cepi update spring 2015 for email.pptx...

5/5/2015

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CEPI Update

Spring 2015

Happy 80th!!

5/5/2015

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Student HistoryScreen

New & Improved for 2015-2016

Student History Updates

Characteristics added in 2013-2014and 2014-2015 now visible on Student

History screen

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New tabs added:• EC Special Ed

Assessment• Early On• Initial IFSP

• Part C Assessment

• Part B Referral• Section 23a


Improved displays of:• Discipline

• Special Education

• Program Participation

• EC Programs

• Personal Curriculum

• Title I TAS

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UIC ResolutionFormat & Functionality Improvements

Rearranged Order & Improved Readability

Added Collection ID w/”Helper” Information

Resolution/Request History

Changed Selection Process for UIC Resolver List

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Race To The TopEarly Learning

Challenge

Race To The Top

• Finishing Year 2 of 4 Year Grant

• Head Start Grantees Piloting

• Spring 2015 – UIC Reporting

• Fall 2015 (tentative) - Early Childhood

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Financial Information DatabaseEarly Warning Data & New Dates

Financial Information Database (FID)

• Collects audited financial data via:

• Balance sheet (required)

• Revenue file (required)

• Expenditure file (required)

• Educational service provider file (if applicable)

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• SE-4094 Collection

• Transportation Expenditure report

• Due October 7 of each year

• New FID due date – November 1• Legislatively mandated in Public Act 5 of 2015


• On the horizon – NEW Budgetary Assumptions collection due July 7• House Bill 4335• Required to report - districts with a

general fund balance less than 8% of general fund revenues

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•Report includes the following data points:• Projected foundation allowance (15-16 SY)• Projected membership (15-16 SY)• Expenditures per pupil for immediate

preceding SY (14-15 SY)• Projected expenditures per pupil (15-16 SY)

Course Completion Status CodesThe Correct Use of “Audit”

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Reported Courses with Audit Completion Status Code

19,963

418,126

585,191

[VALUE]

0

200,000

400,000

600,000

800,000

2010-11 2011-12 2012-13 2013-14

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Correct Use of Audit

• Rarely Used in K-12 Setting

• Secondary or Postsecondary Courses

• For-Credit Course, Purposely Taken Not-For-Credit

• Course is Primarily Taken For-Credit

Audit is NOT Used for…

• Reporting Incomplete Courses

• Interim Course Reporting (Term Status vs Final)

• Reporting Non-Credit Assignments (Home Room, Study Hall)

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Twinkle! Twinkle!Not so little

STARR

STARR Collection

• Student Transcript and Academic Record Repository (STARR)

• 5th Year of STARR opens May 18

• 46 Michigan Institutions of Higher Education (IHE)

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STARR Collection

• 680,591 Records Submitted in 2014• Plus 17,718 from National Student

Clearinghouse (NSC)• MI School Data Reports

• College Undergraduate Enrollment• College Transfers

STARR Collection

• MI School Data Reports (continued)

• Postsecondary Outcomes

• College Enrollment by High School

• 24 College Credits

• College Remedial Coursework

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Is Your District Using

e-Transcripts?

• Saves time, money, effort• Fast and simple for students,

high schools, colleges• Accurate and secure.• Transcripts can be sent

electronically or by mail to any destination worldwide

• Contract costs are paid by the State

Don’t Leave

On the Table!

Matt SterenbergParchment

K-12 Account Executive

[email protected] 480.719.1646 x1114 mobile 616.581.4899

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e-Transcripts

• 923 schools signed up – increase of 6%

• 85% have sent at least one transcript

• 100 schools are implementing service

• 89 schools have opted out

e-Transcripts

267,772transcripts delivered in 2013

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e-Transcripts

278,224transcripts delivered in 2014

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It’s Your Data

• Longitudinal (school to school, level to level, system to system)

• Easy to access

• Saves time, saves money

It’s Your Data

• Value for all - counselors, leaders, administrators, curriculum and school improvement, business office, boards, families

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How-Tos & News

• Getting started

• Announcements

• New reports & data

• Stay up to date

Our Schools – At A Glance

• Contact information & legislative district

• Fast facts

• District accountability, academic performance, student & teacher breakdowns, financials

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MI School Data Reports

• School information

• District

• Financial

• Staffing

• Post-secondary outcomes

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MI School Data Reports

• Student information

• Counts

• Testing

• Special Education

Report Features

• Secure and non-secure

• Demographic breakdowns

• Comparison features

• 5 Year trends

• Download/print/share

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Report example

–5 Year Trend

Report example

–Comparison

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Reports for Decision Makers

• Dashboards

• Academic

• College readiness/college success

• Enrollment

• Finance

Assessment DataMSDS and Secure Site Coordination

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Pre-ID & Test Assignment

• MSDS Early Roster

• Kindergarten Entry Assessment (KEA)

• Interim Assessment

• Secure Site

• All other assessments


• Demographic Updates –ACT/Workkeys• MSDS Spring General Collection data used

to create enrollment roster• Updates through MSDS SRM • DAS doing hourly updates

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• Demographic Updates – M-STEP/ MI-Access• MSDS Spring General Collection data used

to create enrollment roster• Updates through MSDS SRM • Review through May through mid-June

Education Entity MasterNew Features

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EEM Updates

• NEW Prosperity Regions

• Early Middle College selection

• NEW Education Management Organization

• Education Service Provider change

EEM Updates

• SNE Community Eligibility Optionchanged to Community Eligibility Provision

• Edits to shipping addresses:

NO PO BOXES!!

