Once per year

• Discretion based on specific circumstances

QUESTIONS?

#: 1 AGENDA ITEM SUMMARY

January 25, 2018 Council Meeting

AGENDA ITEM: 2A

TITLE: Minutes – December 7, 2017 Council Meeting

RECOMMENDATION:

I recommend the Council approve the Minutes of the December 7, 2017 Council Meeting as presented.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY December 7, 2017, 4:30 p.m.

MINUTES 1. Call to Order

Vice Chair Bean called the meeting to order at 4:31 p.m.

Present:Thomas BeanPaulette BurdickVince GoodmanGreg LangowskiTom LynchJames MartzVern Melvin

Excused: Robert M. Avossa, Ed.D.; Debra Robinson, M.D.; Thomas P. Weber

A. Invocation – led by Vince Goodman

B. Pledge of Allegiance – led by Vice Chair Bean

C. Presentations

1. Presentation by The Mentor Center of Palm Beach County – Amy Blechman, Program Officer;Gary Graham, Senior Director of Mentor Initiative, United Way of Palm Beach County; SethBernstein, Psy.D., Senior Vice President of Community Investments, United Way of Palm BeachCounty

Highlights of the presentation:

In 2012 funding for the Mentor Center was $700,000; in 2017 funding was $1,431,228

In 2012 the Mentor Center served 240 youth; in 2017 it served 4,450 youth in the entirenetwork, 769 in the CSC‐funded programs; of these 769 youth served 395 were girls and374 were boys; 433 were African American, 157 were White, and 179 were Other

In 2012 16 programs participated in the network, 6 were funded by CSC; in 2017 31programs participated in the network, 15 were funded by CSC

Children of ages 3 to 18 are served, across the county, in diverse mentoring environments

Mentor Center of PBC is the only local affiliate of National Mentoring Partnership inFlorida

Q: Please provide a success story. A: There had been a triple murder‐suicide in Riviera Beach approximately 3 years previously,

and the only surviving family member was a youth of age 14 who had witnessed his mother and two siblings killed, in addition to his stepfather’s suicide. After being released from hospital the first person the youth asked for was his mentor. The youth is in the Take Stock in Children program, and will graduate High School in 2018.

Q: Please describe what the Pre‐K Mentoring project involves. A: It came from the Pre‐K collaborative to ensure that kids in child care centers in Riviera

Beach, Lake Park, and Mangonia Park would have a chance to get an edge‐up on literacy, together with a mentor. Volunteers over the age of 55 visit the child care sites to mentor

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kids, each mentor is assigned 4 kids, and has one hour per week with each child. The mentors help the children read, help the children through play therapy, or just sit and talk. Mentorship depends on the needs of the child, and helps them get to the next level. The program is provided in partnership with the Area Agency on Aging which provides the mentors. The Center for Child Counseling also performs consultation at the child care centers. The goal of the program is to serve 80 three and four‐year olds.

Q: Please provide another success story. A: The number of youth mentoring programs has been expanded from 16 programs

in 2012 to 31 programs in 2017. The number of kids being served through the mentoring network had been tripled since 2012. The number of kids waiting on the wait list has been reduced from over 2,000 to 1,428, a 30% reduction.

Q: There are 769 children served, and the funding to support that is $1.4 million? A: Part of that is administration and mini‐grants. The majority of it goes directly to the

programs. It is $1,861 per mentor/mentee match. The national standard for a mentor/mentee match is approximately $2,000 per match. Mentors are volunteers, and to oversee the volunteers and ensure that they are fit to be a mentor they have to be Level 2 tested, there is a DMV check, a drug test, a TB test, 3 home visits, and 3 reference checks. Mentors have to attend quarterly training, more reference checks are conducted throughout the year, and each mentor is rescreened every three years. Administration includes case notes regarding the mentor/mentee activities throughout the year (client level data).

Q: What about children in foster care? A: Project 18 through Children’s Home Society is funded by United Way through community

impact dollars. The Mentor Center works with Vita Nova who works with kids transitioning out of foster care.

Q: How many are being served in foster care? A: 35 through Project 18, the number for Vita Nova changes. Q: Can we consider looking at mentors for the DJJ children? A: The Mentor Center met with the facility of Youth Services to see how their program could

be expanded. The Palm Beach Youth Academy, a high‐risk juvenile detention facility is a contracted DJJ program to serve kids in Palm Beach County but those kids are from throughout the state of Florida. There is some mentoring that could take place while the kids are in Palm Beach County to prepare them for reintegration, although it would be difficult for any continuation within other jurisdictions.

Q: What about the facility on Gun Club Road? A: That is the county jail, the kids are on the 12th floor pending case resolution. They are

incapacitated with regard to community access. They can only be mentored while they are in care, custody and control. Those kids may be there for a year or longer.

Q: How are the students selected to be in the mentor program? A: Parents or teachers may refer them. They may go to a facility such as the Children’s Home

Society and are referred by the counselors there. Q: Please give us an example of the process. A: Health Mothers/Healthy Babies is notified when a teenager is pregnant in Palm Beach

County, they reach out to the guidance counselor at the school, they will try to enroll the girl in the mentoring program, and the girl will be matched with a mentor.

Q: How would you say a mentor is different than the Big Brothers Big Sisters program? A: That is a mentoring program.


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Q: I didn’t see it listed as a partner. A: They are one of the 31 network programs. They are not one of the CSC funded agencies

although they receive a mini‐grant from the Mentor Center. Q: How many children in foster care? A: In Palm Beach County approximately 1,000. Q: And we’re serving 35? A: We could take a deeper look, there are other foster care kids in some other programs (in

addition to the 35) although those programs are fully funded to serve those kids. We haven’t collected that information.

Important to the conversation is that many children are on the waitlist because more mentors are needed, there is a huge need. Children can be identified, but we need mentors to match them with. The Mentor Center has been working diligently to expand and recruit more mentors.

Unfortunately, many of the children on the waitlist are young black males, and there are no male mentors available to match them with. When recruitment messages are put out into the community many women hear the message and answer the call, but with men it’s a little tougher.

There is an outreach coordinator in place to do more outreach activities to reach those male mentors, with more events around the county.

Many foster care kids are infants and would not be amenable to a mentor. Many are in family/relative care and so are out of Palm Beach County per the State ICPC study. Therefore the number of 1,000 is deceptive because many of those kids are not mentor‐eligible. There are many kids that are in DJJ or crossover in foster care and DJJ, that simply do not have the right personalities (mentors) available for them. We are recruiting daily through every avenue, to get folks in the community in which they live, to have role models for them.

The mini‐grants are for programs that are not currently funded and are potentially serving kids in the DJJ system and other youth.

Q: Maybe the answer is not finding individual mentors, maybe we need to look at programs in bricks‐and‐mortar buildings where children can come and attend.

A: We’ve expanded with Boys and Girls clubs where the kids already are, a program specifically for teens.

46% of children being served are under age 9, 20% are between ages 10 to 13, and more than a third, 34% are high school age.

2. Update on DJJ Summer Camp – Greg Starling, Chief, Department of Juvenile Justice

Chief Starling presented details of the DJJ Summer Camp in 2017. Highlights of the presentation:

127 kids started out, 116 kids finished. Some did not make the cut because they had behavior issues and could not continue in the program

Probation officers from Belle Glade, Delray Beach, Lake Worth, West Palm Beach, and Riviera Beach were tasked with developing teams for a Summer Olympics. The Summer Olympics were held at Santa Luces High School with Track and Field, Basketball and Flag Football. Teams were formed and were identifiable with uniforms, kids had a great sense of pride in their teams. Having 116 kids participate was a big task because of the different parts of the county being represented, with gang membership and other considerations. Kids were able to come


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3. Public Comment – Agenda Items – N/A

4. Council Committees:

Finance Committee ‐ The Finance Committee had met earlier that day and there had not been aquorum, although one member was physically present and two members participated bytelephone. The consensus of the Finance Committee was approval of the October 26, 2017Minutes, and approval of the September 30th Financial Statements (Balance Sheet and IncomeStatement).

Q: Is there a contingency amount on the Balance Sheet? A: Yes, it is on the Balance Sheet page at the bottom. The “Total Fund Balance” is listed as

$49,767,867. Q: Have we utilized any of this funding in the last two years? A: It has been used for approximately the past five years, it has been reduced, and the tax

millage being levied for the taxpayers of Palm Beach County has consequently also been reduced.

Q: Are all the needed personnel positions fully funded? A: Within CSC or within the provider agencies? Q: CSC. A: We are at 99 employees, and there is an FTE count of 104, so we are actively recruiting.

Staffing is fully funded in the budget. Budget staff and Program Performance Officers work with the agencies on a regular basis to build the budgets to ensure that CSC funds the necessary positions in order to implement the programs.

A motion by Langowski/Burdick to approve October 26, 2017 Finance Committee Minutes and the September 30, 2017 Financial Statements, including the Finance Committee report was approved by unanimous vote.

Personnel Committee – no report

5. Consent Agenda

1. Additions, Deletions, Substitutions – N/A

2. Items to be Pulled for Discussion – Agenda item 5B(2) (Reference #4) was pulled fordiscussion purposes.

3. Adoption of the Consent Agenda and Walk‐in Warrants List

A motion by Burdick/Goodman to approve the Consent Agenda with the exception ofAgenda item 5B(2) (Reference #4), and approve the Walk‐in Warrants list was approved byunanimous vote.

