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Children FirstESEA Waiver Set-Aside Requirement FY 2012-2013

Priority and Focus Schools Allocation FY 2013Hosted by:Office of School Support1AgendaESEA Flexibility OverviewPriority and Focus Schools Funding and Programmatic RequirementsSchools Comprehensive Education Plan (SCEP)Parent Engagement GuidelinesAligning Budget with School Improvement Activities

223ESEA Flexibility Overview

The existing accountability system has changedBeginning in the 2012-13 school year there are new accountability designationsFunding and programmatic requirements have changed

3What Does The Identification Mean?NYSED replaced: Schools In Need of Improvement, Corrective Action, & Restructuring These categories no longer apply as of June 30, 2012New categories and criteria:Fewer schools selected with more focused supportPriority schools: 5% of schools StatewideFocus schools: another 10% of schools Statewide

4How Were Priority and Focus Schools Identified? Two big changes in identification processFewer years needed to be identifiedStatewide comparison more importantPriority SchoolsPrevious PLA implementing a SIG ORThree years of graduation rates below 60% ORBottom 5% statewide for combined ELA/Math Performance Index for the All Students GroupFocus Schoolsbottom 5% on the NYSED Performance Index and/or graduation rate for the performance of at least one accountability group and not making progress, ORhad the highest number of non-proficient results in ELA or math or non-graduate results or the highest percentages of such results within a district, ORwere low-performing in the district or borough according to the NYSED Performance Index and/or graduation rate and the 2010-11 NYC Progress Report.

5NYCDOE ResourcesDOE overview and webinarsabout the New York Stateapproved ESEA flexibility requestare available below:Review our ESEA Flexibility Waiver Request one page document for an overview of the NYSED request.Educator Guide to State AccountabilitySchool FAQESEA Waiver Approval TrainingPPT - August 2012-ESEA WebinarsESEA Overview Part I - 6/21/2012 ESEA Overview Part II - 6/21/2012 ESEA Overview Part III - 6/21/2012

66Priority and Focus Schools Funding and Program Requirements

77Overall Key Changes for Priority and Focus SchoolsFunding Federal funding set-aside requirements have changed under the waiver; schools will receive an updated School Allocation Memo reflecting these changes Supplemental Educational Services (SES) No longer required under the waiver No federal funding 3. School Comprehensive Education Plan (SCEP)Identified schools will construct a School Comprehensive Education Plan (SCEP) that addresses all of the tenets outlined in the Diagnostic Tool for School and District Effectiveness

88Public School ChoiceNYC will continue to offer Public School Choice for students attending either Title I, Priority or Focus Schools

99Supplemental Educational ServicesNYCDOE will no longer provide Supplemental Education Services (SES)

1010Expanded Learning Time (ELT)While schools should continue to provide focused supports for struggling students, the waiver gives schools more flexibility in funding those supportsSchools that choose to provide tutoring programs can select from an array of contracted vendorsSchools that choose to provide these services must pay with their own fundingTo use ELT vendor services, schools will need to go through the MTAC process (http://schools.nyc.gov/NR/rdonlyres/F8B42A39-55A1-41EA-8787-621556CCCFD3/98026/MTACforWebinar.pdf )Schools may also implement their own after school, Saturday or other programs when schools are not in regular session For further information: http://schools.nyc.gov/RulesPolicies/NCLB/default.htm

1111Changes To The Set-Aside RequirementSchools no longer have to set aside 5% of funds for High Qualified Teachers (HQT) and 10% of funds for professional development Although the set asides are no longer required, schools must demonstrate that they have met Title I mandates of HQT and professional development Beginning in the 2012-13 school year, identified schools will be required to set aside specific funds for state-approved programs and services as well as parent involvement and engagement activities: 1% set-aside for parent involvement and 1% set-aside for parent engagement Equivalent of 5% - 15% of Title I and II to support Allowable Activities for Improvement

1212Conceptual ConsolidationAllocation Category Title I Priority and Focus School Wide Program (SWP) is eligible to be included in the pool of conceptually consolidated Federal, State and Local fundsSchools must ensure that they meet the intent and purpose of the Title I Priority and Focus School allocationThe intent and purpose of this allocation need to be detailed in the SCEP and Galaxy Table of Organization (TO)

1313Parent Involvement vs. Parent Engagement

1414Title I Parent Involvement GuidanceTitle I, Part A, Section 1118 requires the involvement of Title I parents in the review, planning and improvement of the schools plan for improving student achievement including the joint development and agreement upon the parent involvement policy and is still applicable.Under Chancellors Regulation A-655, School Leadership Teams (SLTs) are responsible for facilitating this ongoing consultation process withTitle I parent representatives regarding the schools Title I program.The Department has developed resources for schools to help meet these ongoing parent involvement requirements which are available at http://intranet.nycboe.net/DOEPortal/Principals/SchoolSupport/SchoolOperations/default.htm

1515Parent Involvement Policy (PIP)The Title I parent involvement policy must include parent activities that align in support of student achievement goals in the SCEP These activities must be agreed upon by the school and Title I parent representatives and are funded using the schools set-aside for parent involvement (a minimum of 1%)All Title I schools, including Priority and Focused schools must have a Parent Involvement PolicyThe PIP will be included in the SCEP template

