central florida 2009 nw 87th piece, gainesville, fl 32853 ..._,,. -· 2009 nw 87th piece,...

Central Florida Regional Planning Council

January 8, 2020

TO:

FROM:

SUBJECT:

Serving Alachua

Bradford • Columbia

Dixie • Gilchrist • Hamilton

Lafayette • Levy • Madison

Suwannee • Taylor • Union Counties

. _,,. -· 2009 NW 87th Piece, Gainesville, FL 32853-1 803 • 3Ei2. SEiEi. 2200

Gilchrist County Transportation Disadvantaged Coordinating Board

Lynn Godfrey, AICP, Senior Planner

Meeting Announcement

The Gilchrist County Transportation Disadvantaged Coordinating Board will meet Wednesday, January

15, 2020 at 1:30 p.m. in the meeting room of Suwannee River Economic Council located at 1439 SW

CR 307 A in Trenton, Florida. All Board members are encouraged to attend this meeting.

If you would like to participate in the meeting via teleconference, the dial in number is: toll free

1.888.585.9008 Conference Code 864 183 272. Please note that a physical quorum of Board

members must be present to constitute a quorum.

Attached is the meeting agenda and supporting materials. If you have any questions, please do not

hesitate to contact me at extension 110.

Attachments

t:\lynn\td2020\gilchrist\memos\jan.docx

Dedicated to improving the quality of life of the Region's citizens,

by enhancing public safety, protecting regional resources,

promoting economic development and providing technical services to local governments. -1-

Suwannee River Economic Council Meeting Facility 1439 SW CR 307A Trenton, Florida 32693

Directions: From the intersection of U.S. Highway 129 (also known as Main St) and SW County Road 307 A (also known as NW 11th Ave) in the City of Trenton, head West onto SW County Road 307A (also known as NW 11th Ave), travel approximately 0. 7 miles, and the Suwannee River Economic Council Meeting Facility will be on the left, on the South side of SW County Road 307 A (also known as NW 11th Ave).

Suwannee River Economic Council Meeting Facility

1 inch = 1,250 feet

-2-

Central Florida Regional Planning Council . _,,,,,, , .

Serving Alachua





2008 NW 87th Place, Gainesville, FL 328153-1 803 • 3152. 81515. 2200

GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD

MEETING ANNOUNCEMENT AND AGENDA

Meeting Room Wednesday January 15, 2020 1:30 p.m.

Suwannee River Economic Council 1439 SW CR 307 A Trenton, Florida

I. BUSINESS MEETING - CALL TO ORDER

A. Invocation

B. Pledge of Allegiance

c. Introductions

D. Approval of the Meeting Agenda ACTION REQUIRED

E. Approval of the October 9, 2019 Minutes Page7 ACTION REQUIRED

II. NEW BUSINESS

A.

B.

c.

Introduction to Florida's Coordinated Transportation System

Page 11 NO ACTION REQUIRED

Staff will discuss Florida's Coordinated Transportation System and Section 11 2.3143, Florida tatues concerning voting conflict of intere t

2016/21 Gilchrist County Transportation Disadvantaged Service Plan Amendments

Page 49 ACTION REQUIRED

The Board needs to review and approve amendments to the 2016/21 Gilchrist County Transportation Disadvantaged Service Plan

Suwannee River Economic Council, Inc. Operations Reports

Page 93 NO ACTION REQUIRED

Dedicated to improving the quality of life of the Region's citizens, by enhancing public safety, protecting regional resources,

promoting economic development and providing technical services to local governments. -3-

III. OTHER BUSINESS

A. Comments

IV. FUTURE MEETING DATES

A. April 15, 2020 at 1:30 p.m. B. July 15, 2020 at 1:30 p.m. C. October 14, 2020 at 1 :30 p.m. D. January 13, 2021 at 1:30 p.m.

* Please note that this is a tentative meeting schedule, all dates and times are subject to change.

If you have any questions concerning the enclosed materials, please do not hesitate to contact me at 1-800-226-0690, extension 110.

t:\lynn\td2020\gilchrist\agendas\jan.docx

-4-

GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD

MEMBER/REPRESENTING ALTERNATE/REPRESENTING Commissioner Marion Poitevint Not Applicable Local Elected Official/Chair Sandra Collins Lauren Adams Florida Department of Transportation Florida Department of Transportation

Grievance Committee Member Vacant Vacant Florida Department of Children and Families Florida Department of Children and Families

Jeff Aboumrad Florida Department of Education

Florida Department of Education Pastor Ralph Williams Vacant Florida Department of Elder Affairs Florida Department of Elder Affairs

Deweece Ogden Pamela Hagley Florida Agency for Health Care Administration Florida Agency for Health Care Administration

Vacant Vacant Florida Agency for Persons with Disabilities Florida Agency for Persons with Disabilities

Darlene Strimple Selvin Cray Regional Workforce Board Regional Workforce Board

Grievance Committee Member Vacant Vacant Florida Association for Community Action Florida Association for Community Action

Term ending June 30 2020 Term ending June 30 2020

Vacant Vacant Public Education Public Education

Steven Hutson Vacant Veterans Veterans Term endina June 30 2020 Term endinq June 30 2020

Vacant Vacant Citizen Advocate Citizen Advocate Term ending June 30 2021 Term ending June 30, 2021

Jim Mccrone Vacant Citizen Advocate - User Citizen Advocate - User Term endinq June 30 2021 Term endinq June 30, 2021

Leslie Esseck Vacant Persons with Disabilities Persons with Disabilities

Grievance Committee Member Term ending June 30, 2021

Term endinq June 30 2021 Richard Esseck, Vice-Chair Vacant Elderly Elderly Grievance Committee Member Tern ending June 30, 2020

Tern endinq June 30 2020 Brittny Keeling Krishna Stemple Medical Community Medical Community Term endina June 30 2022 Term endinq June 30 2022

Sandra Woodard Brooke Ward Children at Risk Children at Risk Grievance Committee Member Term ending June 30, 2022

Term endinq June 30, 2022 Vacant Vacant Private Transit Private Transit

Term endina June 30 2022 Term endinq June 30 2022

Note: Unless specified, members and alternates serve at the pleasure of the North Central Florida Regional Planning Council .

-5-

GILCHRIST COUNTY

TRANSPORTATION DISADVANTAGED COORDINATING BOARD

Meeting Room Suwannee River Economic Council 1439 SW CR 307A Trenton, Florida

VOTING MEMBERS PRE ENT

MEETING MINUTES

Jeff Aboumrad, Florida Department of Education Representative

Wednesday October 9, 2019 1:30 p.m.

Lauren Adams representing Sandra Collins, Florida Department of Transportation Representative

Selvin Cray, representing Darlene Strimple, Regional Workforce Board Representative

Leslie Esseck, Persons with Disabilities Representative

Richard Esseck, Vice-Chair, Elderly Representative

Brittny Keeling, Medical Community Representative

Deweece Ogden, Florida Agency for Health Care Administration Representative

Pastor Ralph Williams, Florida Department of Elder Affairs Representative

Brooke Ward representing Sandra Woodard, Early Childhood Services Representative

VOTING MEMBERS ABSENT

Commissioner Marion Poitevint, Chair Steven Hutson, Veterans Representative Jim McCrone, Citizen Advocate-User Representative

OTHERS PRE ENT

Matthew Pearson, Suwannee River Economic Council, Inc.

STAFF PRESENT

Lynn Godfrey, North Central Florida Regional Planning Council

I. BUSINESS MEETING CALL TO ORDER

Vice-Chair Esseck called the meeting to order at 1 :30 p.m.

A. Invocation

Pastor Ralph Williams gave the invocation.

Page 1of4

-7-

GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD October 9, 2019

B. Pledge of Allegiance

Vice-Chair Esseck led the Board in reciting the Pledge of Allegiance.

C. Introductions

There were no introductions.

D. Approval of the Meeting Agenda

ACTION: Brittny Keeling moved to approve the meeting agenda. Lauren

Adams seconded; motion passed unanimously.

E. Approval of the July 10, 2019 Minutes

ACTION:

II. NEW BUSINESS

Deweece Ogden moved to approve the July 10, 2019 meeting minutes.

Jeff Aboumrad seconded; motion passed unanimously.

A. 2018/19 Annual Performance Evaluation

Ms. Godfrey stated that the Board is required to annually evaluate the transportation

services provided by Suwannee River Economic Council, Inc. She discussed Suwannee

River Economic Council, Inc.'s draft 2018/19 annual performance evaluation.

ACTION: Deweece Ogden moved to approve Suwannee River Economic

Council, Inc. 's 2018/19 Annual Performance Evaluation. Selvin

Cray seconded; motion passed unanimously.

B. 2018/19 Annual Operating Report

Ms. Godfrey stated that Suwannee River Economic Council, Inc. is required to submit an

Annual Operating Report to the Florida Commission for the Transportation

Disadvantaged by September 15 of each year. She said the 2018/19 Annual Operating

Report for Dixie County is provided for the Board's review.

Mr. Matthew Pearson, Suwannee River Economic Council, Inc. Executive Director,

discussed the Annual Operating Report.

ACTION: Brooke Ward moved to accept Suwannee River Economic Council,

Inc.'s 2018/19 Annual Operating Report. Deweece Ogden

seconded; motion passed unanimously.

