Chapter 23

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CHAPTER23

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23-2

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

FORMATTING WITH MACROS

Signature: Microsoft Word 2003

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-3

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Performance ObjectivesPerformance Objectives

• Record, run, pause, and delete macros• Assign a macro to a keyboard command• Assign a macro to a toolbar• Record and run a macro with Fill-in

fields• Edit a macro using the Visual Basic

Editor• Copy and rename a macro project

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CHAPTER23

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23-4

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Macro ConceptsMacro Concepts

Macro = collection of commands used to Macro = collection of commands used to make a large programming job easier make a large programming job easier

and save time.and save time.

two basic stepstwo basic steps

recordingrecording runningrunning

all keys pressed andmenus and dialog boxesdisplayed become part of

macro

applies the macroformatting

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-5

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Recording a MacroRecording a Macro

OROR

type a name

type a description

specify where to store

click

Tools, Macro, Record New Macro

double-click REC button on Status bar

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-6

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Recording a Macro…/2Recording a Macro…/2

Macro Record Toolbar

Stop RecordingPause Recording

Perform the actions to be recorded Perform the actions to be recorded and then click the Stop Recording and then click the Stop Recording

button.button.

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CHAPTER23

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23-7

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Running a MacroRunning a Macro

Tools, Macro, Macros

selectmacro

click

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-8

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Pausing and Resuming a MacroPausing and Resuming a Macro

temporarily suspends recordingtemporarily suspends recording- can perform actions that are not - can perform actions that are not

recordedrecorded

clickPause Recording

button

button changesto Resume Recorder

button

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-9

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Deleting a MacroDeleting a Macro

Tools, Macro, Macros

selectmacro

click

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-10

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Assigning a Macro a Keyboard CommandAssigning a Macro a Keyboard Command

enter a letter plus eitherAlt + Ctrl

Ctrl + ShiftAlt + Shift

Tools, Macro, Record New Macro

some combinations already usedsome combinations already used

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CHAPTER23

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23-11

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Assigning a Macro to the ToolbarAssigning a Macro to the Toolbar

drag to a positionon the desired toolbar

Tools, Macro, Record New Macro

remove from toolbar by dragging remove from toolbar by dragging button off toolbar when Customize button off toolbar when Customize

dialog box is opendialog box is open

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CHAPTER23

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23-12

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Assigning a Macro to the Toolbar…/2Assigning a Macro to the Toolbar…/2

scroll down andclick Macros to

display commands

Tools, Customize

An existing macro can also be assigned An existing macro can also be assigned to a toolbar.to a toolbar.

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-13

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Recording a Macro with Fill-In FieldsRecording a Macro with Fill-In Fields

while recording, click Insert, Field

scroll downand click

typedesiredprompt

message

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-14

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Editing a MacroEditing a MacroA macro is created with Visual Basic A macro is created with Visual Basic

andandcan be edited using the Visual Basic can be edited using the Visual Basic

Editor.Editor.Tools, Macro, Macros

selectmacro

click

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-15

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Editing a Macro…/2Editing a Macro…/2

edit the macroin this window

Save Normalbutton

Click File, Close and Return to Click File, Close and Return to Microsoft Word when finished.Microsoft Word when finished.

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-16

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Organizing MacrosOrganizing Macros

• Macros are inserted in the Normal Macros are inserted in the Normal template by defaulttemplate by default– stored in a macro project named

NewMacros– macro project is a collection of macros

stored in a document or template– can be copied and renamed at the

Organizer dialog box

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-17

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Copying and Renaming a Macro ProjectCopying and Renaming a Macro Project

Tools, Macro, Macrosselectmacro

click

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CHAPTER23

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23-18

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Copying and Renaming a Macro Project…/2Copying and Renaming a Macro Project…/2

click Macro

click

when it is copied, it can be renamed

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CHAPTER23

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23-19

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Commands ReviewCommands Review

How do you display the Macros dialog box?

Tools, Macro, Macros

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-20

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Commands ReviewCommands Review

How do you display the Record Macro dialog box?

ORORTools, Macro, Record New Macro

double-click REC button on Status bar

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CHAPTER23

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23-21

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Commands ReviewCommands Review

How do you display the Customize dialog box?

Tools, Customize

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CHAPTER23

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23-22

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Commands ReviewCommands Review

How do you display the Field dialog box?

while recording, click Insert, Field

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CHAPTER23

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23-23

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Commands ReviewCommands Review

How do you display the Visual Basic Editor?

Tools, Macro, Macrosselectmacro

click

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-24

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Commands ReviewCommands Review

How do you display the Organizer dialog box?

Tools, Macro, Macrosselectmacro

click

Copyright 2003, Paradigm Publishing Inc.

CHAPTER23

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23-25

LINKS TO

OBJECTIVES• Record, Run, Pause,

and Delete Macros• Assign to a Keyboard

Command• Assign to a Toolbar• Fill-in Fields• Visual Basic Editor• Copy and Rename a

Macro Project• Commands Review

Coming NextComing Next

MANAGING DOCUMENTS