chap1-5payroll system thesis final
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this is my final Thesis i hope it can help u guys in your research and feasibility as well thanksTRANSCRIPT
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS
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CHAPTER 1
Introduction
The Computer nowadays is a basic need for businesses or
companies. It helps a lot in such a way that it makes work more
progressive and productive. It is an important thing that a company or
small business should have because it helps a lot in many ways such
as organizing, storing and manipulating data. Having computer
programs may help a company grow bigger and be competitive in the
flow of the business world. The companies nowadays uses computer
literate and very competitive in the business (Brian Thomas, 2004).
A. Background of the Study
The Blanco Family Academy is a private educational institution
offering pre-school, elementary, and secondary education, it is
started 2001. While a normal school in most respects, the Blanco
Family Academy places heavy emphasis in the fine and performing
arts. The school vision is to give quality education to all levels of
society and to serve the community through academic, moral,
emotional, spiritual and social upliftment.
The Blanco Family was headed by Jose “Pitok” V. Blanco, his
wife Loreta, and all seven children are all accomplished painters
versed in the “Folk Realism” style. What’s quite intriguing is that
most of them have had no professional art training, especially the
children. This celebrated art family is commemorated in the Blanco
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Family Museum located in Angono, Rizal, billed as the art capital of
the Philippines.
The Timekeeping and Payroll System of the Blanco Family
Academy is imprecise sometimes when it comes in computation of
timekeeping and payroll. also, the employees of the company are
using bundy clock to indicate in their date time card, the time of
work in and out every day and the Accountant administrator based
the wages of each employee in that time card. It is hustle to use and
long term creating the payroll slip, and the time keeping which the
Human Resources need to encode all the attendance of employee
using spreadsheets. Therefore the Blanco Family Academy’s Time
Keeping and Payroll system need improvement.
By this proposed system, the program will run through
computer for payroll record with an integration of biometric
fingerprint scanner for time keeping. It contains the automation of
time keeping for the assumptions of every employee to generate
payroll transaction. It can update employee information, individual
and groups reports, file leave, set a non-working or working holiday,
access control and also calculation of 13th month pay and tax refund
yearly report. (See Appendix A Transcript of Interview)
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B. Rationale
The proposed system will run through computer for payroll
record with an integration of biometric fingerprint scanner for time
keeping. It contains the automation of time keeping for every
employee to generate payroll transaction. It can update employee
information, individual and groups reports, file leave, set a non-
working or working Holiday, access control and also calculation of 13 th
month pay and tax refund yearly report.
C. Statement of the Problem
The proponent’s interest to conduct an investigation has led
them to understand the payroll system of Blanco Family Academy
present problems:
1. What are the common problems encountered by the accounting
staff of Blanco Family Academy in terms of using their manual system
in processing payroll and time keeping?
2. Does a LAN-Based Timekeeping and Payroll system using Biometrics
for Blanco Family Academy will help the accounting staff in terms of
the generating payroll transaction, easy way timekeeping using
biometrics, secure all payroll records, calculating 13 month pay, tax
refund and generate all payroll reports?
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3. If a LAN-Based Timekeeping and Payroll system using Biometrics will
be used in the Blanco Family Academy will it be more efficient and
effective than the current manual system?
4. What is the level of efficiency of the system when evaluated by the
user evaluation result of the existing, the prototype system and the
proposed system in terms of Correctness, Reliability, Efficiency,
Testability and portability?
5. What is the level of efficiency in the system when evaluated by the
system testing result?
6. Is there a significant difference between effectiveness of the system
when evaluated by the user evaluation result of the present, the
proposed system and the prototype system in terms of Correctness,
Reliability, Efficiency, testability and Portability?
Hypothesis of the Study
There is no significant difference using LAN-Based Timekeeping
and Payroll system using Biometrics compared to manually
management of all the payroll transaction of Blanco Family Academy
and Efficiency of the system in evaluated by the user evaluation result
of the existing, prototype and proposed system in term of Correctness,
Reliability, Efficiency, Testability and Portability.
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D. Objectives of the Study
A. General Objective
This study aimed to help the Blanco Family Academy to have an
efficient and effective way of monitoring their employee’s time keeping
and payroll system to give a higher quality of service.
B. Specific Objectives
Specifically, attain to:
B.1 Develop a system that will improve the Blanco Family Academy’s
process in the Timekeeping and Payroll;
B.2 Develop a system that will monitor employee’s data that is efficient
to use;
B.3 Use biometrics tool (Fingerprint scanner) that will provide an easy
log-in and log-out of the employees and staff.
B.4 Secure the records of employees and to have more manageable
files;
B.5 Calculate payroll transaction easily; and
B.6 Summarize all the Deducted Contribution of Employees.
E. Theoretical Assumption of the Study
The proponents act fully responsibility to improve the Blanco
Family Academy operation in the Time Keeping and Payroll System to
implement the needs of the user of the system.
The proponents established that if the system will crash, the
proponents will prepare a back-up system which it can be restore the
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system but before the proponents restore the system, the user should
have back-up all the files and data in the system.
The proposed system will secure the records of employees and
have more manageable files.
The proposed system will provide a (Local Area Network) LAN-
Based to easily share information accurately and it also transfer data
faster.
(Figure 1 Network Diagram)
The proposed system will monitor employees’ data which is
efficient to use.
Figure 1: Network Diagram
Figure 1 shows the proposed network diagram, it refers the
configuration of cable, computer and other peripherals for LAN-
Based Timekeeping and Payroll using Biometrics of Family Blanco
Academy. This is the method used to pass information between the
workstation.
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Equipments
Universal Twisted Pair Cable - This is the type of cable that will be
use in our Local Area Network.
Router – The Local Area Network will use router that forwards data
packets between computer networks.
F. Scope and Limitation
Scope
The proposed system Time Keeping and Payroll System for Blanco
Family Academy covers many aspects of time keeping and payroll
process. This includes the capture of information based on the
employee’s work schedule, daily time worked and daily time rendered.
The payroll process encompasses all activities necessary to report
employees’ time worked. The system will convert the current
company’s time keeping and payroll into Visual Basic Program.
The system will have a file management where it covers the records
of employee and system transaction log.
The system also covers the Payroll Processing and Reporting which
includes the pay calculation of salary slip and time off tracking.
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The employee will use biometrics to time-in and time-out for
recording of timekeeping.
The system will have a report consist of summary of time sheet,
summary of Payroll Computation, Summary of Tax Refund and 13th
Month Pay, Withholding Tax, SSS, and Pag-IBIG Contributions.
Limitation
The employee’s salary will not be sent through Automated teller
machine (ATMs) or cheques, for the reason that the company insisted
that salaries must be on a cash basis. No other currencies are
computed in the system but Philippine Peso only. The proposed system
cannot be accessed online and it focuses only on the employees’ Time
Keeping and Payroll System of the Blanco Family Academy. The
necessary required remittance form given by the SSS, PAG-IBIG,
PHILHEALTH will be remitted manually. This proposed system is only
applicable and can only be used by the management of Blanco Family
Academy.
G. Information Technology Innovation
Biometrics
The Family Blanco Academy used time card in their timekeeping,
when the system implemented, the employees will use biometrics
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(finger scanner) for their timekeeping to have an easy way of
timekeeping and calculating their time of work.
Local Area Network
Local Area Network in technology system is the connecting of
two or more computers to common peripheral resources to compile all
the data of Timekeeping and payroll of Blanco Family Academy.
H. Significance of the Study
To the management
Blanco Family Academy will greatly benefit with the proponent’s
study because they don’t need to hire any programmers to do the
work in their system. The proponents will develop their system. So the
proponents ask for the support of the company. This will lead in
lessening the expenses of the company which can be used in their
other expenses. They will also find it easier to do task with the system
like the biometrics wherein they can assure that their time keeping
system is secure.
To the employees
The Employees will benefit in the system. They will find it easier
to transact about their records since searching in the system is faster
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than tracking in the record book or log book. The biometrics will give
them an easier time with their time log and they don’t have to worry
about losing their time cards because it is not necessary.
Human Resources Personnel managing the time keeping will not
be the same again as they will experience relieve. It would be fast and
easy for them to handle transactions such as report making and
monitoring time entries. Further determining or computing the payroll
manually will be eliminated that will lead to faster transaction.
Accountant will able to manage employee services, hours, pay
rates. An automated time and attendance employee system also helps
in implementing and enforcing fair pay policies. By using the Security,
Time Keeping and Payroll System employee software, actual balances,
and flexible labor distribution for projects and work orders can be
maintained. Other benefits of the time and attendance employees’
software include the elimination of time cards and unauthorized
overtimes
To the students
The proponents will gain knowledge about the business system
existing inside a Finance office, with this; skills in system analysis will
be improved and also it helps the future researcher to have an idea
about payroll system and develop their own system. They can learn
about the proponent’s system and at the same time develop a greater
system with the help of the proponent’s study.
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CHAPTER 2
Review of Related Literature and Studies
This chapter includes a discussion of the related literature,
theoretical Framework and conceptual framework as components of a
faculty evaluation.
A. Conceptual Framework
In this research, the researchers to provide a better way of
monitoring the attendance of Blanco Family Academy, where the staff
and the manager can handle a faster and easy way of recording and
monitoring their daily Attendances. Only the Admin, HR and
Accounting department has the authority to use the system that can
manipulate the records in the system. The system will provide a
reliable and efficient way of Timekeeping activity. The study aims to
produce a result of Time keeping and Payroll System that can cope up
with the needs of the company.
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FEEDBACKFigure 2: Input Process Output of LAN-Based Time keeping and
Payroll using Biometrics for Blanco Family Academy
B. Related Literature
1. Local Literature
John Aquilan made a comparable thesis entitled “Automation of
time attendance System” in 2004, it stated that the automation of
the time attendance records, time in and time out of every employee
using barcode system. It tends to eliminate the manual recording
system of time and attendance and also include salary
computation of each employee based on the time and attendance
reports.
Ramon Floran in the Philippine Daily Inquirer, page 14 October
2005 wrote on his article “The Computer Edge of the New Employment
and Opportunities He stated that computer gives a different feeling
about what is happening in the company. Business will be highly
competitive and innovative because the computer provides instant
information.
According to Andrea Cantoma, March 2004 entitled
“Computer Library System for St. James Academy” stated that, in
manual system in retrieving, maintaining security and piling records
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take place because of the years gone by. Furthermore, these files were
only kept in envelopes and folders in wooden rocks. There are
also instances when the right information is given to a wrong person,
which affect quality of service.
“Biometrics Technology to be Implemented in PNP”, 2009 The
Philippine National Police (PNP) also made by the international crime
detection technologies in the market, the said Philippine agency
decided to adopt NEC’s (mentioned above) Automated Fingerprint
Identification System. Via the technology, PNP staff and experts are
able to authenticate unique body demographics, such as fingerprints in
the particular case. The technology also allows an almost
instantaneous identification. The technology was used however by first
building an initial database of 210,000 fingerprints. PNP actually used
the said technology in order to identify two “chop-chop” victims who’s
mutilated bodies were found dumped in several areas in Quezon City
and Muntinlupa.
According to the mentioned above with the use biometrics
technology the PNP was able to identify a suspect because of the
fingerprints.
According to Mayor Jun Bernabe on the article Planet Biometrics,
In August 2011Parañaque City, Philippines has replaced its existing
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biometric machines with a new fingerprint biometric attendance
registry system, which it says is more user-friendly and efficient.
The city’s mayor, Jun Bernabe, says the new attendance
machines will enable it to resolve the issues of long queues as well as
employee complaints. A total of 40 Model 628 Double Engine ZK Finger
Print Stand Alone Time Recorders were purchased. City hall took 15
units while the rest were installed in other local government facilities.
The upgrade was jointly run by the city government’s Human
Resource Management Office and the Electronic Data Processing (EDP)
Office. “Aside from cutting manpower downtime, it makes timekeeping
and payroll preparation simpler, systematic and more accurate. It also
provides an additional way to identify, discipline and fire habitual later-
comers, absentees and ghost employees,” says Mayor Bernabe.
According to the article mentioned above, with the use of biometric
fingerprint scanner in the attendance system of the organization which
is also connected to the payroll system. Saves time in lining up in the
Bundy clock.
2. Foreign Literature
According to Thomas Primer on his article “Automated
Computerize Process”, in Readers Digest Magazine, May 2005, Page
45, for many businesses automating the collecting of employee
attendance data when employees begin their shifts is still a manual
process. Even business that has automated or computerized
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processes such as scheduling, inventory, purchasing, general ledger
and payroll processing still use manual method such as time cards
sheets to collect time and attendance data.
