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Texas Department of Agriculture | Revised 05.27.2015 | 1

Child Nutrition Program Timeline

2015 - 2016


Monthly Reminders – New Child Nutrition Program year begins

Upload, Download and Print Direct Certification (DC) list from TX-UNPS

Attend the ESC Child Nutrition Summer Workshop

Conduct Seamless Summer Option (SSO) onsite monitoring once during program operation and retain on

file (required to use TDA’s specific form)

2015 Documents to Submit/Send Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Update SNP Application Packet in TX-

UNPS as needed

Review your Certificates of Authority

(FND-101) and make changes, if

necessary

NSLP and/or SBP Application Renewals

Letter of Predetermined Eligibility

Signed and Approved FSMC contracts

due

Media Release

Free and Reduced-Price Meal

Applications

1 Submit NSLP

SBP Renewals

Signed/approved

FSMC Contracts

due

2 3

4

5 6 7 8 19 110 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28

29

30 Last day to

submit MAY

claim

31


Monthly Reminders


Use prior year’s approval status – start of school + 30 operating days

Review your Certificates of Authority (FND-101) and make changes, if necessary


Update SNP Application Packet in

TX-UNPS as needed

Review your Certificates of

Authority (FND-101) and make

changes, if necessary

Letters of Pre-determined Eligibility

(preferably before distributing meal

applications)

Media Release

Letter to Households

Free and Reduced-Price Meal

Applications

Letter to Households of

Approval/Denial of Benefits

1 P2 CEs

Notification of

changes due

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23

23 25 26 27

28

29 Last day to

submit JUNE

claim

30 Due date for

CEP

participation

31


Monthly Reminders



Conduct 1st Afterschool Care Program (ASCP) onsite monitoring within the first four (4) weeks

Request 1st Health Inspection



UNPS as needed



necessary

Summer Program Operating Costs

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27

28

29 Last day to

submit JULY

claim

30 Summer

Program

Operating costs

due


Monthly Reminders




Begin Verification process



UNPS as needed



necessary

1 Count free and

reduced-price

meal

applications

2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29

30

Last day to

submit

AUGUST

claim

31 Official Student

Enrollment

Count

N a t i o n a l S c h o o l L u n c h W e e k


Monthly Reminders



Verification Collection Report (FNS-742) available in TX-UNPS November 1st; due February 1st

Texas Summer Mandate notices sent



TX-UNPS as needed



necessary

1 2 3 4 5 6

7

8 9 10 11 12 13 14

15 Complete

Verification

Activities

16 17 18 19 20

21

22 23 24 25 26 27 28

29 Last day to

submit

SEPTEMBER

claim

30 TDA sweep of

carry-over

pounds

31


Monthly Reminders





TX-UNPS as needed



necessary

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28

29

30 Last day to

submit

OCTOBER claim

31


Monthly Reminders


Conduct 1st or 2nd Afterschool Care Program (ASCP) onsite monitoring within the first four (4) weeks

Conduct NSLP and SBP onsite monitoring before February 1st

Request 2nd Health Inspection


Update SNP Application Packet and

Food Distribution Program (FDP)

contract in TX-UNPS as needed



necessary

Declare Summer Mandate Intent


Contract


surveys

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 SFSP

Application

opens

16

17 18 19 20 21 22 23

24 25 26 27 28 Last day to

submit

NOVEMBER

claim

29 30

31 Complete

Texas Summer

Mandate Intent


Monthly Reminders



Annual survey, Farm to School survey and Processing survey



TX-UNPS as needed



necessary

Verification Collection Report


Contract


surveys

1 Submit

Verification

Report

Complete

NSLP/SBP

Onsite Reviews

2 3 4 5 6

7 8 19 10 11 12 13

14 15 FSMC RFP due

16 17 18 19 20

21 22 23 24 25

26

27

28 29 Last day to

submit

DECEMBER

claim


Monthly Reminders



National Nutrition Month

International School Meals Day

National School Breakfast Week, March 7th – 11th



UNPS as needed



necessary


Contract


surveys

1 2

3

4 5

6 7 8 9 10 11 12

13 14 15 1st due date for

SFSP

application (if

seeking

advance)

16 17 18 19

20

CEP report due

21 22 23 24 25 26

27 28 29 30 31 Last day to

submit

JANUARY

claim

N a t i o n a l S c h o o l B r e a k f a s t W e e k


Monthly Reminders



Register for ESC Child Nutrition Summer Workshop



TX-UNPS as needed




SFSP application new CEs deadline

1 Financial Report

due

SFSP Partnership

documentation

due

2 1 2

3 4 5

6 7 8 9

10 11 12 13 14 15 2016-17

NSLP/SBP

application

renewal opens

SFSP

applications for

new CEs due

16

17 18 19 20 21 22 23

24 25 26 27

28 29 Last day to

submit

FEBRUARY

claim

30 P2 Renewal due

Unsigned FSMC

Contract due


Monthly Reminders



Register for ESC Child Nutrition Summer Workshop



TX-UNPS as needed




Summer Food Service Program

Application or Renewal

Seamless Summer Option Site

Application or Renewal

FSMC Contract due

1 SFSP Renewal

due

2 3 4 5 6

7

8 9 10 11 12 13 14

15 P2 Application

due

16 17 18 19 20 21

22 23 24 25 26 27 28

29

30 Last day to

submit

MARCH claim

31 SSO Renewal

due

FSMC Contract

due


Monthly Reminders

Register and attend ESC Child Nutrition Summer Workshop

Conduct Seamless Summer Option (SSO) onsite monitoring



TX-UNPS as needed




1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28

29 Last day to

submit APRIL

claim

30 P2 (base year

CEs) %

Calculation

Form due