CHAPTER IV

PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA

This chapter presents the results of the survey conducted. It shows the analysis

of the results of survey that supports the effectiveness of the proposed system.

All the question confirmed in the statement of the problem were answered and

supported in this chapter.

A Computerized Payroll System performs the same function that manual

methods of payroll do. It stores the employee data, such as names, addresses, social

security numbers, pay rates and withholding allowances of each person.

4.1 Computerized Payroll System

In a company, payroll is the sum of all financial records of salaries for an

employee, wages, bonuses and deductions. In accounting, payroll refers to the amount

paid to employees for services they provided during a certain period of time. Payroll

plays a major role in a company for several reasons.

From an accounting perspective, payroll is crucial because payroll and payroll taxes

considerably affect the net income of most companies and they are subject to laws and

regulations (e.g. in the US payroll is subject to federal, state and local regulations).

From an ethics in business viewpoint payroll is a critical department as employees are

responsive to payroll errors and irregularities: good employee morale requires payroll to

be paid timely and accurately. The primary mission of the payroll department is to

ensure that all employees are paid accurately and timely with the correct withholdings

and deductions, and to ensure the withholdings and deductions are remitted in a timely

manner. This includes salary payments, tax withholdings, and deductions from a

paycheck.

4.2 Enhancement of Payroll System

The proponents upgraded the traditional payroll of SJTCP. Computing payroll of

SJTCP uses Microsoft excel where the accounting person used formula to compute

payroll which take a lot of time to think and assure that it is correct to use. By the

enhancement of computerized payroll system, accounting person has the access to use

the system and do the payroll computation. A computerized payroll system can round

employee work hours into quarter-hour segments and accurately calculate the total

hours worked and to be paid, thereby saving time spent on manual calculations. A

computerized payroll system automatically calculates employee statutory deductions.

The accounting person simply enters data upon which the deductions are based, such

as Form W-4 information for federal income tax withholding.

4.3 The Benefits of Computerized Payroll System

One of the best features of a computerized payroll system is that it is capable of

accurate timekeeping by integrating with timekeeping system. A computerized payroll

system generates payroll reports that allow you to double check the payroll before

printing. It can calculate wages and deductions depending on the information inputted

and this saves the payroll person (or company) from having to do it. This saves time

and money, unlike a manual system where this would take much time. Whether you are

a small, medium or large organization, a computerized payroll system creates efficiency

as all records can be stored, organized and maintained electronically. It can keep a

copy of all transactions that take place in the system and all records are easy to

retrieve, this is easier than having to go through multiple folders and papers trying to

find some information.

4.1.1 System flowchart

Figure 4.1 Login Form and Daily Time Record

Figure 4.1 shows the login form where the administrator, staff and maintenance input the username and password and if it is correct it will enable time-in button and time-out button to record the attendance of administrator, staff or maintenance.

Figure 4.2 Payroll System

Figure 4.3 shows the payroll form that can calculate the hours of work, the sum of total hours work from selected date, the net pay, gross pay and total deduction. And after calculating the form the pay slip is ready to print and save to database.

Figure 4.3 Daily Time Record of Staff

In Figure 4.3 shows the Daily Time Record of the staff. Where the staff has the ability to view their daily time record base on their selected day and the staff can print his daily time record

4.4 Employees Perception Pertaining to Accuracy

Accuracy Frequency Percentage

Very Good 11 60.3%

Good 7 35.5%

Fair 2 4.2%

Poor 0 0%

Total 20 100%

In Figure 4.4 shows that 60.3 % of the employers rate the performance of the proposed

payroll system pertaining to accuracy is very good. 35% as good 40% as fair. Therefore

majority of the employers rated the accuracy of the proposed system is good.

4.5 Employees Perception Pertaining to Speed

Speed Frequency Percentage

Very Good 13 75%

Good 5 20%

Fair 2 5%

Poor 0 0%

Total 20 100%

In figure 4.5 shows that 75%of the employers rate the performance of the proposed

payroll system pertaining to the speed of calculating the payroll of STJCP. 20% as good

and 5% as fair. Therefore majority of the employers rated the speed of calculating the

payroll of SJTCP is very good.

4.6 Employees Perception Pertaining to Implementation of Computerized Payroll

System for SJTCP.

Implementation Frequency Percentage

Agree 12 60%

Disagree 8 40%

Total 20 100%

In Figure 4.6 shows that 60% of the employers rate are agree of implementing the

proposed payroll system for SJTC. 40% disagree. Therefore majority of the employers

rated that there are agree in implementing the proposed payroll system for SJTCP.

Implementation Frequency Percentage

After 1 yr. 0 0%

After 2 yrs. 0 0%

After 4 yrs. 0 0%

As soon as possible 20 100%

Total 20 100%

4.7 Employees Perception pertaining to the possible Implementation of

Computerized Payroll System for SJTCP.

In figure 4.7 shows that 100 of the employers rate that want to implement the proposed

payroll they system for SJTCP as soon as possible.

Chapter V

SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDATION

This chapter discussed the summary, conclusion &recommendation of proposed

system , “ Computerized payroll system “.

The proponents developed a system that can accommodate the employees of

SJTCP and their various working hours . a system that can be used to keep detailed

and accurate hours, system that can fastly compute the payroll of each employee in

St.John Technological College of the Philippines.