chapter leader webinar march 2015 recording link
TRANSCRIPT
Chapter Leader Webinar
March 2015
Recording Link
Mary Beth Lech, Lifetime CFCM, Fellow
NCMA Chapter Relations Manager
Teresa KirkhartNCMA Chapter Relations Specialist
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Monthly Chapter Leader WebEx Recordings Now Available
• NCMA monthly chapter leader WebEx discussions are now being recorded for you to listen to as a refresher at a later date.
• Go to the NCMA Chapter Resources page and in the left column, click on Chapter Training Materials. Copies of the briefing charts are also available for you there.
Pamela W. BernardNCMA Greater Baltimore
Chapter President
Rock YOUR Vote!! Leadership Matters!
March 2015
Identify, Outreach, Develop
V olunteerism
O pportunity
T alent
E ducate
5Developing Tomorrow’s Leaders Today
Rock YOUR
Short-term Plan of Action
– Communicate with your current Chairs• Are they interested in renewing their term?• Would they like to transition into another position of
responsibility?• Chapter officers may fill certain offices by succession, rather
than by election• Explain roles and responsibilities (i.e. NCMA Resources)
– Communicate with your membership community• Announce anticipated election (i.e. in person, email, phone call)• Communicate at meetings, events, luncheons• Ensure those interested in election have an active membership
– Transition from Member to Volunteer to Chair• Reach out; Has a member expressed an interest in being more
involved?• Is a volunteer ready to transition into a leadership position? 6PY16 Chapter rosters to be submitted to NLT 15 May
Long-term Mission
• Understand the Chapter’s current and future strategy
• Aligning strategic goals and chapter resources to enable the “right people in the right place at the right time” to achieve desired business results
• Ensure that an infrastructure is in place for Chapter success and provide stability in leadership and other critical positions to sustain a high-performing chapter and ensure the uninterrupted delivery of services and programs to its members
• Prepare for leadership transitions – The establishment of a pipeline of qualified candidates ready to fill critical or key positions
7Lead, Educate, Communicate
Uncover, Unlock and Unleash
• Outreach and uncover hidden talents!!
• Initiate
• Motivate
• Personalize, network, transparency
• Lead, Educate, Learn
8Journey through the election process
The Ballot… What, How, When?
9Teamwork, Collaboration, Prepare, Understand, Listen
• What (…works best)?– Preference versus method– Timing versus time constraints– Support from your Chapter Board– Knowing your membership community
• How? – To develop– Content– Building Profiles
• When? – Now… soon… and this month!– Develop timeline
“To define or not to define….That is the question”
The Ballot… Structure
10Think ahead. Be prepared. Structured yet allow flexibility. Announce in advance, write ins welcomed!
DRAFT
• Think Ahead
• Be Prepared
• Allow Flexibility
NCMA Chapter Election Guide
11http://resources.ncmahq.org/chapters/Chapter%20Leader%20Materials/NCMA%20CHAPTER%20ELECTION%20GUIDANCE.pdf
Chapters should follow these rules if they do not have bylaws stipulating otherwise:
• Chapter officers must be current NCMA members
• Chapters must have at least a president, vice-president, secretary and treasurer. These are known as ‘chapter officers’
• Terms should be for one year
• Chapter officers should be elected by majority vote of the members voting
Timeline towards Success
12Prepare to release ballot to Chapter membership by 13 April 2015
DRAFT
March 2015S M T W T F S
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Speak with your Chapter Board (Executive Council, Chairs, Volunteers) Are terms expiring? Are Board members wishing to extend their terms?
Draft formal ballot and election announcement
Chapter to release formal announcement to membership to thoseinterested in participating on Board to submit name and bios for consideration
Chapter Checklist activities (annual); network, communicate, outreach (continuous)
Timeline towards Success
13PY16 elections to be completed by 30 April 2015
DRAFT
April 2015S M T W T F S
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Release ballot to membership community, VOTING OPENS!
POLLS CLOSE!
Formally Announce Results!
Tally Votes! Do you have a nominating committee?
Share with/Forward to Board the name and bios of those members that have applied for nominationAnnounce Results!
Incorporate candidates into Election Ballot; Board to provide concurrence with election ballot within 2 business calendar days
Receive Board final concurrence to election ballot
NCMA HQ Resources
14http://resources.ncmahq.org/chapters/Chapter%20Leader%20Materials/Forms/AllItems.aspx
NCMA Chapter Checklist
15http://resources.ncmahq.org/chapters/Chapter%20Leader%20Materials/Chapter%20Monthly%20Checklist.pdf
YOU make the difference!
16Electing leadership is one of the most important benefits and responsibilities of our NCMA membership!
V ision
O utreach
T ransform
E ncourage
Rock YOUR
Pamela W. BernardPresident, NCMA Greater Baltimore Chapter
[email protected]@ncmabalt.org
Questions?
Rock YOUR !!
April 15th Chapter Leader Webinar
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Next webinar: 11:30 AM (Eastern)
“Resource
Development”
Luisa Martinez-Medina
Don’t Miss theSummer Chapter Leader Summit
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We look forward to seeing you at the Chapter Leader Summit!
We look forward to seeing you at the Chapter Leader Summit!
Gaylord Texan Resort & Convention Center
Dallas, Texas
Improving Upon Your Chapter’s Success—The Sky is the Limit!
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July 26 – 29, 2015
Gaylord Texan Resort & Convention CenterDallas, Texas
Earl-bird Registration Deadline Ends: May 8, 2015
Save-the-Date!
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• Fall Chapter Leader Summit 2015December 13, 2015 | Washington Marriott Wardman Park
Washington, DC
• NCMA’s 34th Annual Government Contract Management SymposiumDecember 14–15, 2015 | Washington Marriott Wardman Park Washington, DC
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We have put Chapter training information into “How to” presentations that you can access and keep for future references.
You can find these presentations in SharePoint
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How do you get to the SharePoint Site? Click on NCMA Resources
NMI Update
NMI third quarter ends on March 31st.
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Get your chapter members involved with this win-win program!
New members MUST sign up with the correct form in order for it to count towards chapter funds. This program is guaranteed to boost enrollment and grow your chapters’ funds.
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Congratulations!
Received a complimentary registration for World Congress highest percentage of growth
New NMI Opportunity
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Starting January 1, 2015 – June 30, 2015 the chapter with the highest percentage of growth will receive a complimentary registration to a Chapter Leader Summit.
Good Luck!
Mary Beth Lech, Lifetime CFCM, Fellow NCMA Chapter Relations Manager
1.800.344.8096 [email protected]
Teresa KirkhartNCMA Chapter Relations Specialist
1.800.344.8096 [email protected]
You can reach us:
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