NOVA time a group system developer, on last May 2007, the
system that will give management the power to not only utilize the
tools we have available to us today, but will continue to grow and
evolve, giving it the capability to incorporate and utilize the tools the
new millennium promises to bring us. NOVA time has brought a system
designed for growth while maintaining the maximum in flexibility.
Where the sophistication lies within the programmed mechanism of the
system, allowing for a quick and simple implementation and employee
training cycle, after all the true test of a system is not only in the
production and wealth of reporting, but in the simplicity and ease of its
operation in conjunction with a simple and accommodating
implementation program.
Better humans (2003) stated that a wireless fingerprint scanner
could soon be helping law enforcement agencies; government and the
military instantly identity the scanner, called sweet fingerprint, today.
It is being demonstrated at the government convention one merging
technologies, which addresses issues of homeland security. Scanned
fingerprint can also be used to query a database for someone’s profile,
using automated fingerprint identification system, and the profile can
then be sent to a mobile device such as a personal digital assistant.
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According to the related article mentioned above, fingerprint
scanning technology has been used in many fields as a means of
security to confidential government records. Technology helps law
enforcers in the identifications of employees.
C. Related Study
1. Local Study
Andrew Mendrez (2007) a programmer, made a similar study for
Vision Designer Inc. It has an identification machine aimed at verifying
a person entering through the swiping of identification cards. After
entering their given code number, the identification cards are swiped
in the machines card reader to trigger the verification. If access
granted, the micro switch will then automatically unlock to allow enter.
This will help a lot in monitoring attendances accurately and more
precise.
A group of computer engineers in Rebisco Biscuits Corporation,
August 2007 proposed a thesis report entitled “Computerized Daily
Time Record System” for what is the same Innodata Corps is
implementing right now a computerized daily time record as an
alternative for Bundy clock. The means of getting inside the company
premises is by swiping cards into a machine that reads every record of
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each employee then monitor and displays the time a
particular employee logs in and out.
In the 2005 annual report of the Forest Products AdResearch and
Development Institute under the Department of Science and
Technology, it is said that “The computerized database and attendance
on Forest Production Research and Development Institute was
designed to facilitate the Institutes was designed to facilitate the
Institute’s data entry, Progressing computation maintenance of
employee time and attendance transactions. The system allows
employees to log in/out as the swipe their ID’s through a barcode
reader attached to a computer terminal. The processing forms include
those for legal holidays, travel order, tardiness, under time, vacation
and sick leave. Pertinent Report forms have been designed for easier
access to all these data.”
According to Olivar (2010), “Payroll System is heart of Human
Resource System of an Organization”. The solution has to take care of
calculation of the salary as per rules of the Company, Income-Tax
calculation and various deductions to be done from salary based on
the daily time record using the “Biometric Attendance Record System”
including statutory deductions like Income Tax and Provident Fund
deductions. Another study, the main focus of the system should
handle employee’s records such as Employee List, Add New Employee,
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Edit New Employee, Attendance, Bonus and Pay slip for the
administrator.
2. Foreign Study
Columbia State Community (2006) uses computer identification
account (Log In Name and Password) for access to the institutions
computer usage logs occurs electrically through the individual users
log in/out process. Users are also informed that they are responsible
for any computer file’s, database and/or internet sites that are
accessed through their computer identification account, not
withstanding their failure to adhere to the log in/out process, on their
voluntary publication of their account information to others.
My Time Force (2006), It is a software-based time and
attendance system that allows the user to collect and organize
employee time data simply and accurately. You can use Time Force to
easily and efficiently track your employee time, manage your time &
attendance data and employee profiles, eliminate buddy punching,
make employee scheduling a breeze and reduce the headaches and
time associated with payroll.
Best of all, Time Force can quickly pay for itself in time savings,
reduction of time theft and elimination of payroll errors. Time Force is
the manifestation of 10years of experience, customer feedback, and
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research and development in the time and attendance market. Over
35,000 businesses use Time Force.
Johnson (1994) said, since modern computer accelerates work
and keeps track of information accurately and promptly, it’s only
natural that industry needs the services of computer and the modern
technology devices for great help and improvement.
Watson (2011) offers more accessible, fast and efficient way to
enhance Log-in Log-out Using Biometrics Finger Prints Reader. By
using ESVES biometric system for security and database management
the employee can Log-in and Log-out by Pointing Thumb finger and
Index finger.
D. Relevance Review of Related Literature and studies to
the Present Study
In review of related literature and studies, proponents with the
appropriate background to find study in time keeping and payroll
system in the exciting field of time keeping and payroll materials. The
related literature of John Aguilan and Ramon Floran has same thought
regarding in Time keeping and payroll system.
By these studies the proponents will receive experience
specifically in high-technology materials synthesis, and
characterization. This experience will include the operation and design
of the equipment used to make integrated system.
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The Proponents was designed for the student with good
experimental skills, but little practical knowledge of specific
instrumentation.
E. Operational Definition of terms
Barcode
This refers to acode consisting of a group of printed and
variously patterned bars and spaces and sometimes numerals that is
designed to be scanned and read into computer memory and that
contains information (as identification) about the object it labels.
Basic Pay
This refers to monthly rate divided by the number of working
days multiplied by the number of days worked.
Biometrics
This refers to the measurement of physical characteristics such
as fingerprints and DNA, or retinal patterns for use in verifying the
identity of individuals.
Bundy Clock
This refers to a clock card machine or punch clock or time
recorder is a mechanical (or electronic) timepiece used to assist in
tracking the hours an employee of a company worked.
Daily Time Record
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This refers to a record of how a person’s time has been spent. It
is used to calculate pay, asses the efficient use of time, or charge for
work done.
Database
This refers to a organized collection of data for one or more
purposes, it is usually in digital form.
Days Worked
This refers to the actual days worked by an employee, often well
in excess of those stated in the contract of employment and
sometimes without the payment of overtime.
Deduction
This refers to business expenses or losses which are legally
permitted to be subtracted from the gross revenue of a firm in
computing its taxable income.
Employee
This refers to a person who is hired to provide services to a
company on a regular basis in exchange for compensation.
Gross Pay
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This refers to total of an employee’s regular remuneration
including allowances, overtime pay, commissions and bonuses, etc.
before any deductions are made.
LAN (Local Area Network)
This refers to supplies networking capability to a group of
computers in close proximity to each other such as in an office
building, school or home.
Loan
This refers to funds transferred from one party to another as
payment for purchased goods or services.
Net Pay
This refers to the remaining amount of an employee’s gross pay,
after deductions, such as taxes and retirement contributions, are
made.
Payroll
This refers to a sum of all financial records of salaries for an
employee, wages, bonuses and deductions. In accounting, payroll
refers to the amount paid to employees for services they provided
during a certain period of time.
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Pay slip
This refers to a detailed breakdown on how much an employee is
paid during a Specific period.
Report
This refers to give an official account or statement of as a
treasurer reports the receipts and expenditures.
Router
This refers to a router is a device that forwards data
packets between computer networks, creating an overlay internetwork.
Salary
This refers to wages received on a regular basis, usually weekly,
bi-weekly or monthly.
Spreadsheets
This refers to spreadsheet is a computer application with tools
that increase the user's productivity in capturing, analyzing, and
sharing tabular data sets.
UTP or Unshielded Twisted Pair
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This refers to type of cable used in telecommunications and
computer networks
CHAPTER 3
Methods of Research and System Design
A. Methods of Research Used
The Proponents used Descriptive method of researched; the
"Descriptive" method of research is where the person doing the
research presents it in a descriptive manner." The descriptive
research designs enable researchers to describe or present the
picture of a phenomenon or phenomena under investigation”. It is
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the opposite of another form of research methodology called
"Analytical".
1. The Descriptive Method
The proponents conduct a personal interview with our client.
The project team talked to the security personnel, HR, accountant
for gathering of data about the system specification, needed for
creating our proposed system that can help them for their security,
timekeeping and payroll system in an efficient manner.
1.1 Interview
During requirements gathering stage, the proponents conduct
interview with security personnel, HR, accountant of Blanco Family
Academy, who gave the resources about the flow of the current
system and the process of computing the salaries, monitoring and
timekeeping of the employees.
1.2 Observation
The proponents had some inspection regarding the current
system to gather more ideas on how to design our proposed
system. From this observation, we noted some problems being
encountered.
1.3 Internet Research
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The proponents also conduct an internet research to gather
more data and topics that are related to our study.
1.4 Library Research
The proponents also used library materials like thesis
documentation and books that are related to our study in gathering
significant information and validation of our study.
1.5 Survey and Testing
The proponents conduct a survey and user testing to derive
interpretations and inferences. The survey is presented in accordance
with the statement of the specific problem. Proponents also conduct
Usability testing, it is a technique used in user-centered interaction
design to evaluate a Timekeeping and Payroll system using biometric
for Blanco Family Academy
1.6 System Testing
Proponents also conduct System Testing of software the
testing conducted on a complete, was based on the system's
compliance with its specified requirements .
B. Data Gathering Instruments
1. Company Observation.
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The proponents had some inspection regarding the current
system to gather more ideas on how to design our proposed
system. From this observation, we noted some problems being
encountered.
1.1 Naturalistic observation
Naturalistic observation is a research tool in which a
subject is observed in its natural habitat without any
manipulation by the observer.
The Time Keeping and Payroll System of the Blanco
Family Academy are sometimes imprecise to use. Also, the
Employees of the company are using Bundy Clock to indicate
in their Date Time Card their time of work in and out every
day and the Accountant administrator based the wages of
each employee in that time Card. It is hustle to use and long
term creating the payroll slip, and the time keeping which the
Human Resources need to encode all the attendance of
employee using spreadsheets. Therefore the School’s Time
Keeping and Payroll system need improvement
1.2 Participant observation
Participant observation is a structured type
of research strategy. It is a widely used methodology in many
disciplines, particularly, cultural anthropology , but
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also sociology , communication studies , and social
psychology . Its aim is to gain a close and intimate familiarity
with a given group of individuals (such as a religious,
occupational, or sub cultural group, or a particular
community) and their practices through an intensive
involvement with people in their natural environment, usually
over an extended period of time.
The Proponents Indicate the Specific Problem of the
Time Keeping and Payroll for Blanco Family Academy.
1.2.1. The information on time consumed by employees can easily be
change.
1.2.2. The data are harder to monitor and more time consuming on
the part of Human Resources, Accountant and Administrator when it
comes to payroll computation.
1.2.3. The Date Time Card has a huge tendency to be lost by
employees.
1.2.4. It’s so hard to monitor the employees attending by security
personnel.
C. Statistical Tool
These tools were used to compute the data gathered in relation
to the proponents study.
1. Percentage Distribution
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Percentage and frequency of distribution were used to describe
the profile of the respondents of the study in terms of age, gender and
profession using time keeping and payroll system, and if they were the
users, administrator or field expertise on this system; this is solved by
the formula: (Probability Statistics for scientist and Engineer, 7th
edition, Walpale Myer)
Percentage (%) = (f / n) * 100
Where:
P- Percentage distribution
f- Scores in the distribution
n- Number of respondents
2. Weighted Mean.
This was used for most of the item in the questionnaire checklist,
weighted is utilized. The following scales and its equivalency used as
follows:
Survey
Criteria Scale Value Rating Interpretation
Male Yes 1 Agree
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Female No 2 Disagree
Table 1: Survey Criteria
User Evaluation
Criteria Scale Value Rating Interpretation
Correctness E 5 Excellent
Reliability G 4 Good
Efficiency A 3 Average
Testability P 2 Poor
Portability
N I 1
Needs
Improvement
Table 2: User Evaluation Criteria
System Testing
Criteria Scale Value Rating Interpretation
Block and white
Testing Full Compliance 3 Full Compliance
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Unit Testing Partial Compliance 2 Partial Compliance
Security Testing Non-Compliance 1 Non-Compliance
Table 3: System Testing Criteria
It measures the average numerical value of a set of scores. It is
calculated by adding all the scores and dividing the sum of its
frequency. The formulas are as follows:
WM = ∑ X
N
Where: X = Score
N = Number of cases or respondents
D. Analytical Tools
The analytical tools in conducting the proposed study were the
Context Diagram, Data Flow Diagram, System flowchart, HIPO
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(Hierarchical Input-Process-Output) and VTOC (Visual Table of
Contents).
Context Diagram. It is a data flow diagram, with only one
massive central process that subsumes everything inside the scope of
the system. It shows how the system will receive and send data flows
to the external entities involved. The context diagram shows how the
main scope of the system wherein the employee will login and the
system will read the information entered by the employee. The human
resources manage the employee’s details including the reports coming
from the accountant who computes payroll transaction that will reflect
on employee’s payslip. (See Appendix B for the Context diagram).