A. Program

1. Resolution #17‐029 Authorizing the Early Intervention Assessment Team Program –Approved by Consent

B. Business


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1. Warrants List – Approved by Consent

2. Resolution # 17‐028 Authorizing the Chief Executive Officer to Execute a Memorandum ofAgreement for Disaster Recovery Assistance among Children’s Services Councils of Florida

Q: What service do we surrender to those organizations? How do we plan on helpingthem when a disaster strikes?

A: The agreement provides a variety of ways to help other Children’s Services Councils, although, as noted, no CSC has to do anything. It may be the case that Children’s Services Council of Palm Beach County is not providing anything, but may be getting something from another CSC. Assistance could be in the form of office space, providing computer usage, providing staff, or providing funding with payback requirements. This agenda item is a broad agreement, and when something is to be utilized in this manner there will be a separate, specific agreement stating who will be doing what, and if funding is involved, how it will be taken care of. Although we immediately think of a disaster as a hurricane, there could be other types of disasters such as a fire, or a faulty building, which could also be covered by this agreement.

Q: Will it be brought back to the Council with a dollar amount if it is used? A: Yes, if payment is to be made it will come back to the Council for approval; there is a

$500,000 contingency fund that would be available. If something happened to the CSC building there is insurance to cover it, although the deductible for the insurance must be paid. In the case of a disaster it could be submitted to FEMA, and in 2017 FEMA paid 90% of damages when it usually pays only 75%.

A motion by Langowski/Burdick to approve Resolution #17‐028 authorizing the Chief Executive Officer to execute the Memorandum of Agreement for Disaster Recovery Assistance and, if applicable, provide/receive mutual assistance to/from other Florida CSCs in recovering from a disaster, pursuant to the terms of the Memorandum of Agreement and any separate document memorializing the specific assistance that may be worked out between the CSCs involved in the assistance effort, was approved by unanimous vote.

3. Proclamation Recognizing January 2018 as Mentoring Awareness Month – Approved byConsent

6. Non Consent Agenda

A. Business – N/A

B. For Informational Purposes Only – N/A

7. Walk‐In Items – N/A


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8. Chief Executive Officer’s Report

1. Summer Camp Update – Summer camp scholarships are funded in collaboration with the County’s Youth Services department, BRIDGES and DJJ. CSC increased funding by $472,000 which provided the opportunity to serve 402 more children in 2017 than in 2016. Capacity for special populations (children involved in the dependency system) was also increased. There were increased efforts around academic enrichment camps focusing on math and reading, as well as opportunities for children in foster care and homeless children. The Youth Services department contracted with a Special Needs camp for the first time in 2017. The BRIDGES offered 700 summer camp scholarships to families who participated in the BRIDGES Summer Reading program. There is a chart in the CEO Report which shows how many more children were served in 2017.

Q: Were there any children remaining on wait lists? A: We were able to serve all the children on the wait lists.

2. 2016 Great Ideas Initiative Update ‐ A program highlighted from the 2016 Great Ideas initiative was a film club for teen students ages 13 and older through the Achievement Centers for Children & Families. Forty teens participated in the film club, which culminated in them producing a documentary entitled “Delray Beach: Past, Present, and Future”. A premiere screening was held in September at the Spady Cultural Heritage Museum, with parents in attendance.

3. Healthy Beginnings Workforce Capacity Building ‐ As part of the 2016 Planning Session the Council approved further exploration how to increase workforce capacity within the Healthy Beginnings system, specifically regarding capacity of mental health providers. A two‐year pilot scholarship program has begun to be implemented, with a focus on increasing capacity of bi‐lingual mental health providers and helping them meet licensure requirements.

4. Ongoing Strategy Review Process ‐ The Council Planning Session will take place in June, 2018; the strategy review process is ongoing. Behavioral health has been identified as an emerging theme and a potential area of focus for refinement and expansion in the Early Childhood System of Care. The provision of mental health services may reduce expulsion in childcare and support trauma focused care (substance abuse and domestic violence). The team will prioritize research into additional mental health services and results and recommendations will be forthcoming at the Planning Session.

5. Florida Grade Level Reading ‐ CSC was recognized by the City of Delray Beach for its work in Grade Level Reading. Marsha Guthrie was on a Birth to 22 panel in November and presented CSC’s work in this area.

6. CSC’s Angel Tree ‐ Healthy Mothers/Healthy Babies is the agency selected as recipient of this year’s Angel Tree. We hope to fulfil wish lists for 60 children, please contact Elsa Sanchez if you would like to participate.

7. Leadership Roundtable December 11th ‐ The Board Chairs of provider agencies will come together December 11th to celebrate our joint successes over the past year. Council members are invited to attend.


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8. End of Year Staff Celebration Luncheon ‐ The end of year staff celebration luncheon will be at the Boynton Beach Intracoastal Park Clubhouse on December 14th. Council members are invited to attend.

9. CSC Partners with United Way, CBS 12 News and Palm Beach County Food Bank ‐ CSC partnered with the United Way, CBS 12 News and the Palm Beach County Food Bank in Project Thanksgiving to ensure the entire community enjoyed a hearty holiday meal.

10. 2018 CSC Calendar ‐ If Council members would like more 2018 calendars to distribute, please let Elsa Sanchez, Senior Executive Assistant, know.

11. Winter Book Distribution – the CEO Report contains details about winter book distribution to schools.

12. Digital Divide – Computer Donations ‐ CSC donated 58 Dell Desktop computers, 57 laptops, and 38 Dell docking stations to the School District of Palm Beach County. These items will be directed to Park Vista school, Seminole Ridge, and families in need of a computer.

13. CSC is Awarded the Urban League’s Bell Ringer Award ‐ The Bell Ringer Award from the Urban League was displayed.

14. Legislative Delegation in Belle Glade – At the beginning of December CEO Lisa Williams‐Taylor, Ph.D., spoke in Belle Glade to the Legislative Delegation regarding the opioid crisis and substance abuse of newborns.

15. Florida Association of Marriage and Family Therapy’s Student of the Year ‐ Dr. Williams‐Taylor congratulated Debbie Manigat, Program Officer, for being recognized as the Florida Association of Marriage and Family Therapy’s Student of the Year.

16. 2018 Council Meeting Dates – The 2018 meeting dates are included in the CEO Report as a reminder for the upcoming year.

9. Legal Reports

1. Certificate of Compliance with Conflict of Interest Policy – The Certificate of Compliance with Conflict of Interest Policy form is due from each Council member by the January Council meeting; most have already been submitted.

(Later Note: by December 12th all had been submitted.)

10. Public Comment – Non‐Agenda Items – N/A 11. Council Comments – N/A 12. Adjournment

The meeting was adjourned at 5:40 p.m. ________________________________ _________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer



AGENDA ITEM: 5A(1)

TITLE: Consent Agenda – Program Resolution #18‐001 Acknowledging Agency Name Change

CSC STAFF: Yasmin Mendoza, Program Performance Officer

SUMMARY:

CSC provides funding to Father Flanagan’s Boys Town Florida, Inc. for Primary Project in the amount of $628,947. Primary Project provides child-led play sessions to kindergarten and 1st grade children in twelve (12) schools totaling 625 children in Palm Beach County. Primary Project, an evidence‐based program developed by the Children’s Institute in Rochester New York, is a school-based early detection and prevention program designed to prevent school adjustment difficulties and foster children’s social and emotional well‐being.

On November 28, 2017, the Program Officer received notification that Father Flanagan’s Boys Town Florida, Inc. has changed its name to Boys Town South Florida, Inc. effective January 1, 2018. All current agreements will be amended to reflect the name change.

FISCAL IMPACT:

None

RECOMMENDATION:

I recommend the Council approve Resolution #18‐001 acknowledging the January 1, 2018 agency name change from Father Flanagan’s Boys Town Florida, Inc. to Boys Town South Florida, Inc.

RESOLUTION #18-001

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF

PALM BEACH COUNTY ACKNOWLEDGING AGENCY NAME CHANGE

WHEREAS, Father Flanagan’s Boys Town Florida, Inc. has notified the Council that

the name of its agency has been changed to Boys Town South Florida, Inc.; and

WHEREAS, the Council finds that it is appropriate, for the Council’s record-keeping

purposes, to acknowledge this name change.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the name change is acknowledged.

