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CHAD: ECONOMIC MANAGEMENT SUPPORT PROJECT (PAGE)

PROJECT COMPLETION REPORT*

* Questions on this document should be referred to: Mr. J.M. GHARBI Regional Director ORCE Ext. 2060 Mr. G. NEGATU Director OSGE Ext. 2077 Mr. C. SANTISO Division Manager OSGE.1 Ext. 2186 Mr. T. DJOGOYE Socio-Economist TDFO Ext. 6204 SCCD:C.H.

Format approved by the Operations Committee on 04/03/09

Board Approval on: 22/07/2003Appraisal Report Approved by Ops.Com.

Project Reference : P-TD-KF0-002

Project Title: Economic Management Support Project (PAGE)

Country: CHAD

Borrower: Government of Chad - Ministry of Finance

Executing Agency (ies): Ministry of the Economy, Planning and Cooperation (MEPC), Project Implementation Unit (PIU) and Steering Committee (CP)

Co-financiers and Other External Partners: There is no other co-financier other than the Government whose share in the project was UA 230 000.

II. KEY DATES Project Concept Note approved by the

PROJECT COMPLETION REPORT (PCR)A. PROJECT INFORMATION AND KEY DATESI. BASIC INFORMATION

Lending Instrument (s) : Grant Memorandum of Understanding N° 21001555001955

Sector : Governance Environmental Clasification: 3

Initial Commitment : UA 2.32 million Amount Cancelled: UA 85 924 77

Amount Disbursed: UA 2 234 million

% Disbursed: 96.3

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pp

Restructuring(s): There was no restructuring under the project. The project launching mission took place from 15 to 17 February 2004.

Original Date

00/00/00

23 months

17/03/2004 6 months05/09/2003

pp p pp y pSenior Operations Committee: N/A

CLOSING DATE 31/01/2007

28/02/2005MIDTERM REVIEW

ENTRY INTO FORCE

31/12/2008

There was no midterm review although scheduled mainly because of the

j p pp yOptns.Com. Status Note: N/A

Actual Date Difference in terms of months[Effective Date-Actual Date]

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PROJECT OUTPUTS

1

OVERALL PERFORMANCE OF BANK 2

Attainment of Outputs

OVERALL PROJECT OUTPUT

Attainment of Outcomes

3

PERFORMANCE OF BORROWER

OVERALL PERFORMANCE OF BORROWER

Design and Readiness

3

Implementation 1

Design and Preparation Status

PERFORMANCE OF BANK Supervision

2

SUB-CRITERIACRITERIA

3

2

timeliness 1

NOTESIII. RATINGS SUMMARY

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C. SantisoPCR Team Leader

Sector Director L. Chakroun G. Negatu

Members of the PCR TeamG. Tibaldeschi and T. Djogoye

Task Manager J. Kouassi B. Alperte

Regional Director N/A J. M. Gharbi

DUTIES AT APPROVAL AT COMPLETION

IV. BANK STAFF RESPONSIBLE

OVERALL PERFORMANCE OF BORROWER 2

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Economic development in the Oil Era requires greater capacities than in the past, with regard to steering development, managing the debt and collecting and analyzing data. With the oil revenue, the country faces new development strategy challenges and is witnessing an increase in its borrowing capacity. This new situation entails a more pressing need for competent human resources, efficient management systems and procedures and suitable infrastructure that will make it possible to manage development on the basis of medium and long -term visions. The training in various areas, the high-level techinical assistance and the strengthening interms of equipment envisaged under PAGE have contributed to enhancing the economic and financial management capacities.

The project is in line with the National Poverty Reduction Strategy (NPRS), focussed on five (5) areas of intervention, including the good governance promotion and human resource development aspects, which are covered by PAGE. There was no Bank operation in the governance sector the year preceding project identification.

B. PROJECT CONTEXTSummarise the rationale for the Bank's assistance. State:

- what development challenge the project addresses-the Borrower's overall strategy for addressing it -Bank activities in the country(ies) and in sector over past year and performance, and -Ongoing Bank and other externally financed activities that complement, overlap with or relate to this project.

Please cite relevant sources. Comment on strength and coherence of rationale.

PROJECT COMPLETION REPORT (PCR)

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The last such project, entailing institutional support to three Ministries, dates back to 1990 and ended in 2000. The World Bank has been involved in capacity building concerning statistics, within the framework of the project for Economic Management in the Oil Era (ECOSIT Survey).

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1. State the Project Development Objective (s) (as set out in the Appraisal Report)

The project's sector goal is to help improve economic management with a view to optimizing the increased resources and the poverty reduction efforts. The specific objectives are to build the capacity for: (i) planning, financing and monitoring development programmes and projects; (ii) managing the public debt; and (iii) managing the Central System for the Production and Distribution of Economic Studies.

ASSESSMENT

3. Provide brief assessment (up to two sentences) of the project objectives, along the following 3 dimensions. Insert a working score, using the scoring scale provided in Appendix 1.

PROJECT OBJECTIVE DIMENSIONS MARK

2. Describe the main project components and indicate how each will contribute to the attainment of project objectives

The PAGE's three components have made it possible to train senior staff, equip them (with office and IT materials), and help finance the requirements of the following key economic management departments: (i) the Directorate of Cooperation, Development Programme and Project Monitoring ( DCSPPD), (ii) the Debt Directorate (DD), to improve public debt management; and (iii) the National Institute of Statistics and Economic and Population Studies (INSEED), in charge of producing and circulating statistics documents and data used to prepare development policy. The set objective is to build their capacities for greater efficacy in the management of the national economy.

