Change Employee data using PA30

By Arpita Karmakar, ABAP & XI Fast Trac Manager, IBM India

In this example we track the changes on Personal Data (PA0002), Credit Card Information of the Employee (PA0105 Subtype 0011), Annual Salary (PA0105 Subtype: 0009), Band (PA0105 Subtype 0008) and Time Sheet details (PA0315). 

The employee data was changed on 02/02/2005.In that case the first set of data will be delimited and new sets will take the old place. 

So for example if we consider the Sender Cost Center Information in Time Sheet Details Infotype PA0315, getting changed: 

The old value will be valid in the system from his/her date of join, which in our case is 01/01/2005 till the day before changes are perceived, by the system. 

So the old Sender Cost Center will be delimited and will only be valid from 01/01/2005 till 02/01/2005. 

The new changes will be effective from 02/02/2005 till infinity that is 9999/12/31. 

To create a change record; first create a new action which will be CHANGE ACTION and proceed as follows: 

 

Save the Action Infotype and note the system message that says last action record delimited.

Enter new data in the system and save the data. New PA0002 records are created and old one is delimited.

No change in Org Data. So skip forward.  

 

Skip the confirmation pop up screen in case of no change. 

Skip Address. No Change in address. 

Skip Planned Working Time. No Change in that. 

Skip Bank Details. No Change in that. 

Skip Travel Privilege. No Change in that. 

Skip Communication IT Subtype 0001 (SAP User Name). No Change in that. 

 

Skip Communication IT Subtype MAIL (Email). No Change in that. 

 

So in case you needed to change Credit Card data delimit the old one and then save the new data in next screen. 

 

Delimit the record.

Enter new Credit Card Number and SAVE for Communication Subtype (0011). 

 

There was a change in Gross Average Monthly Salary Communication Subtype 0009 (Salary). Enter the new value and SAVE. 

 

There was a change in BAND. Communication Subtype 0008 (Band/Grade).

Enter the new value and SAVE. 

 

No change in CDID Communication Subtype CDID (Screen Name). Skip forward. 

 

Enter the new values in IT PA0315 (Time Sheet Details). Save the data. 

 

As this was the last infotype in our case; the change process was complete. You can go to PA10 and see the changed and delimited values.