Data Flow Diagram. It is a graphical representation of the "flow"
of data through an information system, modeling its process aspects.
Often they are a preliminary step used to create an overview of the
system which can later be elaborated. It also shows what kinds of data
will be input to and output from the system, where the data will come
from and go to, and where the data will be stored.
Data flow diagram show the step by step procedure that is more
complicated on how the system will works for example, an employee
registers and it will validate the fingerprint automatically, the input
information going through the database that computes the time
record, gross pay and net pay that generates the deduction one by
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one. It is much easier compared to the manual procedure which is time
consuming. (See Appendix C for the Data Flow diagram)
System Flowchart. It is the graphical representation of the flow of
data in the system, and represents the work process of the system.
Information system flowchart show how data flows from source
documents through the computer to final distribution to users. Program
flowcharts show the sequence of instructions in a single program or
subroutine.
It shows the flow of the payroll system were the human
resources is in charge in adding new employee information including
editing, deleting and set of salary for every employee. The user allows
all the employee to register their finger print for their time log, the
system will have a transaction were it will show all the computation of
payroll and generate the reports for the employee unlike the existing
system of Blanco family academy it is more sophisticated when it
comes into computation and filling the records of each employee. It will
be efficient for the user to use if the system is more accurate and fast
when it comes into preparing the payroll of employee. (See Appendix D
for the System Flowchart)
HIPO (Hierarchy plus Input-Process-Output) technique is a tool for
planning and/or documenting a computer program. A HIPO model
consists of a hierarchy chart that graphically represents the program’s
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control structure and a set of IPO (Input-Process-Output) charts that
describe the inputs to, the outputs from, and the functions (or
processes) performed by each module on the hierarchy chart.
Hierarchical Input process output is similar to vtoc where it
shows the module needed by the system. The process on how the data
has been entered and how it’s being process will show its output or
results. (See Appendix E for the Hierarchical input process output ).
VTOC or Visual Table of Contents. It is an analytical tool for
planning and/or documenting a computer program. Each function
represented by a rectangular box can be described in further detail in
an IPO (or input-process-output) diagram. It also show the scope of the
system were the module are connected.
VTOC shows every module of the system, their module contains
the form where it reflects on how the modules are connected and
every form represents the detailed information of every module at it is
arranged through tables.(See Appendix F for the Visual table of
contents)
ERD or Entity-Relation Diagram is a specialized graphic that
illustrates the relationships between entities in a database. ER
diagrams often use symbols to represent three different types of
information. Boxes are commonly used to represent entities. Diamonds
are normally used to represent relationships and ovals are used to
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represent attributes. ERD is used to see the relationship of different
entity in the system.
The entity relationship diagram shows the relations of entities or
the user of the system on how he/she does the process, you will see
the flow where the user is connected to what he/she does. Example is
the input of registrations in filling the records of every employee to the
computation of salary deduction and to distribution of employee’s pay
slip. (See Appendix G for the Entity Relation Diagram)
E. Processes Used in Developing the Software
1. Agile Unified Process
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AUP or Agile Unified Process is a simplified version of the Rational
Unified Process (RUP). It describes a simple, easy to understand
approach to developing business application software using agile
techniques and concepts yet still remaining true to the RUP. I've tried
to keep the Agile UP as simple as possible, both in its approach and in
its description. The descriptions are simple and to the point, with links
to details (on the web) if you want them. The approach applies agile
techniques include test driven development (TDD), Agile Model Driven
Development (AMDD), agile change management, and database
refactoring to improve your productivity.
Figure3: The Agile Unified Process (AUP) lifecycle.
Figure shows depict the lifecycle of the AUP. The first thing that
you'll notice is that the disciplines have changed. First, the Model
discipline encompasses the RUP's Business Modeling, Requirements,
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and Analysis & Design disciplines. Model is an important part of the
AUP, as you can see, but it doesn't dominate the process you want to
stay agile by creating models and documents which are just barely
good enough. Second, the Configuration and Change Management
discipline is now the Configuration Management discipline. In agile
development your change management activities are typically part of
your requirements management efforts, which is part of the Model
discipline.
Serial in the Large
The serial nature of Agile UP is captured in its four phases
1. Inception. The goal is to identify the initial scope of the project,
a potential architecture for your system, and to obtain initial project
funding and stakeholder acceptance.
2. Elaboration. The goal is to prove the architecture of the
system.
3. Construction. The goal is to build working software on a
regular, incremental basis which meets the highest-priority needs of
your project stakeholders.
4. Transition. The goal is to validate and deploy your system into
your production environment.
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Iterative in the Small
Disciplines are performed in an iterative manner, defining the
activities which development team members perform to build,
validate, and deliver working software which meets the needs of their
stakeholders. The disciplines are:
Model. The goal of this discipline is to understand the business
of the organization, the problem domain being addressed by the
project, and to identify a viable solution to address the problem
domain.
Implementation. The goal of this discipline is to transform your
model(s) into executable code and to perform a basic level of testing,
in particular unit testing.
Test. The goal of this discipline is to perform an objective
evaluation to ensure quality. This includes finding defects, validating
that the system works as designed, and verifying that the
requirements are met.
Deployment. The goal of this discipline is to plan for the
delivery of the system and to execute the plan to make the system
available to end users.
Configuration Management. The goal of this discipline is to
manage access to your project artifacts. This includes not only tracking
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artifact versions over time but also controlling and managing changes
to them.
Project Management. The goal of this discipline is to direct
the activities that takes place on the project. This includes managing
risks, directing people (assigning tasks, tracking progress), and
coordinating with people and systems outside the scope of the project
to be sure that it is delivered on time and within budget.
Environment. The goal of this discipline is to support the rest of
the effort by ensuring that the proper process, guidance (standards
and guidelines), and tools (hardware, software) are available for the
team as needed.
Agile Processing in the system development
Agile process in Payroll Systems team of payroll development
professionals combine decades of industry experience to build an
application and business model that is an efficient and precise process
for operating your business. Reducing your risk and servicing your
clients are at the heart of the agile mission
Agile Payroll Systems provides comprehensive service bureau
software and services for those businesses dedicated to an integrated
process for payroll and payroll tax processing.
1. Integrated Payroll and Payroll Tax Processing Application;
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2. Software as a Service Models; and
3. Hosted Solutions
This LAN-Based Time keeping and payroll using Biometrics for
Blanco Family Academy is using the agile software development
process that puts both clients and testing, front and center in the
development process. Our system design and development are client
and test driven to ensure the resulting applications are flexible, meet
our clients' requirements and are of the highest quality.
F. Analysis Used for Product Evaluation
The Feasibility Study is a critical document which defines the
initial system concepts, objectives, requirements, and alternatives. The
study also forms the framework for the system development project
and establishes a baseline for further studies.
1. Technical Feasibility
Blanco Family Academy has agreed to implement this proposed
system if it will succeed; they provide adequate hardware and software
for the completion of this project.
1.1. Hardware Requirements
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The hardware minimum recommended requirements and maximum recommended
requirements are listed below:
Hardware
Minimum
Recommended
Requirements
Maximum
Recommended
Requirements
Internal Memory
(RAM)
2.00 GB 3.00 GB or Higher
Hard Disk Capacity
(CPU)
60.00GB 80.00GB or Higher
Processor Intel Pentium
1.60GHZ
Pentium (R) Dual
Core 2.20 GHZ or
Higher
Monitor 17” Colored 32bit 18 ” Colored or
Higher 32bit
Video Card 128MB AGP 256 MB AGP or
Higher
Biometrics Digital Persona
uRu
Digital Persona uRu
Latest Version
Table 4: Hardware Requirements
1.2. Software Requirements
The software minimum recommended requirements and maximum recommended
requirements are listed below:
Software Minimum
Recommended
Maximum
Recommended
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Requirements Requirements
System type Microsoft Win7 or
XP 32bit Operating
System
Microsoft Win7
64bit Operating
System
Database MS Access 20073 MS Access 2007
Programming
Language
Microsoft Visual
Studio 2008
Microsoft Visual
Studio 2010
Table 5: Software Requirements
2. Operational Feasibility
This feasibility study measures how well a proposed system
solves the problems, and takes advantage of the opportunities
identified during scope definition and how it can organization adopt
identified in the requirements analysis phase of system development.
2.1 Implementing a payroll system
According to Steven Bragg on his book entitled “Accounting for
Payroll” he stated that the Employers are responsible for paying their
workers correctly and on time. To simplify the payroll process, the
employer needs a payroll system. A payroll system streamlines the
payroll aspect of the business. Without one, it is difficult to track and
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pay employees' time and to adhere to the changing payroll and tax
laws set by the government. When implementing a payroll system, the
employer must perform several steps.
2.1.1. Determine the type of payroll system you want to establish.
The payroll system you choose should be based on the size of
your business and how much payroll responsibility you would like to
maintain.
2.1.2 Purchase payroll software and hire a payroll staff, Depending on
the size of your company.
A computerized payroll system saves on time and gives you
access to an onsite payroll staff.
2.1.3. Establish a pay date.
Report pay frequencies are up to you; however, weekly and
biweekly are most common for hourly workers, and biweekly and semi-
monthly are most common for salaried workers.
2.1.4. Decide on a time-keeping method, such as a time clock.
According to the Department of Labor, an employer can use
whichever time-keeping strategy he chooses as long as it correct and
complete.
2.1.5. Train the payroll staff on the payroll system, if necessary.
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As Ultimate Software, consider hiring specialists to train the
payroll staff. Have the payroll department do a mock payroll before
running the first payroll. A test run will pinpoint any system glitches.
Address issues before the time for doing the actual payroll arrives.
2.1.6. Ensure your payroll department and your finance department is
working together, if applicable.
Some payroll personnel are responsible for wage reporting and
tax matters. However, some companies have a finance department
that handles tax issues and payroll accounting. If so, ensure the two
departments are properly streamlined.
2.2 Proposed System Component
The in LAN-Based Payroll System Using Biometrics for Blanco
Family Academy can be completely parametized to suit corporate
salary / wages in entire employees of Blanco Family Academy and is an
ideal payroll management solution for this company.
The following are the components provided in LAN-Based Payroll
System for Blanco Family Academy.
2.2.1.Employee Management
Once an employee management is selected, a detailed employee
profile is updated which contains complete details. This
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information would then be used for creating payroll. Create,
update and delete employee accounts using this section.
2.2.2.Finger print Scanner
The Finger print Scanner is use to register the employees finger
print to allow them to scan their finger for their daily time record.
2.2.3.Payroll Transaction
Payroll Transaction will generate monthly payroll employee,
approve overtime and print payroll slip.
2.2.4.Loan
This will be to acquire loan by selecting the loan type and
amortization date. In this section it can also cash advance.
2.2.5.Leave
This will be the employee who wants to request vacation or Sick
leave.
2.2.6.Holiday
This would enable to set the Holidays (National Holiday or Non-
working Holiday.
2.2.7.Reports
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This section would enable you to view and print the payroll,
Witholding Tax, SSS, PhilHealth, HDMF, 13th month, tax refund
reports of all the employees, individually or groups.
2.2.8.Control Access
It gives you the ability to access user to a specific section.
2.3 PAYROLL POLICY
The purpose of this Payroll Policy is to ensure that Blanco Family
Academy employees are paid correctly and timely. Accounting
Clerks/Finance Officers must work as a team to establish a good
relationship with our employees to provide assistance with payroll
inquiries and produce accurate pay checks. Accounting Clerks/Finance
Officers must be familiar with the provisions of the various collective
bargaining agreements and need to keep informed of all changes.
Payroll entries must be done in accordance with generally accepted
accounting principles.
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INTERNAL POLICY PROCEDURES
2.3.1. Employee Responsibility
Time In / Time out Procedure. Employees must scan their
finger print to biometrics finger print scanner before they
go in and out of work.
2.3.2 Finance Responsibility
2.3.2.1. Accounting Clerk/Finance Officer
2.3.2.1.1. The Accounting Clerk/Finance Officer is
responsible for generate payroll.
2.3.2.1.2 The Accounting Clerk/Finance Officer must then
compute the appropriate hours and date under the
appropriate pay type code in the payroll system so as to
track the actual time worked/used for each employee.
2.3.2.1.3 Once all payroll generate, the Accounting
Clerk/Finance Officer must run a GrossPay /Deduction Proof
report.
2.3.2.1.4 Once the Earnings/Deduction Proof has been
reviewed and approved, the Accounting Clerk/Finance
Officer can run the payroll checks and the corresponding
vendor payroll checks.
