cha g terms h se policy manual

7/30/2019 Cha g Terms h Se Policy Manual

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PPOOLLIICCYY MMAANNUUAALL

All rights reserved to CrewsInn Limited. No part of this document may be reproduced

in any form or by any means, without permission in writing from the company

CCHHAAGGUUAARRAAMMAASS TTEERRMMIINNAALLSS LLTTDD ..

CHAG TERMINALS DRIVE , POINT GOURDE , CHAGUARAMAS , TRINIDAD , WEST INDIES

TEL : 868-634-4384 ,D IRECT L INE : 868-634-1381FAX: 868-634-1566

EMAIL: in uiries cha terms.com


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CHAGUARAMASTERMINALSLIMITEDHSEPOLICYMANUAL

TABLEOF

CONTENTS

Health,Safety&EnvironmentPolicyStatement 04

1.1 HSEManagementProgram 05

MANAGEMENTRESPONSIBILITY2.1 ManagementResponsibility 06

2.2 SupervisoryResponsibility 06

2.3 SafetyOfficer 06

2.4 EmployeeResponsibility 06

2.5 HSEMeetings 072.6 InternalAudit 07

2.7 ManagementReview 08

LEGISLATION3.1 HSELegislation&IndustryCompliance 09

HSEDOCUMENTATION&RECORDS4.1 HSESystemDocumentation 10

4.2 DocumentationControl 10

4.3 ManagementofChange 11

HSEPROCEDURES5.1 General 12

5.2 Health 12

5.3 SubstanceAbuse 12

5.4 SafeWorkPractices 12

5.5 MinimumRestPeriod 13

5.6 PersonalProtectiveEquipment 13

5.7 Smoking/Non Smoking 13

ENVIRONMENT6.1 EnvironmentalProtection 14

RISKCONTROL7.1 RiskAssessment 15

7.2 RiskControl 15

Chaguaramas Terminals Ltd. Rev. 2-Aug. 2005

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EMERGENCYPROCEDURES8.1 EmergencyProcedures 16

8.2 EmergencyDrills 16

CORRECTIVEANDPREVENTIVEACTION9.1 CorrectiveandPreventiveAction 17

TRAINING10.1 Training 18

10.2 SafetyOrientation 18

10.3 FirstAid 18

10.4 FireFighting 19

10.5 WaterSurvival 19

10.6 DefensiveDriving 19

HSEMONITORINGANDREPORTING11.1 General 20

11.2 HSEAudits 20

11.3 HSEStatisticalData 20

11.4 IncidentReporting 20

APPENDIX12.1 CompanyOrganizationalChart 21


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HEALTH,SAFETY&ENVIRONMENTPOLICYSTATEMENTIt is the policy of Chaguaramas Terminals Limited that the health and safety of its

employees,contractors

and

all

users

of

our

facilities

shall

be

of

primary

importance

at

all

times,whileat thesame time itshalloperate tominimizeany impact itsoperationsmay

haveontheenvironment.

Itisourresponsibilitytoestablish,implementandmaintainhealthandsafetymanagement

systems to ensure compliancewith the requirements of this policy and any applicable

regulations.

Ourobjectivesareto:

Provide safe places of work and healthy working environments for our

employees,contractorsandusersofourfacilities.

Reduce and ultimately prevent injuries at work places by developing safe

workingpractices,trainingemployeesinthepracticesandmonitoringtheresults

ineachdepartment.

Promotehealth, safetyandenvironmentalprotectionasan integralpartof the

dutiesofmanagementalongwiththeeducationofallemployees.

Supply appropriate information, instruction and training to promote a high

degree of awareness of health, safety and environmental concerns and the

responsibilityofeachemployeetopreventinjurytothemselvesandothers.

Complywithall lawsand regulations coveringoccupationalhealthand safety

andtheenvironment.

Develop and implement policies and procedures designed to promote safe

workingpracticesandenvironmentalprotectionandencouragehealthyandsafe

operatingconditionsinallcompanies.