Page 2 of 4

-8-


C. Medicare Program Coverage of Non-Emergency Medical Transportation

Ms. Godfrey stated that, at the Board's July 10, 2019 meeting, Vice-Chair Esseck asked staff to research whether the Medicare Program provides non-emergency medical transportation as part of their services. She said staff researched this issue and neither Medicare Part A nor Medicare Part B cover routine non-emergency medical transportation for patients. She explained that Medicare Part B pays 80 percent of the cost for non-emergency ambulance services if the patient provides Medicare with a written statement from their doctor that it is a necessary service.

Ms. Godrey stated that the Center for Medicare and Medicaid Services has introduced legislation to include non-emergency transportation benefits in Medicare Advantage (Part C) Plans in 2020. She said Medicare Part C (Medicare Advantage Plans (like an HMO or PPO)) are offered by private companies approved by Medicare.

D. Suwannee River Economic Council Operations Reports

Mr. Pearson discussed Suwannee River Economic Council's operations reports. He said Gilchrist County received a decrease in Trip & Equipment Grant funds beginning July 1, 2019. He said Suwannee River Economic Council has been providing transportation to take seniors on field trips. He explained that these trips may be discontinued due to the reduction in Trip & Equipment Grant funds.

III. OTHER BUSINESS

A. Comments

Leslie Esseck asked if Suwannee River Economic Council provides transportation for educational purposes.

Mr. Pearson stated that there is not enough funding to provide trips for educational purposes. He said if a need for this service was identified and Suwannee River Economic Council could efficiently transport people to and from an educational facility, they could research funding opportunities.

Vice-Chair Esseck asked Selvin Cray to research how many Workforce Board clients need transportation for education.

IV. FUTURE MEETING DATES

Vice-Chair Esseck stated that the next meeting of the Board is scheduled for Wednesday, January l 5, 2020 at 1 :30 p.m.

Page 3 of 4

-9-

ADJOURNMENT


The meeting was adjourned at 2:30 p.m.

Coordinating Board Chair Date

t:\l ynn\td2019\gilchrist\minutes\oct. doc

Page 4 of 4

-10-

Central Florida Regional Planning Council

January 8, 2020

TO:

FROM:

SUBJECT:

Serving Alachua





. _,,.. - 2009 NW B7th Place, Gainesville, FL 32653 -1 603 • 352. 955. 2200

Gilchrist County Transportation Disadvantaged Coordinating Board

Lynn Godfrey, AICP, Senior Planner

Introduction to Florida's Coordinated Transportation System

RECOMMENDATION

No action required. This agenda item is for information only.

BACKGROUND

The Florida Commission for the Transportation Disadvantaged requires Board members to comply with the requirements of Section 112.3143, Florida Statutes and Section 286, Florida Statues.

Attached are the following documents for the Board's information:

• An Introduction to Florida's Coordinated Transportation System;

• Section 112.3143, Florida Statues concerning voting conflicts of interest; and

• Section 286, Florida Statues concerning Florida Sunshine Law.

If you have any questions regarding the attached documents, please do not hesitate to contact me.

Attachments

t:\lynn\td2020\gilchrist\memos\training.docx



promoting economic development and providing technical services to local governments.

II.A.

-11-

Aorido Commission for the

Transportation Disadvantaged

TD 101 - A Comprehensive Overview of the

Transportation Disadvantaged Program

Commission for the Transportation Disadvantaged

September 17, 2019

1

-13-

Florido Convnission for the

Florida's Coordinated Transportation System Organizational Structure

Transportation Transportation Disadvantaged Riders Disadvantaged

---·---·--------~--- - -

Independent State Agency I Governor j I t Guiding Philosophy:

Appoints Implements Statutes Commissioners & Policy Guidance

• I

- Centralized Policy Development - Decentralized (Local) Implementation

-------------------------------------· Commission for the Admini~tratively .TFi~ DOT l assigned I

L---

Designated Official Planning Agency .

Appoints & Staffs

Local Coordinating Board

Purchasing Agencies

1 May contract

with

- - Operational

. ~

Designates Transportation .

Recommends Disadvantaged

; ;

r.Tr. I

Contracts With I ...

Oversees--+

Community Transportation

Coordinator

, ; ,

, ,• ,

, I

Buys' • : Trips Contra?ts With Bills

I

May bill directly

1 Transportation Operators

1 I

Provides • I

Transportation +

Pays ~o-pay I

Transportation Disadvantaged Riders

May provide direct services

.. - - - - - Fiscal (Older Adults, Persons with Disabilities, People with Low Incomes, At-Risk Children)

-14-

Florido Commission for the


• Older Adults

Who Do We Serve?

• Persons with Disabilities

• People with Low Income

• At-Risk Children

3

-15-



They Could Need A Ride To ...

• Medical Services

• Work

• School

• Grocery Store

4

-16-



Commission for the


Purpose (427.013 F.S.):

Accomplish the coordination of transportation services provided to the transportation disadvantaged.

Coordination Defined: Arrangement for the provision of transportation

services to the transportation disadvantaged in a manner that is cost

effective, efficient, and reduces fragmentation and duplication of services

Goal (427.013 F.S.):

To assure the cost-effective provision of transportation by qualified CTCs or transportation operators.

-17-

Florido Commission ror the

Commission for the

Transportation Transportation Disadvantaged Disadvantaged

Duties

• Develops policies and procedures for the coordination of

transportation services for the Transportation

Disadvantaged.

• Designates the planning agency in areas outside the

purview of an MPO.

• Approves the appointment of CTCs.

• Contract with CTCs.

9

-18-

Rorido Commission fOr the


Commission Revenues FY 2019-20

Total Revenues $65,635,032 • $1400 000 • $371,574

I I \

• $6,000,000~ ' 1------------ • $7,670

• HSMV - Registration Fees ($1.50)

• Senate Bill - State Transportation Trust

• FOOT Trust Fund

• HSMV - Parking Permit ($5.00)

• FOOT Public Block Grant {15%)

• Senate Bill - State Transportation Trust

• FOOT Trust Fund - Capital Equipment

• HSMV- Voluntary

10

-19-



Designated Official Planning Agency

The Planning Agency assists the Commission at the local

level in accomplishing the coordination of transportation

services to the transportation disadvantaged.

14

-20-



Designated Official

Planning Agency

Planning Agencies are: • Metropolitan Planning Organizations;

• County/City Governments;

• Regional Planning Councils; or

• Local Planning Organizations who are performing planning

activities in designated service areas.

A Planning Agency may be responsible for multiple • services areas.

16

-21-

Florido Corrvnission for the


Duties

Designated Official Planning Agency

• Appoints members to the Local Coordinating Board

• Provides staff to the Local Coordinating Board

- Quarterly Meetings (Meeting Schedule, Agendas,

Minutes, By-Laws, Grievance Procedures, Training)

- Annual Public Hearing

17

-22-



Designated Official

Planning Agency

Duties (Continued)

• Recommends to the Commission a Community

Transportation Coordinator (CTC)

- Competitive Procurement Process

{Local Procurement Process or Chapter 287, F.S.)

- Memorandum of Agreement between the Commission

and CTC

- CTC designation is for five years

• Evaluates the CTC (Planner & LCB) annually

18

-23-

"' Florido Commission for the

=~: -Design;~tec+ Officia I


Duties (Continued)

Planning Agency

• Reviews annually the Annual Operating Report prepared

by the CTC and submits it to the Local Coordinating Board

for approval.

• In coordination with the CTC and the Local Coordinating

Board, develops a Transportation Disadvantaged Service

Plan (TDSP)

19

-24-



Purpose


• Identify local service needs

• Provide information, advice and direction to the CTC on the

coordination of services to be provided through the

Coordinated Transportation System

• Serve as an advisory body to the Commission regarding a

particular service area

22

-25-




Coordinating Board Structure

• Members are appointed by the Planning Agency

- 1 elected official to serve as Chairperson

- 1 Vice-Chairperson (elected annually by LCB Members)

- Additional member groups which compose the LCB

o FOOT, DCF, DOEA and AHCA

o Public Education Community

o Florida Division of Vocational Rehabilitation or Division of Blind

Services for DOE, when applicable

o Veterans Service Office

o Florida Association for Community Action representative of

county's disadvantaged population

23

-26-

Floriclo Commission for the



Coordinating Board Structure (Continued)

Additional member groups which compose the LCB

(Continued)

o Elderly (person over 60)

o Disabled

o 2 citizen advocate representatives, 1 of whom must use the

coordinated transportation system

o Representative for children at risk

o Chairperson/designee of local Public Transit System's Board,

except in cases where they are also the CTC

o Private for profit, when available (local private non profit may

replace unless CTC)

o Regional Workforce Development Board

o Medical community 24

-27-

Florida Commission for the


Duties


• Assists CTC in establishing eligibility guidelines and trip

priorities

• Evaluates CTC annually

• Reviews and approve Transportation Disadvantaged Service

Plan (TDSP) and Memorandum of Agreement (MOA)

• Appoints Grievance Committee to process and investigate

complaints

25

-28-




Duties (Continued)

• Meets at least quarterly

• Reviews and recommends other funding applications

• Reviews strategies of service provision to the area

• Evaluates multicounty or regional transportation

opportunities

26

-29-



Duties


Coordinator

• Plans, administers, monitors, coordinates, arranges and

delivers coordinated Transportation Disadvantaged

services originating in their designated service area

• Operates centralized call center

• Determines transportation eligibility

• Schedules trips

• Performs gatekeeping duties

• Invoices purchasing agencies

-30-

Florido Commission ror the



Coordinator

Duties (Continued)

• Develops a Transportation Disadvantaged Service Plan

with Local Coordinating Board.