C. PROJECT OBJECTIVE AND LOGICAL FRAMEWORK

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3

3d) Consistent with the Bank's corporate priorities.

COHERENCE

c) Consistent with the Bank's country or regional strategy.

Project objectives are in keeping with those of the national strategy (NPRS 1) and of the Bank (CSP 2005-2009).The project's objectives are in line with the Bank's corporate priorities which aim specifically, to build country capacity to better manage the development process.

The objectives can be reached, taking into account the means mobilised, the project's duration and the risks anticipated. 2ACHIEVABLE

b) Objectives could in principle be achieved with the project's inputs in the expected timeframe

RELEVANT a) Relevance to the country's development priorities.

The project's objectives are relevant. However, its impact could have been greater if its scope of intervention had been extended to departments upstream in charge of strategic development policy, such as the General Directorate of Planning. 3

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Output 2: (i) The DCSPPD officers are capable of preparing the PIP; (ii) project management

(i) PIP Over 60% implemented (ii) the project performance rating is higher than 2.0 and (iii)

Output 1: (i) The project database is updated and mechanisms for preparing the PIP are put in place ; (ii) knowledge of donor agency procedures is better; (iii) work on the network is more efficient.

OUTCOMES EXPECTED OUTPUTS

Overall Objective: Contribute to better economic management so as to optimise efforts to combat poverty. Component 1: Build the capacity to plan, finance and monitor development programmes and projects.

Activity 1: R ecruit high calibre technical assistants for the economic and information technology fields (one economist and one IT expert).

Outcome 1: (i) Preparation of a Public Investment Programme (PIP) and management of recurrent expenses; (ii) preparation of a donor disbursement procedures manual and a method for calculating and evaluating recurrent expenses; (iii) installation of an IT network at the DCSPPD.

MEASURABLE INDICATORS COMPONENTS ACTIVITIES

(i) The PIP document is produced regularly; (ii) the donor agency disbursement procedures manual is available; (iii) the recurrent charges calculation and evaluation method is available; (iv) the DCSPPD's IT network is operational.

Activity 2 : Recruitment of high calibre consultants to provide training in: (i) the preparation of

Outcome 2: Staff of the DCSPPD trained in the following areas: (i) PIP preparation and

4. Summarize the log. frame. Where it does not exist, complete the table below, indicating the overall project objective, the major components of the project, the major activities of each component and their expected outputs, outcomes and indicators for measuring achievment of outcmes. Add additional rows for components, outcomes and outputs, if necessary.

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the PIP; (ii) project management is more effective. The loan and grant disbursement rate was 52% in 2004, 74% in 2005 and 2006, and 70% in 2007.

rating is higher than 2.0 and (iii) the number of problem projects is less than one third.

Outcome 3: Equipment and materials are procured (cf. Annex).

Output 3: More efficient work from staff.

Document processing timeframe down by a quarter (from 4 to 3 hours).

Activity 3: Procurement of IT and office equipment, office furniture and vehicles/motorcycles.

training in: (i) the preparation of the PIP and its implementation; (ii) the appraisal and monitoring of projects and recurrent charges; (iii) negotiation techniques; (iv) public procurement techniques; (v) IT applied to project management; (vi) project finance and accounts management, and (vii) project audit.

PIP preparation and implementation; (ii) evaluation, follow-up of projects and recurrent charges; (iii) negotiation techniques ; (iii) public pocurement techniques; (iv) IT applied to project management; (v) project finance and accounts management; and (vi) project auditing.

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Component 3 : Building the capacity for producing and circulating statistics and socio-economic studies.

Various documents are produced and published regularly.

Activity 1: Recruitment of ten (10) consultants: four (4) statistical engineers/economists, two (2) statitical engineers/demographists, two (2) statistical engineers and one

Outcome 1: (i) the Harmonised Index of Consumer Prices (HCPI) is produced monthly; (ii) the IPI is produced; (iii) the national accounts are produced half-yearly; (iv) the trade directory is produced every year;

Output 1: Statistics needed for the conduct of the socio-economic development policy are produced and published.

Output 1: (i) The debt is more effectively managed; (ii) Staff members of the Debt Directorate use the SYGADE and DMS+ software; (iii) Debt Directorate contributes actively to the preparation of the Government Financial Operations Table (TSFO) and the Balance of Payments (BoP).

Activity 2: Provision of IT equipment, office furniture and generator set.

Outcome 2: (i) The IT network is operational; and (ii) the generator set is operational.

Output 2: (i) Staff work using the network, (ii) the electricity system is secure.

(i) Delivery record; (ii) permanent electricity supply.

(i) The debt monitoring reports; (ii) the decrease in the document processing timeframe by a third; (iii) the NPV of the debt overhang lower than 150%.

Component 2: Building the debt management capacity.

Activity 1 : Recruitment of four (4) consulting IT experts and debt management and public finance specialists to install the SYGADE software and give the related training.

Outcome 1 : (i) The SYGADE software is installed; (ii) Staff members of the Debt Directorate are trained in debt and public finance management.

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50 officers trained for competitive exam to enter the Regional Schools of Statistics

(i) The work station/staff ratio improved, (ii) electricity supply is permanent.

The number of candidates prepared and admitted.

Activity 2: Training of officers from INSEED

Outcome 2: The fifty (50) officers of INSEED are prepared for competitive exams towards entrance into Grandes ecoles .

Output 2: The admission rate into the Schools of Statistics and Population Studies is higher.

Activity 2: Preparation of candidates for competitive entrance into the Schools of Statistics and Population Studies in 2004 and 2005.

( ) g(1) economist, for the production and publication of macro-economic data.

y p y y ;(v) the outlook brief is produced quarterly; (vi) the macro-economic framework paper is produced half-yearly.