The foregoing Resolution was offered by Council Member __________________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Paulette Burdick Vincent Goodman Gregory A. Langowski Thomas E. Lynch James Martz

Vern Melvin Debra Robinson, M.D. Thomas P. Weber

The Chairman thereupon declared the Resolution duly passed and adopted this 25th day of January, 2018.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL OF SUFFICIENCY PALM BEACH COUNTY

BY: BY: ___ Thomas A. Sheehan, III Thomas P. Weber, Chair Attorney for Children’s Services Council of Palm Beach County

BY: ___ Lisa Williams-Taylor, Ph.D. Chief Executive Officer



AGENDA ITEM: 5B(1)

TITLE: Consent Agenda – Business Warrants List

CSC STAFF: Jen Diehl, Chief Financial Officer

RECOMMENDATION:

I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

Document No. TotalPO-18-592 $145.00PO-18-593 $26.18PO-18-594 $70.00PO-18-595 $5,478.88PO-18-596 $37.71PO-18-597 $24.87PO-18-598 $195.00PO-18-599 $198.00PO-18-600 $2,500.00PO-18-601 $25.00PO-18-602 $120.00PO-18-603 $128,725.82PO-18-604 $3,920.00PO-18-605 $4,500.00PO-18-606 $240.16PO-18-607 $524.67PO-18-608 $41.48PO-18-609 $67.00PO-18-610 $104.00PO-18-611 $118.00PO-18-612 $1,239.49PO-18-613 $275.60PO-18-614 $157.87PO-18-615 $776.49PO-18-616 $32,748.10PO-18-617 $22.39PO-18-618 $7.50PO-18-619 $25.00PO-18-620 $450.00PO-18-621 $942.00PO-18-622 $22,250.00PO-18-623 $785.86PO-18-624 $33,600.00PO-18-625 $25,000.00PO-18-626 $3,949.36PO-18-627 $531.36PO-18-628 $246.60PO-18-629

Vendor NameAmerican Express CPC

American Express CPC

American Express CPCB & HW.B. Mason Inc.Office DepotAmerican Express CPC


AVDAAmerican Express CPC

Wilson Rowan Locksmith M & T Bank Carbonite IncPC Solutions & Integration Office DepotW.B. Mason, Inc. Amazon.comDelores G Haynes

Debra GotlibAmerican Express CPC


American Express BTA


Triple P America Inc

Triple P America Inc

Publix Super Markets Inc. Lisa Williams-Taylor



Smarsh Inc.Lemonlight Media Inc. MSP Electric Inc.Palm Beach Newspaper FIRSTAmerican Express CPC

Gold Star Graphics

American Express BTA


Chldren's Services CouncilWalk In

January 25, 2018

DescriptionM. Abarca baggage parking taxi Chicago IL 1/16 Chapin Hall Auction Basket/Floating Frame-Plaque Request PPC Annual ReportPhoto/lighting equipment for E-Learning modulesWater for Strong Minds EventSafety Box CuttersACFE Membership RenewalConsultant J. Shen hotel Council presentation 3/27 Kalamazoo, MIHSSF AVDA's 11th Annual Heart of a Woman Luncheon Feb 2018Vendor registration 2018 Resource Fair Jan 23 2018Medeco duplicates2017 Retirement Health Savings ContributionsCarbonite software maintenance/support - 3/28/2018 - 3/27/2019Network support and maintenance - FY1718Office & coffee supplies for staffPaper & coffee supplies for staffCalendars/planners for staffD. Haynes travel reimbursement Tallahassee FL 1/9 FAHSC meetingD. Gotlib travel reimbursement Tallahassee FL 1/8 FAHSC meetingS. Davey ITMPI Membership R. Throop Registration hotel airport/park taxi 1/31 Ounce Prevention Wash. DCR. Throop airfare Washington DC 1/31 Summit Quality Home VisitingW2's Processed Abila Aatrix systemTeen Triple P DVDTriple P Parent Resource MaterialsFinance Division Meeting SuppliesL. Williams-Taylor Reimbursement Holiday DecorationsEvent Registration - 2018 Resource Fair with Prime TimeRegistration for HRPBC Conference 2018 Melinda Cato and Shay Tozzi

Archiving Text Message and Social Media PlatformVideo Project How to PSAs Logo 12 -10 wire panel, 20/30 amp outlets 1st floorDigital Media Placement Contract Feb 20182018 FIRST Robotics SponsorshipConsultants A. Winn, C. Allen registration hotel Chicago IL 4/10 Equity Summit

15000 EveryParent PostcardsS. Davey airfare San Diego CA 7/13 QRIS MeetingS. Davey Registration hotel taxi baggage airport parking San Diego CA 7/13 QRIS Mtg. $1,131.00

Children's Services CouncilWarrant List

January 25, 2018

Document No. Vendor Name Description TotalPO-17-1867 Shaundelyn Emerson Mileage Reimbursement December $58.48PO-17-1868 Jon Burstein Mileage Reimbursement December $40.45PO-17-1869 Rhonda Throop Mileage Reimbursement December $47.83PO-17-1871 Jennifer Munoz Mileage Reimbursement December $18.83PO-18-455 Kendra Adams Bookkeeping Services Dec 2017 /March 2018 $12,000.00PO-18-456 American Express CPC Auditor Training IIA - K. Lembovski -Part 2 $34.00PO-18-457 Office Depot Calendars staff $10.88PO-18-458 American Express CPC B. Halleck Membership fee AEA registration fee St. Pete trip 11/15 $187.16PO-18-459 American Express CPC PMIs Guide Project Management Body Edition C. Sarzuela $55.45PO-18-461 Publix Super Markets Leadership Roundtable Year-End meeting supplies $15.73PO-18-462 American Express CPC Meeting Supplies Year-End Leadership Roundtable $77.91PO-18-463 American Express CPC Year-End Leadership Roundtable/Year-End All Staff supplies $88.53PO-18-464 American Express CPC Leadership Palm Beach County - March 2nd event $125.00PO-18-465 American Express CPC Smartphone holders Inkhead by Deluxe $450.00PO-18-466 Lisette Usborne L. Usborne Council meeting supplies reimbursement 12/7-2017 $19.12PO-18-467 American Express CPC 8 name badges Collier Industries/ NameTag.com $56.59PO-18-468 Tanya Palmer T. Palmer travel reimbursement Miami FL 12/5 Healthy Thriving Communities Conference $96.71PO-18-469 MDH Graphic Services Drowning Prevention brochures - Eng $572.00PO-18-470 American Express CPC NIGP renewal M. LeWay $190.00PO-18-471 American Express CPC SEFL Co-Op annual dues M. LeWay $35.00PO-18-472 Office Depot Easel Pads/Learning Center $121.02PO-18-473 International Public Management Assoc. P. Rudzinska Membership Renewal IPMA-HR 2018 $397.00PO-18-474 Board of County Commissioners Interlocal Agreement OIG-CSC Oct 2017 - Sept 2018 $116,191.00PO-18-475 American Express CPC M. Modica CCIM dues $850.00PO-18-476 Barry Telecommunications TV Air time Jan 2018-March 2018 Public Education $11,790.00PO-18-477 Friends of WLRN, Inc. Radio Air time Dec. 2017-Jan 2018 Public Education $8,200.00PO-18-478 Midds Inc. Reprint 2018 Family guides $12,856.00PO-18-479 Publix Super Markets Equity Pillar Workgroup supplies Kick-Off $9.73PO-18-480 American Express CPC M. Modica NAR dues $105.00PO-18-481 Katherine Lembovski Mileage Reimbursement December $73.56PO-18-482 Amazon Laminating Carrier sheets & items Communication event $265.83PO-18-483 American Express CPC Thinking Critically about Risk, Root Cause & Reporting - Training for Deidra $165.00PO-18-484 Amazon Flash drives IT $59.74PO-18-485 American Express CPC M. Modica IFMA annual dues $514.00PO-18-486 American Express CPC Supplies Pillar Workgroup Kick-Off and B-22 Task Force Meeting $140.00PO-18-487 Lisa Williams-Taylor L. Williams-Taylor Reimbursement for (10) Staff Year End supplies $42.40PO-18-488 LinkedIn Corporation Technology Based Learning for CSC Staff thru Web Portal fy 1718 $10,000.00PO-18-489 Office Depot Office supplies staff $58.59PO-18-490 Gold Star Graphic 5000 Student ID flyers $410.18PO-18-491 American Express CPC L. Shaw registration Workforce Planning & Analytics Conference Miami FL 2/27 $1,595.00PO-18-492 Palm Beach Newspaper Employment Ad Palm Beach Post CFO November 2017 $168.00PO-18-493 Deidra Gibson Mileage Reimbursement December $61.26PO-18-495 Palm Beach Newspaper Employment Ad Pack Palm Beach Post October 2017 $2,925.00PO-18-496 American Express CPC R. Palo registration/hotel Statewide Summit Philanthropy Coral Gables, FL 1/25-2018 $714.00PO-18-497 American Express CPC 2 - $25 Target Gift cards $50.00PO-18-498 Office Depot Office Supplies Staff $142.76PO-18-499 Shana Cooper Mileage Reimbursement December $15.41PO-18-500 Amazon Supplies Celebrate Success & Boxes Winter Book Dist. $99.23PO-18-501 Regions Bank Annual Administration Fee Custody Account $2,500.00PO-18-502 American Express CPC D. Gotlib addtl night hotel 1/8 Tallahassee Florida Association of HS Coalitions $129.00PO-18-503 American Express BTA D. Gotlib flight change Tallahassee FL 1/8 Florida Association of HS Coalitions $262.47PO-18-504 American Express CPC Business Pre Event April 18, 2018 - Birth to 22 Deposit Mariott $500.00PO-18-505 Robert Kurimski Mileage Reimbursement 2017 $68.02PO-18-506 American Express CPC Wellness bonus first aid kits $589.34PO-18-507 Amazon Office supplies staff $196.42PO-18-509 MDH Graphic Services Reorder 1250 CSC Folders $798.00PO-18-510 American Express CPC Hotel for R Battle, M Cato, C Robinson, E Cayson, S Cooper - Equity Summit 2018 apr 11-13 $3,874.20PO-18-511 Wilson Rowan Locksmith Keymark duplicates $192.00PO-18-512 William Brockway LLC Lobby repairs at ceiling curtain wall and columns $1,485.00PO-18-513 SHI International Corp. IDERA SQL Server Management & Security Tools - License + 3 Years Prepaid Maintenance $4,543.00PO-18-514 Elizabeth Cayson Mileage Reimbursement December $179.60PO-18-515 American Express CPC Registration Equity Summit April 2018 R. Battle, M. Cato, C. Robinson, E. Cayson, S. Cooper $2,125.00PO-18-516 Christine Potter Mileage Reimbursement November $57.99PO-18-517 Christine Potter Mileage Reimbursement December $30.12PO-18-518 American Express BTA R. Palo Aligning Networks Enable Student Thrive Conference Houston, TX Feb 2 2018 $132.40


