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Chapter 4: Share

Share Chapter 4

January 2013

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Chapter 4: Share

Contents

Chapter 4: Share ....................................................................................................................... 3

Sharing a Site ......................................................................................................................... 3

Giving Specific Access to a Site ............................................................................................. 6

Sharing Files ........................................................................................................................... 8

Sharing Individual Files .......................................................................................................... 8

Sharing a File with Feedback .............................................................................................. 13

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Chapter 4: Share

Your Frog VLE utilises the latest technology to allow you to share content with other users

in your school. Sites, calendars and files can be shared to both teachers and students.

When sharing, you will be given the choice of sharing either publicly or privately. Public

sharing allows everyone logged in to the VLE to have access while private is shared only

to those who you have specified.

The ability to share allows content stored on the VLE to be distributed almost instantly. It is

also secure as only users of the VLE can access the content being shared.

This section will explain how sites and files can be shared both publicly and privately.

Sharing a Site

Once your site is complete it can either be shared or assigned. Sharing a site places it in

the sites area of the Resource Manager to those that you specify can access it. Assigning

a site sends a copy of your site directly to a student (or group) as an assignment to be

completed. It is helpful to remember that assigning a Site requires a mark to be given

whereas sharing a site does not.

Begin by closing the Content Panel. Sites cannot be shared or assigned while in edit

mode. Click on the Share button in the Frog Bar. This will open the Share or Assign

window.

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In the Share or Assign window click on the Share option.

Change the tags of the site in this area. If no changes are required click the Next button to

continue.

Click on the sharing option that you require. There are two options to choose from:

Public: This makes your site available to everyone. You can specify that users can:

Can contribute: Users can add content to interactive areas such as Polls, Forms, Quizzes,

Forums, Message walls, Text Activity and File drop.

Can view: Users can only view the site.

Private: This makes your site available only to those listed in the Who has access area.

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To allow all users of the VLE to access your site you must first click the Public button in the

Share window.

Using the drop down menu on the right set the access rights to Can view for your site.

Click on the blue Share button to begin sharing your site.

Your site is now being shared to everyone with view only access.

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Giving Specific Access to a Site

To specify who can access your site you must first click the Private button in the Share

window.

Type in the name or names of individual users or groups you are allowing to access your

site in the Who has access box.

Once found click on the Add button to add them to the list.

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Using the drop down menu select the access type for the user or group. Choose from:

Can edit & manage: Users can edit the site; adding widgets, adding/deleting content,

rename the Site, change the sharing permissions etc.

Can contribute: Users can add content to interactive areas such as Polls, Forms, Quizzes,

Forums, Message walls, Text Activity and File drop.

Can view: Users can only view the site.

Click on the blue Share button to begin sharing your site.

Your site is now being shared only to those that you have listed.

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Sharing Files

Files stored on Frog can be shared to other users in the same way that a site is shared.

Shared files are converted into sites that contain the file as a download. Files can be

stored in collaborative areas such as Lesson Resources and made available to those

without access to this area, such as students.

Sharing Individual Files

When sharing confidential or sensitive files it is unlikely that you would store them in a

collaborative area that others can easily access. However, files can be stored and shared

directly from a private area such as My Documents. Only those who have been given

permission will be able to access the file.

Begin by clicking on the Resource Manager icon in

the Frog Bar. This will open the Resource Manager.

The file you want to share must be uploaded into the My Documents area of the Resource

Manager.

Click on My Documents.

Now click on the blue Add files button.

In the File Uploader window, click on the blue Choose

Files button to access files on your computer.

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Choose a file to be uploaded and then click on the Open

button.

Once uploading is complete, the status bar will turn

green. Click on the Done button.

Click on the file to be shared. This will

highlight the file.

With the file highlighted click on the

Convert to Site button.

Your file will now be converted into a site.

The name of the site will be the same as the name of the file you are sharing. (This can be

changed by clicking on the black Edit button once the site has been created). A message

will appear confirming that the conversion is in progress.

Once completed, your file will appear in a site contained within the Resource tab as a

download link (unless it is an image, in which case the image is displayed in the site).

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The site is now ready to be shared.

By default, the site that contains your file is only visible by you. To specify who can access

your file you must share the site.

Click on the Share button in the Frog Bar. This will open the Share or Assign window.

In the Share or Assign window, click on the Share option.

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If required, tags can be added to the site in this area. If no tags are required click the Next

button to continue.

Click the Private button in the Share window.

Type in the name or names of individual users or groups you are allowing to access your

site in the Who has access box.

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Once found, click on the Add button to add them to the list.

In the drop down menu ensure the access type for the user or group is set to Can view.

This means that users can only download the file and not edit the site.

Click on the blue Share button to begin sharing the site and make your file available.

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The site containing the file is now being shared only to those that you have listed. It will

appear in the Other Sites section of their Resource Manager.

Note: Files can also be shared from Lesson Resources and School Documents as well as

My Documents.

Sharing a File with Feedback

Occasionally, you may want those who have received the file to leave feedback. This can

be useful when sending a file out for colleagues to comment on. This could be a

document, audio file or video. When a comment is left you will receive a message in your

Notifications panel.

Begin by clicking on the Resource Manager icon in the Frog Bar. This will open the

Resource Manager.

In the left side of the Resource Manager, click on My Documents.

Click on the file to be shared. This will highlight the file.

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With the file highlighted click on the Convert to Site button.

Your file will be converted into a site. A message will

appear confirming that the conversion is in progress.

Once completed, your file will appear inside the site as a download link. It is now ready to

be edited.

Click on the Edit button to release the Content Panel.

Select the Text Widget and drag it into the layout box under your file. Make sure the layout

box turns blue before you release the Widget.

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Double click on the layout box display displaying

sample text. In the settings panel type in directions

such as ‘Please leave your comments below’

Highlight the text and select Heading 2 from the Font

Format drop down menu.

Click on the Widgets tab.

Now select the Wall Widget. The Wall Widget is used to allow users of shared sites to type

comments. These comments are visible by everyone who has access to the site.

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Drag the Wall Widget into the active layout box under the text. Make sure the Layout Box

is blue before you release the widget.

Click on the Save Changes button to save your page.

Click on the X button to close the Content Panel.

By default the site containing your file is only visible by you. To begin sharing your site,

click on the Share button in the Frog Bar. This will open the Share or Assign window.

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In the Share or Assign window, click on the Share option.

If required, tags can be added to the site in this area. If no tags are required click the Next

button to continue.

To specify who can access your file you must first share the site. Click the Private button in

the Share window.

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Type in the name or names of individual users or group you are allowing to access your

site.

Once found click on the Add button to add them to the list.

In the drop down menu ensure the access type for the user or group is set to Can

contribute. This ensures that users can add content to interactive areas such as Forums,

Message Walls and File Drop.

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Click on the blue Share button to begin sharing the site and make your file available.

The site containing the file is now shared only to those that you have listed. They will be

able to download the file and leave comments on the Message Wall. You will receive a

message in the Notifications panel if a comment is left.

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