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EEM Updates

• NEW Transportation Director selection for contacts

• Changing Legacy DBF files format to CSV for Public Data Sets

Limited English

Proficient

• Какво ново?• 有什麼新鮮事？

• Mis on uut?• Was ist neu?• Che cosa è nuovo?• Co to jest nowy?• ¿Qué es nuevo?

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Exiting LEP Proficient AfterJune 30th

• MDE hopes to have WIDA results back to districts by Mid-August

• May exit via prior school year SRM Collection between through 9/15

• Exit will count in 2014-15 school year• Student will be FLEP as of Fall 2015

Exiting “False” LEP

• Appeal Window Once Yearly• Submit WIDA Test Exception in MDE

Secure Site during specific time frame• Appeal must include the initial home

language survey (HLS)•1st enrollment in any LEA in Michigan

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Exiting False LEP

• Explanation of discrepancy between Home Language Survey & MSDS coding of LEP

• MDE Title III team to approve or deny requests

MSDS Collection UpdatesFor 2015-2016 School Year

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New LEP Instructional Program Code

LEP Characteristic Changes

Primary Language• The student’s

primary or native as indicated on the home language survey

Home Language• The language(s)

most often used in the home or primarily spoken by those in the home

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LEP Characteristic Changes

Primary Language• Required w/LEP

• Report ONE language

Home Language• Conditional – Must

report if Primary Language is English

• Report up to 3 languages (indicate main language)

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Special Education

• New codes in Assessment Tool • Teaching Strategies GOLD

• COR Advantage

• New code in Part C Transition Timeliness • IEP held after the child’s third birthday: Late

referral to Part C

Special Education

• New restriction on Section 53 FTE claims• Cannot have Student Residency code “09” -

Section 24 juvenile detention facility

• Usually submitted with “06” – All other non-resident students or “14” – All other resident students

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Early Roster

• Only “Other” characteristics are active

• Other Test Type (KEA or Interim)

• Other Research Code 1

• Other Research Code 2

TSDL Collection

• New Error: All courses submitted by Cyber Schools or 100% Virtual Schools must be virtual

• New Warning: If EEM shows “Less than 100% Virtual School” and no courses submitted as virtual

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TSDL Collection

• New Error: All courses submitted by Cyber Schools or 100% Virtual Schools must be virtual

• Check occurs at record and file level (each course and at Quality Review)

TSDL Collection

• New characteristic “College Credit”

• Tied to Course Type code 10

• New Course Type code

• 10 – Dual Enrollment/Concurrent Enrollment Under Section 64b

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Early Childhood Collection

• GSRP Eligible Children

• Birthdate between 9/2/2010 and 12/1/2011

• Aligns with legislated kindergarten age

• Last change to move from December to September date

• Great Start Readiness Program • Must report ALL children served during the

program year • Not dependent on funding

• Include in EOP with Program End Date if not already reported as exiting


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• Great Start Readiness Program • Report returning children with new

Program Start Date for next program year


New Early Childhood Reports

• GSRP Counts by Fiscal Entity and Program

• Available to Fiscal Entities (ISDs) only

• Provides counts of children submitted with this fiscal agency by any district during the collection reporting period

Live for EOP 2015

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• Displays counts by submitting entity and GSRP program reported

• Provides a list of UICs reported in multiple submitting entities (i.e. duplicates)

• Provides instructions on how the duplicates are resolved


• Early Childhood Supplemental Nutrition Eligibility (SNE) Report

• Summary and student-level data for students reported in the Early Childhood Collection with the SNE Component

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Registry of Educational Personnel

• Must report Student Teachers to REP

• Only minimal data

• In same grouping as day-to-day substitutes

Q & A

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Contact Information

• CEPI Customer Support

• (517) 335-5050 option 3

• [email protected]

• Doris Mann

• (517) 241-4509

• [email protected]

Help is just an email away!

MI School Data Resources• How-Tos & News. MI School Data's companion website with tools,

tips, and news; handouts and tutorials; and calendar of recent and upcoming data loads.

• How to Navigate MI School Data. The fundamentals in 4 easy steps.

• Email Help Desk. Macomb Intermediate School District (MISD) hosts a Help Desk to report an issue or ask for MI School Data assistance.

• Authorized Presenters/Trainers. A list of our train-the-trainer participants who can provide MI School Data training to a variety of audiences in your region.

• Email CEPI Customer Support. Reporting help; tell us what you need in MI School Data.

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Resource Links• www.michigan.gov/cepi

• www.michigan.gov/mde

• www.mpaaa.org/resources.htm

• http://www.legislature.mi.gov

• http://nces.ed.gov/

• http://www.ccsso.org/

• http://www.dataqualitycampaign.org/

• http://www.ed.gov/esea

• www.msbo.org

• www.gomiem.org

cepi update spring 2015 for email.pptx...

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