January 25, 2018

Document No. Vendor Name Description TotalPO-18-519 American Express BTA L. Sanders Race Equity Parent Leadership EC-LINC Conference Oakland, CA Jan 25-26, 2018 $440.96PO-18-520 Yasmin Mendoza Mileage Reimbursement December $46.79PO-18-521 Charles Palo Mileage Reimbursement December $115.08PO-18-522 American Express CPC Membership renewal HRPBC /P. Rudzinska $45.00PO-18-523 American Express CPC lamps/ballasts $828.46PO-18-524 Elizabeth Clark Mileage Reimbursement December $33.22PO-18-526 American Express CPC R. Garcia Uber charges 12/13 (he reimbursed CSC 12/18) $5.00PO-18-528 American Express CPC Replacement keys/cabinets $37.89PO-18-529 American Express CPC L. Jackson amount for Question Pro annual license addition to PO#18-182 $300.00PO-18-530 Shaundelyn Emerson S. Emerson December Mileage $114.60PO-18-531 American Express CPC L. Shaw hotel Miami FL 2/27 Workforce Planning People Analytics $658.00PO-18-532 American Express CPC L. Williams-Taylor Chamber of Commerce Jan Event (Mayor's State of the City) $45.00PO-18-533 Legal Aid Society of PBC Computer Replacement Initiative Purchase 3 computers $4,000.00PO-18-534 American Express CPC R. Palo airport parking taxi Houston 1/31 Aligning Networks Every Student Thrive conferenc $95.00PO-18-535 American Express CPC L. Sanders hotel/airport parking Oakland CA 1/24 Race Equity Parent Leadership $500.00PO-18-536 Ron Bazil R. Bazil December Mileage $25.95PO-18-537 American Express CPC Paypal WedOfficeMart new Keurig brewer $275.95PO-18-538 American Express CPC Leadership PBC Training A. Agramonte $675.00PO-18-539 Office Depot Office Supply order staff $48.93PO-18-540 American Express CPC HBPBC training 3 yr. renewal R. Kurimski $197.91PO-18-541 Palm Healthcare Foundation Table Sponsorship C. Potter Train the Brain Luncheon 1/19/18 $1,350.00PO-18-542 American Express CPC End of Year Event supplies $2,199.80PO-18-543 Eco-Products Cups/plates $1,671.22PO-18-544 Avis Rent A Car System AVIS adj R. Kurimski rental 10/25 $14.90PO-18-545 Amazon Portable Outdoor BT Speaker $229.49PO-18-546 American Express CPC ASQ Membership J. Reid $159.00PO-18-547 MDH Graphic Services 2500 CSC1718 Data card trifolds $332.00PO-18-548 MSP Electric Replace fuse holders 250v glr at SW lightpole $72.00PO-18-549 American Express CPC Registration A. Ronayne Chamber of Commerce of the Palm Beaches $20.00PO-18-550 SHI International Corp. Annual Microsoft Office 365 email desktop mobility suite software licensing $42,115.20PO-18-551 Clear Copy 8000 New Mom Folder Inserts $19,828.00PO-18-552 Maria A Peralta Mileage December 2017 $20.28PO-18-553 Amazon Planner/calendar for M. Roedel $17.69PO-18-554 W.B. Mason, Inc. Coffee Supplies $135.92PO-18-555 Mailroom Finance Postage Added 12/13-2017 $1,000.00PO-18-556 American Express BTA M. Roedel airfare Atlanta GA 3/25 iOS Advanced Bootcamp Training $444.60PO-18-557 Father Flanagan's Boys Town Florida Inc Computer Replacement Initiative 19 Laptops $30,000.00PO-18-558 National Coalition 100 Black Women Inc. HSSF Community Baby Shower $2,500.00PO-18-559 American Express CPC LogMeIn Software $18.67PO-18-560 John Bartosek December 2017 Travel Expenses $90.40PO-18-561 Children's Services Council PBC Tackling Opioid Crisis Training $70.00PO-18-562 Nu-Vision Technologies ShoreTel phone maintenance $11,214.00PO-18-563 American Express CPC M. Roedel registration baggage Stone Mountain GA 3/25 Advanced iOS Bootcamp $3,830.00PO-18-564 Manhattan Trophy Plaque Council Member Greg Langowski $31.12PO-18-565 American Express CPC Chamber of Commerce Event J. Bartosek $45.00PO-18-566 Home Depot Credit Services Water heater $1,254.00PO-18-567 American Express CPC Supplies Retirement $35.97PO-18-568 Publix Super Markets Supplies $16.00PO-18-569 United Rentals North America Lift rental $887.97PO-18-570 Amazon Certificate Frames $56.97PO-18-571 Lynn University Sponsorship Family Fun Day $600.00PO-18-572 American Express CPC Jan Amex bill for Question Pro (together with PO#18-529) $899 will be disputed $599.00PO-18-573 Palm Beach Newspaper Legal Ad Early Childhood Cabinet Mtg. 1/11-2018 $27.52PO-18-574 MIDDS Inc. 8000 New Mom Folder inserts $28,815.00PO-18-575 American Express BTA Consultant Dr. Jianping Shen airfare Kalamazoo MI for Council presentation $670.20PO-18-576 American Express BTA M. Guthrie airfare Chicago IL 4/10 Equity Summit $234.60PO-18-577 Office Depot Photo Paper $3.50PO-18-578 American Express CPC Employment Ad with GFOA January 2018 $150.00PO-18-579 American Express CPC Employment Ad with GFOA January 2018 $150.00PO-18-580 American Express CPC Annual Dues for FLGISA $150.00PO-18-581 Helen Zientek April is for Authors Event March 2018 $2,500.00PO-18-582 Mimecast North America Mimecast Email System 17/18 $9,342.00PO-18-583 Region IV Head Start S. Parker Registration Head Start Conference Atlanta GA 2/5 $425.00PO-18-584 American Express CPC S. Parker hotel parking baggage taxi Head Start Conference Atlanta GA 2/5 $1,014.03PO-18-585 American Express BTA S. Parker Airfare Head Start Conference Atlanta GA 2/5 $386.59


January 25, 2018

Document No. Vendor Name Description TotalPO-18-586 Deidra Gibson Mileage January 2018 $11.99PO-18-587 American Express CPC Employment Ad for Business Systems Analyst January 2018 $494.00PO-18-588 American Express CPC Employment Ad for Compliance Auditor January 2018 $200.00PO-18-589 American Express BTA T. Palmer airfare Washington DC 2/7-2018 EC Linc CSSP $329.51PO-18-590 American Express CPC T. Palmer Washington DC 2/7-2018 EC Linc taxi, parking, baggage $145.00PO-18-591 City of Boynton Beach BB Intracoastal Park Event Room rental $12.50

CEO Report January 25, 2018

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY January 25, 2018 CEO Report

1

Chief Executive Officer Report

In 2016, CSC launched GII to acknowledge and support nonprofits in the community doing great work helping youth grow up healthy, safe and strong. In 2017, CSC issued its second year of funding for GII to non‐CSC funded organizations with annual operating budgets of $1 million or less. EmpowHER of the Palm Beaches was one of 26 organizations that received a total of $615,771 in funding in 2017.

The GII funding is supporting the EmpowHER Leadership Academy for Girls (ELAG), a nine‐month program for 20 young women in their junior or senior year at high school. ELAG introduces the students to businesses and organizations led by female executives and focuses on job shadowing, interview skills, resumé writing, effective communication, and career exploration. As part of the “Problem Solving” component of ELAG, the students develop a platform to address the social problem of homelessness in Palm Beach County.

The group of dynamic young women participating in this year’s ELAG are providing “Welcome Home Kits” for the 100 Youth in 100 Days Challenge‐ an effort of the Homeless Coalition to house 100 youth between the ages of 18‐24 who are homeless. They are organizing the collection of toiletries and journals, where the youth can express their inner thoughts as they navigate the challenges of being homeless, from businesses and individuals. A number of collection sites have been set up throughout the county, including our offices at CSC, and donations will be accepted through January 30. Additionally, these young women will be traveling to Tallahassee to meet with area legislators and discuss what they have learned about the issue of homelessness and advocate for change.

Great Ideas Initiative (GII) Success Story


2

Update on the Evaluation of Child First in Palm Beach County and Robert Wood Johnson Foundation Award

On August 3 2017, the Council approved a contract with RTI International to conduct an evaluation of Child First in Palm Beach County (for an amount not to exceed $1,149,117 over a four‐year period through August 2021). Child First is an intensive, early childhood home‐visiting intervention for the highest risk families. An evaluation of Child First in Palm Beach County is critical to gathering evidence of the degree to which Child First reduces child maltreatment, improves the quality of the parent‐child relationship, improves child and parent wellbeing and prevents families from entering the child welfare system.

This CEO update is to notify the Council that RTI received an award of $500,000 from the Robert Wood Johnson Foundation (RWJF) to support the funding of this important study. A portion of this award will be reinvested in an effort to ensure the evaluation is as robust as possible, with the remaining $390,000 used to offset the cost of our contract with RTI. The additions afforded by the reinvestment will allow full participation of families receiving services in the study and the use of a more sensitive instrument to measure the quality of the parent‐child relationship. These investments will better inform us of whether the program is successfully addressing the complex needs of children and families who are experiencing adversity, emotional and behavioral problems and who may be at risk of child abuse and neglect.

