chapter 9 copyright © 2015 cengage learning planning the report and managing data
TRANSCRIPT
Chapter 9
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Finding Sources
Collecting Data
Displaying Quantitati
ve Informatio
n
Interpreting Data
Planning the Report and Managing Data
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Finding Sources
Collecting Data
Displaying Quantitati
ve Informatio
n
Interpreting Data
Planning the Report and Managing Data
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Criteria for a Business Report
Useful
The reader uses the report to make decisions and solve problems.
Well SupportedThe reader can trust the information (facts and data).
OrganizedThe reader can locate information quickly.
Finding Sources | Collecting | Displaying | Interpreting
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Plan Your Approach
Define the report purpose
Analyze the intended audience
Determine what data is needed
to solve the problem or
make a decision
Finding Sources | Collecting | Displaying | Interpreting
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Types of Data
Secondary Data
Data collected by someone else for
some other purpose
Primary Data
Data collected by the researcher to solve a specific
problem
Finding Sources | Collecting | Displaying | Interpreting
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Types of Secondary Data
Published (widely disseminated)• Internet resources• Journal, magazine, and newspaper articles• Books• Brochures and pamphlets• Technical reports
Unpublished (not widely disseminated) • Company records (e.g., reports and emails)• Legal documents (e.g., court records)• Personal files (e.g., expense records)• Medical records
Finding Sources | Collecting | Displaying | Interpreting
MIC
RO
STO
CK
MA
N/C
UTC
AS
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ALE
XA
RA
ND
A/S
HU
TTE
RS
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CK
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Evaluating Internet Resources
Authority
Accuracy and Reliability
Purpose/Objectivity
Coverage
Currency
Finding Sources | Collecting | Displaying | Interpreting
NATTHAPOL VANASRIVILAI/ISTOCKPHOTO.COM
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Evaluating Research Studies
What was the purpose of the
study?
How was the data
collected?
How was the data analyzed?
How consistent is the data with
that from other studies?
How old is the data?
Finding Sources | Collecting | Displaying | Interpreting
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Finding Sources
Collecting Data
Displaying Quantitati
ve Informatio
n
Interpreting Data
Planning the Report and Managing Data
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When to Use Questionnaires
The information can be provided easily and quickly
The target audience is homogeneous
Sufficient time is available
Finding Sources | Collecting | Displaying | Interpreting
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Constructing the Questionnaire
Content Organization
Format
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Questionnaire Content
● Ask for information that is not available elsewhere
● Have a purpose for each question● Use precise wording● Use neutrally worded questions● Ensure that the response choices are
exhaustive and mutually exclusive● Be careful about sensitive questions● Pilot-test your questionnaire
Finding Sources | Collecting | Displaying | Interpreting
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What’s Wrong with These Questions?
1. What is your age? ___
2. Which of the following is most important to you when you select housing? ___ Location___ Proximity to school___ Price___ Size___ Number of rooms
3. Do you think that companies should block employee access to inappropriate websites that cause wasted time at work? Yes or No
Finding Sources | Collecting | Displaying | Interpreting
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What’s Wrong with These Questions?
4. What percentage of new start-up companies failed in Michigan last year?
5. Do you think it takes a long time for the average start-up firm to secure financing?
6. Banks should set aside more funds for start-up companies because they are so important to the economy. __ agree __ no opinion __ disagree
Finding Sources | Collecting | Displaying | Interpreting
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Questionnaire Organization
● Arrange the questions in some logical order
● Arrange the alternatives for each question in some logical order
● Give the questionnaire a descriptive title
Finding Sources | Collecting | Displaying | Interpreting
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Questionnaire Format
● Use an easy-to-answer format
● Ensure that your questionnaire has a professional appearance
Finding Sources | Collecting | Displaying | Interpreting
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Finding Sources
Collecting Data
Displaying Quantitati
ve Informatio
n
Interpreting Data
Planning the Report and Managing Data
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Using Tables for Reports and Presentations
Why Tables Are Useful What Tables Cannot Do
Show numerical data in a more efficient and interesting way than with narrative text
Be presented on a screen (with dense data)
Provide more information than a chart does
Show trends as obviously as a chart does
Allow easy comparison of figures
Capture attention as well as a chart does
Finding Sources | Collecting | Displaying | Interpreting
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How to Format a Table
Table 3
HASCO EMPLOYMENT LEVELS
As of December 10, 2013
Employee Type TotalBy Department Annual
Admin Prod Sales Change
Full-time nonexempt 389 27 345 17 -3.0%
Full-time exempt 143 19 15 109 13.5%
Temporary 31 4 22 5 5.3%
Othera 21 13 0 8 -1.6%
Total 584 63 382 139 5.9%
Source: Madison County Facts—2011, Metropolitan State University Press, St. Louis, MO, 2011, p. 183. a Includes all special-project and work-for-hire employees.
Table Number
Title
Subtitle
Footnote (optional)
Source (optional)
Column Headings
Cross-tabulations
Finding Sources | Collecting | Displaying | Interpreting
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Food Housing Utilities Transportation Health Miscellaneous Overall 0
100
200
300
400
500
600
700
800
97
396
96 96 97 99
202
106
773
86112 109 107
338
McLean, VA Beverly Hills, CA
Cost
of L
ivin
g In
dex
How Can You Improve This Chart?
Cost of Living Comparison: McLean, VA, and Beverly Hills, CA
Finding Sources | Collecting | Displaying | Interpreting
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Chart Types
Line charts show trends
over time
Bar charts compare
items
Pie charts show
parts of a whole
Finding Sources | Collecting | Displaying | Interpreting
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Creating Infographics
Storyboard the content
Choose graphics and styles
Explain the data
Finding Sources | Collecting | Displaying | Interpreting
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Finding Sources
Collecting Data
Displaying Quantitati
ve Informatio
n
Interpreting Data
Planning the Report and Managing Data
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Three Steps in Interpreting Data
Determine the meaning of each finding by itself, in conjunction with each other finding, and in conjunction with all other findings.
Isolation
Context
Synthesis
Finding Sources | Collecting | Displaying | Interpreting
SERGEJ KHAKIMULLIN/SHUTTERSTOCK
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Discuss Overall Findings and…
Trends
Unexpected findings
Data that reinforces or contradicts other data
Extreme values
Data that raises questions
Finding Sources | Collecting | Displaying | Interpreting