2.3.3. Printing and Distribution of Payroll Checks &
Transfers
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Once the check run is completed and all vendor processes
are completed, the payroll checks are given to the Treasurer for
distribution. The Treasurer will receive a report from the
Accounting Clerk on the total amount to transfer, by fund, into
the Payroll checking account to cover the checks issued.
2.3.4. Records
All records shall be kept in the Finance Section in
compliance with the retention schedule. Destruction of any
financial record will be done in compliance with the procedures
set forth in the Blanco Family Academy Records Managements
Manual Payroll.
2.3.5. SL/VL of Absence Procedures
2.3.5.1.1 Sick leaves are filled by the employee 7 days
before the date of leave and with the approval of their
heads.
2.3.5.1.2 The Accounting Clerk/Finance Officer must then
collate the leave form for Earnings/Deduction as of
2.3.2.1.3 payroll policy.
2.3.5.1.3 Every employee has number of SL/VL per year
based on the approval of their heads when their hired.
2.3.6. Compensation and Benefits
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2.3.6.1. 13th Month Pay
The company give the 13 month pay for
compensation and benefits to the entire employee. The
70% of the total basic income given every 2nd payroll
of December and the other 30% of the total basic
income will be given on the 2nd payroll of March the other
year.
2.3.6.2. Holidays
Pursuant to the provisions of the Labor Code, as
amended in relation to the observance of declared holidays
and in response to the queries received every time a
Presidential Proclamation or a law is enacted by Congress
which declares certain days either as a regular holiday, a
special day or a special working holiday, the following
guidelines shall be observed by all employers in the private
sector
2.3.8. Computation
2.3.8.1. Formulation of computing lates and
overtime
Lates
Monthly Salary 480min of 1day - Minutes of
Lates
20 days
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Overtime
Monthly Salary 480min of 1day * Minutes of
Overtime
20days
2.3.8.2. Formulation computing 13month Pay
Step 1. Monthly Salary / 12 = 13month pay Monthly
Step 2. 13month Pay Monthly * Months of work = 13month
pay yearly
Step 3. 13month pay yearly * .70 =13month pay given by
December
Step 4. 13month pay yearly * .30 =13month pay given by
March
2.3.8.3. Formulation computing Tax Refund
Tax Refund = Yearly Tax Computation - Yearly Tax
Contribution
2.3.9. Cash Advance
Cash advance will be limited to 1thousan a month only.
External Policy
2.3.10.1. Contribution and loan Remittances
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Remittance will only be done after the accomplishing
the necessary required form given by the SSS, PAG-IBIG,
PHILHEALTH and other remittance offices.
2.2.10.2. Bank Transaction
The Treasurer will receive a report from the
Accounting Clerk on the total amount to transfer, by fund,
into the Payroll checking account to cover the checks
issued and the bank will responsible to divide the
deposited check to distribute to the list account on the
report given by the accountant.
2.4. Disaster Recovery Plan
Disaster recovery is the process, policies and procedures related
to preparing for recovery or continuation of technology infrastructure
critical to an organization after a natural or human-induced disaster.
Disaster recovery is a subset of business continuity. While business
continuity involves planning for keeping all aspects of a business
functioning in the midst of disruptive events, disaster recovery focuses
on the IT or technology systems that support business functions.
2.4.1. Plan A:
Main database will be located on a area that is water proof, fire
proof to have maximum security for the system and database that can
only be access solely by an administrator this is to prevent any forms
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of loss, leakage, corruption and tampering of the data’s due to other
uncontrollable and unforeseen circumstances.
2.4.2. Plan B:
System
The LAN- Based Time Keeping and Payroll using Biometrics for
Blanco Family Academy system will be uploaded to
www.mediafire.com, a hosting web site where you can upload
unlimited storage up to of 200 MB per file (4GB for Pro users and 10GB
for Business users) MediaFire does not enforce waiting times for
downloads, limit simultaneous downloading or
set bandwidth limits. The admin of the system will solely assign this for
the backup.
Database
The Database of this system is uploaded also to MediaFire every
end of the day to back-up the record file of this system. The admin of
this system assign to update back-up.
2.5. Data Manipulating Language
The Proponents use Microsoft Visual Basic 2008 Express edition
the system can be update with the latest Microsoft Visual Basic
programming language by the programmer when it’s necessary.
3. Economic Feasibility
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This is where the feasibility could be established by conducting a
Market Analysis or Cost Benefit Analysis. The researcher could choose
the appropriate tool. If the proposed software is customized for a
particular company and there will a basis for the computation of the
operating cost, benefits, Return on Investment (ROI), Payback Period.
The researcher should present under this subsection, the formula
he/she will use in establishing the economic feasibility of his/her
studies.
3.1 Operating costs:
Operating costs stated the annual of personnel expense, supplies
and equipment cost required for the existing and proposed system, the
use of this is to compare both of them to analyze which save more. The
total annual cost for existing is Php.387,784.20 and in the total annual
cost for proposed is Php.196,703.95 (See Appendix H for Economic
Feasibility Study)
3.2 Development costs:
Development cost is incurred during the development of the
system are one time investment, its Include the Adequate Software,
Hardware requirements, labor cost, supplies cost, electric
consumption, food and transportation cost. And total development cost
is Php.22,956.57 (See Appendix H. Economic Feasibility Study)
3.3 Cost and Benefits Analysis
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Cost benefit analysis (CBA) it is important to identify cost and
benefit factors. It’s a technique designed to determine the feasibility of
a project or plan by quantifying its cost and benefits. Through this
analysis you will be able to compute the total cost saving, payback
period and net saving by use of this formulation.(See Appendix H.
Economic Feasibility Study)
Annual Cost = Existing Cost – Proposed Cost
Payback Period = Annual Cost / Present Value
Net Saving = End Cumulative Present Value –
Total Development Cost
3.4 Return of Investment (ROI)
A performance measure used to evaluate the efficiency of
an investment or to compare the efficiency of a number of different
investments. To calculate ROI, the benefit (return) of an investment is
divided by the cost of the investment; the result is expressed as a
percentage or a ratio.
The return on investment formula:
Return of Investment (ROI) (5 years) = ((End Cumulative Present
Value – Total Development Cost / End Cumulative Present Value) * 100
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The "end cumulative present value" formula refers to the
proceeds obtained from selling the investment of interest. Return on
investment is a very popular metric because of its versatility and
simplicity. That is, if an investment does not have a positive ROI, or if
there are other opportunities with a higher ROI, then the investment
should not be under taken. (See Appendix H. Economic Feasibility
Study)
CHAPTER 4
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Analysis, Presentation of Data, and
Interpretation of Findings
This chapter presents the data gathered through the research
instrument. These data are analyzed and statistically treated in order
to derive interpretations and inferences. The data are presented in
accordance with the statement of the specific problem.
A. Survey
The Employees of Family Blanco Academy respondents’ in terms
of gender and age to answer the survey form to express the situation
in their time keeping and payroll.
Table 6
Distribution of Respondents in Terms of Gender
Gender Employee
s
% Rank
Male 24 45% 2
Female 36 55% 1
Total 60 100%
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In Table shows the distribution of Blanco Family Academy
employees respondents in terms of gender. It can be seen from this
figure that 55% of the respondents are female with a frequency of 11.
On the other hand, 45% of the respondents are male with a frequency
of 9. It appears therefore that there are more female respondents than
the male respondents.
Table 7
Distribution of Respondents in Terms of Age
Age Employee
s
% Rank
20-30 36 60% 1
31 and Above 24 40% 2
Total 60 100%
Table shows the frequency of the respondents’ profile in terms of
age. The figure shows that majority is 60% of the respondents are
aged 20-30 years. Next age reveals with a percentage of 40% were
respondents whose ages were 31 and above years old.
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Question no. 1: Are you satisfied in your current Time keeping system
using Bundy clock?
Table 8
Distribution of the Respondents in Terms of
Satisfaction of using Bundy clock in their time keeping
Male Femal
e
Yes 18 24 60%
No 6 12 40%
Total 24 36 60 100
%
Table shows the distribution of the respondents’ in terms of
satisfaction of Employees in using Bundy clock in their time keeping. It
can be seen from the data that 60% of the employees’ respondents
says yes, that they satisfied of using Bundy clock in their time keeping,
on the other hand 40% says no, that they are not satisfied of using
Bundy clock in their time keeping.
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Question no. 2: Do you want to change your current time keeping and
payroll system in computer time keeping and payroll system using
biometrics?
Table 9
Distribution of the Respondents in Terms of Upgrading in Computerize time keeping and
Payroll
Male Female
Yes 18 30 60%
No 4 6 40%
Total 24 36 60 100%
Table shows the distribution of the respondents’ in terms of
Upgrading in Computerize time keeping and Payroll. It can be seen
from the data that 80% of the employees’ respondents says yes, they
want to upgrade their current time keeping and payroll system into
computerize time keeping and Payroll, on the other hand 20% says no,
they don’t want to upgrade their current time keeping and payroll
system into computerize time keeping and Payroll.
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Question no. 3: Do you think using biometrics is more accurate than
using usual time card?
Table 10
Distribution of the Respondents in Terms of biometrics is more accurate than using the
usual time card.
Male Female
Yes 23 34 60%
No 1 2 40%
Total 24 36 6
0
100%
Table shows the distribution of the respondents’ in terms of
Biometrics is more accurate than using usual time card. It can be seen
from the data that 95% of the employees’ respondents says yes,
Biometrics is more accurate than using usual time card, on the other
hand 5% says no, using usual time card is more accurate than
Biometrics.
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Question no. 4: Do you agree that implementing the proposed system
to your company would lessen the fraud committed by some of the
employees?
Table 11
Distribution of the Respondents in Terms of proposed system would lessen the fraud
committed by some of the employees.
Male Female
Yes 24 35 60%
No 0 1 40%
Total 24 36 60 100%
Table shows the distribution of the respondents’ in terms of
proposed system would lessen the fraud committed by some of the
employees. It can be seen from the data that 95% of the employees’
respondents says yes, proposed system would lessen the fraud
committed by some of the employees, on the other hand 5% says no,
proposed system would not lessen the fraud committed by some of the
employees.
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Question no. 5: Do you think that the proposed system will optimized
the process of the company in computing wages and time keeping?
Table 12
Distribution of the Respondents in Terms of proposed system will optimized the process
in computing wages and time keeping.
Male Female
Yes 24 36 60%
No 0 0 40%
Total 24 36 6
0
100%
Table shows the distribution of the respondents’ in terms of
proposed system will optimize the process of the company in
computing wages and time keeping. It can be seen from the data that
100% of all employees’ respondents says yes, proposed system will
optimized the process of the company in computing wages and time
keeping.
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B. User Testing
Level of efficiency of the system when evaluated by the
User Evaluation result of the existing, the prototype system and the
proposed system in terms of: Correctness, Reliability, Efficiency,
Testability and Portability.
Table 13
Results of Software Evaluation According to Respondent’s
Category of Existing System
Criteria Technica
l
Mea
n
NonTechnic
al
Mea
n
Tota
l
Mea
n
Interpretatio
n
Ran
k
Correctness 5 2.20 5 2.80 2.60 A 2
Reliability 5 2.20 5 3.00 2.70 A 1
Efficiency 5 2.40 5 2.80 2.50 A 4
Testability 5 2.20 5 2.60 2.30 P 5
Portability 5 2.80 5 2.40 2.60 A 2
Overall Mean 2.54
Overall
Interpretatio
A
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n:
Legend: E – Excellent P - Poor
G – Good NI – Needs Improvement
A – Average
The table illustrates the user evaluation results according to the
respondents’ category; the computed weighted mean for Correctness
corresponds to a 2.60 average which is interpreted as Average. On the
other hand the computed weighted mean for Reliability category is
2.70 which describe the analysis as Average. A 2.50 weighted mean is
seen on the Efficiency category that equates to the interpretation of
Average, 2.30 weighted mean is shown on the Testability describe as
Poor category and 2.60 for Portability which equates to Average. The
total computed weighted mean for the user evaluation result is 2.54
which describes as the overall computed mean as Average. From the
tabulated result, the level of efficiency of the existing system
evaluated is Average.