1616Use of the Parent Engagement 1% Set-AsidePriority and Focus schools have been allotted an additional 1% set-aside for parent engagement These funds should be used to provide activities that will build and enhance meaningful partnerships between the school and families that support student achievementThese activities should align closely with the Partnership Standards for Schools and Families recently adopted by the Department with a focus on:Fostering CommunicationEncouraging Parent InvolvementCreating Welcoming SchoolsPartnering for Student SuccessCollaborating Effectively

1717School Comprehensive Education Plan(SCEP)

1818The SCEP All Priority and Focused schools must complete the School Comprehensive Education Plan (SCEP)The SCEP assists schools to:Develop comprehensive improvement plans that detail how the school plans to improve instruction. Delineate their plans for annually increasing student performance through comprehensive instructional programs and services Enhance their plans for teacher and leader effectivenessAddresses the tenets outlined in the Diagnostic Tool for School and District Effectiveness (DTSDE)

***The SCEP template with guidance is forthcoming***

1919The Six Tenets of the SCEPPriority and Focus schools will have to address five of the Six Tenets of the Diagnostic Tool for School and District Effectiveness (DTSDE): Tenet 1-District Leadership and Capacity (This will be addressed by Central in the DCIP)Tenet 2: School Leadership Practices and DecisionsTenet 3: Curriculum Development and SupportTenet 4: Teacher Practices and Decisions Tenet 5: Student Social and Emotional Developmental HealthTenet 6: Family and Community EngagementSchools will develop a goal and action plan for each of the these tenets

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Statement of Practice (SOP)134562Schools respond to tenets 2-6 only

2121Statements of Practice (SOP)Each tenet includes 5 statements of practice (SOP)The SOP selected by the school for each of the tenets should align to the Major RecommendationSchools will not address Tenet 1 and SOP 2.1, 3.1, 4.1, 5.1 or 6.1 and these indicators will not appear in the SCEP template

The SOPs indicated above will be addressed Centrally

2222Requirements of the SCEPPriority and Focused schools must cite the major recommendations from your most recent SED intervention which will form the basis of your needs assessment:SQR (School Quality Review-SED)ESCA (External School Curriculum Audit)SCRA (School Curriculum Readiness Audit)JIT (Joint Intervention Team)**Include the page number of the reportFor schools that did not undergo an SED intervention, use data that is available to conduct your needs assessment such as:NYCDOE Quality ReviewProgress Report dataLearning Environment SurveyNYS assessment data

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23Instructional Strategies/ActivitiesPriority and Focus schools must ensure that the following areas are addressed in the instructional strategies/activities section of the SCEP Key Personnel who will implement these strategiesIdentify targets to evaluate progress and effectivenessTimeline for implementation Activities that encompass the needs of the identified subgroups

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24Activities Activities selected should align to the annual goalActivities captured in the SCEP must be aligned to the set-asides identified in Galaxy25

25FY13 Priority and Focus AllocationsProgram Selection in Galaxy

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26Table of ContentsAligning Budget with School Improvement ActivitiesList of Activities in GalaxyPriority and Focus Allocation Categories and Scheduling CriteriaScheduling Activities in GalaxyViewing Activity Information on the Table of Organization (TO)Assistance

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27Focus and Priority Schools must explicitly delineate their plans for annually increasing student performance through comprehensive instructional programs and services as well as their plans for enhancement of teacher and leader effectiveness. New program descriptions have been created in Galaxy to help schools identify the activities that align with their program plans.Schools may also identify allowable school improvement activities funded with other allocations using the new program descriptions. The Focus and Priority allocations issued in School Allocation Memorandum No. 70 must be scheduled on school TOs in Galaxy by November 9, 2012.

28Aligning Budget with School Improvement Activities

28PF Common Core State StandardsPF NYS Standards and AssessmentsPF Positive Behavior Management ProgramsPF Response to Intervention (RTI)PF Career and Technical Education (CTE)PF Academic Intervention Services (AIS)PF Advance Placement/International Baccalaureate (AP/IB)PF Advance International Certificate of Education (AICE)PF International General Certificate of Secondary Education (IGCSE)PF College and Career ReadinessPF Expanded Learning TimePF Inquiry TeamsPF Parent EngagementPF Supporting Great Teachers and Leaders

Program Activities29Schools that receive Priority and Focus funds should select the appropriate activity for the respective item they are scheduling in the Program field in Galaxy.

29Six New Priority and Focus Allocation Categories and Scheduling Criteria in Galaxy30

30Identifying and Scheduling Priority and Focus Activities in Galaxy31

To select Priority and Focus activities, you will need to click on the Program field and then scroll down to field that start with the letters Pf.Please note that these activities can be selected for any fund source. Schools should refer to SAM 70 regarding the amounts to set-aside.

31Viewing Program Activity Informationon the Table of Organization (TO)32

To view the entire program name on the Galaxy Table of Organization, hover over the Program field.

32AssistanceProgrammatic Concerns:Schools should contact their CFN grant liaison.CFNs should e-mail OSSCEP@schools.nyc.govIssues with Scheduling Items:Schools should contact their CFN grant or budget liaisons.System Error Messages:Please contact the Galaxy Help Desk at galaxy.helpdesk@schools.nyc.gov

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