• Prepares and submits Annual Operating Report

• Recommends eligibility guidelines and trip prioritization

to the Local Coordinating Board for non-sponsored trips.

-31-

Florida Commission for the



Coordinator

Selecting a Community Transportation Coordinator

• Interested organization responds to Planning Agency's

request for a Community Transportation Coordinator.

• Planning Agency submits recommendation to the

Commission for approval.

• Designation is for 5 years.

-32-




Coordinator

CTC Agreements with Commission

• Memorandum of Agreement (MOA)

• Trip & Equipment Grant

• Shirley Conroy Grant (Rural Capital Equipment)

• Innovation & Service Development Grant

-33-

Aorida Commission ror the



Coordinator

Service Network Types

• Sole Source-provides all services

• Partially Brokered-contracts some services and provides .

some services

• Fully Brokered-contracts all services

33

-34-



Purchasing Agency

Purchasing Agency: An agency that purchases

transportation services for the transportation

disadvantaged. • Agency for Health Care Administration

• Agency for Persons with Disabilities

• Department of Economic Opportunity

• Department of Children and Families

• Department of Education

• Department of Elder Affairs

• Department of Health

• Department of Juvenile Justice

• Florida Department of Transportation

36

-35-

Aorido Convnission for the


Duties

Purchasing Agency

• Uses the coordinated transportation system for provision

of services to its clients.

• Pays the rates established in the service plan or

negotiated statewide contract

• Negotiates with the Commission before procuring

transportation disadvantaged services.

• Identifies the specific amount of money they will allocate

in their legislative budget request to provide

transportation disadvantaged services.

37

-36-



Duties (Continued)

Purchasing Agency

• Provides the Commission an accounting of all funds spent

as well as the number of trips purchased with agency

funds.

• Assists communities in developing coordinated

transportation systems designed to serve the

transportation disadvantaged.

• Ensures that its rules, procedures, guidelines, and

directives are conducive to the coordination of

transportation funds & services for the transportation

disadvantaged.

38

-37-



Rider

Eligibility for Transportation Disadvantaged Trust Fund

• Commission establishes guidelines for Transportation

Disadvantaged eligibility

• Local Coordinating Board develops local eligibility

policy, based on Chapter 427, Florida Statutes, and

Commission Guidelines.

44

-38-

Aoridc Commission fur the


CTD Eligibility Criteria Adopted May 22, 1997

At a minimum:

• No other funding available

• No other means of transportation is available

• Cannot utilize public transit

• Physical or mental disability

• Age

• Income status is a specified percent of the poverty level

• No self-declarations allowed

• Ability to pay

45

-39-

12/30/2019

1 -41-

12/30/2019

2 -42-

12/30/2019

3 -43-

FORM 88 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS

LAST NAME-FIRST NAME-MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITIEE

MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON

WHICH I SERVE IS A UNIT OF:

CITY COUNTY IJ CITY IJCOUNTY IJ OTHER LOCAL AGENCY

NAME OF POLITICAL SUBDIVISION:

DATE ON WHICH VOTE OCCURRED MY POSITION IS: IJ ELECTIVE IJ APPOINTIVE

WHO MUST FILE FORM 88

This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council ,

commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of

interest under Section 112.3143, Florida Statutes.

Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending

on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before

completing and filing the form.

INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES

A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which

would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on

a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained

(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a

relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under

Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited

from voting in that capacity.

For purposes of this law, a ' relative" includes only the officer's father, mother, son, daughter, husband, wife, brother. sister, father-in-law,

mother-in-law, son-in-law, and daughter-In-law. A "business associate" means any person or entity engaged in or carrying on a business

enterprise with th·e officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation

are not listed on any national or regional stock exchange).

* * * * * * *

ELECTED OFFICERS:

In addition to abstaining from voting in the situations described above, you must disclose the conflict:

PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are

abstaining from voting; and

WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the

minutes of the meeting, who should incorporate the form in the minutes.

* * * * * *

APPOINTED OFFICERS:

Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise

participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,

whether orally or in writing and whether made by you or at your direction.

IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE

TAKEN:

• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the

minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)

CE FORM 88 - EFF. 11/2013 PAGE1

Adopted by reference in Rule 34-7.010(1)(1), F.A.C.

-44-

APPOINTED OFFICERS (continued)

• A copy of the fonn must be provided immediately to the other members of the agency.

• The form must be read publicly at the next meeting after the form is filed.

IF YOU MAKE NO ATIEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:

• You must disclose orally the nature of your conflict in the measure before participating.

• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the

meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the

agency, and the fonn must be read publicly at the next meeting after the form is filed.

DISCLOSURE OF LOCAL OFFICER'S INTEREST

I, _________________ , hereby disclose that on ________________ , 20 __ :

(a) A measure came or will come before my agency which (check one or more)

inured to my special private gain or loss;

inured to the special gain or loss of my business associate, -----------------------

inured to the special gain or loss of my relative, __________________________ _

inured to the special gain or loss of _____ _________________________ , by

whom I am retained; or

inured to the special gain or loss of ----------------- ------------, which

is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.

(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:

If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,

who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way

as to provide the public with notice of the conflict.

Date Filed Signature

NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE

CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,

REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A

CIVIL PENALTY NOTTO EXCEED $10,000.

CE FORM 88 - EFF. 11/2013 PAGE2

Adopted by reference in Rule 34-7.010(1)(f) , F.A.C.

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12/30/2019

1 -47-

Applies to any board or commission of any state agency or authority or of any agency

or authority of any county, municipal corporation or political subdivision.

A meeting is considered any gathering of two or more Board members to discuss any matter which will come before the Board for action.

~, C•"""' r'lo.-1d .. R"t1'Gn•I •

PL<"'""~ C:O<rMtO

1"

12/30/2019

2 -48-

Serving Alachua


Dixie • G ilchrist • Hamilton

Lafayette • Levy• Madison


Central Florida Regional Planning Council 2009 NW 67th Place, Geineeville, FL 32653-1 603 • 352. 955. 2200

January 8, 2020

TO: Gilchrist County Transportation Disadvantaged Coordinating Board

FROM: Lynn Godfrey, AICP, Senior Planner

SUBJECT: 2016/21 Gilchrist County Transportation Disadvantaged Service Plan Amendments

RECOMMENDATION

Approve the 2016/21 Gilchrist County Transportation Disadvantaged Service Plan amendments.

BACKGROUND

Applicants for funding under the following 49 U.S.C. Grant Programs must certify to the Florida

Department of Transportation that the grant projects are included in the current Transportation

Disadvantaged Service Plan:

• Section 5310 Capital & Operating Assistance

• Section 5311 Capital & Operating Assistance for Rural Areas; and

• Section 5339 Capital Assistance

In addition, Rule 41-2.011(6) of the Florida Administrative Code requires the Board to review

applications for local, state and federal government public transportation project funds submitted for use

in Gilchrist County.

Attached are draft amendments to the 2016/21 Gilchrist County Transportation Disadvantaged Service

Plan that meet the Federal and State requirements. Also, attached are Suwannee River Economic

Council, Inc. 's applications for U.S.C. Section 5311 and 5339 grant funds.

If you have any questions concerning this matter, please do not hesitate to contact me.

Attachments

t:\1ynn\td2020\gilchristlmemos\tdspamendfdotapp1.docx




11.B.

-49-

Gilchrist County

Transportation Disadvantaged Service Plan

3. Barriers to Coordination

Medicaid non-emergency transportation services are no longer coordinated through Florida's Coordinated

Transportation System in Gilchrist County. In May 2014, the Florida Agency for Health care

Administration implemented Florida's Managed Medical care Program. The Managed Medical Care

Program requires Managed Medical Assistance Plans to provide transportation to their enrollees who have

no other means of transportation available.

The Managed Medical Assistance Plans provide transportation services directly through their own network

of transportation providers. According Chapter 2 of the Florida Agency for Health Care Administration

Transportation Coverage, Limitations and Reimbursement Handbook, July 1997, "Medicaid is required by

Chapter 427, Florida Statues to purchase transportation services through the designated Community

Transportation Coordinator, unless those services are not cost effective or the Community Transportation

Coordinator does not coordinate Medicaid transportation services."

Other barriers to the coordination of transportation services in Gilchrist County include the following:

• low density, rural population limiting ability to group trips while maintaining an

acceptable level of service; and

• limited availability of medical services/facilities in county necessitating out-of-county

trips.

