chapter awards application -...

Chapter Awards Application

This application is designed to showcase those chapters who are contributing to the fraternity experience in Phi Sigma Kappa through creative, informative, and relevant programming using “The Basics” guidelines. The application will be used to determine awards for individual categories as described in “The Basics” program (New Member Education, Scholarship, Community/Campus Involvement, Website Development, Rush/Recruitment, Risk Management, Philanthropy, Public Relations/Community Service), as well as the Most Improved Chapter and Outstanding Chapter Awards. All chapters and colonies are encouraged to apply.

The winners will receive their prestigious awards and Grand Chapter recognition at this summer’s annual meeting. The awards will be one of the meeting’s highlights, and as a winner, your chapter will be in the spotlight! Your chapter’s accomplishments will also be featured in the Signet.

Entry Rules(PLEASE READ BEFORE COMPLETING APPLICATION)

1. The Chapter Overview section is to be completed by everyone, regardless ifyou are applying for Outstanding Chapter, Most Improved or a category award.

2. All chapters must complete applications for the specific awards category they are applying for.

3. Any chapter wanting consideration for Outstanding Chapter or Most Improved Chapter must apply for ALL awards.

4. All forms of the application must be completed in full.5. Send supporting materials with the entry forms.6. At least one letter of recommendation from a fourth degree member is required for the

application to be complete. The letter may address a specific category or summarize thechapter as a whole and must be received with the application. Letters from PSK Headquarters staff cannot be accepted.

7. Entries will not be returned and some may be displayed at this summer’s annual meeting. The entries will be displayed on the website as well.

8. All entries are to be sent as Microsoft Word or PDF files to [email protected] no later than 12 midnight May 15. To obtain free software that converts documents to PDFs, go to www.primopdf.com

Judging

Criteria for selection include the creativity, implementation and effectiveness of chapter programming. Entries will also be evaluated on the quality and relevance of supporting material submitted and responses to questions listed on the application. Recipients will be selected objectively by the Awards Committee and will be announced during this summer’s annual conference.

Note: If your chapter sends in an awards application, it is your responsibility to ensure its receipt at the International Headquarters. Be sure to call the IHQ to confirm receipt.

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I. CHAPTER OVERVIEW

1. Are there written job descriptions for all officers and committee chairmen? _____ yes ______ no

2. Does the chapter distribute a calendar with all chapter, Grand Chapter, and university/college events? _____ yes _____ no

3. Does the chapter possess an accurate minute book? _____ yes _____ no(Include last 5 entries)

4. Does the chapter have a filing system for all records and correspondence?_____ yes _____ no

5. What does the chapter do to maintain local chapter history and information?____________________________________________________________________________________________________________________________________

6. Does the chapter operate from a budget? _____ yes _____ no (Please submit)

7. By what methods are accounts payable and accounts receivable handled?____________________________________________________________________________________________________________________________________

8. Is the IRS Form 990 filed by November 15 of each year? _____ yes _____ no

9. Is the chapter delinquent on mortgage or rental payments? _____ yes _____ no

10. Are the chapter’s financial records audited annually? _____ yes _____ no

11. How many fraternities are active on your campus? ______

12. What is the average chapter size on your campus? ______

13. How many initiated brothers are in your chapter? ______

14. During the past year has your chapter been disciplined by the IFC or school administration in any way? ______ yes ______ noIf yes, explain:

15. Does your chapter invite faculty members to visit and speak with the chapter?______ yes ______ no

ATTACH SUPPORTING MATERIALS AND ADDITIONAL COMMENTS

II. NEW MEMBER EDUCATION

1. Does your chapter follow the written membership education program as described in the Passages Program? _____ yes _____ noPlease submit any educational material used in conjunction with the Passages Program.

2. Submit calendar/schedule used in new member education.

3. What activities are used in the program to:

a. Promote brotherhood_______________________________________________________________________________________________________________________________________________________________

b. Stimulate scholarship_______________________________________________________________________________________________________________________________________________________________

c. Develop character_______________________________________________________________________________________________________________________________________________________________

d. Develop leadership______________________________________________________________________________________________________________________________________________________________

e. Develop organizational skills_______________________________________________________________________________________________________________________________________________________________

f. Stimulate career development_______________________________________________________________________________________________________________________________________________________________

g. Introduce the new members to the university/college’s mission with fraternities and campus activities_______________________________________________________________________________________________________________________________________________________________

h. Prepare the new members for chapter improvement_______________________________________________________________________________________________________________________________________________________________

i. Develop social poise_______________________________________________________________________________________________________________________________________________________________

j. Involve the new members in the Greek system_______________________________________________________________________________________________________________________________________________________________

k. Teach recruitment and recruitment skills_______________________________________________________________________________________________________________________________________________________________

l. Educate the new members in the areas of chapter history and theGrand Chapter_______________________________________________________________________________________________________________________________________________________________

m. Introduce new members to alumni_______________________________________________________________________________________________________________________________________________________________

4. Are new members given written information concerning cost and procedures of the Ritual of Initiation? _____ yes _____ no


III. RECRUITMENT/MANPOWER

A. INITIATION SECTION

1. Chapter total of men initiated the past two academic years:

Check one: Current Year Previous Year________ ________ 5 to 9 men________ ________ 10 to 14 men________ ________ 15 to 19 men________ ________ 20 to 24 men________ ________ 25 and above

B. ATTRITION

1. Enter number and percentage of members who have withdrawnfor academic reasons: ____________

2. Enter number and percentage of members who have withdrawnfrom school for other than scholastic reasons: _________

NOTE: All information pertaining to section on MANPOWER will beverified at the International Headquarters when this report isreceived. Please enter the following statistics for InternationalHeadquarters records only:

Current Year Previous Year3. Number of Brothers ________ ________

Net gain (loss)(difference between current and previous total) _________

C. MEMBERSHIP RECRUITMENT – RECRUITMENT

1. Do you follow a recruitment program? _____ yes _____ no(Please enclose a copy of your program with this application,procedures, schedules)

2. Do you publish a recruitment letter or brochure: ____ yes _____ no(Please enclose samples)

3. Are your alumni involved in recruitment? _____ yes _____ no

If so, how?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. Do you acknowledge alumni recruitment recommendations?_____ yes _____ no

5. List the activities your chapter gets involved in for recruitmentfunctions and results.

________________________ _______________________________________________ ______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ ______________________________________________ _______________________________________________ _______________________________________________ _______________________

6. Do you conduct recruitment workshops? _____ yes _____ no

If so, how often? _______________________________________


IV. SCHOLARSHIP

1. Number and percentage of members in scholastic honoraries _________________

Member’s Name Society_________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ ______________________________

2. Number and percentage of members on Dean’s List ________________________

Member’s Name GPA_________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ ______________________________

3. Does the chapter have a chapter library? _____ yes _____ noEstimated number of volumes __________

4. Does the chapter have an established scholarship program at the chapter level?_____ yes _____ no(include copy)

5. Are any scholastic awards presented at the chapter level? _____ yes _____ no

List each award, including name, description and frequency of presentation:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

6. Has the chapter or any members of the chapter applied for and won a Phi SigmaKappa Foundation award during the current year? _____ yes _____ no

List awards and names of winners (include scholarships, etc.)________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

7. Enter the overall grade point average of the chapter: _______ on a _______ scale.

8. Overall men’s average on your campus. ______

9. All Male Greek Average on your campus. ______

10. Number and percentage of members in chapter above 2.0 GPA or C average.

________ members or ________% of chapter.

11. Number and percentage of members who have withdrawn from school during thecurrent year for scholastic reasons:

Number of members withdrawn _______Percentage of chapter ______%

12. Does the chapter set individual GPA goals based on last semester’s GPA?______ yes ______ no

13. Does the local alumni group offer scholarships on any level? Explain:______ yes ______ no


V. PHILANTHROPY/JENSEN AWARDS

1. Total contribution for the Jensen Awards. __________________________

2. Average donation per man (use the most recent census figures). ________

3. Activities that raised the donation for the Jensen Awards

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. Philanthropies sponsored. List description, participation, money raised, who received donation.

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

5. Other Philanthropies participated in. How many members involved.


VI. COMMUNITY SERVICE

A. Community Service

1. List and explain all local community service projects which were done during the academic year. How many man-hours were spent on each project?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. List and explain all national service projects which were undertaken this academic year:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

3. Does your chapter require community service? If so, how.


VII. CAMPUS INVOLVEMENT AND PUBLIC RELATIONS

1. Intramural/Sports Clubs

Sports Participated In Standing_______________________________ _______________________________________________ ______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ ________________

2. Any diversity training or activities:

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

3. List those who hold office or are involved with other campus or-ganizations: (e.g. student government, newspaper, IFC, clubs, etc.)

Name Office and Organization______________________ __________________________________________________ ___________________________________________________ __________________________________________________ __________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ __________________________________________________ ___________________________________________________ _____________________________

4. During the past year has your chapter been disciplined by the IFCor school administration in any way? _____ yes _____ noIf yes, explain: _______________________________________________________________________________________________

5. Does your chapter invite faculty members to visit and speak with the chapter? _____ yes _____ no

6. How many brothers are on varsity sports teams? ______________

Names Sport__________________________ _________________________________________________ _________________________________________________ _________________________________________________ _______________________


VIII. RISK MANAGEMENT

1. Does your chapter have an officially appointed Risk Manager? ____ yes ____ no

2. Did your chapter distribute and discuss the materials provided by the InternationalHeadquarters for Risk Awareness Week? _____ yes _____ no

3. What risk management programs has your chapter participated in and/or conducted? (Please enclose any written materials)____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. How is your chapter adviser involved with chapter risk management?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

5. How is your alumni/house corporation involved with chapter risk management?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

6. What programs does your chapter have to minimize the use and abuse of alcohol?(Please enclose any written materials)____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

7. What policies or procedures does your chapter have to ensure safety of members and guests when organizing and hosting social events? (Please enclose any written materials)________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. What programs does your chapter have to educate your members about, and to prevent, sexual abuse and date rape? (Please enclose any written materials)_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

9. What policies and procedures does your chapter have for house safety and emergency evacuation? (Please enclose any written materials)_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


VIII. WEB SITE/TECHNOLOGY

1. What is the URL address of the chapter web site? _________________________

2. List the major links of the page (i.e. an “undergraduate” section, a “pictures” section, etc.)

________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________

3. How long has the site been “live?” _____________________________________

4. If known, how many visitors has the site had? ____________________________

5. Does the site have a guest book? _______________________________________

6. Does the site have a section specifically for recruitment-related activities? ______a. If so, explain how it contributes to the success of new member

recruitment.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

7. Does the site have a section specifically for alumni relations? ________________a. If so, explain how it contributes to the success of your alumni relations

program.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. Does the site have a password-protected area for members only?a. If so, what are the services provided?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

9. How often is the site updated? _________________________________________

10. Has the chapter received any recognition for the site? ______________________a. If so, what was it? _______________________________________________________________________________________________________

11. Are there links to other Phi Sig chapters? ________________________________

12. What makes your site different and/or better than other fraternity web sites on your campus?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

13. What additions are planned for the site?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

a. When will these be completed? __________________________________

14. Who is the webmaster? Please give name, phone number and email address.____________________________________________________________________________________________________________________________________

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