Implement practices and procedures for the use, handling, storage and

transportation of materials and substances and to eliminate discharges and

omissionsthatcouldharmtheenvironment.

MS.BERNADETTEMOORE DATEPORTMANAGERCHAGUARAMASTERMINALSLIMITED.


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HEALTH,SAFETYANDENVIRONMENTAL (HSE)POLICY1.1 HSEManagementProgram

TheCompanyshall:

Complywithlocalregulations.

EnsurethatallpersonnelunderstandtheirspecificHSEresponsibilities.

Encourageallpersonneltotakeanactiveparttowardstheimprovementofthe

HSEprogram.

EnsurethatallmanagersandsupervisorsactivelycarryouttheintentoftheHSE

policy.

WorkwithandcontributeconstructivelytoHSEinitiativeswithintheindustry.

ConductHSEauditsoftheCompanyactivitiesonanongoingbasisandpublish.

Continuetocomplywiththegoverningenvironmentalandhealthregulations,andwhereappropriate,reducingwaste,emissions,anddischarges.

ProvideemployeeswithrequiredHSEtraining.

TheCompanyshallprepareandimplementanHSEplantofacilitatetheprocedures

listedabove. ThisHSEProceduresManualisarecordoflearningabouthowbestto

preventaccidentsandinjuries. Noteveryhazardthatoccursindailyactivityis

included,butareasofgreatestexposureareaddressed.


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MANAGEMENTRESPONSIBILITY2.1 ManagementResponsibility

TheGeneralManagerisultimatelyresponsiblefortheCompanysHSEperformance.

Heshallensurethatallpersonnel,whomanageandareinvolvedinoperations,comply

withtheHSEaspectsoftheProgram.

2.2 SupervisorResponsibility

Although the success of any safety program requires the combined efforts of

management, supervisors, and theworker, the supervisor is the keyman. It is the

degree towhichthesupervisorapplies the intentof theprogramand theprinciplesof

safety thatgoverns the success of thisprogram. Safety is an area ofmutual interest

betweenthe

supervisor

and

the

worker,

and

the

supervisor

must

lead

the

way

in

developingtheHSEprogram. Someofthesupervisorsresponsibilitiesare:

Alwayssetagoodexampleforsafety.

Giveadequatesafetyinstructiontoeachandeverynewemployee.

Ensure theunderstandingby all employees that theviolationof established safe

workpracticesisaviolationofcompanyrules.

Promotetheproperuseandcareofprotectiveequipmentoneachjob.

PromptlyreportallinjuriestotheOperationsManagerordesignatedSafetyOfficer.

Conductroutinesafetyinspectionsofhisareaforunsafeconditionsandprocedures,

andensuretheproperuseandmaintenanceofprotectiveequipment.

InitializeandforwardallnecessaryaccidentreportstotheOperationsManageror

designated Safety Officer, such as:Accident Report,NearMiss Reports,Unsafe

ConditionReports,etc.

2.3 Security&SafetyManager

ThecoordinationofthecompanysHSEprogramshallbetheresponsibilityoftheSecurity

&SafetyManager.Dutiesinclude:

Advisingandmakingrecommendationstoallsupervisorypersonnelinthe

company. Monitortheoverallsafetyprogramandhelpidentifycriticalareas.

Manageandcomplywithlocalandindustryspecificsafetyandenvironmental

reportingrequirements.

Keepmanagementinformedofthesafetyperformanceofthevariousdivisionsand

recommendappropriateactionstoimproveperformance.


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Developandimplementsafetytrainingprograms.

Administerandreporttomanagementonthestatusofworkerscompensation

claimsandpropertydamageinsuranceclaims.

2.4 EmployeeResponsibilityChaguaramas Terminals Limitedmanagement and supervisors expect the individual

employeetocooperateineveryrespectwiththecompanyssafetyprogram,sothatthe

daytodayoperationsmaybe carriedon in suchamanner,as to insure the safetyof

himself, his fellow employees, the client and company property. Therefore, each

employeeischargedwiththefollowingresponsibilities:

Observeallsafetyrulesandregulations.