Evaluation Updates

If Council members wish to donate to “Teens Helping Teens, Unboxing the Dream”, ELAG is collecting journals and toiletries: deodorant, toothbrush & toothpaste, hygiene products, mouthwash, lotions, wash cloths & towels, hair products, soap/body wash, razors, body spray/cologne, band aids and hand sanitizers.


3

Hurricane Irma Recovery Efforts

Individual Assistance to Families

CSC recognized that many of the families served through our funded programs were disproportionately impacted by Hurricane Irma ‐ incurring expenses to prepare for the storm, replacing food due to power outages, and the loss of wages when their employer was closed. CSC authorized funded programs within Healthy Beginnings, BRIDGES and the Relative Caregiver Program to use under‐expended funds to assist individual families in the aftermath of the hurricane. Families in need of diapers, formula and baby care items were able to receive these items through Healthy Mothers Healthy Babies, HomeSafe and BRIDGES. Other funded programs were able to provide the families most in need with a gift card to purchase gas, food or other necessary items for their children. Through this process, CSC was able to provide $115,296 in direct assistance to families. CSC staff also was able to link Healthy Beginnings providers to the Miami Diaper Bank to receive boxes of new diapers to distribute to families impacted by the hurricane.

Nonprofit Assistance

CSC staff played a lead role in organizing local funders to establish a coordinated Hurricane Irma Relief & Recovery Funding application process. The funding process provided more than $700,000 to 60‐plus nonprofit organizations in Palm Beach County whose facilities, services and clients have been impacted by Hurricane Irma. The following funders reviewed applications and coordinated funding for this effort:

Allegany Franciscan Ministries

Celia Lipton Farris and Victor W. Farris Foundation

Children’s Services Council of Palm Beach County

Community Foundation for Palm Beach and Martin Counties

Lost Tree Village Charitable Foundation

Quantum Foundation

United Way of Palm Beach County

In anticipation of Irma and future disasters, the group of seven funders created a coordinated application and funding process to streamline assistance to local nonprofits. Through this process, nonprofits could apply using a simple, online application. The group of funders then reviewed the applications and collaborated to fulfill as many emergency requests as possible. CSC staff reviewed proposals from our funded agencies and provided funding to the following:

Palm Beach County Food Bank

$50,000 To replenish the food in their warehouse that is then distributed to numerous food pantries throughout the county.

Urban League of PBC $10,000 Repairs to roof and air conditioner units.

Center for Child Counseling $4,500 Provide trauma‐informed therapeutic services to children and parents.

Legal Aid Society of PBC $5,500 Match funds to purchase software for online intake module for Spanish and Haitian‐Creole translation.

The group of funders continues to meet and discuss how to handle future emergency requests from nonprofits in the most effective, efficient way possible, and to better coordinate with the Palm Beach County Emergency Management Department.

Community Involvement


4

CSC Building Employees and Council Members Participate in Annual Angel Tree

CSC staff and your contributions helped fulfill the holiday wishes of 66 children from the programs we fund through Healthy Mothers Healthy Babies in Palm Beach County. Families and children were very grateful for your generosity and for making their holidays special.

Below are some pictures of Healthy Mothers Healthy Babies’ client recipients of Angel Tree gifts.


5

Local Bank Makes Donation to CSC

LeeAnn Kirwin, VP, Assistant Public Finance Director of the Florida Community Bank presented CSC with a generous donation of $5,000. This donation was made possible by the bank’s Community Redevelopment Act department to be used at our discretion to ensure children grow up healthy, safe, and strong.

Leadership Palm Beach County Education Day – January 10, 2018

On January 10th, Leadership PBC held Education Day. Lisa Williams‐Taylor helped plan the day and took the lead on organizing the end of the day segment focused on the critical period of early childhood. We had a great panel of experts including: Dr. Randy Blakely, the Executive Director of FAU’s Brain Institute; Ms. Renée Laymen, President and CEO of the Center for Child Counseling; Ms. Kristin Calder, CEO of the Literacy Coalition; and Ms. Aruna Gilbert, Chief Program Officer of the Early Learning Coalition. This panel was followed by a presentation on Birth to 22: United for Brighter Futures given by our very own Marsha Guthrie, Community Planning and Partnership Officer.


6

The Star Achievement® series for administrative professionals focuses on innovative methods of teaching, including interactive role plays, presentations, exercises, timed activities, team competitions, puzzle assembly, values auction, group discussion and more. It combines and sharpens the following skill‐sets and competencies: skill, teamwork, attitude and strategy. The program goes beyond traditional skills training to incorporate a broad selection of interpersonal and self‐development courses which gives the administrative office professional the behavioral foundation to continue growth well beyond the training period. The training series has been undertaken by thousands of administrative professionals across the country in a variety of industries and government agencies and is conducted at CSC by in‐house trainers Susan Craddock and Elsa Sanchez.

The CEAP (Certified Executive Administrative Professional) designation is a curriculum‐based designation awarded to individuals who complete all 8 Star Achievement® classes in Levels I & II, meet program objectives, actively participate in class, complete the Star In Action™ form, and obtain a letter from their manager stating observed changes in behavior and processes.

We congratulate and recognize Samantha Rudderow, Mary Brush, and Enelda Panzarella for achieving the CEAP (Certified Executive Administrative Professional) designation.

From left to right: Susan Craddock, Administrative Manager; Samantha Rudderow, Administrative Assistant II; Mary Brush, Administrative Assistant IV; Enelda Panzarella, Administrative Assistant III; Elsa Sanchez, Senior Executive Assistant.

Staff Accomplishments


7

New Baby Guide As part of our Healthy Beginnings Entry Agency work, hospital liaisons working with HomeSafe conduct screens and assessments for newly delivered newborns and their mothers at birthing hospitals to determine eligibility for HB referral services. During the hospital visit, the liaisons promote our goals and provide accurate information about our services. Much of the information is printed and has, over time, grown to at least 12 separate handouts. To maximize the liaisons’ time with families and decrease the amount of paperwork when families leave the hospital, we combined all the brochures, handouts and phone directories into a comprehensive “New Baby Guide for Palm Beach County Families”. We also redesigned the folder to accommodate the book and provide information about CSC and the EveryParent campaign. The New Baby Guide, included in the packet at your seat, is 44 pages of trustworthy content that includes a resource directory with phone numbers for more than 200 agencies and food pantries that serve families, an immunization schedule, a guide of locations for car seat checks and local swim lesson locations. Media Expenditures ‐ First Quarter Per Council Resolution #17‐018 adopted August 3, 2017, the charts below summarize first quarter media expenditures by Children’s Services Council for Q1: October 1, 2017, through December 31, 2017. Audience data are based on measurements provided by the medium to any advertiser in that medium.

Communications Update


8

Definitions for chart:

Print: Circulation multiplied by number of ads, and targeted email blasts recipients

TV: Unduplicated number of individuals or households exposed to TV ad or program at least once during the average week for a reported time period.

Radio: Net Reach = The number of different people who hear the message at least one time.

Theater: Average number of viewers per seating during the ad campaign period.

Billboards: OOH = out of home ad views based on location and traffic patterns

Web: Measures “impressions/reach” as any served ad unit that appears on a page to a reader who has gone to that page, and the contents of that page have fully downloaded.

Social Media: Paid (promoted) posts on Facebook and Instagram, and Twitter and YouTube reach.

Total Digital: Includes ad placement on multiple websites, geotargeting (theaters), and Pandora audio and banner ads.

Cost per audience member: Computed average.

2018 Calendar of Council Meetings

Notice of Council Meetings ‐ 2018

The Children’s Services Council of Palm Beach County holds public meetings the fourth Thursday of each month beginning at 4:30 p.m. with exceptions as noted below:

January 25, 2018 February 22, 2018

March 29, 2018* (5th Thursday) April 26, 2018 May 24, 2018

June 28, 2018 – 2018/2019 Planning Session* June 28, 2018*

July, 2018 – no Council meeting August 2, 2018

1st September Council meeting/TRIM hearing – date not yet determined 2nd September meeting Council/TRIM hearing – date not yet determined

October 25, 2018 November, 2018 – no Council meeting

December 6, 2018

All meetings are held at the Council’s offices ‐ Ebbole Room, 2300 High Ridge Road, Boynton Beach.

*Monthly Council meeting preceded by CSC’s Annual Planning Session – Thursday, June 28, 2018, 4:00 p.m.to 6:00 p.m. (followed by Council meeting beginning at 6:00 p.m.)

If any person decides to appeal any decision of the Council at these meetings, that person will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony

and evidence upon which the appeal is to be based.

Reminders

CPPA Process Overview & ResultsFY 16/17 Year‐End Update

What is CPPA?

• CPPA is our Comprehensive Program Performance Assessment

• CPPA is completed on an on‐going basis throughout the contract year two or three times annually.

• Additional Accountability: site visits, ongoing monitoring, audits, program and system evaluations

Program Improvement

CPPA Areas of Review CPPA Program Performance Assessment • Program Implementation/Program Fidelity• Data Submission/Data Quality• Program Operations• Outcome Achievement• Scored

CPPA Short Form• Contract Deliverables/Compliance related to services• Not scored

CPPA Scoring

What the scores mean:

Score: 90% or above

Score: 75% - 89%

Score: Below 75%

High score Medium score Low score

CPPA Scoring90% and above

Program’s performance, as measured by CPPA, has met expectations.• Program continues, no formal performance improvement or corrective action needed.

