child care resource and referral and voucher management board of early education and care november...
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Child Care Resource and Referral and Voucher
Management
Board of Early Education and CareNovember 9, 2009
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Background Information Access Management
The voucher program provides financial assistance to more than 34,000 children from birth to age 13 (age 16 for children with special needs)
Vouchers provide families with access to the entire mixed system of providers.
Vouchers are “portable” and travel with the child.
Recent changes related to “9c” budget cuts reduced funding for access management from $9.69 million to $6.35 million dollars
September, 2009
Funding Stream ChildrenNew
Authorizations Reauthorizations
DTA 17,299 2190 1381Income Eligible 15,548 996 1087
Supportive 1,016 241 33
Total 34,053 3,427 2,501
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Access Management Re-Procurement Goals Comply with state procurement laws
Make policies and practices equitable
Support all families in accessing information, referral and quality child and out of school time care.
Streamline system to better support families who may qualify for financial assistance
Improve the efficiency of voucher system
Ensure equitable access statewide
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Highlights of Proposed Re-Procurement
In its design, EEC has identified three levels of services integral to an Voucher Management and CCR&R System.
EEC may purchase all three levels, or may purchase an administrative function and/or other functions as funding allows.
Level One: Voucher Management Administration
Level Two: Information and Referral
Level Three: Consumer Education Services
Level One: Voucher Management Administration
This is the Core Level of Services and will include:
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● Initial eligibility visits and determinations for all families who qualify for a voucher.
● Re-assessment and change of status visits and determinations for ● families who are serviced through a partnership with
Department of Transitional Assistance (DTA) and the Department of Children and Families (DCF)
● families who may continue to qualify for a voucher● families who have had a change in finances or activity.
● Recoupment of funds in conjunction with EEC.
● Billing and management of above functions.
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Current Voucher Process (as of December 1, 2009)
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Current Voucher Process (cont.)
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Current Billing
Process
Level Two: Information and Referral
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● High quality information for all parents and families in Massachusetts about child care options
● Maintaining NACCRA Provider Database
Level Three: Consumer Education
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● Identify each families need for early education and care services and refer accordingly
● NACCRA Quality Assurance process
● QRIS Education
12 CCR&Rs hold 14 contracts for voucher
management throughout the state two agencies hold contracts in more
than one region
1 additional CCR&R receives funding for information
and referral services, but does not manage vouchers in their region
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Voucher Management EntitiesCurrent Status
Entities must include a plan to ensure access statewide or a portion therein.
Plan may or may not be regionalized.
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Voucher Management EntitiesRe-Procurement
Region Children Authorizations Programs
Region 1 10,599 8,404 12,973
Region 2 5,652 6,472 10,010
Region 3 12,143 12,867 19,877
Region 4N 3,521 2,997 4,762
Region 4S/5 14,808 17,213 26,016
Region 6 10,763 9,657 15,300
57,486 57,610 88,938
FY09 Regional Case Management
Recommendation: Coordinating Network
Entities must show how they will work together to:
Develop local CCR&R best practices and standards
Provide training and support for partner CCR&R staff
Offer statewide child care consumer education and referrals for families
Collect, analyze, and report data from local CCR&Rs and other sources
Build child care supply and quality Manage special project grants
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Funding Allocations
Currently, the amount of funding CCR&Rs are expected to receive in FY10 for voucher management is $6.35 Million (post 9C).
The formula at the time of the last procurement in 1998 was comprised of the following seven categories and weighting system:
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CategoryFormula Weight
Total Voucher Child Care 35%
Total In Home Relative Care 15%
# Licensed Providers 5%
# Children at or below poverty 10%
# Non-English PreK - 6th grade 15%
# Children under age 14 20%
100%
Funding Allocations
Recommended Formula Elements for 2011 Procurement
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Category
● Total Voucher Child Care
● Licensed Providers
● Children at or below poverty
Funding will be based on total available funding and allocation elements listed above.
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Procurement Timeline
2009 2010
SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY
Board
Discussion and
Feedback
RFR Motion
and Development
RFR Posted and Bidders Respond
Responses Analyzed and Contracts Awarded
Contracts Prepared and Signed
Potential Transition to New Agencies
Implement