Reportanyunsafeconditionsorpracticestoyoursupervisor.

Knowhow

to

perform

jobs

assigned

and

perform

them

properly.

Donotundertakeanyjobyoudonotunderstandaskyourimmediatesupervisorif

thereareanyquestionsoranydoubt.

Wearanduseallsafetyequipmentrequiredbythejobtobeperformed.

Participateinsafetymeetingsheldbyyoursupervisor.

Reportallinjuriesimmediatelytoyoursupervisor.

Cooperatewithsupervisorwheninjuryandaccidentinvestigationsarebeingmade

sothataccidentcausescanbedeterminedandcorrectiveactiontaken.

Reportanyandalldefectivetoolsorequipmentimmediately.

2.5 HSEMeetings

RegularHSEmeetingsshallbeheldatallcompanyworksitesinaccordancewith

Companypolicy.Thefrequencyofthemeetingswillbecontingentupontheparticular

activityorrisk,andorclientrequirements.Tailgatemeetingswillbeheldbeforethestart

ofeachshift,andwhenevertheworkprocesschangessignificantly.Routinesafety

meetingswillbeconductedatleastoncefortnightly.

2.6 InternalAudit

TheCompanyshallconductinternalHSEauditsinaccordancewithSection11ofthis

manual,toensurethatallaspectsoftheHSEmanagementsystemarebeingadheredto.

2.7 ManagementReview


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TheCompanyHSEManagementSystemshallbesubjecttoregularreviewby

managementpersonnel. Thesereviewswilltakeplaceeveryfourmonthsandwillbe

documentedandsharedwithallmanagershavingresponsibilityfortheHSEProgram.

Allrecordedaccidentsandnearmisseswillbereviewedbyuppermanagementweekly.


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LEGISLATION3.1 HSELegislation&IndustryCompliance

Thecompanyshallcomplywithallrelevantlocal,industryspecificregulations.

TheCompanyconsidersthefollowingrecognizedorganizationsregulations,guidelines,

andadditionalmaterialsrelevanttotheCompanysoperations:

OccupationalSafetyandHealthAdminstration(OSHA)

UnitedStatesCoastGuard(USCG)

InternationalMaritimeOrganization(IMO)

Thecompanyshallcomplywithrelevantlocalandinternationalshippingregulations.

AllvisitingvesselswillalsoberequiredtoadheretotheseregulationsinconjunctionwiththeCompanyHSEProgram.


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HSEDOCUMENTATION&RECORDS4.1 HSESystemDocumentation

TheHSEProgramiscomprisedofthefollowingdocumentationsystem:

TheHSEPOLICYManualwhichstatestheCompanyspolicyandobjectives,and

whichdefinesthemethodbywhichtheCompanyshallcomplywiththeoverall

intentoftheHSEProgram.

TheHSEProceduresmanual,whichhasbeendevelopedforthoseactivities

posingthegreatestrisktohealthandsafety. Theseproceduresdefine

responsibilitiesandactionstobetakentominimizetherisk.

TheJobSafetyAnalysis(JSA)isaseriessafeworkinstructionstodefineeachstep

ofaparticularactivityperformedwithinthecompany.Alsoincludedinthisarea

arethoserecognizeddocumentsthatcomplementtheCompanyHSEprogramsuchastheauditformandthesafetyproceduremanual.

TheCompanyrecordsandforms(accidentreports,Investigationreport,Vehicle

AccidentReport)whichsupportanddocumentcompliancewithregulationsand

clientrequirements.

4.2 DocumentationControl

TheSecurity&SafetyManagershallberesponsibleforthecontrolandmaintenanceof

HSEdocuments. Thisincludesfilingtheannualandmonthlyreports,environmental

reports,

client

reports,

and

Company

statistics.

HSE

records

will

be

kept

on

file

in

accordancewithlocallawandindustrystandard. TheperiodofretentionofallHSE

documentswillbeinaccordancewithlocalregulations. Allrevisionsandupdateswill

betheresponsibilityoftheSafetyOfficer.