Table 14
Results of Software Evaluation According to Respondent’s Category of Prototype System
Criteria Technica
l
Mean NonTechnic
al
Mea
n
Tota
l
Mea
n
Interpretation Ran
k
Correctness 5 3.00 5 3.40 3.10 A 4
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Reliability 5 2.60 5 3.80 3.30 A 2
Efficiency 5 3.20 5 3.40 3.30 A 2
Testability 5 3.00 5 3.60 3.40 G 1
Portability 5 3.20 5 3.40 3.20 A 3
Overall Mean 3.26
Overall
Interpretatio
n:
A
Legend: E – Excellent P - Poor
G – Good NI – Needs Improvement
A – Average
The table illustrates the user evaluation results of the prototype
system according to the respondents’ category; the computed
weighted mean for Correctness corresponds to a 3.10 average which is
interpreted as Average. On the other hand the computed weighted
mean for Reliability category is 3.30 which also describe the analysis
as Average.
A 3.30 weighted mean is seen on the Efficiency category that
equates to the interpretation of Average, 3.40 weighted mean is shown
on the Testability category and 3.20 for Portability which equates to
Average. The total computed weighted mean for the user evaluation
result is 3.26 which describes as the overall computed mean as
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Average. From the tabulated result, the level of effectiveness of the
prototype system evaluated is Average.
Table 15
Results of Software Evaluation According to Respondent’s Category of Proposed System
Criteria Technica
l
Mea
n
NonTechnic
al
Mea
n
Tota
l
Mea
n
Interpretatio
n
Ran
k
Correctness 5 4.00 5 4.20 3.90 G 2
Reliability 5 3.40 5 4.60 4.10 G 1
Efficiency 5 3.60 5 4.20 4.10 G 1
Testability 5 3.60 5 4.20 3.90 G 2
Portability 5 3.80 5 4.20 4.10 G 1
Overall Mean 4.02
Overall
Interpretatio
n:
G
Legend: E – Excellent P - Poor
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G – Good NI – Needs Improvement
A – Average
The table illustrates the user evaluation results of the proposed
system according to the respondent’s category; the computed
weighted mean for Correctness corresponds to a 3.90 average which is
interpreted as Good.
On the other hand the computed weighted mean for User
Reliability category is 4.10 which describe the analysis as Good. 4.10
weighted mean is seen on the Efficiency category that equates to the
interpretation of Good, 3.90 weighted mean is shown on the Testability
category and 4.10 for Portability which equates to Good. The total
computed weighted mean for the user evaluation result is 4.02 which
describes as the overall computed mean as Good. From the tabulated
result, the level of effectiveness of the proposed system evaluated is
good.
C. System Testing
Table 16
Percentage of the System Efficiency Evaluated by the System Testing Result
System Testing 3 2 1 AVG
Block and White
Box Testing
8 7 5 2.15
Unit Testing 9 8 3 2.30
Security Testing 10 9 1 2.45
Integration 12 6 2 2.50
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Testing
No. of
Respondents
20
Overall
Interpretation:
2.35 (Full
Compliance)
(Results of System Testing in terms of Expertise)
The Table illustrates the system testing according to the field
expertise, the average measurement of Block and White testing 2.15,
for the average measurement of Unit Testing 2.30, for the average
measurement of system testing 2.45 and for the average
measurement of integration testing 2.35. The respondents gave higher
rating on system testing of 2.50 than respondents who gave low rate
of 2.15.
The total computer weighted mean for the system evaluation
result is 2.35 which describes as Full Compliance.
There is no significant difference between effectiveness of the
system evaluated by the user evaluation result of the present, the
proposed system and the prototype system in terms of: Correctness,
Reliability, Efficiency, Testability and Portability.
Table 17
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Result of Software Evaluation computed in One way ANOVA
Ave_Eval
Sum of
Squares
Df Mean
Square
F Sig
Between
Groups
16.917 11 1.538 8.978 0.000
Within
Groups
3.083 18 0.171
Total 20.000 29
Table 18
Result of Software Evaluation: Existing, Prototype and
Proposed System
The Table illustrate the computed difference was found to be
significant since the computed value 2.54 from the Existing System,
and 3.26 from the Prototype System is less than the tabular value of
the Proposed System which equates to 4.02 with this result the
researcher rejects the null hypothesis that there is no significant
difference between the effectiveness of the system evaluated by the
Ave_Result
Ave_Exist Ave_Prot Ave_Prop
Mean 2.54 3.26 4.02
Interpretatio
n
Average Average Good
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user evaluation result of the present, the proposed system and the
prototype system.
CHAPTER 5
Summary, Conclusion and Recommendations
Summary:
The proponents’ interest to conduct an investigation has led
them to understand the payroll system of Blanco Family Academy
present problems such as; what are the common problems
encountered by the accounting staff of Blanco Family Academy in
terms of using their manual system in processing payroll and time
keeping?; Does a LAN-Based Timekeeping and Payroll system using
Biometrics for Blanco Family Academy will help the accounting staff in
terms of the generating payroll transaction, easy way timekeeping
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using biometrics, secure all payroll records, calculating 13 month pay,
tax refund and generate all payroll reports? and; if a LAN-Based
Timekeeping and Payroll system using Biometrics will be used in the
Blanco Family Academy will it be more efficient and effective than the
current manual system?;
The study deals with a proposal for a LAN-Based Timekeeping
and Payroll using Biometric for Blanco Family Academy. The General
objective of the study was aimed to help the Blanco Family Academy to
have an efficient and effective way of Employees Time Keeping and
Payroll System using biometrics to give a higher quality of service.
From the objectives to: 1.) Develop a system that will improve the
Blanco Family Academy’s operation in the Timekeeping and Payroll. 2.)
Develop a system that will monitor employee’s data that is efficient to
use. 3.) To use biometrics tool (Fingerprint scanner) that will provide
an easy log-in and log-out of the employees and staff. 4.) Secure the
records of employees and to have more manageable files. 5.) Easy
Calculation of Payroll Transaction. 6.) Summarize all the Deducted
Contribution of Employees.
Different methods were used to attain the objectives of the
study. The proponent made use of the descriptive research method
where the library research method and research survey falls under this
category, and creative type of research. To gather necessary data, the
proponent made used of the data gathering techniques such
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as observation, interview, and evaluation. The data gathering
instruments used was observation, survey questionnaires, and
interview guide and evaluation forms.
In developing the software the following analytical tools were
used: data flow diagram Data Flow Diagram (DFD), visual table of
contents (VTOC), input-process-output (IPO) and program flow chart
(PFC).
The proponent also used the Agile Unified Process (AUP) lifecycle
model as the method for developing the software. The proponent also
made use of statistical tools such as Weighted Arithmetic Mean and
Likert’s scale.
Method of software evaluation was used to prove its operational
and technical feasibility of the proposed software. The technical
feasibility was proved by proving information regarding the hardware
and software specifications which include the minimum and maximum
recommendation requirements.
To gather data the proponents conduct a survey to analyze and
statically treated in order to drive interpretation and inference, the
following are the average survey result; The survey respondents of
Blanco Family Academy employees, 55% of the respondents are
female on the other hand, 45% of the respondents are male; The
survey respondent ages, 60% of the respondents are 20-30 on the
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other hand, 40% of the respondents are 31 and above; The survey
distribution in terms of satisfaction of Employees in using Bundy clock
in their time keeping, 60% of the employees’ respondents says yes, on
the other hand 40% says no; The survey distribution in terms of
upgrading in computerize time keeping and payroll, 80% of the
employees’ respondents says yes, on the other hand 20% says no;
The survey distribution in terms of biometrics is more accurate than
using usual time card, 95% of the employees’ respondents says yes,
on the other and 5% says no; The survey distribution in terms of
proposed system would lessen the fraud committed by some of the
employees 95% of the employees’ respondents says yes, on the other
hand 5% says no; and the survey distribution in terms of proposed
system will optimized the process in computing wages and time
keeping, 100% of the employees’ respondents says yes.
To gather data the proponents also conduct a user testing to
analyze and statically treated in order to drive interpretation and
inference, the total computed weighted mean for the user evaluation
result is 2.54 which describes as the overall computed mean as
Average. From the tabulated result, the level of efficiency of the
existing system evaluated is Average. The total computed weighted
mean for the user evaluation result is 3.26 which describes as the
overall computed mean as Average. From the tabulated result, the
level of effectiveness of the prototype system evaluated is Average.
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The total computed weighted mean for the user evaluation result is
4.02 which describes as the overall computed mean as Good. From the
tabulated result, the level of effectiveness of the proposed system
evaluated is Good.
To gather data the proponents also conduct a system testing to
analyze and statically treated in order to drive interpretation and
inference, the total computer weighted mean for the system evaluation
result is 2.35 which describes as Full Compliance.
The operational feasibility was proved under the criteria of user
friendliness, efficiency, reliability, accuracy and security of use.
Conclusion
The system proposal entitled “LAN-Based Time Keeping and
Payroll System using Biometrics for Blanco Family Academy” will be
beneficial to the company for maximizing its profits; and minimizing
manpower and additional equipments necessary for “LAN-Based Time
keeping and Payroll System.
With the use of this new system, computations and gathering are
all accurate, Data manipulating and processing are expedited, report
generations ate faster and security for the held are better, and
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consumes less office space, a powerful business tool that would greatly
aid updating of new time keeping and payroll system.
The computed difference was found to be significant since the
computed value 2.54 from the Existing System, and 3.26 from the
Prototype System is less than the tabular value of the Proposed
System which equates to 4.02 with this result the researcher rejects
the null hypothesis that there is no significant difference between the
effectiveness of the system evaluated by the user evaluation result of
the present, the proposed system and the prototype system.
This “LAN-Based Timekeeping and Payroll System by using
Biometrics” thus increasing effectiveness by a very considerable
amount.
Recommendation
Based on the performance of the LAN-Based Timekeeping and
Payroll system using Biometrics, the researchers highly recommend
that this study be implemented to the Blanco Family Academy and
other possible branches. Also with its dependable performance and
easy to use procedures, this study can be a great help for companies
and organizations concerning their Time Keeping and Payroll system
using Biometrics.
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Appendix A
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Transcript of Interview
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Appendix B
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Context Diagram
Figure 4: Context Diagram for Time keeping and Payroll System
for Blanco Family Academy
Appendix C
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Data Flow Diagram
Figure 5: Data Flow Diagram for Time keeping and Payroll System
for Blanco Family Academy
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Appendix D
System Flowchart
Figure 6: System Flowchart for Time keeping and Payroll System
for Blanco Family Academy
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Appendix E
Hierarchical Input Process Output
Figure 7: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy
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Figure 7.1: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy
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Figure 7.2: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy
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Figure 7.3: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy
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Appendix F
Visual Table of Contents (VTOC)
Figure 8: Visual Table of Content for Time keeping and Payroll System for Blanco Family Academy
Figure 8.1: Finger Print Registration
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Figure 8.2: Employee Management
Figure 8.3: Attendance Monitoring
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Figure 8.4: Payroll Transaction
Figure 8.5: Loan
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Figure 8.6: Leave
Figure 8.7: Holiday
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Figure 8.8: Reports
Figure 8.9: Access Control
Appendix G
Entity Relationship Diagram
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Figure 9: Entity Relation Diagram of Time Keeping and Payroll System for Blanco Family Academy
Appendix H
Economic Feasibility
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OPERATION COST (Existing)
A. Personnel Monthly Annually
(2) Payroll Personnel @ 16,000 32,0000.00 384,000.00
32,000.00 384,000.00
B. Supplies
(2) Log book @ 85.00 170.00 2,040.00
(5) Ball pen @ 7.00 35.00 420.00
(2) Two small box staple wire @ 19.25 38.05 462.00
(1) Liquid eraser @ 25.00 25.00 300.00
(1) Small box of paper clip @ 21.00 21.00 252.00
Total Supplies Cost 289.05 3,474.00
C. Equipment
(1) Calculator @ 270 Salvage value = 270.00 * .2
= 54.00
Description value = 270.00 – 54.00
1
= 216.00/year
(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2
= 15.00
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Description value = 75.00 – 15.00
1
= 60.00/year
(1) 12inch ruler @ 24.00 Salvage value = 24.00 * .2
= 4.80
Description value = 24.00 – 4.80.00
1
=19.20/year
Total Equipment Cost: 310.20
A. Personnel 384,000.00
B. Supplies 3,474.00
C. Equipment 310.20
Total Annual Cost (Existing System) 387,784.20
OPERATION COST (Proposed)
A. Personnel Monthly Annually
(1) Payroll Personnel @ 16,000 16,000.00 192,000.00
(The other personnel will be assign 16,000.00 192,000.00
Provided a new job description by the employer)
B. Supplies
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(2) Ball pen @ 7.00 14.00 168.00
(4) Folder @ 8.00 32.00 384.00
(4) Fastener @ 3.00 12.00 144.00
(1) Ream bond paper @ 160.00 160.00 1,920.00
218.00 2,616.00
C. Equipment
(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2
= 15.00
Description value = 75.00 – 15.00
1
=60.00/year
(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2
= 1,305.00
Description value = 6525.00 –
1305.00
3
=1,740.00/year
1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2
= 160.00
Description value = 800.00 – 105.00
3
=213.33/year
1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2
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= 30.00
Description value = 150.00 – 30.00
3
=40.00/year
(1) Router @ 1398 .00 Salvage value =1398.00 * .2
= 270.06
Description value =1398.00 –
270.06
3
=375.08/year
Total Equipment Cost: 5280.33
A. Personnel 192,000.00
B. Supplies 2,369.13
C. Equipment 2334.82
Total Annual Cost (Proposed System) 196703.95
Development Cost
A. Hardware Cost(3) Computer set @ 16181.00
Diamond Evolution LCD17 inch Monitor = 5082.00
Diamond Evolution AVR = 535.00
Diamond Evolution Mouse = 150.00
Diamond Evolution Key Board = 250.00
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Diamond Evolution Desktop =10164.00
Desktop Specs.