CPPA Scoring75% ‐ 89%

Program requires improvement in one or more of the CPPA areas:

• Programs in the higher range of yellow may be placed on a Performance Improvement Plan.

• Programs in the lower range of yellow may be placed on a Corrective Action Plan.

Below 75%

Program’s performance, as measured by CPPA, has NOT met expectations.

• CSC will seek approval from the Council to cease funding to any program that is not demonstrating the ability to make an impact on child outcomes.

• CSC staff will develop plan for terminating contracts and winding down services, working with provider throughout the process.

CPPA Scoring

CPPA – Short Form

• CPPA Short Form is not scored • Reviews compliance with contract requirements• Reviews contract deliverables• Progressive Intervention similar to scored CPPA


61 Programs were reviewed in total

• 33 Programs reviewed through the scored CPPA• 21 Programs reviewed through the Short‐form CPPA (not scored)

• 7 programs reviewed through CPPA, but not scored as they are newer programs, still in initial implementation


Of the 33 Programs that went through the scored CPPA:

• All 33 had a score of 90% or better

Of the 21 Programs reviewed through the Short‐Form CPPA:

• All 21 Programs met their contract expectations relating to the program/services

CPPA – What’s Next?

DO

CHECKACT

PLAN

GoalsBorn Healthy

Safe from Abuse and NeglectReady for Kindergarten

Access to Quality Afterschool and Summer Programs

CPPA Refinement• First 5 Years (2012‐2017)

• Highly quantitative• Focus on data quality • Refinement of Contract Performance Measures

• Next Steps• Rework of CPPA• Add Qualitative • Refine Program Assessment Questions

CPPA Refinement

• Frequency adjustment

• Scored CPPA: Past 3 years in green ‐ Once per year

• CPPA Short Form: no or minor issues ‐ Once per year

• Discretion based on specific circumstances

QUESTIONS?

Children’s Services Council

Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m.

AGENDA / MINUTES

Welcome and introductions

Finance Committee Members: Tom Lynch, CSC Finance Committee Chair Thomas Bean, CSC and CSC Finance Committee Vice-chair Tom Weber, CSC Chair Paul Dumars, Director Financial Services, Solid Waste Authority John Marino, Volunteer

CSC Staff: Lisa Williams-Taylor, Ph.D., CEO Jennifer Diehl, CFO Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant

Agenda Items:

1 Cash Flow Analysis, PFM Presentation – analysis attached 2 December 7, 2017 Minutes 3 October 31, 2017 Financial Statements 4 November 30, 2017 Financial Statements 5 Adjournment

Next Meeting: February 22, 2018

1


Cash Flow Analysis As of September 30, 2017

Prepared on November 27, 2017

PFM Asset Management LLC Steven Alexander, CTP, CGFO, CPPT Managing Director 300 South Orange Avenue Suite 1170 Orlando, FL 32801

2

Jennifer Diehl

Chief Financial Officer


2300 High Ridge Road

Boynton Beach, Florida 33426

Cover Letter

Dear Ms. Diehl:

I have enclosed an Updated Cash Flow analysis for the Children’s Services Council

of Palm Beach County (hereafter the “Council”), for your review. The purpose of the

analysis is to identify an allocation between funds required for short-term cash

needs and funds that could be invested longer-term to potentially generate higher

rates of return.

This analysis is based on monthly cash balances by fund as provided by the

Council’s finance staff. The funds are considered appropriate for possible longer-

term investment strategies. The Cash Flow analysis indicates that the estimated

core balance for all funds is $39.9 million which may be invested in securities that

have longer maturities, possibly earning a higher return.

Please give me a call with any questions and I look forward to meeting with you to

discuss the analysis in further detail.

Sincerely,

PFM Asset Management LLC

Steven Alexander, CTP, CGFO, CPPT

Managing Director

3

PFM Asset Management LLC

300 S. Orange Ave. Suite 1170 Orlando, FL 32801

407.648.2208 www.pfm.com

November 27, 2017

Cash Flow Analysis

Table of Contents

Tab I

Total - All Funds ............................................................................................................ 1

Wells Fargo - Operating Checking ............................................................................... 3

Florida Community Bank - Money Market .................................................................... 5

Regions Bank - S/T Investments .................................................................................. 7

Regions Bank - Government Bonds ............................................................................. 9

4

Municipality: Children's Services Council of Palm Beach County

Account Name: Total - All Funds

Number of Separate Accounts (max 50): 5

Start Date (must be month-end): 8/31/2015

End Date (must be month-end): 9/30/2017

Frequency (Always set at "1"): 1

First Projection Date (must be month-end date): 10/31/2017

Last Projection Date (must be month-end date): 10/31/2019

Projection Period (In Months) 24

Quality of Cash Flow Model Excellent Cash Flow Reliability - 10

If you would like to project growth, enter "yes" and select a growth option

Project Growth? (Yes or No) no

Growth Rate (Enter 1, 2, or 3): 1

Option 1=Historical Period Growth (annual rate): 8.6%

Average Monthly Change: 541,206

Option 2=Growth rate during a specific period: 8.6%


Month End - Begin Date 8/31/2015

Month End - End Date 9/30/2017

Option 3=Your Choice (Annual Growth Rate) 10.0%


Short-Term Portfolio Cushion: 20.0%

Compensating Balance Requirement: 0.00

Core Date: 10/31/2016

Core Balance: 32,317,166

Maximum Maturity Range of Short-term Portfolio: 12 Months

As of (month-end date): September-17

Maximum Weighted Average Maturity - Short Term Portfolio 45


Combined Portfolio Weighted Average Maturity Requirement (Y/N) N

If Yes (fill in the following)

Combined Portfolio Target Weighted Average Maturity (in days): 365

Core Target Average Maturity (in days): 730

Short-Term Portfolio (in days): (263)

Short-Term Allocation: 23,241,435

Core Allocation: 39,982,669

Total Portfolio: 63,224,104

Short-Term Portfolio Analysis Inputs

Cash Flow Analysis Inputs (Inputs in Blue may be changed)

PFM Asset Management LLC Page 1

5

Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.

20,000,000

40,000,000

60,000,000

80,000,000

100,000,000

120,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Total - All FundsAnalysis of Core Portfolio

Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core

20,000,000

40,000,000

60,000,000

80,000,000

100,000,000

120,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Total - All FundsHistorical Analysis of Core Portfolio

Historical Short-term Portfolio Historical Core

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Target Maturity Distribution of Short-Term Portfolio as of September-17

Target Maturity Distribution Liquidity Requirements


6


Account Name: Wells Fargo - Operating Checking








Quality of Cash Flow Model Poor Cash Flow Model - 2














Core Date: 10/31/2016

















7


2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Wells Fargo - Operating CheckingAnalysis of Core Portfolio


2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Wells Fargo - Operating CheckingHistorical Analysis of Core Portfolio


$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000





8


Account Name: Florida Community Bank - Money Market








Quality of Cash Flow Model Excellent Cash Flow Reliability - 10




Option 1=Historical Period Growth (annual rate): (1.3%)

Average Monthly Change: (43,200)

Option 2=Growth rate during a specific period: (1.3%)








Core Date: 10/31/2016










Short-Term Portfolio (in days): 43







9


10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

90,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Florida Community Bank - Money MarketAnalysis of Core Portfolio


10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

90,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Florida Community Bank - Money MarketHistorical Analysis of Core Portfolio


$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000





10


Account Name: Regions Bank - S/T Investments








Quality of Cash Flow Model Inadequate Cash Flow Model - 1




Option 1=Historical Period Growth (annual rate): (22.5%)


Option 2=Growth rate during a specific period: (22.5%)








Core Date: 10/31/2016

Core Balance: 0









Short-Term Portfolio (in days): 365


Core Allocation: 0





11


(5,000,000)

5,000,000

10,000,000

15,000,000

20,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Regions Bank - S/T InvestmentsAnalysis of Core Portfolio


2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Regions Bank - S/T InvestmentsHistorical Analysis of Core Portfolio


$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000





12


Account Name: Regions Bank - Government Bonds








Quality of Cash Flow Model Good Cash Flow Reliability - 8














Core Date: 10/31/2016

















13


5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Regions Bank - Government BondsAnalysis of Core Portfolio


5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Regions Bank - Government BondsHistorical Analysis of Core Portfolio


$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000





14

Children’s Services Council

Finance Committee Meeting Thursday, December 7, 2017, 4:00 p.m.

AGENDA / MINUTES

Welcome and introductions

Finance Committee Members: Tom Lynch, CSC Finance Committee Chair, Present Thomas Bean, CSC and CSC Finance Committee Vice‐chair, Present Tom Weber, CSC Chair, Not Present Paul Dumars, Director Financial Services, Solid Waste Authority, Present via telephone John Marino, Volunteer, Not Present

CSC Staff: Lisa Williams‐Taylor, Ph.D., CEO, Present Jennifer Diehl, CFO, Present Tom Sheehan, General Counsel, Present Elsa Sanchez, Senior Executive Assistant, Present

Agenda Items:

1 October 26, 2017 Minutes, Consensus for Council to approve 2 September 30, 2017 Financial Statements, Consensus for Council to approve 3 Adjournment

Discussion:

1 Meeting Schedule 2018, meeting requests to be emailed to Committee members 2 Cash Flow Analysis – Steven Alexander from PFM Asset Management LLC to present

in January 2018

Next Meeting: January 25, 2018

15

AGENDA ITEM:

TITLE:

STAFF:

3

Financial Statements – October 31, 2017 (Unaudited)

Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the one month ended October 31, 2017. The audit of the Council for the fiscal year ended September 30, 2017 is in progress and the applicable figures represent unaudited numbers. Balance Sheet: As of October 31, 2017 the Council had $48,677,617 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $16,090,390 was held in a public funds money market account, and $300,000 was held in the Morgan Stanley Institutional Government Advisory Fund #8342. The remainder of the funds were on deposit in the Council’s operating accounts.

