chapter 5 (designing and writing memorandums)

8/6/2019 Chapter 5 (Designing and Writing Memorandums)

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WRITING

MEMORANDUMSBY:

JAMES DICE

TERESA LICON

BRENDA GRANADOS

RAQUEL DOMINGUEZ

VALENTIN HERBER-VALDEZ


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OUTLINE

Memorandums

Memos

Understanding

Project assessment memo

Formal reminders

Reminders

Abbreviated Statements

Formal Memos

Format

Intended Audience

Videos


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MEMORANDUM (MEMOS)

All business communications

Formal reminders

Many different genres


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MEMOS

Very common in technical writing workplace

Many different kinds

Understanding

Project assessment memo

Announcement Formal

Persuasive


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ANNOUNCEMENT MEMOS

Follow direct format and are informative.

They are prepared for reports on status, progress reports,

and periodic reports


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PERSUASIVE MEMOS

Provide facts

Attempt to convince reader to cooperate in desired action


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UNDERSTANDING

A document describing a bilateral or multilateral agreementbetween parties

A written agreement

Public housing tenants

Businesses


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PROJECT ASSESSMENT

MEMO

Outlines what needs to be done

By when (due date)

What supplies are needed

Who has what task (team)


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FORMAL REMINDERS

Reports Past action

Proposals

Future action

Memos

Action between

present (near present)


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REMINDERS

Current/upcoming actions

Note taking for later reference for reports

Meetings/dates/ buildings/room #


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ABREVIATED STATEMENTS

Power points

Long documents

Papers

Oral speeches

Note cards


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FORMAL MEMOS

Header information

Date:

Time:

From:

Re:

Document name, producers name, intended audience, date,and the purpose

Very brief, highly informal


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FORMAT

Heading

Opening

Contexts

Segments

Task

Summary

Discussion

Closing


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Intended Audience

Know who you are talking to

Language changes depending on your audience

Be able to connect


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VIDEO CLIP

http://www.youtube.com/watch?v=n5Zyn9y_MDs


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IN CLASS ASSIGNMENT

You are working as a designer group and your boss tells you he

wants you all to produce a new outfit of your style preference, and

he wants it to hit the shelves by December. Which means you

have to be done and submitted to him by no later than September

10 in order to have enough production time. Using your group as

your designer team, make up a project assessment memo (PAM)

to give to your boss on how youre going to accomplish this goal.

Use proper header titling and the four guidelines of a PAM.

In order to make it easier, also break the ultimate goal (date) into sub-

dates of when you want certain things to be done by.


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REFERENCES

Salinas, C. (2010). Designing & Writing TechnicalDocuments. Dubuque: Kendall Hunt.

UpWritePress (2009, March 9). The Key Forms of Business

Writing: Basic Memo. Podcast retrieved from

http://www.youtube.com/watch?v=n5Zyn9y_MDs