Internal Memory RAM = 2.00GB
Hard Disk Capacity =60.00GB
Processor = Intel Pentium 1.60GHZ
Video Card =400 300 AGP
Window System Type = MS Window7 32bit
Salvage value = 48543.00 * .2
= 9708.06
Description value = 48543.00 – 9708.06
3
=12,944.98/year
(1) Biometrics @ 4500.00 Salvage value = 4500.00 * .2
= 900.00
Description value = 4500.00 – 900.00
3
=1200.00/year
1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2
= 160.00
Description value = 800.00 – 105.00
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3
=213.33 year
1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2
= 30.00
Description value =150.00 – 30.00
3
=40.00/year
(1) Router @ 1398 .00 Salvage value = 1398.00 * .2
= 270.6
Description value =1398.00 – 270.6
3
=375.8/year
(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2
= 1305.00
Description value = 6525.00 – 1305.00
3
=1740.00/year
Total Hardware Cost 16138.31
B. Software Cost
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(1) Visual Studio 2008 @ 1825.00 Salvage value =1825.00 * .2
= 365.00
Description value =1825.00 –
365.00
3
= 486.26
Total Software Cost 486.26
C. Labor CostProgrammer 12,000 per Month = 48000.00
Total Labor Cost = 48000.00
D. Supplies CostPrinter Ink 500.00
Ream bond paper 160.00
Ball pen 7.00
DVD-R 15.00
Total Labor Cost 682.00
E. Electric Consumption CostFlorescent 25watts * Hrs usage in 4 months/ 4months
25watts * 128 / 4 = 800.00
Computer 220v * Hrs usage in 4 months/ 4months
220v * 128 / 4 = 2560.00
Total Labor Cost 3650.00
F. Food and Transportation Cost 2000.00
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A. Hardware Cost 16,138.31
B. Software Cost 486.26
C. Labor Cost 48,000.00
D. Supplies Cost 682.00
E. Electric Consumption Cost 3,650.00
F. Food and Transportation Cost 2,000.00
Total Development Cost 22,956.57
Cost and Benefits Analysis
Existing Cost 387,784.20
Proposed System Cost 196,703.95
Annual Cost Saving 191,980.25
YEAR ANNUAL COST
BENEFIT
PRESENT VALUE CUMMLATIVE
PRESENT VALUE
1 191,980.25 171,438.00 171,438.00
2 191,980.25 153,200.00 324,628.00
3 191,980.25 136,690.00 461,318.00
4 191,980.25 122,099.00 583,417.00
5 191,980.25 108,853.00 692,270.00
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To get the Present Value:
Present Value =191,980.25* 1 (1+12/100)
=191,980.25* 1 / (1.12)
=191,980.25* .893
171,438.00
for first year
Present Value =191,980.25* 1 (1+12/100)2
=191,980.25* 1 / (1.12 x 1.12)
=191,980.25* .797
153,200.00
for second year
Present Value =191,980.25* 1 (1+12/100)3
=191,980.25* 1 / (1.12 x 1.12 x 1.12)
=191,980.25* .712
136,690.00
for third year
Present Value =191,980.25* 1 (1+12/100)4
=191,980.25* 1 /
(1.12 x 1.12 x 1.12 x 1.12)
=191,980.25* .636
122,099.00
for fourth year
Present Value =191,980.25* 1 (1+12/100)5
=191,980.25* 1 /
(1.12 x 1.12 x 1.12 x 1.12 x1.12)
=191,980.25* .567
108,853.00
for fifth year
To get the payback period:
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Formula: Payback Period = Annual Cost / Present Value
Payback Period per Year Annual Cost Present Value
1.1198 YEAR 1 191,980.25 171,438.00
1.2531 YEAR 2 191,980.25 153,200.00
1.2531 YEAR 3 191,980.25 136,690.00
1.5723YEAR 4 191,980.25 122,099.00
1.76367 YEAR 5 191,980.25 108,853.00
To get the net saving:
Formula: Net Saving = End Cumulative Present Value – Total Development Cost
Net Saving per Year End Cumulative
Present Value
Total
Development Cost
148,481.43 year1 171,438.00 22,956.57
301, 671.43 year2 324,628.00 22,956.57
438,361.43year3 461,318.00 22,956.57
560,460.43year4 583,417.00 22,956.57
669,313.43year5 692,270.00 22,956.57
To get the ROI:
Formula:
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ROI End Cumulative
Present Value
Total
Development
Cost
End Cumulative
Present Value
86.61 Year 1 171,438.00 22,956.57 171,438.00
92.93 Year 2 324,628.00 22,956.57 324,628.00
95.02 Year 3 461,318.00 22,956.57 461,318.00
96.06 Year 4 583,417.00 22,956.57 583,417.00
96.68 Year 5 692,270.00 22,956.57 692,270.00
Return of Investment (ROI) (5 years) = ((End Cumulative
Present Value – Total Development Cost / End Cumulative
Present Value) * 100
Appendix I
Survey Form
To the Respondent,
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The undersigned is currently working on our thesis entitled “LAN-BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy”.
Your Answer to the questions is solicited with great trust that you will answer the questions with the truth and sincerity. Your honest answers will be treated with utmost confidentiality and that they will not be used for any purposes except for this particular research.
Thank you very much for your cooperation.
Chester I. Barry
Joemel A. Valenzuela
Researcher
Name of Respondents:
A. Gender:
B. Age:
C. Profession:
Please check the box that corresponds to your answer:
1. Are you satisfied in your current Timekeeping system using Bundy Clock?
Yes No
2. Do you want to change your current system to Timekeeping and Payroll System using Biometrics?
Yes No
3. Do you think using biometrics is more accurate than using the usual time card?
Yes No
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4. Do you agree that implementing the proposed system to your company would lessen the fraud committed by some of the employees?
Yes No
5. Do you think that the system will optimize the process of the company in Computing wages and the timekeeping?
Yes No
Signature
Appendix J
User Testing Form
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The undersigned is currently working on our thesis entitled “LAN-BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy”.
Your Answer to the questions is solicited with great trust that you will answer the questions with the truth and sincerity. Your honest answers will be treated with utmost confidentiality and that they will not be used for any purposes except for this particular research.
Thank you very much for your cooperation.
Chester I. Barry
Joemel A. Valenzuela
Researcher
In a scale of 1 to 5, Kindly test the system according to the following criteria on software quality. Place a check in a box that corresponds to your score.
5 – Excellent 4- Good 3- Average 2-Poor 1-Needs Improvement
I. CORRECTNESS ( refers to the extent to which a program satisfies its specification and fulfil the user’s objective)
5 4 3 2 1 Remarks:__________________________
II. RELIABILITY (referred as the extent to which a program can be expected to perform its intended function with required precision of results).extent did the program performed its intended function with
5 4 3 2 1 Remarks:__________________________
III. EFFICIENCY (refers to the amount of computing resources and code required by a program to perform its function)
5 4 3 2 1 Remarks:__________________________
IV. TESTABILITY (referred as the effort required testing the program to ensure the program performs its intended function).How hard is it to test this program considering the degree to which it can be understood
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5 4 3 2 1 Remarks:__________________________
V. PORTABILITY (referred to the effort required to transfer the program from one hardware and / or software system environment to another). Does the system is made up of separate modules that can be rearranged, replaced or interchanged easily.
5 4 3 2 1 Remarks:__________________________
Evaluated By:
Signature over Printed Name / Date
Appendix K
System Testing Form
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SYSTEM TESTING EVALUATION FORM
Kindly test the system modules according to its functions and performance with the following categories:
Where:
3 – Full Compliance
2 – Partial Compliance
1 – Non Compliance
I. BLOCK BOX TESTING (Test are based on requirements and functionality) and
WHITE BOX TESTING (Test are based on coverage of code statement, branches, paths, conditions).
NC PC FC REMARKS
TIME LOG FORM
*Log-In __________________________
*Log-Out __________________________
*Manual Log button __________________________
MANUAL LOG-IN FORM
*Username textbox __________________________
*Password textbox __________________________
*Submit button __________________________
*Back button __________________________
MANUAL FORM
*Get Schedule drop down __________________________
*Get Schedule button __________________________
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*Manual Time-in __________________________
*Manual Time-Out __________________________
*Save Button __________________________
*Back Button __________________________
LOG-IN FORM
*Username textbox __________________________
*Password textbox __________________________
*Submit button __________________________
*Cancel button __________________________
MANAGEMENT FORM
*Employee Management Button __________________________
*Finger Print Registration Button __________________________
*Payroll Transaction Button __________________________
*Loan Cash Advance Button __________________________
*Leave Button __________________________
*Holiday Button __________________________
*Report Button __________________________
*Access Control Button __________________________
*Logout Button __________________________
EMPLOYEE MANAGEMENT FORM
* Add Record __________________________
* Delete Record __________________________
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* Edit Record __________________________
* Save Record __________________________
* Clear __________________________
* Set Schedule __________________________
*Day __________________________
*Time-In __________________________
*Time-Out __________________________
*Add __________________________
*Delete __________________________
* Salary Button __________________________
*Set Monthly Salary __________________________
*Set BIR Exemption __________________________
*SSS Table Button __________________________
*PhilHeatth Table Button __________________________
*Tax Computation Sample Button __________________________
*Reset __________________________
*Save __________________________
*Allowances __________________________
*Rice __________________________
*Clothing __________________________
*Laundry __________________________
*Transportation __________________________
*Cell phone Load __________________________
*Medicine __________________________
*Others _________________________
FINGER PRINT REGSTRATION FORM
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* Search Name __________________________
* Input Finger Type __________________________
* Register __________________________
* Cancel __________________________
PAYROLL TRANSACTION
* Search __________________________
* Schedule Information __________________________
* Calculate __________________________
* Overtime __________________________
* Print __________________________
* View Calculation __________________________
LOAN / CASH ADVANCE FORM
* Search __________________________
* Loan Type __________________________
* Loan Amount __________________________
* Interest __________________________
* Payment Period __________________________
* Save Loan __________________________
* Delete Loan __________________________
* Cash Advance __________________________
*Amount __________________________
* Save Cash Advance __________________________
* Delete Cash Advance __________________________
LEAVE FORM
* Search __________________________
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* Type of Leave __________________________
* Set Date Leave __________________________
* Submit __________________________
HOLIDAY FORM
* Holiday Date __________________________
* Holiday Name __________________________
* Set Holiday __________________________
* Add __________________________
* Delete __________________________
* Save __________________________
REPORT FORM
* Payroll __________________________
*Report Type __________________________
*GroupType __________________________
*Individual Type __________________________
*Month __________________________
*Year __________________________
*Generate Report __________________________
* TAX __________________________
*Report Type __________________________
*GroupType __________________________
*Individual Type __________________________
*Month __________________________
*Year __________________________
*Generate Report __________________________
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* SSS __________________________
*Report Type __________________________
*GroupType __________________________
*Individual Type __________________________
*Month __________________________
*Year __________________________
*Generate Report __________________________
* PhilHealth __________________________
*Report Type __________________________
*GroupType __________________________
*Individual Type __________________________
*Month __________________________
*Year __________________________
*Generate Report __________________________
* PAG-IBIG __________________________
*Report Type __________________________
*GroupType __________________________
*Individual Type __________________________
*Month __________________________
*Year __________________________
*Generate Report __________________________
* Timesheet __________________________
*Report Type __________________________
*GroupType __________________________
*Individual Type __________________________
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*Month __________________________
*Year __________________________
*Generate Report __________________________
* Loan __________________________
*Report Type __________________________
*SSS Loan __________________________
*PAG-IBIG __________________________
*Month __________________________
*Year __________________________
*Generate Report __________________________
* Others __________________________
*Report Type __________________________
*13 Month Pay December __________________________
*13 Month Pay March __________________________
*Tax Refund __________________________
*Year __________________________
*Generate Report __________________________
ACCESS CONTROL FORM __________________________
* Search __________________________
*Drop Acess __________________________
* Usename __________________________
* Password __________________________
* Save __________________________
* Delete __________________________
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II. UNIT TESTING (The most micro sale of testing is to test particular functions or code modules, particularly done by a programmer not testers, as it requires detailed knowledge of the internal program design and code.)
