chart of accounts setup in sap business one version 9.0
DESCRIPTION
LBSi published documentation on how to define and setup the chart of accounts in SAP Business One. The setup of the chart of accounts is a critical task in your implementation. Document focuses on proper setup and contains a detailed explanation of segment accounts and how they can help you.TRANSCRIPT
Chart of Accounts
Version 9.0
User Guide
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Chart of Accounts User Guide
Revised: July 2013 Overview Page 2 of 7
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Chart of Accounts User Guide
Revised: July 2013 Overview Page 3 of 7
Table of Contents How to Use Chart of Accounts ...................................................................................................................... 4
Overview ................................................................................................................................................... 4
Where to Access Chart of Accounts .............................................................................................................. 4
Location ..................................................................................................................................................... 4
Account Segmentation .............................................................................................................................. 5
Explaining the Chart of Accounts .............................................................................................................. 6
Adding Accounts ....................................................................................... Error! Bookmark not defined..
Title Account .......................................................................................... Error! Bookmark not defined.
Active Account ........................................................................................ Error! Bookmark not defined.
Account Details Windows ...................................................................... Error! Bookmark not defined.
Editing/Updating Existing Accounts ........................................................... Error! Bookmark not defined.
Moving or Deleting Accounts ..................................................................... Error! Bookmark not defined.
Moving an Account ................................................................................ Error! Bookmark not defined.
Deleting an Account ............................................................................... Error! Bookmark not defined.
Chart of Accounts User Guide
Revised: July 2013 Overview Page 4 of 7
How to Use Chart of Accounts
Overview This document has been created as a step-by-step user guide for creating and editing the Chart of
Accounts. In this document you will be shown how to set up Account Segmentations and Chart of
Accounts. You will also be shown how to add, edit/update, move and delete accounts.
Where to Access Chart of Accounts
Location
Main Menu > Financials > Chart of Accounts
Chart of Accounts User Guide
Revised: July 2013 Account Segmentation Page 5 of 7
Account Segmentation Account segmentation is extremely helpful in SAP and provides a very easy way of reporting financial
data in areas such as:
• Multiple companies
• Departments
• Divisions
• Product lines
• Etc.
Your project manager and/or SAP Business One expert will help you determine if account segmentation
should be used. Once account segmentation is setup and there has been one transaction created you
cannot change the number of segments or the sizes. Additional segment names within a particular
segment can be added as needed.
If you plan on using segmented chart of accounts you must set your desired Account Segmentation
before you can set up the Chart of Accounts. To do this navigate to the Account Segmentation window
which can be found under Administration > Setup > Financials > Account Segmentation.
The first segment, natural account, is mandatory but can be modified in length and title, as is true for all
account segments. You may also choose to use additional segments to define different parts of the
business such as division, region or department. You can create up to 10 different segments.
Chart of Accounts User Guide
Revised: July 2013 Explaining the Chart of Accounts Page 6 of 7
Explaining the Chart of Accounts Once you have determined your account segments, you may now create your chart of account in SAP
Business One.
Within the Chart of Account there are separate “drawers” for accounts representing assets, liabilities,
equity, revenues, cost of sales, expenses, financing, and other revenues and expenses. These eight filing
drawers, which cannot be changed, allow you to organize your accounts to support your financial,
accounting and reporting processes. For increased organization you may also define levels of accounts.
By using levels, you may group G/L Accounts into categories such as travel expenses or payroll expenses.
There are two types of accounts, title accounts and active accounts. Title accounts are used to define a
group of accounts. Active accounts are G/L Accounts which can be posted to in SAP Business One.
Note: It is good practice to have all active accounts at the same level to keep consistency and avoid
errors.
Level 1: Asset
Drawer
Level 2: Title Account
Level 3: Title Account
Level 4: Active Accounts
Chart of Accounts User Guide
Revised: July 2013To receive the entire version of this document in PDF format, please send an email to
[email protected] and request document Chart of Accounts User Guide for version 9.0: Page 7 of 7
To receive the entire version of this document in PDF format, please send an
email to [email protected] and request document Chart of Accounts User Guide
for version 9.0:
LBSi (Long Business Systems, Inc.)
Keith Taylor, Vice President
Email: [email protected]
Phone: 440-846-8500 ext 26
10749 Pearl Rd., Suite 2A
Strongsville, OH 44136 USA