Activity 3: Procurement of IT equipment, office furniture and a vehicle.

Outcome 3: Equipment and materials are procured.

Output 3: (i) INSEED staff working conditions improved, (ii) electricity supply secured.

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MEASURABLE b) Quantify the objectives and outputs.

The outputs for each component are stated and are relevant.3

DETAILED c) Mention the key risks and assumptions.

The assumptions/risks are clearly stated, including the aspect of political stability. 3

LOGICAL a) Expect a causal sequence of the project's development objectives.

The project's objectives and human, material and financial resources are in tune. The training sessions, procurement and operation scheduled contribute to the attainment of the set objectives.

3

5. For every dimension of the log. frame, state briefly (in not more than two sentences) to what extent the log frame has achieved the following. Insert a working score, using the soring scale provided in Appendix 1. If no log. frame exists, score this section as a 1 (one).

CHARACTERISTICS OF THE LOGICAL FRAMEWORK EVALUATION MARK

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2

Share of project costs in percentage (as stated in the Appraisal Report)

30% 0,60

Outcome 1 : (i) Preparation of a Public Investment Programme (PIP) and management of recurrent charges; (ii) preparation of a donor agency disbursement procedures manual and a

th d l f th l l ti

DCSPPD needs met, but no preparation of a donor agency disbursement procedures guide.

Weighted Score(auto-calculated)Expected Outputs Actual outputs

PROJECT COMPLETION REPORT (PCR)D. OUTPUTS AND PRODUCTS

I. PRODUCTS OBTAINEDIn the table below, for each main activity, assess the actual vs expected outputs. Import the expected outputs from the log. frame in Section C. Score the extent to whch the expected outputs were achieved. Weight the scores by the activities' approximate share of project costs. Weighted scores are auto -caluclated by the computer . The overall ouput score will be auto-calculated as the sum of the weighted scores. Override the auto-calculated score, if desired.

MAIN ACTIVITIES Working score

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methodology for the calculation and assessment of recurrent charges; (iii) installation of an IT network for the DCSPPD.

procedures guide.

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0,3612%3Outcome 3 : Equipment and materials are procured (cf. Annex).

All equipment and materials envisaged have been procured.

Outcome 2 : Staff members of the DCSPPD are trained in the following areas: (i) preparation of the PIP and its implementation; (ii) apraisal, monitoring of projects and recurrent expenses; (iii) negotiation techniques; (iii) public procurement techniques; (iv) computerised project management; (v) project finance and accounts management; (vi) and project audit.

DCSPPD needs met. All training sessions planned are conducted. 3 10% 0,29

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0,132 6%

p ( ) p

Outcome 4 : (i) the SYGADE software has been installed; (ii) Staff members of the Debt Directorate are trained in debt and public finance management.

Overall satisfaction of the Debt Directorate. However, the debt database put in place by UNCTAD has not been endorsed because of a lack of funds to organise the validation workshops.

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0 05

Outcome 7 : The fifty (50) INSEED senior staff prepared for Satisfaction of INSEED. Gender: no

female candidates were admitted to the 2 3%

0,13

0,4314%3

2 7%

Outcome 6 : (i) The Harmonised Index of Consumer Prices (HICP) is produced monthly; (ii) the IPI is prepared; (iii) the national accounts are produced half-yearly ; (iv) the trade directory is produced yearly; (v) the outlook brief is produced quarterly; (vi) the macro-economic framework brief is produced half-yearly.

Satisfaction of INSEED.

Outcome 5 : (i) The IT network is operational; and (ii) the generator set is functioning.

Debt Directorate needs met, although there are still constraints arising from poor resource flow from other beneficiaries.

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Tick here to overlook the automatically calculated mark

Insert new mark or re-enter the autocalculated score 3,55

OVERALL RATING OF OUTCOMES [or the weighted total] 2,00

Give reasons for overriding auto-calculated score

0,18

0,28

2 9%

3 9%Outcome 8 : Equipment and materials are procured. Satisfaction of INSEED

Outcome 9 : Project management Delay in project management

0,05the competitive exams for entry into Grande Ecoles

female candidates were admitted to the Institutions.

2 3%

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The performance of Bank projects improves: scores higher than 2.0 and problem projects less than one third.

overallscore for the performance of Bank projects is 3.26, that of good governance is 2.8 and the number of problem projects down from three (3) projects in 2006 to one (1) in 2008.

2

The net present value (NPV) of the debt stock against non-factor goods and services exports lower than 150%.

NPV of the debt stock against non-factor goods and services exports up from 49.9% in 2005 to 28.7% in 2008. The databanks are well replenished by INSEED. The debt databases require efforts for their update by the officers of the debt Directorate.

2

Funds for the PIP increase by at least 20% and PIP is over 60%implemented.

PIP is 68% implemented on average from 2004 to 2007 3

The project and programme loan and grant disbursement rate is up, including the Bank's.

The trend of loan and grant disbursement rate was 52% in 2004 and 74% in 2005 and 2006 to reach 70% in 2007. 3

II. OUTPUTS1. Using the monitoring data available, assess expected outputs for each major activity. Import the expected outputs from the log. frame in Section C. Score the extent to which the expected outputs were achieved. Weight the scores by the activities' approximate share of project costs. Weighted scores are auto-caclulated by the computer. The overall output score will be auto-calculated as the sum of the weighted scores. Override the auto-calculated score, if desired, and provide justification.

OUTCOMESWorking Score

Expected Actual

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Tick here to override the auto-calculated score

2Insert new score or re-enter auto-calculated score

provide justification for overriding auto-calculated score

The production and circulation of socio-economic statistics at INSEED have improved.