NC PC FC Remarks
TIME LOG FORM ________
MANUAL LOG-IN FORM ________
MANUAL FORM ________
LOG-IN FORM
MANAGEMENT FORM ________
EMPLOYEE MANAGEMENT FORM ________
FINGER PRINT REGSTRATION FORM ________
PAYROLL TRANSACTION ________
LOAN / CASH ADVANCE FORM ________
LEAVE FORM ________
REPORT FORM ________
ACCESS CONTROL FORM ________
LOGOUT FORM ________
III.SECURITY TESTING (Testing on how will the system protects against unauthorized personnel internal and external access. This may require sophisticated testing techniques.)
Account Login Form
Private Sub LoginForm1_Load __________
Username Textbox
This serves as the username login __________
Password Textbox
This serves as the password login __________
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Login Button
This serves as the button if you already entered __________
the username and password
Cancel Button
This serves as a close the LoginForm __________
Timelog Form
Private Sub formMain_Load __________
Finger Print Scanning
This is the area were the Employee
can scan their Fingerprint to Time in/out __________
VI. INTEGRATION TESTING (Testing of combined parts of an application to determine if they function together correctly. The parts can be code modules, individual applications, etc.) Client and server application on a network capable of copping errors.
NC PC FC REMARKS
Administrator Form __________
Registrar Form __________
Accounting Form __________
Recommendations / Comments:
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Date Schedule of Re-Testing:
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_____________________________________________________
Tested by:
______________________________________________________
Signature over Printed Name / Designation/ Company
Appendix L
Existing System
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This Organization is maintaining most of their day-to-day
transactions date in the register (manually). The employees of the
organization are doing the whole work manually. All the work is
done manually (maintained and registers) so different employees
are appointed for the maintenance of register containing all
information related to the organization
The Timekeeping and Payroll System of the Blanco Family
Academy is inaccurate sometimes when it comes to computing their
time logs and payroll. Also, the Employees of the company are
using Bundy Clock to indicate in their Date Time Card their time of
work in and out every day and the Accountant administrator based
the wages of each employee in that time Card. It is hustle to use
and long term creating the payroll slip, and the time keeping which
the Human Resources need to encode all the attendance of
employee using spreadsheets. Therefore the Company’s Time
Keeping and Payroll system need improvement.
Appendix M
Thesis Proposal
Our Lady of Fatima UniversityCollege of Computer Studies
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INITIAL THESIS PROPOSAL
Name of Proponents:Barry, Chester I.Valenzuela, Joemel A.
Propose Title 1: LAN-BASED Timekeeping and Payroll system using Biometrics for Blanco Family Academy
Area of Investigation:
This study was aimed to help to have an efficient and effective way of Employees Time Keeping and Payroll System to give a higher quality of service. Specifically, this study was aim to develop a system that will improved the company’s operation in the Employees Time Keeping and Payroll System, that will monitor the employees’ data that is efficient to use and to be secure the records of employees and to have more manageable files.
The Developed System for Blanco Family Academy covers many aspects of time Keeping and Payroll Process. This includes the capture of Information based on an employee’s work schedule, daily time worked, and daily time taken. The system also covers the payroll processing and reporting process encompasses all activities necessary to report employee’s time worked. The system will convert the Time Keeping and Payroll System into Visual Basic 2008 Programming.
Prospective users/beneficiaries:
Employees
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The employees of the company will have a better access. The proper time keeping process will follow and the salary for the hours that the employees have worked will be accurate.
HR Personnel
Managing the time keeping will not be the same again as they will experience relieve. It would be fast and easy for them to handle transactions such as report making and monitoring time entries. Further determining or computing the payroll manually will be eliminated that will lead to faster transaction.
Appendix N
Adviser’s Acceptance Form
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TECHNICAL ADVISER’S ACCEPTANCE FORM
The students whose names and signatures fixed below have agreed to choose you as their Thesis Adviser for the research entitled:
LAN-BASED TIMEKEEPING AND PAYROLL SYSTEM USING BIOMETRICS FOR BLANCO FAMILY ACADEMY
1. Barry, Chester I.2. Valenzuela, Joemel A.
By accepting this, you are expected to perform the following responsibilities:
1. Render at least one (1) hour per week as consultation hour to discuss matters related to their research.
2. Guide the Students in accomplishing the manuscripts (ACM) Format Including all the details necessary for the documents in accordance with the thesis format given by the Thesis subject adviser.
3. Provide assistance in designing and / or coding the software of the project.
4. Recommend the group for mock and final defense if deemed appropriate.
5. Rate the students by giving them the equivalent 20% of their final grade in accordance with guidelines and criteria provided by the thesis subject adviser related to document and software.
Hoping for your utmost cooperation for the continued development of our students.
Appendix O
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Company’s Acceptance Form
Appendix P
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Proponents Consultation Form
Appendix Q
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Grading Sheet
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Appendix R
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Form 21: Endorsement to the English Department
Appendix S
Result of SPSS Statistical Treatment
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Frequency Table
Correctness Evaluation of Existing
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 5 45.5 50.0 50.0
Averag
e
4 36.4 40.0 90.0
Good 1 9.1 10.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 19: Correctness Evaluation of Existing
Reliability Evaluation of Existing
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 4 36.4 40.0 40.0
Averag
e
5 45.5 50.0 90.0
Good 1 9.1 10.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 20: Reliability Evaluation of Existing
Efficiency Evaluation of Existing
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Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 5 45.5 50.0 50.0
Averag
e
5 45.5 50.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 21: Efficiency Evaluation of Existing
Testability Evaluation of Existing
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 7 63.6 70.0 70.0
Averag
e
3 27.3 30.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 22: Testability Evaluation of Existing
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Portability Evaluation of Existing
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 4 36.4 40.0 40.0
Averag
e
6 54.5 60.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 23: Portability Evaluation of Existing
Correctness Evaluation of Prototype
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 1 9.1 10.0 10.0
Averag
e
7 63.6 70.0 80.0
Good 2 18.2 20.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 24: Correctness Evaluation of Prototype
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Reliability Evaluation of Prototype
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 1 9.1 10.0 10.0
Averag
e
5 45.5 50.0 60.0
Good 4 36.4 40.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 25: Reliability Evaluation of Prototype
Efficiency Evaluation of Prototype
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 2 18.2 20.0 20.0
Averag
e
3 27.3 30.0 50.0
Good 5 45.5 50.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 26: Efficiency Evaluation of Prototype
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Testability Evaluation of Prototype
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Poor 1 9.1 10.0 10.0
Averag
e
4 36.4 40.0 50.0
Good 5 45.5 50.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 27: Testability Evaluation of Prototype
Portability Evaluation of Prototype
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Averag
e
8 72.7 80.0 80.0
Good 2 18.2 20.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 28: Portability Evaluation of Prototype
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Correctness Evaluation of Proposed
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Average 3 27.3 30.0 30.0
Good 5 45.5 50.0 80.0
Excellen
t
2 18.2 20.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 29: Correctness Evaluation of Proposed
Reliability Evaluation of Proposed
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Average 2 18.2 20.0 20.0
Good 5 45.5 50.0 70.0
Excellen
t
3 27.3 30.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 30: Reliability Evaluation of Proposed
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Efficiency Evaluation of Proposed
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Average 2 18.2 20.0 20.0
Good 5 45.5 50.0 70.0
Excellen
t
3 27.3 30.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 31: Efficiency Evaluation of Proposed
Testability Evaluation of Proposed
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Average 2 18.2 20.0 20.0
Good 7 63.6 70.0 90.0
Excellen
t
1 9.1 10.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
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Total 11 100.0
Table 32: Testability Evaluation of Proposed
Portability Evaluation of Proposed
Frequency Percent Valid
Percent
Cumulative
Percent
Valid Average 1 9.1 10.0 10.0
Good 7 63.6 70.0 80.0
Excellen
t
2 18.2 20.0 100.0
Total 10 90.9 100.0
Missing System 1 9.1
Total 11 100.0
Table 33: Portability Evaluation of Proposed
Oneway Anova
ANOVA
Type of System
Sum of
Squares
Df Mean Square F Sig.
Between
Groups
16.917 11 1.538 8.978 .000
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Within Groups 3.083 18 .171
Total 20.000 29
Table 34: Oneway Anova
Appendix T
User Manual
Figure 10: Main Form
Main Form
1.)Picture- it display the employee photo.
2.)Employee Information- it shows the information of the employee that has been logged.
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3.)Login- it display the login name and time of the employee.
4.)Time- display the current time.
5.)Logout-it display the logout name and time of the employee.
6.)Manual login- it allow the user to input the logged manually.
Figure 11: Form Manual Login
Form Manual Login
1.)Username- Where the user inputs the username.
2.)Password- Where the user inputs the password.
3.)Login- Submit the username and password to enter the Form schedule.
4.)Back-cancel the session and to go back to the Main Form.
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Figure 12: Form Manual
Form Manual
1.)Employee Information- Select an Employee that will add a date and time schedule.
2.)Date- it allow the user to select a date that will to set the schedule.
3.)Get Schedule- it allows the user to view the Schedule.
4.)Time- where the user inputs the time of the employee’s time in and out.
5.)Save- it allows the user to save the schedule.
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6.)Back- it allow the user to close the form and go back to the main form.
Figure 13: Login Form
Login Form
1.)Username- Where the user inputs the username.
2.)Password- Where the user inputs the password.
3.)Login- Submit the username and password to enter the Form Management.
4.)Cancel -cancel the session and to go back to the Main Form.
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Figure 14: Form ManagementForm Management
1.)Employee Management- it allows the user to add new employee Information, were it can be edited, set it salary delete and view the information about the employee.
2.)Finger Print Registration- It allows the user to select an employee that will enroll its fingerprint.
3.)Payroll Transaction- Where the user select an employee to view the work details and compute its salary deduction.
4.)Loan- it allow the user to view, add a new loan and cash advance for an employee.
5.)Leave- it allow the user to set a leave for an employee whether it Vacation, Sick, Paternal or Maternal leave.
6.)Holiday- It set a Holiday if it’s Special or non working Holiday.
7.)Reports- it allow the user to view all kind of reports.
8.)Control access- It allows the admin to add an account that can be access a limited section in the system.
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9.)Logout- it allows the user to close the Form Management.
Figure 15: Employee Management Form
Employee Management Form
1.)Search- It allows the user to search the name of the Employee.
2.)Next & Previous – it allows the user to view the next or previous Employee.
3.)Employee Information- it allow the user to enter new and edit information of the employee.
4.)Add Employee- where the user can add new employee Information.
5.)Edit Employee- where the user can edit the employee information.
6.)Salary- allows the user to set the salary for the employee.
7.)Set Schedule- allows the user to set the schedule of the employee
8.)Delete Employee- where the user can delete the current employee.
9.)Clear- where the user can clear the information of the employee.
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10.) Save Employee- allows the user to save the new employee information.
11.) Back – it allows the user to go back in the Form Management
Figure 16: Form Schedule
Form Schedule
1.)Day- it allow the user to select the days of work of an employee.
2.)Start Time- It allows the user to select what time of start of work on the employee.
3.)End Time- It allows the user to select what time of end of work on the employee.
4.)Add- where the user can add the days and time of schedule of the employee.
5.)Delete- where the user can remove the days of worked the employee.
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Figure 17: Salary Form
Salary Form
1.)Allowances- it allows the user to add some aalowances into the employee.
2.)Monthly Salary- it allows the user to enter the basic salry of the employee.
3.)Deductions- it allow the user to see the deductions of SSS, Philhealth and Tax and its contributions every month.
4.)Table- it will view the deduction table of SSS, Philhealth and Tax.
5.)Reset- it resets all the deduction of employee.
6.)Save- it saves the deductions of an employee.
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Figure 18: Finger Print Registration Form
Fingerprint Registration Form
1.)Emloyeename- it allows the user to select the employee to be registered its fingerprint.
2.)Search- it allows the user to search employee.
3.) Input finger- it allow the user to select what finger to be registered.