4 . Needs Assessment

United States Code Section 5311 Grant Program

APPLICANT PROJECT PROJECT PROJECT ESTIMATED PROJECT

YEAR LOCATION PROJECT. COST FUNDING SOURCE

Suwannee River Provide 2019{20 Gilchrist County $118,000.00 United States Code

Economic Council transportation 2020/21 ~ 118.899.00 Section 5311

services for the Suwannee River transportation Economic Council disadvantaged. $118,000.00

$118,899.00

United States Code Section 5339 Grant Program

APPLICANT PROJECT PROJECT PROJECT ESTIMATED PROJECT

YEAR LOCATION PROJECT COST FUNDING SOURCE

Suwannee River Purchase one 2019/2~ Gilchrist County $61,297.00 United States Code

Economic replacement 2020/21 $72,546.00 Section 5339

Council vehicle Florida Department of

$15,324.00 Transportation

Develo ment Plan Pa e 18

-51-

SECTION 5311

Grant Application

Gilchrist County

-53-

Ploricln Dep<1rlmenl orTrnnsportntion-531 l lnstrucliuns-SFY21 Purple-All Red- Capital Blue-Operating

Applicant Information

~~ 49 U.S.C. Section 5311, Formula Grants for Rural Areas:

GRANT APPLICATION

Agency (Applicant) Legal Name: Suwannee Physical Address (No P.O. Box): 1171 Nobles

River Economic Council, Inc. Ferry Road

Applicant Status: 0 First-time applicant ll Returning applicant A first-time applicant has not received any funding for the past two grant cycles

Applicant's County: Suwannee County

If Applicant has offices in more than one county, list county where main office is located

City: Live Oak State: FL Zip Code: 32064 Congressional District: Third

Federal Taxpayer ID Number: 59-1101989

Applicant Fiscal period start and end dates· October 1, 2020 to Septembei: 30, 202l

State Fiscal period from: July 1, 2020 to June 30, 2021

Applicant's DUNS Number: 0402079040000 Unique 9-Digit number issued by Dun & Bradstreet May be obtained free of charge at: http://fedgov.dnb.com/webform

Project's Service Area: Gilchrist County List the county or counties that will be served by the proposed project

Executive Director: Matt Pearson Grant Contact Person (if different than Executive

Director):

Telephone:386-362-4115 ext. 223 Telephone:

Fax:386-362-4078 Fax:

E-mail Address:[email protected] Email Address:

Current Vehicle Inventory: Vans Vans/Lifts -- Sedans or Minivans

Enter Number for ENIIBE Fleet

3 Buses/Cutaways -- Other _ _ N/A

Authorizing Representative certifying to the I nfor~ined in this application is true and

accurate.

Signature (Authorizing Representative) [blue ink]:

Printed Name: Matt Pearson

Title: Executive Director

Email Address: [email protected]

*Must attach a Resolution of Authority from your Board (original document) for the person signing

all documents on behalf of your agency. See Exhibit B

-54-

\ .. '

ii ,,

Suwannee River Economic Council, Inc. Post Office Box 70

Live Oak, Florida 32064

Administrative Office-Phone (386) 362-4115 Fax (386) 362-4078

E-Mail: [email protected] Website: www.srecinc.org

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION GRANT APPLICATION

ii ~ Suwannee River Economic Council, Inc. submits this Application for the Section 5311 Program Grant and

11 agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof,

as itemized in the Checklist for Application Completeness.

Suwannee River Economic Council, Inc. further agrees, to the extent provided by law (in case of a

government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend

and hold harmless the FOOT and all of its officers, agents and employees from any claim, loss, damage, cost,

charge, or expense out of the non-compliance by the Agency, its officers, agents or employees, with any of

the assurances stated in this Application.

This Application is submitted on this 1 ~ day of December. 2fl12 with an original resolution or

certified copy of the original resolution authorizing Matt Pearson. Executive Director to sign this

Application.

SUWANNEE RIVER ECONOMIC COUNCIL, INC.

MATT PEARSON, EXECUTIVE DIRECTOR

Typed '::\iZd Title of Authorized Representiltive

BRADFORD·COLUMBlA·DIXIE-GILCHRIST-HAMILTDN·LAFAYETTE-LEVY·MADISDN·PUTNAM·SUWANNEE·TAYLDR·UNION

"This institution is an equal opportunity provider and employer." Funded in part through a grant by the State of Florida Department of Elder Affairs

-55-

FOOT 10262013

RESOLUTION NUMBER: 093019 - Gilchrist County

THIS RESOLUTION of the Suwannee River Economic Council, Inc. (hereinafter the "Applicant")

authorizes the below named designee on behalf of the Applicant, to sign and submit grant appllcation(s)

required supporting documents, certifications and assurances to the Florida Department of Transportation, to

accept grant award(s) from and to execute and administer related joint participation agreement(s) with the

Florida Department of Transportation , and to purchase vehicles and/or equipment and/or expend grant funds

pursuant to grant award(s).

WHEREAS, the Applicant desires to and has the fiscal and managerial capability, matching funds and

legal authority to apply for and accept grants and make purchases and/or expend funds pursuant to grant

awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes

and/or by the Federal Transit Administration Act of 1964, as amended, including but not limited to 49 U.S.C

Sections 5310 and 5311, where applicable.

NOW, THEREFORE BE IT RESOLVED BY THE APPLICANT:

1. The above recitals are true and correct and are incorporated herein as if fully set forth in the body of this

Resolution.

2. This resolution applies to Federal Program(s) under 49 U.S.C. Section(s) Section 5311.

3. The submission of grant application(s) required supporting documents, certifications and assurances to

the Florida Department of Transportation is approved.

4. Mall Pearson, Executive Director or his/her duly appointed successor in title is hereby designated and

authorized to on behalf of the Applicant. sign and submit application(s) and all required supporting

documents, give all required certifications and assurances, accept grant award(s) from and execute and

administer related joint participation agreement(s) with the Florida Department of Transportation,

purchase vehicles/equipment and/or expend grant funds pursuant to a grant award, unless and until this

authorization is specifically rescinded and written notice thereof is sent by certified mail, return receipt

requested, to and received by the Florida Department of Transportation at the following address:

Attention: Doreen Joyner-Howard, AICP, District Modal Development Manager, Florida

Department of Transportation, 2198 Edison Avenue, MS 2812, Jacksonville, FL 32204-2730.

5. N/A is also hereby designated and authorized to sign requests for Joint Participation Agreement Time

Extensions as my be required.

The foregoing resolution was DULY PASSED, ADOPTED AND became EFFECTIVE at a duly called

and convened meeting of the Applicant held on the 30th day of Se~ ~

By: u } ,/./~I~ (Origina Signature, Chairman othe Board) Richard Tillis, President

~~ (Original Signature, Clerk/Secretary)

(Stamp corporate seal here:)

Oleatha Harris, Secretary

-56-

Flnricla Dl'parl1nent ofTransporlaLion-531 l ll1structions-SFY21 Purple-All Red- Capital Blue-Operating

FormA-1: Current System Description

(a) Please provide a b.rirl general overview of the organization type (i.e., government authority, private non-

profit, etc.) including its mission, program goals, and objectives (Maximum 300 words).

SREC, Inc. is a non-profit organization chartered in 1964 whose purpose is to provide

services to low income and elderly citizens to alleviate poverty. SREC, Inc. is currently

the State of Florida designated Community Transportation Coordinator in five (5) rural,

North Florida counties including Bradford, Dixie, Gilchrist, Lafayette, and Union

counties. A voluntary Board of Directors governs SREC, Inc. The Board employs an

Executive Director who has normal CEO responsibilities with the agency and the many

programs it administers. SREC, Inc. has four ( 4) Program Directors providing direct

supervision of the ongoing programs, including the Transportation Department.

(b) Please provide information below:

• Organizational structure (attach an organizational chart at the end of this section)

• Total number of employees in organization 1""0'-=5'---------

• Total number of transportation-related employees in the organization 2,,_,4'---------

Organizational structure: As the CTC for five (5) rural counties in North Florida

SREC, Inc. operates partial brokerages with all trips provided by SREC, Inc. The

exception to this is stretcher services which are contracted to a local government

provider. SREC, Inc. provides mainly demand response services and requires 24-

hour notice for trip requests. SREC, Inc's Executive Director has direct oversight of

the Director of Transportation, who in turn manages the Transportation Department. Currently SREC, Inc. employs a fulltime Operations Manager and approximately 24 employees in the Transportation Department across the five (5)

service areas.

-57-

Flo rida Department of Tr;inspo1t<1linn- 5311 lnstruc:lions-SFY21 Purple-All Red- Capital Blue-Operating

(c) Who is responsible for insurance, training, management, and administration of the agency's

transportation programs? (Maximum 100 words)

To train drivers SREC, Inc. uses the FDOT approved computer testing and training

modules, the online substance abuse training provided by CUTR, and personal, hands

on training provided by CTAA PASS certified trainers employed by SREC, Inc.

Administrative aspects of the Transportation Department, including but not limited to

fleet inventory and maintenance, driver credentialing, insurance tracking, record

keeping, and reporting, are led by the Director of Transportation.

(d) How are the operations of the transportation program currently funded? What are the sources of the

funding (e.g., state, local, federal, private foundations, fares, other program fees?)? (Maximum 200

words)

SREC, Inc. currently utilizes a combination of funding sources including Section 5311,

Commission for the Transportation Disadvantaged, Title IllB, and Medicaid. However

any resident of Gilchrist County can obtain a ride.