Three compilations (for 2004, 2005 and 2006 ) were prepared; the outlook papers and bulletins have been published since 2007; prices are recorded and published regularly. The 2007 and 2008 directories are yet to be published for lack of reliable sector data (especially livestock, education and h lth)

OVERALL OUTCOME SCORE[Corresponds to the average evaluation mark] 3

2

The admission rate into the Schools of Statistics and Population Studies is higher.

Fifty (50) candidates are prepared for the competitive examinations for entrance into the School of Statistics (2006 and 2007). Of those, eleven (11) officers passed various competitive exams (however no candidate was selected).

2

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2. Additional outcomes. Comment on the project's additional outcomes not captured in the log. fame, including cross- cutting issues (e. g., gender)

(i) Impact on the private sector: the domestic debt comprises almost exclusively, private debts; effective management of the debt can therefore impact positively on the clearance of the debt to enterprises; (ii) Regional integration: INSEED's production of reliable debt-related statistics makes it easier to meet the convergence criteria, to monitor them and implement corrective measures. Building the capacity for economic management and for the production of reliable statistics makes it easier to monitor the convergence criteria laid down by CEMAC; (iii) Statistics on monthly oil production are published in the quarterly outlook bulletin; (iv) Special attention was paid to women candidates preparing the entrance exams to the Schools of Statistics and Population Studies. However, out of the eleven (11) candidates who passed there were no girls.

3. Risks to sustained achievement of outcomes. State the factors that affect, or could affect the long-run or sustained acheivement of project outcomes. Indicate if any new activity or insitutional change is recommended to help sustain outcomes. The analysis should draw upon the sensitity analysis in Annex 3, where appropriate.

(i) Re-occurence of political conflicts: this risk came up during the unrest of February 2008 ; (ii) Failure rate of the candidates for the Special Schools is 78%; (iii) Mobility of staff trained and assigned to non-project structures: the project's achievements in terms of capacity building in economic management are noteworthy, but must be consolidated and taken further to enable the Government to carry through its reforms and investment programme scheduled within the framework of its poverty reduction strategy.


Structural reforms ongoing since 1995, with the support of technical and financial partners (TFPs), have enabled Chad to improve significantly its human and material capacity. Nonetheless, managing the economy in the Oil Era implies considerable qualified human resources and more effective management procedures and systems. The country may not be able to handle such pressing needs. PAGE was designed to improve management capacity by strengthening key structures, and targeting within these structures, the strategic functions for the country's macro-economic management. PAGE's design was based on the completion report of the Institutional Support to Three Ministries project approved in 1990 and completed in 2000.The project took into account the orieintations of the Poverty Reduction Strategy Paper (PRSP) prepared in 2000, the National Capacity Building Plan (1998), Projects financed in Chad by the World Bank (Oil Sector Capacity Building Project), UNDP (Study on Perceptions of Poverty in 2003). The implementation capacity of the Project Coordination Unit was taken into account when setting out the terms of reference for the coordinator, accountant and consultants assigned to the Project. The lead TFPs were consulted, right from project preparation.

PROJECT COMPLETION REPORT (PCR)E. PROJECT DESIGN AND READINESS FOR IMPLEMENTATION1. Indicate to what extent the Bank and the Borrower ascertained that the Project takes into account the Borrower's capacity to implement the project, while ensuring that the project is well designed and that the mechanism necessary for its implementation has been put in place. Analyse all aspects of project design. Issues arising from project design are: whether the project's design takes into account lessons learnt from previous PCRs in the sector or in the country (name a few key PCRs); whether the project is based on serious analytical studies (name a few key documents); whether the Bank and Borrower adequately evaluated the capacity of the executing agencies and project implementation unit, the degree of consultations and partnerships, the project's economic justification and the arrangements made for technical assistance.

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2

Risks and assumptions were well analysed during preparation and identification and stated clearly in the logical framework.

PROJECT'S DESIGN AND READINESS

RISK ASSESSMENT AND MITIGATION

b) The project's design includes adequate risk analysis

ASSESSMENT

REALISM

a) Project's complexity is matched with the country's capacity and its political commitment.

During project preparation, the country's capacity and political commitment made formal in the request sent to the Bank were evaluated. Macro-economic and debt management in the Oil Era were set out as national priorities requiring urgent response.

3

2. Evaluate briefly each dimension of project design and preparation status, (not more than 2 sentences) Rate the evaluation using the rating table shown in Appendix 1.

Working Score

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3

PROCUREMENT READINESS

For the following dimensions, provide separate working scores for the Bank performance and Borrower performance: Working score

Bank Borrower

CLARITY d) Responsibilities for project implementation are clearly defined.

e) Necessary implementation documents (specifications, design, procurement, etc.) were ready at appraisal.

The goods and services procurement process was launched in the third quarter of 2004, which was after entry into force on 23/03/2004, for lack of financial resources. Standard documents were made available during the project launching mission. 2

Bank procedures are used by Chad's Central Public Contract board (OCMP); the procedures are still complex and timeframes too long. The project's financial management, conducted by an executing agency and steering committee, comprising representatives of beneficiary departments, has been judged relatively satisfactory. 1

2

Concerning the Bank, the frequent change of PAGE task managers was seen as an obstacle to efficient project follow-up. The Government 's efficient distribution of roles between the project management entities (PIU and Steering Committee) constituted a strength.

1

USE OF THE COUNTRY'S SYSTEMS

c) Project procurement, financial management, monitoiring and/or other systems are based on those already in use by the government the Government and/or other partners.

