Ch. 18 Time Ch. 18 Time ManagementManagement

Questions to Help You Questions to Help You Manage Your Time:Manage Your Time: What has to be done?What has to be done? How much of it has to be done?How much of it has to be done? How fast does it have to be done?How fast does it have to be done? How much does it cost to do?How much does it cost to do?

How the Average How the Average American will Spend American will Spend his/her Lifehis/her Life 7 years in the bathroom7 years in the bathroom 6 years eating6 years eating 5 years waiting in line5 years waiting in line 3 years in meetings3 years in meetings 2 years playing telephone tag2 years playing telephone tag 8 months opening junk mail 8 months opening junk mail 6 months sitting at red lights6 months sitting at red lights

Leisure Time- based Leisure Time- based upon a two year Gallup upon a two year Gallup PollPoll

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5

10

15

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35

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

TV on SundayTV on ThursdaySocializing

3-4 times as many hours per year shopping as do Western Europeans

Question:Question:

CAN YOU REALLY MANAGE CAN YOU REALLY MANAGE YOUR TIME, OR DOES TIME YOUR TIME, OR DOES TIME

MANAGE YOU?MANAGE YOU?

What To Do??What To Do??

Your 10 am doctor’s appointment turns into Your 10 am doctor’s appointment turns into a 10:45 appointmenta 10:45 appointment

Your dinner is interrupted by the Your dinner is interrupted by the telemarketertelemarketer

You woke up late and you can’t get to work You woke up late and you can’t get to work on time.on time.

You are running 15 minutes late for work You are running 15 minutes late for work and you remember that you forgot to fill and you remember that you forgot to fill the car with gas last eveningthe car with gas last evening

Your flight has been delayedYour flight has been delayed

Time Management Time Management TIPTIP

Concentrate your efforts and Concentrate your efforts and energy on those elements of energy on those elements of time management you can time management you can control. Focus on the possible.control. Focus on the possible.

Do you suffer from Do you suffer from speed sickness???speed sickness???

Do you have an endless to do Do you have an endless to do list and feel stressed out list and feel stressed out because the tasks never seem because the tasks never seem to get done?to get done?

Working Under Working Under PressurePressure

Rushing through life suppresses Rushing through life suppresses the immune system. Continually the immune system. Continually driving in the fast lane until it driving in the fast lane until it becomes a way of life, can lead to becomes a way of life, can lead to hypertension, heart disease, drug hypertension, heart disease, drug dependency, and/or stroke. dependency, and/or stroke.

Definition of Time:Definition of Time:

Time is nothing more (or less) Time is nothing more (or less) than a way of measuring out than a way of measuring out your life.your life.* Remember, you can only live * Remember, you can only live in the present moment.in the present moment.

Exercise:Exercise:List 8 items you spend List 8 items you spend time on during the daytime on during the day

1.1.

2.2.

3.3.

4.4.

5.5.

6.6.

7.7.

8.8.

Manage your timeManage your time

1. Carry a schedule and record all your 1. Carry a schedule and record all your activities for a week. This will help you activities for a week. This will help you understand how much you can get done understand how much you can get done during the course of a day and where during the course of a day and where your precious moments are going. You'll your precious moments are going. You'll see how much time is actually spent see how much time is actually spent producing results and how much time is producing results and how much time is wasted on unproductive thoughts, wasted on unproductive thoughts, conversations and actions.conversations and actions.

Manage your timeManage your time

2. Any activity or conversation 2. Any activity or conversation that's important to your success that's important to your success should have a time assigned to it. should have a time assigned to it. Appointment books work. Schedule Appointment books work. Schedule when they will begin and end. Have when they will begin and end. Have the discipline to keep these the discipline to keep these appointments.appointments.

Manage your timeManage your time

3. Plan to spend at least 50 percent 3. Plan to spend at least 50 percent of your time engaged in the of your time engaged in the thoughts, activities and thoughts, activities and conversations that produce most of conversations that produce most of your results.your results.

Manage your timeManage your time

4. Schedule time for interruptions. 4. Schedule time for interruptions. Plan time to be pulled away from Plan time to be pulled away from what you're doing. Take, for what you're doing. Take, for instance, the concept of having instance, the concept of having "office hours." Isn't "office hours" "office hours." Isn't "office hours" another way of saying "planned another way of saying "planned interruptions?"interruptions?"

Manage your timeManage your time

5. 5. Take the first 30 minutes of every day to plan your day. Don't start your day until you complete your time plan. The most important time of your day is the proper planning of time.

Manage your timeManage your time

6. 6. Take five minutes before every call and task to decide what result you want to attain. This will help you know what success looks like before you start.

Manage your timeManage your time

7. Put up a "Do not disturb" sign when you absolutely have to get work done.

Manage your timeManage your time

8. Practice not answering the phone just because it's ringing and e-mails just because they show up. Disconnect instant messaging. Schedule a time to answer email and return phone calls.

Manage your timeManage your time

9. Block out other distractions like Facebook and other forms of social media unless you use these tools to generate business.

Manage your timeManage your time

10. Remember that it's impossible to get everything done. Also remember that odds are good that 20 percent of your thoughts, conversations and activities produce 80 percent of your results.

Ch. 18 QuizNameDatePd. 1

List 10 ways to manage your time more effectively

What should you do if you are running late to work or an appointment?

Why is time management important?