The Capital Assets and the Investment in Capital Assets for $18,952,794 represent the costs associated with furniture and fixtures, equipment, and building costs.

Statement of Revenue and Expenses:

The budgeted expenditure rate at October 31, 2017 is 8.33%. The estimated expenditure rate for Children’s Programs at October 31, 2017 is 6.78%

RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the October 31, 2017 Financial Statements as submitted.

16

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

October 31, 2017

General Fund Total All Funds

Assets

Cash & Investments 48,500,204$ 177,413$ 48,677,617$ Accounts Receivable 3,609,379 - 3,609,379 Advances to Agencies 1,712,934 - 1,712,934 Prepaid Expenses 540,489 - 540,489 Due From - General Fund - 111,073 111,073 Capital Assets 18,952,794 - 18,952,794

Total Assets 73,315,800 288,486 73,604,286

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 11,326,777 271,211 11,597,988 Deferred Revenue 213,939 - 213,939 Accounts Payable 529,860 17,275 547,135 Due to - Special Revenue Fund 111,073 - 111,073

Total Liabilities 12,181,649 288,486 12,470,135

Fund Balance

Nonspendable: Prepaid Expenses 540,489 - 540,489 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 6,034,388 - 6,034,388

Total Fund Balance 42,181,357 - 42,181,357

Investment in Capital Assets 18,952,794 - 18,952,794

Total Liabilities and Fund Balance 73,315,800$ 288,486$ 73,604,286$

Special Revenue Fund

Prevention Partnership for Children, Inc.

17

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE MONTH ENDED OCTOBER 31, 2017

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %

Budget 10/31/2017 10/31/2017 YTD YTD Budget 10/31/2017 10/31/2017 YTD YTD Budget 10/31/2017 10/31/2017 YTD YTD

Revenues

Ad Valorem Property Taxes 116,814,453$ -$ -$ -$ 0.00% -$ -$ -$ -$ 0.00% 116,814,453$ -$ -$ -$ 0.00%

Interest Income 500,000 41,667 43,088 1,421 8.62% - - - - 0.00% 500,000 41,667 43,088 1,421 8.62%

Unrealized Gain or Loss - - (47,257) (47,257) 100.00% - - - - 0.00% - - (47,257) (47,257) 100.00%

Department of Health/Agency

for Health Care Administration 3,355,246 279,604 981,696 702,092 29.26% - - - - 0.00% 3,355,246 279,604 981,696 702,092 29.26%

Palm Beach County Head Start Match 1,100,000 91,667 - (91,667) 0.00% - - - - 0.00% 1,100,000 91,667 - (91,667) 0.00%

Income from Tenants 75,000 6,250 6,359 109 8.48% - - - - 0.00% 75,000 6,250 6,359 109 8.48%

Other Income 125,000 10,417 4,705 (5,712) 3.76% - - - - 0.00% 125,000 10,417 4,705 (5,712) 3.76%

Cash Carryforward 10,281,153 - - - 0.00% - - - - 0.00% 10,281,153 - - - 0.00%

Total Revenues 132,250,852 429,604 988,591 558,987 0.75% - - - - 0.00% 132,250,852 429,604 988,591 558,987 0.75%

Expenditures

Administrative Expenditures 5,441,364 453,447 354,285 99,162 6.51% - - - - 100.00% 5,441,364 453,447 354,285 99,162 6.51%

Capital Expenditures 262,500 21,875 2,400 19,475 0.91% - - - - 0.00% 262,500 21,875 2,400 19,475 0.91%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 3,184,838 17,462 209,544 (192,082) 6.58% - - - - 0.00% 3,184,838 17,462 209,544 (192,082) 6.58%

Reserve for Uncollectible Taxes 4,673,206 - - - 0.00% - - - - 0.00% 4,673,206 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 105,588,722 8,799,060 7,237,040 1,562,020 6.85% 2,772,743 231,062 113,073 117,989 4.08% 108,361,465 9,030,122 7,350,113 1,680,009 6.78%

Support Services:

Programmatic Support 9,827,479 818,957 658,759 160,198 6.70% - - - - 0.00% 9,827,479 818,957 658,759 160,198 6.70%

Total Children's Programs 115,416,201 9,618,017 7,895,799 1,722,218 6.84% 2,772,743 231,062 113,073 117,989 4.08% 118,188,944 9,849,079 8,008,872 1,840,207 6.78%

Total Expenses 129,478,109 10,110,801 8,462,028 1,648,773 6.54% 2,772,743 231,062 113,073 117,989 4.08% 132,250,852 10,341,863 8,575,101 1,766,762 6.48%

Excess Revenues over Expenses (7,473,437) (113,073) (7,586,510)

Other Financing Sources (Uses)

Transfers in (out) (2,772,743) (231,062) (113,073) (117,989) 4.08% 2,772,743 231,062 113,073 117,989 4.08% - - - - 0.00%

Net Changes in Fund Balances (7,586,510) - (7,586,510)

Fund Balances

October 1, 2017 49,767,867 - 49,767,867

October 31, 2017 42,181,357$ -$ 42,181,357$

General Fund Special Revenue Fund Total


18

AGENDA ITEM:

TITLE:

STAFF:

4

Financial Statements – November 30, 2017 (Unaudited)

Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the two months ended November 30, 2017. The audit of the Council for the fiscal year ended September 30, 2017 is in progress and the applicable figures represent unaudited numbers. Balance Sheet: As of November 30, 2017 the Council had $50,757,592 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $18,225,149 was held in a public funds money market account, and $300,000 was held in the Morgan Stanley Institutional Government Advisory Fund #8342. The remainder of the funds were on deposit in the Council’s operating accounts.

The Capital Assets and the Investment in Capital Assets for $18,952,794 represent the costs associated with furniture and fixtures, equipment, and building costs.

Statement of Revenue and Expenses:

The budgeted expenditure rate at November 30, 2017 is 16.67%. The estimated expenditure rate for Children’s Programs at November 30, 2017 is 12.86%

RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the November 30, 2017 Financial Statements as submitted.

19

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

November 30, 2017

General Fund Total All Funds

Assets

Cash & Investments 50,743,207$ 14,385$ 50,757,592$ Accounts Receivable 2,176,149 - 2,176,149 Advances to Agencies 4,867,401 - 4,867,401 Prepaid Expenses 543,769 - 543,769 Due From - General Fund - 101,699 101,699 Capital Assets 18,952,794 - 18,952,794

Total Assets 77,283,320 116,084 77,399,404

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 6,723,081 107,871 6,830,952 Deferred Revenue 252,849 - 252,849 Accounts Payable 752,666 8,213 760,879 Due to - Special Revenue Fund 101,699 - 101,699

Total Liabilities 7,830,295 116,084 7,946,379

Fund Balance

Nonspendable: Prepaid Expenses 543,769 - 543,769 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 14,349,982 - 14,349,982

Total Fund Balance 50,500,231 - 50,500,231

Investment in Capital Assets 18,952,794 - 18,952,794

Total Liabilities and Fund Balance 77,283,320$ 116,084$ 77,399,404$

Special Revenue Fund


20

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE TWO MONTHS ENDED NOVEMBER 30, 2017

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %

Budget 11/30/2017 11/30/2017 YTD YTD Budget 11/30/2017 11/30/2017 YTD YTD Budget 11/30/2017 11/30/2017 YTD YTD

Revenues

Ad Valorem Property Taxes 116,814,453$ 15,785,713$ 15,785,713$ -$ 13.51% -$ -$ -$ -$ 0.00% 116,814,453$ 15,785,713$ 15,785,713$ -$ 13.51%

Interest Income 500,000 83,333 151,478 68,145 30.30% - - - - 0.00% 500,000 83,333 151,478 68,145 30.30%

Unrealized Gain or Loss - - (104,642) (104,642) 100.00% - - - - 0.00% - - (104,642) (104,642) 100.00%

Department of Health/Agency

for Health Care Administration 3,355,246 559,208 1,071,966 512,758 31.95% - - - - 0.00% 3,355,246 559,208 1,071,966 512,758 31.95%

Palm Beach County Head Start Match 1,100,000 183,333 - (183,333) 0.00% - - - - 0.00% 1,100,000 183,333 - (183,333) 0.00%

Income from Tenants 75,000 12,500 12,727 227 16.97% - - - - 0.00% 75,000 12,500 12,727 227 16.97%

Other Income 125,000 20,833 4,736 (16,097) 3.79% - - - - 0.00% 125,000 20,833 4,736 (16,097) 3.79%

Cash Carryforward 10,281,153 - - - 0.00% - - - - 0.00% 10,281,153 - - - 0.00%

Total Revenues 132,250,852 16,644,921 16,921,978 277,057 12.80% - - - - 0.00% 132,250,852 16,644,921 16,921,978 277,057 12.80%

Expenditures

Administrative Expenditures 5,441,364 906,894 776,310 130,584 14.27% - - - - 100.00% 5,441,364 906,894 776,310 130,584 14.27%

Capital Expenditures 262,500 43,750 2,400 41,350 0.91% - - - - 0.00% 262,500 43,750 2,400 41,350 0.91%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 3,184,838 34,924 209,544 (174,620) 6.58% - - - - 0.00% 3,184,838 34,924 209,544 (174,620) 6.58%