4.3 ManagementofChange

Thecompanyoperatesinabusinessenvironmentwherechangeisinevitable,asaresult

oftechnologyandareasofoperations. EachchangemayintroducerisktotheCompany,

whichcanimpacttheHSEperformance. TheCompanyshallintroduceproceduresas

theneedbecomesapparenttoidentify,monitorandcontrolchange,toensurethatrisks

arekepttoanacceptablelevel.TheseprocedureswillbedocumentedintheHSEProceduresManualanddisseminatedtoallaffectedemployees.


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Anychangeassociatedwithaspecificoperationwillbeapprovedbytheonsite

supervisor,inconjunctionwith,thePortManager. Thesupervisorinchargeofthe

operationinconjunctionwiththeoperationsmanagerwillhavetheauthoritytoremove

personnelwhodonotcomplywiththestandardoperatingprocedures,includingsafety.

Anychangeassociatedwithequipment,asregardstosafety,mustbeapprovedbythe

PortManager.


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HEALTH,SAFETYANDENVIRONMENTAL PROCEDURES5.1 General

AllcompanyoperationsshalladheretotheHSEProceduresManual. Healthandsafety

guidelines,safetyrulesandclientregulationsmustbetakenintoconsideration.Where

thereisaconflictinvolvingoperationalrequirements,themorestringentofthetwo

safetyruleswilltakeprecedent.IfaconflictinvolvinganHSEpracticecannotbe

resolvedtheappropriatemanagermustbenotifiedimmediately.

5.2 Health

Itisacompanypolicythatallemployeespassamedicalexamination,workfitness

evaluation,andrandomdrugscreening. Employeesmayberequiredtohaveamedical

examinationonotheroccasionswhenitisjobrelatedandconsistentwithbusinessactivity.Suchoccasionsmayarisewhenthereisapotentialforexposuretotoxicor

unhealthfulsituations,orwhenthereisaquestionconcerninganemployeesabilityto

performjobduties.

5.3 SubstanceAbuse

CompliancewiththeCompanysDrug&AlcoholFreeWorkplacePolicy(HSE

ProceduresManual)shallbeaconditionofemployment. Wearecommittedtoadrug&

alcoholfreeworkplace.Thisisachievedbythemaintenanceofanactiveantidrugand

anti

alcohol

plan.

Any

on

duty

employee

(or

contractor)

with

a

detectable

level

of

alcohol,drugsorcontrolledsubstancesisprohibitedfromperformingserviceforthe

Companyandwillnotbepermittedtoremainatwork.

5.4 SafeWorkPractices

Fieldemployeesworkinanenvironmentofpotentialriskfromdangerousmachinery,

materials,fire,weatherandotherconditions. Safeworkingpracticesmustbefollowed

atalltimes. Safetyproceduresandguidelinesofparticularimportanceare:

ChaguaramasTerminalsLimitedProceduresManual

ClientSafetyProceduresManual

5.5 MinimumRestPeriod


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Personnelmayworknomorethan16continuoushours.Thistimeshallcommenceat

theinitialtimeofarrivalontheworksite,andshallincludeallstandingbytimeaswell

asparticipatinginoperationsor,anycombinationofsame.After16continuoushoursof

performancesuchpersonsmustbeprovidedaminimumof10consecutivehoursaway

fromtheworksiteandengagedinnoalternateworkactivity.

5.6 PersonalProtectiveEquipment(PPE)

TheuseofPPEshallbeincompliancewithlocalandindustryrelatedregulations.

PersonnelshallbeissuedthenecessaryPPEfortheoperationtobeperformed.

EmployeeswillalsoreceivetraininginaccordancewithOSHAPPEregulations

consistingof:limitationsofPPE,donning,maintenance,inspection,andwhentowear

thePPE. AllPPEshallmeetANSIstandards.

UseofPPEwillbemandatoryandunderthecontroloftheonsitesupervisoras

outlinedintheHSEproceduresmanual.

5.7 Smoking/NonSmoking

Ourbuildingsaresmokefreeareas.Otherworkplacesutilizedesignatedsmokingareas

foremployeestosmoke. Theonsitesupervisorwillhaveinformationregardingthe

smokefreeareasandappropriatesignsshallbeposted.