( e) Fully explain your transportation program:

• Service hours, planned service, routes and trip types;

• Staffing-include plan for training on vehicle equipment such as wheelchair lifts, etc.;

• Records maintenance-who, what methods, use of databases, spreadsheets etc.;

• Vehicle maintenance-who, what, when and where. Which services are outsourced (e.g., oil

changes)? Include a section on how vehicles are maintained without interruptions in service;

• System safety plan;

• Drug-free workplace; and

• Data collection methods, including how data was collected to complete Exhibit A-2.

Note: If the applicant is a Community Transportation Coordinator {CTC), relevant pages of a

Transportation Disadvantaged Service Plan {TDSP) and AOR containing the above information may be

provided Please do not attach entire documents.

-58-

Florida Deparrment ofTr;insporl;ition - 5311 lnstruc:tions-SFY21 Purple-All Red- Capital Blue-Operating

• Service hours, planned service, routes, and trip types (See Attachment 1, TDSP)

• Staffing: To train drivers SREC, Inc. uses the FDOT approved computer testing and

training modules, the online substance abuse training provided by CUTR, and

personal, hands-on training provided by CTAA PASS certified trainers employed by

SREC, Inc.

• Records maintenance: Administrative aspects of the Transportation Department,

including but not limited to fleet inventory and maintenance, driver credentialing,

insurance tracking, record keeping, and reporting, are led by the Director of

Transportation. SREC, Inc. utilizes the transit software Parascope by CTS.

• Vehicle maintenance: All maintenance is performed by private vendors. SREC, Inc.

has no mechanics on staff. The current SSPP requires safety inspections to be

performed every 5,000 miles and annually. The checklist used by vendors is FOOT

approved. Daily pre and post trip inspections are made, and general maintenance is

performed as needed if the driver reports an issue during these required daily

inspections or if the vehicle has a mechanical failure.

• Service route and ridership numbers (See Attachment 1, TDSP)

• SSPP: See Attachment 2, Bus Transit System Annual Safety and Security Certification.

• Drug-free workplace: SREC, Inc. maintains a FOOT approved Substance Abuse Policy.

See Attachment 3, Certificate of Compliant for anti-drug and alcohol misuse

prevention program.

• Data collection: SREC, Inc. utilizes transit software Parascope by CTS Trip Master

Enterprise. The application connects the drivers on the road with the dispatchers in

the office, and displays the driver's trip manifest electronically. The trip information

is updated in real time and data such as pickup and drop-off odometers and times are

captured immediately. Additional data collection and reporting through Parascope

includes vehicle mileage and fuel consumption.

-59-

Florida Department ofTransportation-5311 lnstructions-SFYZl Purple-All

Form A-2: Fact Sheet

1 Number of total one-way trips CTS Software

served by the agency PER YEAR *

2 Number of inclividuals served CTS Software

unduplicated (first ride per fiscal

year) PER YEAR. **

3 Number of vehicles used for this CTS Software

service ACTUAL.

4 Number of ambulatory seats. CTS Software

AVERAGE PER VEHICLE (Total

ambulatory seats divided by total

number of fleet vehicles)

Red- Capital Blue-Operating

(a)6,086 CTS Software

(b)292 CTS Software

(c)3 CTS Software

(d)9 CTS Software

1 If a software program is used to obtain the required data for the fact sheet, please include the source of the data, i.e., Trapeze).

6,086

292

3

9

-60-

Florida Department ofTransportation-5311 Jnstructions-SFYZ 1

5 Number of wheelchair positions

AVERAGE PER VEHICLE (Total

wheelchair positions divided by

total number of fleet vehicles)

6 Vehicle miles traveled. PER YEAR

7 Average vehicle miles. PER DAY

8 Normal vehicle hours in

operation. PER DAY

9 N orlnal number of days in

operation. PER WEEK

CTS Software

CTS Software

CTS Software

CTS Software

CTS Software

10 Trip length (roundtrip). AVERAGE CTS Software

Purple-All Red- Capital Blue-Operating

(e)2 CTS Software

(f)lOl,922 CTS Software

(g)326 CTS Software

(h)lO CTS Software

6 CTS Software

32 CTS Software

The information listed should be specific to the Section 5311 funds and not agency wide.

2

101,922

326

10

6

32

*One-way passenger trip is the unit of service provided each time a passenger enters the vehicle, is transported, and then exits the vehicle. Each

different destination would constitute a passenger trip.

** The unduplicated riders are for current year and the subsequent year once the grant is awarded

-61-

Florida Department of Transportation-5311 lnstructions-SFYn Purple-All Red- Capital Blue-Operating

Form A-3: Proposed Project Description

(a) How will the grant funding improve your agency's transportation service? Provide detail.

Will it be used to:

• Provide more hours of service?

• Expand service to a larger geographic area?

• Provide shorter headways?

• Provide more trips?

• Replace existing equipment?

• Purchase additional vehicles/equipment?

Also, highlight the challenges or difficulties that your agency will overcome if awarded these funds.

The requested 5311 funding should help maintain the existing levels of service currently being

provided by continuing to offset the cost of services with this vital operating funding assistance.

Due to the rural nature of Gilchrist County trip lengths are increased because of minimal local

medical facilities, which in turn creates an increase in the cost of providing those trips. In addition

Gilchrist County has a high need for trips that are non-medical such as shopping, employment, and

job training. However, with local governments providing limited local resources and the extensive

reduction in the Transportation Disadvantage Trust Fund, the 5311 program funds fill the gap and

allow for transportation services to be provided in rural areas like Gilchrist County. Thus, the

requested 5311 funding helps offset the cost of the entire transportation system and allows for

continued transportation services to be provided to those in need in Gilchrist County.

-62-

Florida Department of Transportation-5311 lnstructions-SFY21 Purple-All Red- Capital Blue-Operating

(b) If a grant award will be used to maintain services as described in Form A-1, specifically explain how it

will be used in the context of total service. Make sure to include information on how the agency will

maintain adequate financial, maintenance, and operating records and comply with FTA reporting

requirements including information for the Annual Program of Projects Status Reports, Milestone

Activity Reports, NTD reporting, DBE reports etc.

Due to the nature of a rural area like Gilchrist County and the need for transportation services

to travel over 25 miles to medical facilities, multiple daily trips are required to cover these

distances while also trying to balance the needs and physical limitations of the passengers

whom we serve. It is imperative to operate the transportation services provided by SREC, Inc.

as efficiently and economically as possible while maintaining that balance between business

and compassion. SREC, Inc. utilizes the transit software program Parascope from CTS Trip

Master Enterprise to electronically and in real time connect the driver on the road with the

dispatcher in the office. The program provides data such as pickup and drop-off odometers and

times, as well as other important data collection, tracking, and reporting such as vehicle mileage

and fuel consumption. Additionally, SREC, Inc. employs a fulltime Transportation Operations

Manager and a fully staffed Finance Department. As the reporting regulations in the

transportation industry are increasing continually the funding request from Section 5311 will

enable SREC, Inc. to continue to operate an efficient transportation program while maintaining

a system of detailed recording and reporting in all facets of the transportation operation.

-63-

Florida Department ofTransportation-5311 lnstructions-SFY21 Purple-All Red- Capital Blue-Operating

(c) If this grant is not fully funded, can you still proceed with your transportation program? Explain.

If the Section 5311 grant is not fully funded as intended SREC, Inc. would continue to operate,

but the amount of services available to the residents of Gilchrist County would be drastically

reduced at the detriment of those who need this service.

( d) New agencies only: Have you met with the CTC and, if so, how are you providing a service they

cannot? Provide detailed information supporting this requirement.

N/A

Applications submitted without the appropriate CTC coordination agreement may be rejected by

FOOT. Grant awards will not be made without an appropriate coordination agreement. This

coordination agreement must be enforced the entire time of the grant (vehicle life or operating PTGA

expiration).

-64-

Florida Oep<1rtment orTransportation-5311 lnstructions-SFYZl Purple-All Red- Capital Blue-Operating

Form B-1: Financial Capacity - Proposed Budget for Transportation Program I

. ' - . '

Estimated Revenues Revenue Amount

(See Instruction Manual) Entire Transport<1tio11 program · (See lnstructJon Manual)

Passenger Fares for Transit Service ( 401) $ ----

Special Transit Fares ( 402) ~

-School Bus Service Revenues ( 403)

,_ - - - -Freight Tariffs (404) . .....-,

Charter Service Revenues ( 405) -Auxiliary Transportation Revenues ( 406)

-

Non-transportation Revenues ( 407)

Total Revenue $

Other Revenue Categories

Truces Levied Directly by the Transit System ( 408) -

Local Cash Grants and Reimbursements ( 409)

Local Special Fare Assistance ( 410) -- ---

State Cash Grants and Reimbursements (411) 120,520 --

State Special Fare Assistance ( 412)

Federal Cash Grants and Reimbursements (413)

Interest Income ( 414) -

Contributed Services ( 430) . Contributed Cash (431)

Subsidy from Other Sectors of Operations ( 440)

-- -- -----Total of Other Revenue $120,520

1 ~ - -• J

Grand Total All Revenue (Line 1) $120,520 ~

-65-

rlorida DcpartmentofTransport<1lion-5311 lnstru c; tions-Sl"Y21 Purple-All Red- Capital Blue-Operating

t •• .. • .• 1 ' I • ' ' J .; I f j • ~ '"'J •, • • ~~ r I • • • r • I • • • ', •

· ·:. · · Estimated Expenses · .: ... · · : .. . . Expeiise 'Amoun~ . (See /11struction Manual) ·. · · . . Entire Transpot"!ation program : . .