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2

3 3

Monitoring indicators contained in the project's logical framework and annual work programme. Owing to the country's poor capacity, the indicators were not regularly monitored.

BASELINE DATA h) Baseline data were available or collected during project design.

Reference data was collected during project preparation and implementation. The Bank received eighteen (18) progress reports which indicated the status of activities and of implemementation of the recommendations of the audit and the supervision missions.

2MONITORING READINESS

f) Monitoring Indicators and plan agreed before project launch

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The schedule established during appraisal was not complied with: from the date the agreement was signed to the Bank's completion report, the various phases were delayed by between a few months to two years. The delay stems from internal factors (administrative lags and political unrest), as well as external factors, especially the project's design: (i) recruitment methods were ill-adapted to the realities of the consultants' market, (ii) costs were under-estimated; and (iii) the Bank's slow response owing to human resource constraints, including a high rate of rotation of the task managers. The consultants who assisted the DCSPPD, the Debt Directorate and INSEED were efficientProject oversight by the Borrower was satisfactory overall, with the establishment of the Steering Committee which met regularly. Quarterly progress reports and audit reports were prepared regularly and sent to the Bank although they were rather narrative. The audit recommendations were applied. Project accounts were satisfactorily kept (SARI software).

F. IMPLEMENTATION1. State the major characteristics of project implementation with reference to: ahderence to schedules, quality of construction or other work, perfromance of consultants, effectiveness of Bank supervision and effectiveness of Borrower oversight. Assess how well the Bank and the Borrower ensured compliance with safeguards. 200 words maximum. Any other statement concerning implementation should be shown in Annex 6 entitled: Project Description]

2. Comment on the role of other partners (for instance donors, NGOs, Contract Staff, etc.). Assess effectiveness of co-financing arrangements and or donor coordination, if applicable.

Only the Government co-financed PAGE. However, plans were made under the project to coordinate the training activities of the consultants at the Debt Directorate with


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Moreover, the World Bank which is funding the Public Finance Management Modernisation Programme (PAMFIP) organises coordination meetings of donors involved in the same field. The Bank takes part in these meetings in its capacity as contributor to the public procurement reform through PARG I. Only 11% of official development assistance uses the national public procurement system.

3. Harmonisation. State whether the Bank made explicit efforts to harmonise instruments, systems and/or approaches with other partners.

the technical assistance of the French Cooperation Department to INSEED. Furthermore, France has awarded scholarships to INSEED candidates admitted to the School of Statistics, having been prepared under the project for the competitive entrance exams .

At local level, harmonising donor development assistance instruments is still a medium-term objective. The Bank and the French Cooperation Department which traditionally provide INSEED with technical assistance consulted each other during PAGE's appraisal (French technical assistance was suspended in 2006 and should resume during 2009).

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Fiduciary requirements

Project convenants 2

The human resource constraints and the resulting changes in project task manager slowed down the processing of requests for Bank clearance ("no objection"). The conditions for first disbursement and "Other Conditions" were met and the first disbursement was made on 14/06/2004

b) Bank compliance with:

Environmental safeguards No direct negative impact on the ecological environment. 3

The main reasons for the slippage are poor capacity of the authorities and the slow pace of Bank procedures.

WORKING SCORE

1

Most recommendations have been monitored to ensure their effective implementation.

2

Difference in months between the projected and actual closing date or the date of implementation of 98% disbursement

23 months

4. For each dimension of project implementation, assess the extent to which the project achieved the following. Provide brief assesment (up to two sentences) and insert a working score using the scoring scale in Appendix 1.

TIMELINESS

a) Extent of project adherence to the original closing date. If the number on the right is:less than 12, the score is 4between 12.1 and 24, the score is 3between 24.1 and 36, the score is 2higher than 36.1, the score is 1

PROJECT IMPLEMENTATION DIMENSIONS ASSESSMENT

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c) Bank supervision was satisfactory in terms of the skills mix and the practicality of solutions.

Economists and Economist Statisticians with experience in public finance management and macro-economic issues conducted supervision missions; nevertheless accountants and procurement experts could also have been involved more often in these missions.

Close project monitoring (though necessary) was limited by frequent changes of project task managers. The deadline for last disbursement was extended twice for six (6) and five (5) months.

were met and the first disbursement was made on 14/06/2004.

2

2

BANK PERFORMANCE

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2

f) The Borrower was attentive to the conclusions and the recommendations made by the Bank during its supervision of the project

The recommendations made by successive supervision missions were by and large taken into account and reviewed in the quarterly progress reports sent to the Bank. 2

g) The Borrower collected and used f db k f d i i t ki

BORROWER PERFORMANCE

The Borrower complied with:

SO

Project-related agreements

Contracts were signed in accordance with rules, but the country's contract approval procedure remains heavy. The "Other Conditions" were met.

Fiduciary arrangements

Environmental safeguards

project activity-related information was well organized and applied. Data used to prepare the PIP was collected and circulated. An DCSPPD internet site was opened to publish information collected and analysed 3

Project accounts were regularly audited and the ensuing reports sent to the Bank. Recommendations were regularly and closely monitored in eighteen (18) progress reports prepared by the Management Unit, and most of them were implemented. Accounts were satisfactorily kept (manual available and appropriate software used).

2

There was no direct impact on the environment

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feedback for decision-taking. site was opened to publish information collected and analysed. 3

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Briefly describe the PCR process. Describe the Borrowers' and co-fiannciers' invlovement in producing the document. Highlight any major differences of opinion concering the assessments made in this PCR. Describe the team composition and confirm whether a site visit was undertaken. Mention any major collaboration from other development partners. State the extent of field offfice involvement in producing the reoprt. Indicate whether comments from Peeer Reviewers were received on time (provide names and positions of Peer Reviewers)

[150 words au plus]

Date project reached 98% disb. Rate (or closing date, if applicable)

Date PCR was sent to [email protected] Slippage in months

WORKING SCORE (auto-calculated) (automatically generated)

If the difference is 6 months or less, the score is 4. If the difference is 6.1 or more, the score is 1.