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ENVIRONMENT6.1 EnvironmentalProtectionPlan

Thecompanyrecognizesandiscommittedtopromotinggoodenvironmentalpractices.

ThecompanyinaccordancewithitsEnvironmentalPolicy,WasteManagement,and

PollutionPreventionPlanwill:

Ensurethatallwastematerialsarestoredanddisposedofaccordingto

regulations.

Recycleanduserecyclablematerialswhenpossible.

Usefuelsandchemicalthatareenvironmentallyacceptable.

Minimizewastebyintroducingawastefreeprocess,wherepossible.

Utilizecosteffectivesolutionsforcoolingandlightingrequirements.

Conductoperationsinsuchamannerastominimizetheimpactonwildlife.

Pleasereferto:

HSEProceduresManual


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RISKCONTROL7.1 RiskAssessment

TheCompanyshallidentifyanddocumentHSErisksinordertopreventandcontrolthe

risk.Asaminimum,theriskassessmentwillincludeconsiderationofthefollowing:

Natureofwork

Locationofwork

Potentialforexposuretoworksitehazards

Potentialconsequencesofincident(environmental,legal,ordelayinoperations.

Insomecasestheriskorhazardcanbeidentifiedbyobservation.Inothercases,

measurementssuchasnoiselevels,orgasdetectorsmaybenecessarytodeterminethe

levelofrisk. Emphasiswillbeplacedonareasofoperationsorproceduresthatareidentifiedashavingthepotentialforgreatestseverity.

7.2 RiskControl

Whenrisksorhazardshavebeenanalyzedandassessed,decisionscanbemadeabout

controlmeasures,whichmustbetakenintoaccount.Thefollowingriskcontrol

principlesshallapply:

Eliminateorminimizetheriskbysubstitutingsaferoperationalprocedures.

Use

engineering

controls.

Minimizetheriskbytheuseofpersonalprotectionandequipment.

EmployeesinvolvedintheseareasofoperationswillreceiveappropriateHSEtraining,

participateinsitespecificsafetymeetingsandreviewjobsafetyanalysis(JSAs)that

applytotheparticularriskorhazard,onaregularbasis.


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EMERGENCYPROCEDURES8.1 EmergencyProcedures

Thecompanyshallestablishemergencyproceduresatallworklocations. Theseshall

definespecificresponsibilitiesforthemanagementofaresponsetoanemergency.The

companyshallalsoprepareinterfacedocumentslinkingtheHSEemergencyprocedures

toitsclientvesselsandwhereappropriate,totheclienttoensurethatresponsibilitiesare

known.

Thecompanyshallprovidetrainingintheseprocedurestoallrelevantpersonnelin

accordancewiththeHSEProceduresManualandSection10ofthismanual.

8.2 EmergencyDrills

Emergencydrillsshallbeheldmonthly,anddocumented. Thesedrillswillconsistof

manoverboard(dockside),firedrills,spillcontainmentdrills,andHAZMATdrills.


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CORRECTIVEANDPREVENTIVEACTION9.1 CorrectiveandPreventiveAction

Correctiveandpreventiveactionshallbetakenatanystageofanactivitytoeliminate,

orreducetoanacceptablelevel,risktothehealthandsafetyoftheCompanys

employeesandotherpersonsforwhomitisresponsible. Thisincludestheriskof

damagetotheenvironmentandharmtowildlife.

AformalcorrectiveactionreportmaybeinitiatedasaresultofaninternalHSEaudit,or

inresponsetoanHSEproblemidentifiedinthenormalcourseofbusiness.


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TRAINING10.1 Training

TrainingisanessentialpartoftheCompanysHSEmanagementsystem. Itisthe

CompanypolicythatallemployeesshallbeprovidedHSEtrainingappropriatetotheir

employment. TheresponsibilityforstafftrainingisthatoftheDepartmentManagers.

TheSecurity&SafetyManagerwillassistandcounselDepartmentManagersintheHSE

trainingmatters.