4.)Register- it registered the finger print of the employee.
5.)Cancel- cancel the registration of the finger print.
6.)Sensor- it recognize the fingerprint of employee to be registered.
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Figure 19: Payroll Transaction Form
Payroll Transaction Form
1.)Search- it allows the user to search the employee.
2.)Print-shows the print results of payslip of the employee.
3.)Close-it close then form and stop the transaction.
4.)Next & Previous- it view the next and previous employee.
5.)Late and Overtime – it Display the value of lates and overtime.
6.)Work Details- it shows the worked hours, days, present absent and leave of employee.
7.)Deductions- it display the deduction of SSS, Philhealth, Tax and Loans.
8.)Month- it allows the user to select on what month of the transaction he/she wants to transact.
9.)Year-it allows theuser yto input on what year he/she wants to transact.
10.) Calculate- it computes the worked details, OT,Lates adn deductions.
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11.) Overtime- it shows if the user wants to add the overtime in the computations.
12.) View calculations- it allows the user to view the
computations of the transaction.
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Figure 20: Loan Form
Loan Form
1.)Search- it allows the user to search the employee’s name.
2.)Loan Type- it allows the user to select on what type of loan that
it will be given to the employee.
3.)Loan Amount and Interest- it inputs the amount and interest
the loan.
4.)Amortization Period- it set the period of starting date to end
and how long it will be a fiished.
5.)Compute- it computes the loan amount and interest.
6.)Save- save the current type of loan.
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7.)Cash Advance Amount- it inputs the amount needed by the
employee maximum of 500 pesos.
8.)Save- save the cash advance.
9.)Cancel- cancel the transaction.
Figure 21: Leave Form
Leave Form
1.)Search- it allow the user to search the name of employee.
2.)Date Period-it set the date of Leave.
3.)Type of leave- where the user can select what type of leave.
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4.)Submit- submit the leave form of employee.
5.)Exit- it close the form and back to the Form Management.
Figure 22: Holiday Form
Holiday Form
1.)Date- sets the date of Holiday.
2.)Description- the user inputs the description of holiday.
3.)Holiday Type- it allows the user to choose what type of holiday
he/she wants to add.
4.)Add- add new type of holiday.
5.)Save- saves the new type of holiday.
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6.)Delete- It allows the user to delete a type of holiday.
7.)Back- it close the form Holiday.
Figure 23: Form Reports
Form Reports
1.)Reports- it allows the user to select a type of reports.
2.)Report Type- where the user can select a type of report
whether its group or individual.
3.)Search- it allows the user to search the name of employee.
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4.)Month- it allows the user to select what month he/she wants to
generate.
5.)Year- it allows the user to select what year he/she wants to
generate.
6.)Generate- it allows the user to generate the Report.
Figure 24: Form Access Control
Form Access Control
5 6
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1.)Select user – it allows the admin to select user that he/she
wants to give some access on the system.
2.)Submit- it allows the admin to submit the enrolled section that
will be accessed by the user.
3.) Cancel- Cancel the enrolled section .
4.)Enrolled button- it allows the admin to enroll some section that
he/she wants to give some access in the system.
5.)Username- it allows the user to input its username to accessed
the system.
6.)Password- it allows the user to input its password to accessed
the system.
Bibliography
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A. Books
Steven bragg, “Accounting for Payroll” page 42-48, 2004
Walpale Myer, “Probability Statistics for scientist and Engineer”,
7th edition,
B. Journals and Magazines
Philippine National Police: “Biometrics Technology to be
Implemented in PNP”,Philippine Inquirer, 2009.
Mendrz, Andrew: “Vision Designer Inc.”, 2010
Floran, Ramon: “The Computer Edge of the New Employment and
Opportunities”, Philippine Daily Inquirer, Page 14, October 2005.
Primer, Thomas: “Automated Computerize Process” Readers Digest
magazine, page 45, May 2005.
Better Humans: “Sweet FingerPrint”, 2003
Watson: “ESVES Biometrics System”, 2011
Johnson: “Modern Computer Accelerates”, 1994
C. Unpublished Materials (Theses)
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Aquilan, John: “Automation of time attendance System”, Technological
Institute of the Philipines, Cubao Quezon City, March 2004.
Cantoma, Andrea: “Computer Library System for St. James Academy”
Technological Institute of the Philipines, Cubao Quezon City, March 2004.
Computer Engineers: “Computerized Daily Time Record System”,
Technological Institute of the Philipines, Cubao Quezon City, August 2007.
Olivar: “Biometrics Attendance Record System”, University of the East,
Manila, March 2001.
D. Electronic Sources
http://www.scribd.com/doc/45262822/Thesis-1-4-ted
Wikipedia: Terminologies
Http://Wikipedia.org
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CHESTER I. BARRYAddress: C-436 MH Del Pilar Brgy. San Isidro, Antipolo CityMobile: +639164849900E-mail Address: [email protected]
OBJECTIVE:
To be able to find a position that would best fit my knowledge in the fields of Information Technology that will allow me to make use of everything I have learned and allow me to develop my talent to become more effective for myself and for the company as well.
PROFESSIONAL SKILLS:
Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook). Basic skills in using Linux OS (CENTOS). Basic skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4,
PHP and MySql. Basic skills in Computer Networking. Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope up with pressures and
changing situation. Willing and able to do wide variety of tasks.
EDUCATIONAL BACKGROUND:
Tertiary Our Lady of Fatima UniversityBachelor of Science in Information Technology
Km. 23 Sumulong Highway, Antipolo City2008-Present
Secondary Our Lady of Peace SchoolP. Oliveros St., Antipolo City2004-2008
Primary Our Lady of Peace SchoolP. Oliveros St., Antipolo City2001-2004ST. Clare Montessori School C. Lawis st. Antipolo City1997-2001
SEMINAR ATTENDED:
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Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman, Quezon City (February 18, 2011).
“Network Management”, Our Lady of Fatima University, Antipolo City (September 14, 2010).
“Non Linear Video Editing”, Our Lady of Fatima University, Antipolo City (September 14, 2010).
“Personality Development Seminar”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 10, 2009).
“Visual Basic .Net and Net Firmware”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 9, 2009).
“Robotics in Education”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 7, 2009).
“Philippine Youth Congress in Information Technology 2009”, University of the Philippines Diliman, Quezon City (September 9, 2009).
TRAININGS:
On-the-Job-Training
“United Laboratories Inc.”Manufacturing Networking Solutions Group (MNSG)Data and System Solution (DSS)Research and Manufacturing Compound, 66 United Street Mandaluyong City. Packaging Material Specification Update using SAP Application. Corporate Audit in Different warehouse and manufacturing in
Mandaluyong Cityand Laguna Cluster.
Monthly Report and Follow up email. Master Data Completion and 1st Square Update. Biz right Biz Rule Update.
“Summit Technologies Inc.”Human Resource Department 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig City. Set-up Computers for the MT Exams. Checking and Merging of Files. Assisting an Applicant for their Interview. Updating and checking the Update Summary.
ACCOMPLISHEMENT:
Feasibility Study in Software Engineering
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Top 2 in SE – Student-Faculty Evaluation System for Our Lady of Fatima University- Using PHP and MySql, year 2011
Project Study in Database SystemEntitled – Reservation System for Sunrock Resort - PHP and MySql. ,year 2010
Feasibility Study in System Analysis and DesignEntitled – Student-Faculty Evaluation system for Our Lady of Fatima University-Using Visual Basic 2008 Express Edition with my group mates when I was in year 2010
Accomplished Project Study in Management in Information SystemEntitled - Management in Information System for Eastern Telecommunication when I was in 2nd year level.
Accomplished Project Study in Logic Switching and Design Task
Gathering data’s, conduct interviews and make technical report, Created databases and programs using Microsoft Access 2003, Created databases and programs using VB 2008 Express Edition, Created databases and programs using PHP and MySQL.
AFFILIATION:
Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima University – Antipolo Campus.
PERSONAL INFORMATION:
Date of Birth: April 2, 1991Place of Birth: Sta. Mesa, ManilaGender: MaleCivil Status: SingleHeight: 5’4Weight: 142 lbsCitizenship: FilipinoLanguage Spoken: English, TagalogReligion: Roman Catholic
REFERENCE:
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Mrs. Jan Safran Chiong-ParralesOur Lady of Fatima UniversityFaculty+639105540465
Dr. Marmelo V. AbanteOur Lady of Fatima UniversityProgram Coordinator, CCS+63916891208
Mr. Alberto A. AmoraUnited Laboratories Inc. DSS-MNSG+639297069227
I hereby testify that the above are true and correct to the best of my knowledge.
Chester I. BarryProponent
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JOEMEL A. VALENZUELAAddress: B9L10 Marigman St. Golden Hills Antipolo CityMobile: +639154449213E-mail Address: [email protected]
OBJECTIVE:
As a documentator and programmer of this software project my knowledge and techniques in doing programming has furthermore increase as I will use for facing the real-life of my chosen career.
PROFESSIONAL SKILLS:
Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook).
Skills in using Linux OS (CENTOS). Skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4,
PHP and MySql. Skills in Computer Networking. Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope up with pressures and
changing situation. Willing and able to do wide variety of tasks.
EDUCATIONAL BACKGROUND:
Tertiary Our Lady of Fatima UniversityBachelor of Science in Information Technology
Km. 23 Sumulong Highway, Antipolo City2008-Present
Secondary San Jose National High School
Circumferential Rd. Brgy. San Jose Antipolo City1999-2003
Primary Lores Elementary SchoolBath St. Lores Country Homes Antipolo City2001-1999
SEMINAR ATTENDED:
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Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman, Quezon City (February 18, 2011).
“Network Management”, Our Lady of Fatima University, Antipolo City (September 14, 2010).
“Non Linear Video Editing”, Our Lady of Fatima University, Antipolo City (September 14, 2010).
“Personality Development Seminar”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 10, 2009).
“Visual Basic .Net and Net Firmware”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 9, 2009).
“Robotics in Education”, “Empowering mind through Information Technology”, Our Lady of Fatima University, Antipolo City (December 7, 2009).
“Philippine Youth Congress in Information Technology 2009”, University of the Philippines Diliman, Quezon City (September 9, 2009).
TRAININGS:
On-the-Job-Training
“United Laboratories Inc.”Corporate Information Division Computer Technical Engineer June – Sept 201166 United Street Mandaluyong City. Computer Technician Computer Cloning Computer Format Computer Assemble Networking
“Summit Technologies Inc.”Administrator Staff 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig City.May – June 2011 Updating Records of Employee Updating and checking the Update Summary. Concierge
ACCOMPLISHEMENT:
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Feasibility Study in Software Engineering Entitled – Sales and Inventory for Distor De Castro Optical-Using Visual Basic 2008 Express Edition. 3nd Year College
Project Study in Database SystemEntitled – Point of Sale for Snow Patrol Store- Using PHP and MySql. , year 2010
Feasibility Study in System Analysis and DesignEntitled – Student-Faculty Evaluation system for Our Lady of Fatima University-Using Visual Basic 2008 Express Edition. 2nd Year College
Accomplished Project Study in Management in Information SystemEntitled - Management in Information System for Eastern Telecommunication when I was in 2nd year level.
Accomplished Project Study in Logic Switching and DesignTaskGathering data’s, conduct interviews and make technical report, Created databases and programs using Microsoft Access 2003, Created databases and programs using VB 2008 Express Edition, Created databases and programs using PHP and MySQL.
AFFILIATION:
Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima University – Antipolo Campus.
SK Member - Antipolo City Sagip Undoy Gift Giving – Volunteer Agham Club 2002 SJNHS – Vice President / Member CAT Officer Platoon Leader SJNHS – 2002-2003 Class President 3rdyear High School
AWARDS:
Mr. Information Technology 2010Mr. Popularity Award Our Lady of Fatima University – Antipolo Campus
Top 10 of the class 4th year High SchoolSan Jose National High School
Ginoong Agham 20033rd year High School
PERSONAL INFORMATION:
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Date of Birth: January 25, 1987Place of Birth: Antipolo, RizalGender: MaleCivil Status: SingleHeight: 5’10Weight: 155 lbsCitizenship: FilipinoLanguage Spoken: English, TagalogReligion: Born Again Christian
REFERENCE:
Mrs. Jan Safran Chiong-ParralesOur Lady of Fatima UniversityFaculty+639105540465
Mr. Huhmn Park Music Professor / Missionaries+639275992220
Ptr. Nestor YapeNew Life Church Taytay+63907362823
I hereby testify that the above are true and correct to the best of my knowledge.
Joemel A. ValenzuelaProponent