G. COMPLETION

31/12/2008The Government's PCR was prepared and sent to

the Bank in April 2009. The Bank's PCR will be available on 3rd July.

6 2

1. is the PCR delivered on a timely basis, in compliance with the Bank policy?


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The Government's PCR and that of the Bank were prepared separately. That of the Bank was prepared after that of the Government by a consultant and an expert of the Chad Field Office (TDFO). The Bank's mission met representatives of every project-backed department/unit. Bilateral meetings were also organised with local representatives of the World Bank, the European Union and the French Cooperation Department who are the most active on governance issues in Chad, in order to discuss the institutional support they provide, especially to INSEED and the Debt Directorate - and their complementarity with the Bank's operation.

Page 18 of 22

Despite the difficulties encountered during its implementation, PAGE had a positive impact on the capacity of the three key structures of Chad's macro-economic management mechanism. Given the many challenges which the country faces to improve management of public resources and to reduce poverty, these achievements are to be consolidated through subsequent support from TFPs. Future operations would benefit from the following lessons from the project's implementation: (i) adopt an integrated approach, that is to say, target coherent groups (staff, procedures and means) with a view to strengthening a whole segment of the management system (this approach could be made easier thanks to the national capacity building programme); (ii) plan adequate investment periods when preparing projects so as to favour Government ownership, mobilise stakeholders and identify realistic objectives and the appropriate means to reach them; (iii) take into account the constraints of the local especially consultants market; (v) prioritise a pragmatic approach to governance and in particular connect governance issues to sectoral management, as with the support to INSEED, whose skills will now enable it to monitor the social impact of a Bank road project (this service is besides a new financing source affording INSEED more resources; (iv) consolidate coordination with other donor agencies to promote co-financing and synergy between the operations of TPFs; and (v) step up the involvement of the National TDFO Office in the project cycle and especially during the implementation phase.

H. LESSONS LEARNEDSummarise the key lessons for the Bank Borrower suggested by project's outputs.

[Not more than 300 words. Any other narrrative about lessons learned, if needed must be placed in Annex 6 entitled: Project Narrative]


The project's design includes adequate risk analysis 2Project procurement financial management monitoring and/or other systems were based on those already used by

Project objectives can in principle be achieved with the project's inputs and in the expected time frame 2

The project's objectives are consistent with the Bank's corporate priorities 3The logical framework presents a causal chain for achieving the project's development objectives. 3

Project cmplexity was matched with the the country's capacity and political commitment 3

3

CRITERIA SUB-CRITERIA Evaluation Mark

PROJECT OUTPUT

Acheivement of Outputs

Design and ReadinessProject objectives are relevant to the country's development priorities

OVERALL RATING OF PROJECT OUTCOME SCORE 2

The log frame states the risks and key assumptions 3

3Acheivement of Outcomes 2Timeliness

The log frame expresses objectives and outcomes in a way that is measurable and quantifiable 3

1

3

Project objectives are consistent with the Bank's counry or regional strategy

PROJECT COMPLETION REPORT (PCR)I. PROJECT RATINGS SUMMARY All working scores are auto-generated by computer from the relevant secion in the PCR. .

Page 20 of 22

The PCR was submitted on a timely basis 2PARTIAL RATING OF SUPERVISION 2

OVERALL RATING OF BANK PERFORMANCE 2

Project convenants 2

Bank provided quality management oversight 2Bank provided quality supervision in the form of skills mix provided and practicality of solutions 2

PROJECT DESIGN AND RADINESS SUB-SCORE 2Supervision:Bank compliance with:Environmental safeguards 3Fiduciary Requirements 2

Baseline data available or collected during design 3

Project implementation responsibilities are clearly defined 1Necessary implelmentation documents (e.g., specific design, procurment documents) were ready at appraisal 2Monitoring indicators and monitoring plan agreed during design 2

Project procurement, financial management, monitoring and/or other systems were based on those already used by the Government and/or other partners. 1

PERFORMANCE OF THE BANK

Page 20 of 22

PERFORMANCE OF THE BORROWER

IMPLEMENTATION SUB-SCORE 2

Project convenants22

Borrower was responsive to Bank supervison findings and recommendations

2

PROJECT DESIGN AND READINESS SCORE 2

2 Borrower collected and used monitoring information for decision-making 3

OVERALL BORROWER PERFORMANCE SCORE

ImplementationThe Borrower complied with:

Fiduciary requirements

Design and ReadinessResponsibilities for project implementation clearly defined

2

Environmental safeguards N/A

3

The documents required for implementation (specifications, design, procurement documents) are ready at appraisal 2

Monotoring indicators and monitoring plan are agreed and baseline data is available or being collected


J. PROCESSING

STEP SIGNATURE AND COMMENTS DATE

Sector Director approval G. NEGATU

Sector manager clearance C. SANTISO 16/06/2009

Regional Director clearance J.M. GHARBI 24/06/2009


APPENDIX 1

Scale for Working Scores and Ratings

SCORE

Note: The formulas round up or down for decimal points. Only whole numbers are computed.