TheCompanyshallprovide:

Trainingtocoveralllevelsofstaff.

Asystemfortheidentificationoftrainingneeds.

Analysisofspecialtrainingneeds.

HSErefreshertrainingonaperiodicbasis.

10.2 SafetyOrientation

AllnewandcontractemployeeswillreceiveanHSEorientationwhichincludes

familiarizationwiththeHSEProceduresManual.Thisorientationprogramis

supplementedwithHSEtraining,whichisappropriatetothelevelofemployment.

Theorientationwillprovideemployeeswithbasicpracticalunderstandingofthe

companyssafetyrequirements,thegeneralhazardsandrisks,andaccidentand

emergency

procedures

that

apply

to

their

specific

work

location.

Employeeswillberequiredtoattendallsafetymeetingspertinenttotheirareaof

operations.Asupervisorwillconductthesafetymeeting.Thecontents,date,andwho

attendedwillbedocumentedonaCompanysafetymeetingrosterform.

10.3 FirstAid

AllemployeeswillbetrainedinfirstaidandCPR.Refreshertrainingshallbeprovided

biannually.Thecompanyshallundertaketomaintainanacceptablestockoffirstaid

suppliesandequipmentforemergencyuse.Thisshallbetheresponsibilityofthe

Security&SafetyManager.

10.4 FireFighting


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Allemployeeswillreceivetraininginfirefightingtechniquesandequipmenttoaddress

thefiresafetyconcernsatthecompanysfacility.

10.5 WaterSurvival

ItisCompanypolicythatallemployeesworkingoverwaterundergowatersurvival

training.

10.6 DefensiveDriving

TheCompanysupportsandencouragesdefensivedriving. Allemployeesrequiredto

driveaCompanyvehiclewillberequiredtoparticipateinaCompanysponsored

defensivedrivingcourse.


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HSEMONITORINGANDREPORTING11.1 General

TheCompanysannualHSEPlanshalloutlineitsproposedactionsfortheyearahead

andspecifictargetsforHSEmanagementandperformance. TheCompanyshall

maintainahierarchyofreportingtoensurethatHSErelatedissuesaremonitoredatall

levelsoftheorganization.

TheHSEperformanceshallbeaddressedandpublishedinthefollowingformat:

HSEmeetings

Quarterlymanagementreview

AnnualManagersmeeting

11.2 HSEAudits

Auditsshallbeconductedonaperiodicbasis.Theresultsoftheseauditsshallbe

documentedinaccordancewiththeCompanydocumentationplanSection4ofthis

manual.

Auditsshallbeconductedbyappropriatelytrainedpersonnel.Specificjobsiteswillbe

audited.Someofthepotentialareassubjecttoauditswillbeworkshops,material

storageareas,andtheofficeenvironmentTheSafetyOfficerwillassesstheauditresults

and

forward

to

management,

who

shall

take

prompt

action

to

correct

any

HSE

deficiencies. Responsibilityforcorrectiveactionswillbeassignedanddocumented.

11.3 HSEStatisticalData

TheSecurity&SafetyManagerwillberesponsibleforcompilingandreportingofthe

statistics,andkeepmanagementabreastofthesestatisticsonaregularbasis.These

statisticsareavailabletoclientsbyrequest.

11.4 IncidentReporting

TheCompanyshallrequirethatallHSEIncidentsbereportedimmediately. Incidents

mustbeturnedintotherespectivesupervisorforreviewandforwardedtotheSecurity

&SafetyManager. TheseIncidentReportswillbekeptonfileinaccordancewithHSE

Documentation&Recordspolicyofthismanual.


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APPENDIX

12.1 ChaguaramasTerminalsLimited.

CompanyOrganizationalChart

Security

Personnel

Security&Safety

ManagerAccountant

Accounting

Assistant AssistantOperationsManager

PortOperations.

Manager

PortMarketing&

LogisticsManager

Admin.StaffPORT

MANAGER

Chaguaramas Terminals Ltd. Rev. 2-August 2005

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