Reserve for Uncollectible Taxes 4,673,206 - - - 0.00% - - - - 0.00% 4,673,206 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 105,588,722 17,598,120 13,631,837 3,966,283 12.91% 2,772,743 462,124 220,943 241,181 7.97% 108,361,465 18,060,244 13,852,780 4,207,464 12.78%

Support Services:

Programmatic Support 9,827,479 1,637,913 1,348,580 289,334 13.72% - - - - 0.00% 9,827,479 1,637,913 1,348,580 289,334 13.72%

Total Children's Programs 115,416,201 19,236,034 14,980,417 4,255,617 12.98% 2,772,743 462,124 220,943 241,181 7.97% 118,188,944 19,698,157 15,201,360 4,496,798 12.86%

Total Expenses 129,478,109 20,221,602 15,968,671 4,252,931 12.33% 2,772,743 462,124 220,943 241,181 7.97% 132,250,852 20,683,725 16,189,614 4,494,111 12.24%

Excess Revenues over Expenses 953,307 (220,943) 732,364

Other Financing Sources (Uses)

Transfers in (out) (2,772,743) (462,124) (220,943) (241,181) 7.97% 2,772,743 462,124 220,943 241,181 7.97% - - - - 0.00%

Net Changes in Fund Balances 732,364 - 732,364

Fund Balances

October 1, 2017 49,767,867 - 49,767,867

November 30, 2017 50,500,231$ -$ 50,500,231$

General Fund Special Revenue Fund Total


21

Healthy Beginnings OverviewJanuary 2018

Have access to quality afterschool & summer programsReady for kindergarten

Born healthy

Safe from abuse & neglect

Goals

Guiding Principles

At the Children’s Services Council, we are…

• Prevention‐focused• Data‐driven and accountable

• Innovative• Participant‐driven

Children’s Services Council Pathway to Early Childhood Development Goals: What We Want

CHILDREN ARE BORN HEALTHY CHILDREN ARE SAFE FROM ABUSE AND NEGLECT

Expectant mothers receiving early and adequate prenatal care

Expectant mothers who have healthcare coverage

Mothers receiving interconception health care education

Adult mothers with subsequent births at least 24 months apart

Births among teens Subsequent teen births Expectant mothers and parents of young

children with depression, trauma, stress and mental health concerns

• Promote family and early childhood literacy

• Provide resources and supports that expand access to quality early care and education, afterschool and summer programs

• Facilitate access to prenatal and interconception care

• Promote child and maternal health and wellness

• Engage teens in positive activities to prevent teen pregnancy

• Address maternal depression, trauma, toxic stress and mental health concerns

• Enhance parenting skills and knowledge of child development

Children who receive ongoing developmental surveillance

Identification of children who need early intervention services (e.g. social emotional, behavioral, developmental and disability) receiving these services

Parents and children who have positive and nurturing relationships

Children with emergent literacy skills Parents/Adults reading to their children Parents engaged in their child’s learning

Children in high-quality early care and education programs

Children with social emotional competence Children who have healthcare insurance Children who have a primary healthcare

provider Children who receive age-appropriate

immunizations and well-child visits within the recommended time period

Children who experience summer learning loss

• Address child developmental concerns

• Promote physical, cognitive, social, and emotional competence and development among young children

rate of infant mortality, % of premature births, and % of low birthweight births

% of children (birth to five) with verified abuse or neglect

% of children scoring ready on the state Kindergarten readiness assessment

# of children enrolled in quality afterschool or summer programs

CHILDREN ARE READY FOR KINDERGARTEN

CHILDREN HAVE ACCESS TO QUALITY AFTERSCHOOL AND SUMMER PROGRAMS

Child Outcomes: What We Measure

Key Indicators: What We Track

Primary Strategies: What We Do

Revised March 2016

Early Childhood System of Care

Timeline of HB System Evolution

Year Key Event

1991 Establishment of the Healthy Start Coalition of Palm Beach County

1998 Beginning of CSC Funding for Care Coordination Services for Pregnant Women and Young Children

2000 Creation of Maternal, Child, and Family Support Network

2004 Transition to Maternal Child Health Partnership

2009 Redesign to Healthy Beginnings

2011 Launch of Healthy Beginnings Data System (HBDS)

2011‐12 Initial Strategy Review and Allocation Analysis (SRAA)

2013 ‐ Present Implementation of Healthy Steps for Young Children, Prenatal Plus, Redesigned Counseling, Child First, Help Me Grow, DULCE, Light Touch Developmental

Healthy Beginnings: Individual Child & Family Services

“Touch, Refer & Link”Other community systems Centering

Pregnancy

Early Steps

First Step to Success

Triple P

Children are Born Healthy Children are Safe From Abuse and Neglect Children are Ready for Kindergarten

CSC Scholarships (for quality child care)

Enhanced Services: · Breastfeeding · Nutrition · Smoking Cessation · Childbirth Education

Psychosocial Counseling

Primary Project

Entry Functions

OutreachScreening & Assessment

NavigationReferral & Linkage

Nurse Family Partnership

Parent Child Home

Program

Healthy Families

Child First

Teen Outreach Program

Prenatal Screen Infant ScreenAges and Stages Questionnaire – 3

BRIDGES, Outreach Healthy Steps & HB Programs Help Me Grow Child Care

Reach Out and Read

Nurses Supporting

Families

Women’s Health

Initiative(WHIN)

Interconception Care

Prenatal Plus

Healthy Steps

Community Voice

Growing Smart

DULCE

Light Touchfor Success

Light TouchForward Leaps

What is the Value of Centralized Intake?

• Streamlined referral occurs through a single point of entry

• Duplication of services is avoided• All families are touched and are offered “best fit” services

• Program and system capacity is monitored• Marketing a single point facilitates community referrals

• Services are coordinated• Diminished competition among programs

Coordinated & Centralized Intake Trends

• Healthy Start Redesign in the State of Florida• States of Ohio and Vermont• Locations in Arkansas, California, Georgia, Illinois, Iowa, Kansas, New Jersey, and Wisconsin

• EC LINC Communities • Healthcare/Behavioral Health

Role of Entry

Other community systems

Outreach

Prenatal Entry AgencyHealthy Mothers Healthy Babies

Birth to Five Entry Agency Home Safe

Self‐ReferralObstetrician's/Pediatrician's offices/Hospitals

Help Me Grow/211BRIDGES

Child Care CentersEarly Head Start/Head Start

Department of Children & FamiliesCommunity Voice

ELC’s Child Care Resource & ReferralCommunity Events

Healthy Start Prenatal Risk Screen

Risk Factors such as:• Teen mother• Race• Substance use• Late entry into prenatal care• BMI greater than 35• Maternal depression

Healthy Start Infant Risk Screen

Risk Factors such as:• Teen mother• Race• Substance use• Low birthweight• Abnormal conditions of newborn

• Maternal depression

ASQ‐3For Infant & Child Development

“Concern” “Monitor” “Typical”


Factors including:• Depression• Cognitive Development• Social Skills• Autism• Stress • Trauma• Life Experiences

Client Survey: Input Regarding Entry

Over 90% of clients surveyed reported that they: • Found the appointment helpful• Felt the day and time met their needs and the visit length was “just right”

• Were provided a caseworker who spoke their language

• Understood what would happen next in the process

Client Survey: Reasons for Continued Engagement

169178

239

0

50

100

150

200

250

300

Agreed with recommendations Understood and interested inparticipating

Liked caseworker and trustedtheir opinion

Note: Clients could select more than one response option.

51.21%53.94%

72.42%

Client Survey: Comments From Clients

“I finally feel like I'm going to get help and change

my life. Thank you.”

“Very nice, his kindness and his explanations

were excellent.”

“…She is very sweet and helpful and calmed me down with my anxiety.”

“My case worker was amazing. She made me open up and feel very comfortable.”

“This agency has helped my son say more words and

he's learning much more day by day.

Thank you.”

HB System Program Enrollment*• Nurse Home Visiting: 1,322

◦ HB Nurses (Nurses Supporting Families, Prenatal Plus), Nurse Family Partnership, WHIN

• Group Prenatal Care: 388◦ Centering

• Behavioral Health: 1,953◦ Counseling ◦ Triple P◦ Child First

• Family Support Home Visiting: 407◦ Healthy Families

• Child Development: 2,585◦ Early Steps, First Steps to Success, Parent Child Home Program, Healthy Steps, Growing Smart, Project DULCE, Light Touch

• Navigation: 995*Enrollment defined as active for at least one day in FY 16/17

Healthy Beginnings System Metrics


Identification of Risk FY 16/17# of Prenatal Women with Identified Risk (>=6 and/or BOOF)

4,821

# of Infants with Identified Risk (>=4 and/or BOOF) 2,733

# of Children with an ASQ‐3 Concern 1,676

Number of Screenings FY 16/17

Prenatal Risk Screen 12,244

Infant Risk Screen 13,179

ASQ (Children not part of the HB System) 8,085

# of New Clients Enrolled* in an HB Program FY 16/17

Prenatal 1,437

Infant 962

Child 924

42.3%46.8%

6.3%2.8% 1.7%

39.7%

60.3%

0%

10%

20%

30%

40%

50%

60%

70%

Black White AmericanIndian/Native

Multiracial Other Hispanic Non‐Hispanic

FY 2017 Demographics of the HB Client Population

Race Ethnicity

Questions?

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