NA

EXPLANATION

Very Good- Fully achieved with no shortcomings

Good- Mostly achieved despite a few shortcomings

Fair- Partially achieved. Shortcomings and achievements are roughly balanced

Poor- Very limited achievement with extensive shortcomings

Non Applicable

4

3

2

1

Optional

6. Project Narrative. Key factors not covered in the main template that affected the design and implementation of the project. Such factors, both positive and negative, could include: climate and weather, political changes, contractual or personnel matters, technical issues, procurement processes, and interactions with other partners. If any of these factors is significant enough to affect the evaluation ratings, it should be noted in the template with a reference to this annex.

5. List of Supporting Documents

Mandatory

1. Project Costs and Financinga. Project costs by componentb. Financing by sources of funds

2. Bank Inputs. List the key team members, and their specialties, during preparation and supervision. Provide a consolidated list of Preparation, Supervision and Completion Missions in chronological order. Provide the date and ratings of the last supervision report.

LIST OF ANNEXES

3. Economic Analysis (ERR) and Financial Analysis, if appropriate Re-estimate the economic rates of return based on costs and benefits at completion, and compare with apprailsal estimates. Break down by components as appropriate. Analyze the sensitivity of the ERR to key assumptions. Present a financial analysis for project beneficiary entities.

4. Procurement Plan. Please attached the most recent Procurement Plan

ADF FUNDS IN UA

Components

I Building the capacity for planning, financing and monitoring development programmes and projects

II Building the capacity to manage the public debt

III Strengthening the central system of production and distribution of statistics and socio-economic studies

IV Project management and follow-up TOTAL

Expenditure CategoryService (consultants + training + audit)

601 762 215 366 284 243 75 481 1 176 852 Goods 285 013 135 773 163 115 93 509 677 410 Operation 73 675 41 856 145 201 135 904 396 636 ACTUAL TOTAL 960 450 392 995 592 559 304 894 2 250 898 PROJECTED TOTAL

1 200 000 280 000 630 000 220 000 2 330 000 Difference: Actual - Projected -239550 112 995 -37441 84 894 -79102,08Difference/Projected in % -0,200 0,404 -0,059 0,386 -0,034Source ADF GOVERNMENT TOTALExpenditureService (consultants + formation + audit)

1 176 852 1 176 852 Goods 677 410 93 364 770 774 Operation 396 636 96 924 493 560 TOTAL ACTUAL 2 250 898 190 288 2 441 186 TOTAL PROJECTED

2 320 000 230 000 2 550 000 Difference: Actual - Projected -69102 - 39 712 -108814Difference/Projected in % -0,03 -0,17 -0,04

ANNEX 1 : PROJECT COSTS AND FINANCING

Mission Name Specialisationdu au

Identification July./August 2002H. Kouassi Economist

Appraisal déc. 2002H. Kouassi Economist

Supervision 06/07/2005 14/07/2005H. Kouassi Economist

Supervision 22/10/2005 03/11/2005A. Mahdi Financial Analyst

Supervision 13/11/2006 20/11/2006

S. Ba et A. P. Mbonompeka

Macro-economist and Systems Analyst

Supervision 26/08/2007 06/09/2007

A. Zejly Economist-statistician

Supervision 22/09/2008 30/09/2008

S. N'Guessan et G. Tibaldeschi

Expert in Procurement and Consultant

Preparation PCR 03/05/2009 08/08/2009

T. Djogoye et G. Tibaldeschi

Socio-economist and Consultant

ANNEX 2 : BANK CONTRIBUTIONS

Dates

Organisation:

SCHEDULE FOR SUPPLIES

CONTRACT AWARD

Project: PAGE

Draft BDs, include.

specifications. and quant., Draft Spec.

Notice

In cases of post review, dates for lapse-of-time not

necessary

Credit: Special Notice Bidding Period Bid Evaluation

Description*Estimated Amount in

CFAF

Procurement Method

Prep & Submission by Executing Ag.

Date OCMP and/or ADB

Notice

PublicationNational and International

Press

Launching of competitive

process

Closing and Opening

Date Appraisal Report

Submitted

OCMP and / or ADB Opinion

Contract Notification

Date

Contract Signing Date

Reception of Supplies

Normal duration of stages

4 - 7 wks. 1 - 1.5 wks. 1.5 - 2 wks. 6 to 12 wks. 1.5 - 3 wks. 1 - 1.5 wks. 1 wks. 1.5-3 wks.2 wks. to 3 months

Procurement of IT equipemt 159 780 800 ICB 19/02/04 09/08/04 17/08/04 23/11/04 13/01/05 05/03/05 16/03/05 18/05/05 01/06/05

Procurement of two generator sets and an air-conditioner

31 411 670

NCB

05/02/04 09/08/04

17/08/04 16/11/04

13/01/05 05/03/05

16/03/05 23/05/05 30/06/05

Procurement of office materials 23 723 840 NCB

05/02/04 09/08/04 17/08/04 16/11/04 13/01/05 05/03/05 16/03/05 23/05/05 07/10/05

Procurement of a light vehicle 14 600 000

NCB16/03/04 12/05/04 26/12/04 26/01/05 16/03/05 13/06/05 02/09/05

Procurement of office furniture 44 977 003 NCB 05/02/04 09/08/04 17/08/04 16/11/04 13/01/05 05/03/05 16/03/05 10/08/05 16/11/05

Procurement of project management software

20 350 000 ICB

02/09/04 22/12/04 12/01/05

22/02/05

21/06/05 21/10/05

13/07/05 15/09/05 26/10/05

ANNEX 3 a: PROCUREMENT SCHEDULE

Procurement of a generator set for INSEED

32 684 750 NCB24/07/06 12/09/06 21/09/06

19/10/0627/03/07 25/04/07 30/04/07 27/07/07 14/08/07

Procurement of 11 motorcycles and 4 mopeds

8 800 000 NCB

24/07/06 12/09/06 21/09/06

19/10/06

09/11/06 30/01/07 5/02/07 17/05/07 01/06/07Procurement of IT equipment (DGREP and INSEED Lot1)