Labor(501) '

183,896 ----------------··-

Fringe & Benefits (502) 63,299 I

Services (503) I

16,036

Materials & Supplies (504) 46,620 -----.--

Vehicle Maintenance (504.01) 14,728 ,_

Utilities (505) 12,027

Insurance (506) 20,182 ·--

Licenses & Taxes (507) 506 - - --- - -- -

Purchased Transit Service (508) 0

Miscellaneous (509)* 875 -- ,.

Leases & Rentals (512) 0 - -----Depreciation (513)* 149 ------·--·-

Grand Total All Expenses (Line 2) $358,318

*Refer to CFR 200.436 for guidance when entering expenses under "Depreciation".

I ~I= .. •;"'"?'\- ;: 1111• • ... ,. I ' t , 9' • • ')_-:;-;· ~ ~ .. . • ·- ·... ••• . • • ' J ... 'i . -. • ...... ,, •· ·&~'' .. -· .... -.. ·. ;'i.·~,J\ ;:::-: .. . ',._ ·~,;·~ . . . ':)·-~\~1.-t'·"·,~~:·::···~J~.· a.:-;7 .. ;,-..,..--j!;.~:·, •. ;~t::-:_. ':! ....i..-~1.:.a _,,,, ,. ·- . \ ... ·"' h. "" Shortfall ...... , .... ,, ,.,,_ , ..... , .1.~· .. fo' 1 .. _ ·-~-~.r, ...

Source Amount

1- Estimated Revenues (enter number from line 1) $120,520 -2 - Estimated Expenses (enter number from llne 2) $358,31~ _

--3. Shortfall $237,798

Subtract Line 2 from Line 1 . .. -

4. Enter Total Amount Requested from Form 424, Line 18(g) $237,798 ·-5. *Ifrequest (Line 4) Is more than needed shortfall Identified on Line 3, provide justification:

-- - -Note: line 5 is MANDATORY - do not/eave blank lffnfo1wation is not provided it reflects no urgenc;,,vfor

the requested funds. Amount neededs/Jou/dbe cleartvldentifiecl.

-66-

rlorid;i Dcpart111entofTranspo1·tatio11-S31 l lnstructions- SFY21 Purple-All Red- Capital Blue-Operating

,. ··i.e·,-~r·,, '•• f.'"'".\~,ir • . ';r".L1 ..... ;,,-·•. '"','•· ,, ·· •. ,_.,, ••. -· •.. ,,.'-"!...1-.·.

o.;~.:: -~· -:_· . .. ·. Proof of Local Match .. ' I • .. ... .,: ; ' ' '.: ' . • '

' , • • I; ~ • ' I • "t 1 , • .. " • • I 1 ' 't " \. • \ , •: • ' ' ' ' ' • • 1

' 1 ' ' )

Source Amount

SREC Local Match $118,899 ----------i--------------------·-'--J

-- - ·-----

Total Local Match 50 % ofTotal Project Cost for operating awards

20% of Total Project Cost for capital awards

----

$

$

$

$

$

$118,899

Attach documentation of match funds directly after this page. Proof may consist of, but not be limited to:

• Transportation Disadvantaged (TD) allocation,

• Written statements from county commissions, state agencies, city managers, mayors, town councils,

organizations, accounting firms and financial institutions.

NJ Signature [blue ink]

MATT PEARSON, EXECUTIVE DIRECTOR

Typed Name and Title of Authorized Representative

Date

-67-

Application for Federal Assistance SF-424

• 1. Type of Submission: I I• 2. Type of Application: I • II Revision, select appropriate letter(s):

0 Preapplicatlon ~New

18] Application O Continualion • Other (Specify):

O Changed/Corrected Application O Revision I

• 3. Date Received: 4. Applicant ldenllfier:

INot applicable I INot applicable I 5a. Federal Entity Identifier: 5b. Federal Award Identifier:

!Not applicable I I

State Use Only:

6. Date Received by State: J I 17. State Application Identifier: j1001

8. APPLICANT INFORMATION:

•a. Legal Name: lsuwannee River Economic Council, Inc.

'b. Employer/Taxpayer Identification Number (EIN/TIN): • c. Organizational DUNS:

159-1101989 I 10402079040000 I

d. Address:

• Slreet1: 11171 Nobles Ferry Road

Slreet2: I •City: luva Oak I

County/Parish: lsuwannee I •Slate: IFL: Florida

Province: I I •Country: JusA: UNITED STATES

• Zip I Poslal Code: 132064 I e. Organiz11tlonal Unit:

Departmenl Name: Division Name:

IAdminlslrallon I I I. Name and contact information of person to be contacted on matters Involving this appllcation :

Prefix: IMr. I • First Name: !Malt

Middle Name: I I •Last Name: !Pearson

Suffix: I I

Tille: !Executive Director I Organizallonal Affiliation:

I •Telephone Number: 1386-362-4115 I Fax Number: 1386-362-4078

*Email: lmpearson@@suwanneeec.ne l

I

I

OMB Number: 4040-0004

Expiration Dale: 12/3112019

I

I

I

I I

I

I

I

I

I

I

I I

-68-


• 9. Type of Applicant 1: Select Applicant Type:

IM: Nonprofit with 501 C3 IRS Status (Other than Institution of Higher Education) I Type of Appllcanl 2: Select Applicant Type:

I I Type of Applicant 3: Select Applicant Type:

I I * Other (specify):

I I

• 10. Name of Federal Agency:

!Federal Transit Administration I 11. Catalog of Federal Domestic Assistance Number:

120.509 I CFDATille:

rormula Grants for Rural Areas, Section 5311

• 12. Funding Opportunity Number:

jNot applicab!~ I *Tiiie:

INol •pplloablo

I

13. Competition Identification Number:

!Not applicable I Tille:

INot •ppllooblo

I

14. Areas Affected by Project (Cities, Counties, States, etc.):

i5iLC~1?1ST C.ouNTV I I :Aq~ ~tfochrnent 11 Belate Attachment 11 View Attachment I * 15. Descriptive Title of Applicant's Project:

Provide Transportation Services for the residents of the ,County.

'

Attach supporting documents as specified in agency instructions.

I A~dAU@cnmeo1s' 1111 Dete~A11achMe11I~ 111 :v1ew ·f\n~i;l\fne111~ · 'I

-69-


16. Congressional Districts Of:

• a. Applicant ITHIRD I • b. Program/Project !THIRD I Attach an additional list of Program/Project Congressional Districts If needed.

I I Add Attachment 11 i!lelele Atlachmenl 11 View Allachmenl I 17. Proposed Project:

• a. Start Dale: 110-01-2020 I • b. End Dale: 19-30-2021 I

18. Estimated Funding ($):

•a. Federal I 118,8991

• b. Applicant I • c. State I 118,8991 • d. Local

• e. Other I • r. Program Income I 'g. TOTAL I 231 79~ . • 19. Is Application Subject to Review By State Under Executive Order 12372 Process?j

D a. This application was made available to lhe Slate under the Executive Order 12372 Process for review on I I· D b. Program Is subject lo E.O. 12372 but has not been selected by the State for review.

[8] c. Program is nol covered by E.O. 12372.

• 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment.) I 0Yes [8j No

If "Yes", provide explanation and attach

I I Add Allachment 11 Delete Atlachment 11 View Attachment I 21 . 'By signing this application, I certify (1) to the statements contained in the list of certifications'* and (2) that the statements

herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances'* and agree to

comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may

subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)

I~ ''I AGREE I •• The list of certincations and assurances, or an Internet site where you may obtain this list, is conlained In lhe announcement or agency

specific instructions.

Authorized Representative:

Prefix: I • First Name: IMATT I Middle Name: I •Last Name: !PEARSON I Suffix: I *Title: !EXECUTIVE DIRECTOR I •Telephone Number: 1386·362-4115 I Fax Number: 1386-362-4078 I • Email: [email protected] I I • Signature of Aulhorlzed Representative: ! • Dale Signed: 112-2-2019 I

\ --~ J. I l\' -- ..

-70-

Section 5339 Grant Application

Dixie I Gilchrist County

-71-

Florida Dep;irtment or Transportation- Section 5339 Applicathrn-SFY21

Applicant Information

~~ 49 U.S.C. Section 5339, Bus and Bus Facilttles Formula Program for Rural Areas:

GRANT APPLICATION

Agency (Applicant) Legal Name: Suwannee Physical Address (No P.O. Box):

River Economic Council, Inc. 1171 Nobles Ferry Road

Applicant Status: D First-time applicant D Returning applicant A first-time applicant has not received any funding for the past two grant cycles

Applicant's County: Suwannee If Applicant has offices in more than one county, list county where main office is located

City: Live Oak II State: FL ~ Zip Code: 32064 II Congressional District: Third

Federal Taxpayer ID Number: 59-1101989

Applicant Fiscal period start and end dates: October 1, 2020 to September 30, 2021

State Fiscal period from: July 1, 2020 to June 30, 2021

Applicant's DUNS Number: 0402079040000 Unique 9-Dlglt number issued by Dun & Bradstreet May be obtained free of charge at: http://fedgov.dnb.com/webform

Project's Service Area: Dixie / Gilchrist County list the county or counties that wJ11 be served by the proposed project.