9 873 000 Limited Shopping

03/08/07 16/11/07

07/01/08

22/01/08 27/02/08 15/05/08 01/07/08

Procurement of office equipment (lot 2,1)

8 700 000 LS

03/08/07 16/11/07

07/01/08

22/01/08 27/02/08 15/05/08 27/05/08

Procurement of IT accessories (lot 2,2)

7 610 000 LS

03/08/07 16/11/07

07/01/08

22/01/08 27/02/08 15/05/08 27/05/0801/07/08 2 550 000 LS 03/08/07 16/11/07 07/01/08 22/01/08 27/02/08 15/05/08 27/05/08Procurement of IT supplies (lot 2,4)

7 200 000 LS03/08/07 16/11/07

07/01/0822/01/08 27/02/08 27/05/08

Strengthening of the IT networks of the Debt Directorate and INSEED (lot 2,5)

5 811 700 LS

03/08/07 16/11/07

07/01/08

22/01/08 27/02/08 15/05/08 08/07/08

Strengthening the electricity systems of the Debt Directorate and INSEED

4 837 600 LS

03/08/07 16/11/07

07/01/08

22/01/08 27/02/08 15/05/08 08/07/08

Procurement of office materials 12 000 000 Loc. Shop. 05/11/08

20/11/08 26/11/08 03/12/08

Procurement of office equipment accessories

8 900 000 Loc.Shop. 05/11/08

20/11/08 26/11/08 03/12/08

Procurement of IT equip 12 600 000 Loc.Shop. 05/11/08 20/11/08 26/11/08 03/12/08

Procurement of IT material equip 8 400 000 Loc.Shop. 05/11/08

20/11/08 26/11/08 03/12/08

Procurement and installation of an electronic information and document management software

10 000 000 Loc.Shop. 05/11/08

20/11/08 26/11/08 09/12/08Procurement and installation of office management software

10 000 000 Loc.Shop. 05/11/08

20/11/08 26/11/08 09/12/08

Cost Total 444 810 363

Organisation: Project: PAGE

Credit/Grant: not necesssary

Description* Method of Selection

cost estimate in

CFAF million

Prep & Submission


opinionDate Publication


Opinion

Invitation Date

Submission and Opening

Dates

Sub of Report

Lapse-of-time Report

Opening of Financial Proposals

Submission of Eval.

Report (T) & (F) Combined

Lapse-of-time Report (T) & (F) combined

Negotiation Submission of Draft Contract

Award of Contract

Signing of Contract

3 - 6 wks. 1 - 2 wks. 1 - 1.5 wks. 1 - 2 wks. 4 à 12 wks. 2 - 3 wks. 0.5 - 2 wks. 2 wks. 1 - 2 wks. 1 - 1.5 wks. 2 wks. 1 - 2 wks. 1 wks. 1 - 3 wks.

Recruitment technical assistance (DUCEPPE -DD) ICB

###########

09/08/04 17/08/04 16/08/04 13/10/04 6/12/04 24/12/04 24/01/05 01/03/05 08/04/05 04/05/05 19/04/05 10/08/05

Establishment of the accounting system and training of the accountant (PIU) ICB 6 000 000 02/09/04 22/12/04 26/12/04 14/02/05 27/04/05 28/07/05 06/09/05 06/10/05

Recruitment of a firm to audit 2004-2005 ICB 12 345 000 02/09/04 22/12/04 26/12/04 22/12/04 26/12/04 24/02/05 27/04/05 29/06/05 28/07/05 06/09/05 13/10/05 20/03/06

Recruitment of a firm to prepare and put in place a computerised accounting system at INSEED LS 14 800 000 08/09/06 25/09/06 25/09/06 02/10/06 13/11/06 24/01/07 31/01/07 07/02/07 06/03/07 28/03/07 02/05/07 20/04/07 15/08/07

Recruitment of a firm to audit 2006-2007 LS 18 360 000 23/08/06 31/10/06 02/11/06 20/12/06 24/01/07 31/01/07 07/02/07 06/03/07 28/03/07 02/05/07 20/04/07 15/08/07

Consultants INSEED LS 63 450 000 2305/06 10/11/05 10/12/05 31/12/06

UNCTAD NA 37 821 221 27/06/07Training in MS ACCESS LS 10 000 000 03/10/08 08/10/08

Training in the external financing of project module NA 11 430 500 17/07/08 30/05/08Creation of a Website NA 38 832 800 16/10/08 17/09/08 31/03/08Recruitment of a network IT specialist NA 1 000 000 03/10/08 08/10/08

NA 19 270 825 11/12/08

Audit of 2008 financial year LS 12 065 000 22/04/08 28/10/08 15/12/08Recruitment of a documentalist NA 1 000 000 15/09/08Training in the SPSS and CSPRO software NA 1 800 000 20/11/07

Support mission for treatment of the informal sector in the national accounts NA 4 950 000 15/08/08

Mission to support a review of the informal sector in the national accounts NA 6 952 000 15/08/08

Total Cost

Standard duration of phase

Evaluation of Technical (T) and Financial (F) Proposals for Projects Approved Before May 2002

CONSULTANCY PROCUREMENT SCHEDULE

Negotiations

Training of officers in survey techniques -

Request to show Interest (if necessary)

Preparation of Request for Proposals Consultants Proposals

ANNEX 3b: PROCUREMENT SCHEDULE