Executive Director: Matt Pearson Grant Contact Person (if different than Executive

Director) :

Telephone: 386-362-4115 Telephone:

Fax: 386-362-4078 Fax:

E-mail Address: [email protected] Email Address:

Current Vehicle Inventory: 1 Vans __ Vans/Lifts -- Sedans or Minivans

Enter Number for mIBE Fleet

2. Buses/Cutaways -- Other __ N/A

Authorizing Representative certifying to the information /onta~ 'ed in this application is true and

accurate. A~

Signature (Authorizing Representative) [blue ink]: 1/v..Mu •

Printed Name: Matt Pearson

Title: Executive Director

Email Address: [email protected]

*Must attach a Resolution of Authority from your Board (original document) for the person signing

all documents on behalf of vour ae:encv. See Exhibit B

-72-

Q------------------------------------------------------------------------------· Suwannee River Economic Council, Inc. Post Office Box 70

Live Oak, Florida 32064

Administrative Office - Phone (386) 362-4115

Fax (386) 362-4078 E-Mail: [email protected]

Website: www.srecinc.oai

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

GRANT APPLICATION

Suwannee River Economic Coundl, Inc submits this Application for the Section 5339 Program Grant and

agrees to comply with all assurances and exhibits attached hereto and by this reference made a part t hereof,

as ltemlzed in the Checklist for Application Completeness.

Suwannee River Economic Council Inc. further agrees, to the extent provided by law (in case of a

government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend

and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage,

cost, charge, or expense out of the non-compliance by the Agency, its officers, agents or employees, with any

of the assurances stated in this ApplicatJon.

This Application is submitted on this 511!. day of December, 2fll2.. with an original resolution or certified

i ; copy of the original resolution authorizing Mattfearson. ExecudveD/rector to sign this Application.

!i

Matt Pearson, Executive Director

Typed Name and Title of Authorized Representative

BRADFORD·COLUMBIA·DIXIE•GILCHRIST·HAMILTON·LAFAYETTE·LEVY·MADISON·PUTNAM·SUWANNEE·TAYLOR·UNION

"This Institution Is an equal opportunity provider and employer. n

Funded In part tllrough a grant by tile State of Florida Department of IJ/der Affairs

·-------------------------------------------..:::11---------------------------------- · -73-

FOOT 10252013

RESOLUTION NUMBER: 093019 - Dixie/Gilchrist County

THIS RESOLUTION of the Suwannee River Economic Council, Inc. (hereinafter the "Applicant")

authorizes the below named designee on behalf of the Applicant, to sign and submit grant appllcation(s)

required supporting documents. certifications and assurances to the Florida Department of Transportation, to

accept grant award(s) from and to execute and administer related joint participation agreement(s) with the

Florida Department of Transportation, and to purchase vehicles and/or equipment and/or expend grant funds

pursuant to grant award(s).

WHEREAS, the Applicant desires to and has the fiscal and managerial capability, matching funds and

legal authority to apply for and accept grants and make purchases and/or expend funds pursuant to grant

awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes

and/or by the Federal Transit Administration Act of 1964, as amended, including but not limited to 49 U.S.C

Sections 531 O and 5311, where applicable.

NOW, THEREFORE BE IT RESOLVED BY THE APPLICANT:

1. The above recitals are true and correct and are incorporated herein as if fully set forth in the body of this

Resolution.

2. This resolution applies to Federal Program(s) under 49 U.S.C. Section(s) Section 5339.

3. The submission of grant application(s) required supporting documents, certifications and assurances to

the Florida Department of Transportation is approved.

4. Matt Pearson, Executive Director or his/her duly appointed successor in title is hereby designated and

authorized to on behalf of the Applicant, sign and submit applicatlon(s) and all required supporting

documents, give all required certifications and assurances, accept grant award(s) from and execute and

administer related joint participation agreement(s) with the Florida Department of Transportation,

purchase vehicles/equipment and/or expend grant funds pursuant to a grant award, unless and until this

authorization is specifically rescinded and written notice thereof Is sent by certified mail , return receipt

requested , to and received by the Florida Department of Transportation at the following address:

Attention: Doreen Joyner.Howard, AICP, District Modal Development Manager, Florida

Department of Transportation, 2198 Edison Avenue, MS 2812, Jacksonville, FL 32204-2730.

5. NIA is also hereby designated and authorized to sign requests for Joint Participation Agreement Time

Extensions as my be required.

The foregoing resolution was DULY PASSED, ADOPTED AND became EFFECTIVE at a duly called

and convened meeting of the Applicant held on the 30th day of Septem , 2019

ATTEST: 1

~/~ (rl91n8iSiQl1itUre, Clerk/Secretary)

Oleatha Harris, Secretary

By:

'

(Original Signa ure, Chairman of the Board)

,Richard Tillis, President

(Stamp corporate seal here :)

-74-

Florida Department of Transportation-5311 lnstructions-SFY21

Form A-1: Current System Description

(a) Please provide a b.ri.fil general overview of the organization type (i.e., government authority, private non-

profit, etc.) including its mission, program goals, and objectives (Maximum 300 words).

SREC, Inc. is a non-profit organization chartered in 1964 whose purpose is to provide

services to low income and elderly citizens to alleviate poverty. SREC, Inc. is currently

the State of Florida designated Community Transportation Coordinator in five (5) rural,

North Florida counties including Bradford, Dixie, Gilchrist, Lafayette, and Union

counties. A voluntary Board of Directors governs SREC, Inc. The Board employs an

Executive Director who has normal CEO responsibilities with the agency and the many

programs it administers. SREC, Inc. has four (4) Program Directors providing direct

supervision of the ongoing programs, including the Transportation Department.

(b) Please provide information below:

• Organizational structure (attach an organizational chart at the end of this section)

• Total number of employees in organization ---=-10"-"5=-------

• Total number of transportation-related employees in the organization ---=2:...:.4 _____ _

Organizational structure: As the CTC for five (5) rural counties in North Florida

SREC, Inc. operates partial brokerages with all trips provided by SREC, Inc. The

exception to this is stretcher services which are contracted to a local government

provider. SREC, Inc. provides mainly demand response services and requires 24-

hour notice for trip requests. SREC, Inc's Executive Director has direct oversight of

the Director of Transportation, who in turn manages the Transportation

Department. Currently SREC, Inc. employs a fulltime Operations Manager and

approximately 24 employees in the Transportation Department across the five (5)

service areas.

-75-

Florida Dep<irtment of Transport<ition-5311 l11stn1ctions-SFY21

(c) Who is responsible for insurance, training, management, and administration of the agency's

transportation programs? (Maximum 100 words)

To train drivers SREC, Inc. uses the FDOT approved computer testing and training

modules, the online substance abuse training provided by CUTR, and personal, hands

on training provided by CTAA PASS certified trainers employed by SREC, Inc.

Administrative aspects of the Transportation Department, including but not limited to

fleet inventory and maintenance, driver credentialing, insurance tracking, record

keeping, and reporting, are led by the Director of Transportation.

(d) How are the operations of the transportation program currently funded? What are the sources of the

funding (e.g., state, local, federal, private foundations, fares, other program fees?)? (Maximum 200

words)

SREC, Inc. currently utilizes a combination of funding sources including Section 5311,

Commission for the Transportation Disadvantaged, Title IIIB, and Medicaid. However

any resident of Dixie/ Gilchrist County can obtain a ride.

( e) Fully explain your transportation program:

• Service hours, planned service, routes and trip types;

• Staffing-include plan for training on vehicle equipment such as wheelchair lifts, etc.;

• Records maintenance-who, what methods, use of databases, spreadsheets etc.;

• Vehicle maintenance-who, what, when and where. Which services are outsourced (e.g., oil

changes)? Include a section on how vehicles are maintained without interruptions in service;

• System safety plan;

• Drug-free workplace; and

• Data collection methods, including how data was collected to complete Exhibit A-2.

Note: If the applicant is a Community Transportation Coordinator (CTC), relevant pages of a

Transportation Disadvantaged Service Plan (TDSP) and AOR containing the above information may be

provided. Please do not attach entire documents.

-76-

Florida Department of Transportation-5311 I nstructions-SFY21

• Service hours, planned service, routes, and trip types (See Attachment 1, TDSP)

• Staffing: To train drivers SREC, Inc. uses the FDOT approved computer testing and

training modules, the online substance abuse training provided by CUTR, and

personal, hands-on training provided by CTAA PASS certified trainers employed by

SREC, Inc.

• Records maintenance: Administrative aspects of the Transportation Department,

including but not limited to fleet inventory and maintenance, driver credentialing,

insurance tracking, record keeping, and reporting, are led by the Director of

Transportation. SREC, Inc. utilizes the transit software Parascope by CTS.

• Vehicle maintenance: All maintenance is performed by private vendors. SREC, Inc.

has no mechanics on staff. The current SSPP requires safety inspections to be

performed every 5,000 miles and annually. The checklist used by vendors is FDOT

approved. Daily pre and post trip inspections are made, and general maintenance is

performed as needed if the driver reports an issue during these required daily

inspections or if the vehicle has a mechanical failure.

• Service route and ridership numbers (See Attachment 1, TDSP)

• SSPP: See Attachment 2, Bus Transit System Annual Safety and Security Certification.

• Drug-free workplace: SREC, Inc. maintains a FDOT approved Substance Abuse Policy.

See Attachment 3, Certificate of Compliant for anti-drug and alcohol misuse

prevention program.

• Data collection: SREC, Inc. utilizes transit software Parascope by CTS Trip Master

Enterprise. The application connects the drivers on the road with the dispatchers in

the office, and displays the driver's trip manifest electronically. The trip information

is updated in real time and data such as pickup and drop-off odometers and times are

captured immediately. Additional data collection and reporting through Parascope

includes vehicle mileage and fuel consumption.

-77-

Suwannee River Economic Council, Inc. Transportation Department Organizational Chart

I BOARD OF DIRECTORS I

I EXECUTIVE DIRECTOR I

I DIRECTOR OF TRANSPORTATION I

I TRANSPORTATION OPERATIONS MANAGER I I TRANSPORTATION PROGRAM ASSISTANT I

I TRANSPORTATION COORDINATOR I

I I BRADFORD I UNION COUNTIES I I DIXIE I GILCHRIST COUNTIES I I LAFAYETIE COUNTY I

BUS DRIVER BUS DRIVER BUS DRIVER

ON CALL-(4) ON CALL-(5) ON CALL-(2)

FULL TIME - (5) FULL TIME- (2) FULL TIME- (1)

-78-

Floricl;i Deparhnent of Tra11sport<1tion- Section 5339 Application-SFY21

A-2: Fact sheet

(The information listed should be specific to the Section 5339 funds and not agency wide).

CURRENTLY IF GRANT IS AWARDED

1. Number of one-way passenger trips.1 12,247 12,247

PER YEAR (Show Calculations) (CTS Software) (CTS Software)

2. Number of individuals served 641 641

unduplicated (first ride per rider per fiscal (CTS Software) (CTS Software)

year) 2.

PER YEAR (Show Calculations)

3. Number of vehicles used for this service. 9 9

ACTUAL

4. Number of ambulatory seats. 10 10

AVERAGE PER VEHICLE (Show Calculations) (CTS Software) (CTS Software)

(Total ambulatory seats divided by total number

of fleet vehicles)

5. Number of wheelchair positions. 2 2

AVERAGE PER VEHICLE (Show Calculations) {CTS Software) (CTS Software)

(Total wheelchair positions divided by total

number of fleet vehicles)

6. Vehicle miles traveled. 255,095 255,095

PER YEAR {CTS Software) (CTS Software)

7. Average vehicle miles 408 408

PER DAY (CTS Software) (CTS Software)

8. Normal vehicle hours in operation. 10 10

PER DAY

9. Normal number of days in operation. PER 6 6

WEEK

10. Trip length (roundtrip). 41 41

AVERAGE (CTS Software) (CTS Software)

1 One-way passenger trip Is the unit of service provided each time a passenger enters the vehicle, is

transported, then exits the vehicle. Each different destination would constitute a passenger trip.

2 The unduplicated riders are for current year and the subsequent year once the grant is awarded.

-79-

Florida Department of Transportalion-5311 l nstructions-SFY21 Pu rp I e-AI I Red- Capital Blue-Operating

Form A-3: Proposed Project Description

(a) How will the grant funding improve your agency's transportation service? Provide detail.

Will it be used to:

• Provide more hours of service?

• Expand service to a larger geographic area?

• Provide shorter headways?

• Provide more trips?

• Replace existing equipment?

• Purchase additional vehicles/equipment?

Also, highlight the challenges or difficulties that your agency will overcome if awarded these funds.

SREC plans to use these funds to purchase a wheelchair equipped vehicle so that current

levels of service can be continued. To provide a high-quality and efficient level of service

continual replacement of older vehicles must occur. Dixie / Gilchrist Counties are such a

rural areas, and many of the roads are not paved. This has a direct effect on the lifespan of

vehicles being used in the Transportation services. Therefore, it is imperative that new

vehicles are purchased to maintain current levels of service while simultaneously enabling

a cost efficient transportation program by keeping older vehicle repair costs at a minimum.

-80-

Florida Department of Tr;:insportlltion-5311 I nstr uctions-Sf'Y21 Purple-All Red- Capital Blue-Operating

(b) If a grant award will be used to maintain services as described in Form A-1, specifically explain

how it will be used in the context of total service. Make sure to include information on how the

agency will maintain adequate financial, maintenance, and operating records and comply with FT A

reporting requirements including information for the Annual Program of Projects Status Reports,

Milestone Activity Reports, NTD reporting, DBE reports etc.

All vehicle maintenance is performed by private contractors that have been approved and

included in the SREC Procurement Plan as submitted to FDOT. SREC does not employ any

mechanics. The current SSPP requires safety inspections to be performed on a B,B,B,C

rotation, and the checklist used in these safety inspections has been FDOT approved. In

addition to the B,B,B,C inspections general maintenance is performed as needed if the

driver reports an issue during the required daily pre-trip and post-trip inspections, or if

the vehicle has a mechanical failure.

Due to the nature of a rural area like Dixie / Gilchrist Counties and the need for

transportation services to travel over 40 miles to medical facilities multiple daily trips are

required to cover these distances while also trying to balance the needs and physical

limitations of the passengers whom we serve. It is imperative to operate the

transportation services provided by SREC, Inc. as efficiently and economically as possible

while maintaining that balance between business and compassion. SREC, Inc. utilizes the

transit software program Parascope from CTS Trip Master Enterprise to electronically and

in real time connect the driver on the road with the dispatcher in the office. The program

provides data such as pickup and drop-off odometers and times, as well as other

important data collection, tracking, and reporting such as vehicle mileage and fuel

consumption. Additionally, SREC, Inc. employs a fulltime Transportation Operations

Manager and a fully staffed Finance Department. As the reporting regulations in the

transportation industry are increasing continually the funding request from Section 5339

will enable SREC, Inc. to continue to operate an efficient transportation program by

replacing the older, less mechanically dependable vehicles, and maintaining a system of

detailed recording and reporting in all facets of the transportation operation.

-81-

Florida Department ofTranspurtatfun-5311 fnstructions-SFY21 Purple-All Red- Capital Blue-Operating

( c) If this grant is not fully funded, can you still proceed with your transportation program? Explain.

If the Section 5339 grant is not fully funded as intended SREC, Inc. would continue to operate,

but the amount of seivices available to the residents of Dixie / Gilchrist Counties would be

drastically reduced at the detriment of those who need this seivice.

( d) New agencies only: Have you met with the CTC and, if so, how are you providing a seivice they

cannot? Provide detailed information supporting this requirement.

N/A

Applications submitted without the appropriate CTC coordination agreement may be rejected by

FDOT. Grant awards will not be made without an appropriate coordination agreement This

coordination agreement must be enforced the entire time of the grant (vehicle life or operating PTGA

expiration).

-82-

Florida Dcpa1tment of Transportalion-5311 lnstructions-SFY21 Purple-All Red- Capital Blue-Operating

Capital Requests Only

(a) If this capital request includes equipment, please describe the purpose of the request.

(b) If you are requesting a vehicle that requires a driver with a CDL:

• Who will drive the vehicle?

• How will you ensure that your driver(s) maintain CDL certification?

(c) If the requested vehicles or equipment will be used by a lessee or private operator under

contract to the applicant agency, identify the proposed lessee/operator.

• Include an equitable plan for distribution of vehicles/equipment to lessees and/or private

operators.

Current services that wi11 be continued with the award of this grant include transporting

residents of Dixie/ Gilchrist Counties to Alachua County twice per day with a frequent need

for an additional third trip, and an occasional trip to Tallahassee, Lake City, or Ocala as well.

Since there are limited medical facilities in this rural area, trips to Gainesville, Tallahassee,

and Ocala are required. Due to the distance (Gainesville is 40 miles away, Tallahassee is

almost 100 miles, and Ocala is over 70 miles away), riders can expect a ride length of over

an hour due to traffic and stops picking up other passengers. Also, current services allow

for kidney dialysis riders the opportunity for transport to and from those life-sustaining

appointments. Those passengers are currently transported numerous times per day, six

days per week. In addition, current services include transporting elderly clients to meal

sites for breakfast, lunch, and health education. These trips occur five days per week in

Dixie / Gilchrist Counties. These are merely a few examples of the numerous services

provided by SREC and the Transportation Program.

The grant will be used to replace existing vehicles. Since the grant process generally takes

an excess of 16 months from application submission to vehicle delivery, the current vehicle

inventory mileage must be projected 16 months into the future to show the age and

mileage.

All drivers employed by SREC are in full compliance with FDOT regulations. Since none of

the transit vehicles in the SREC fleet meet the requirements for CDL drivers, none of the

drivers employed by SREC are required to carry a Commercial Driver's License. SREC

currently employs two (2) fulltime drivers and five (5) on-call drivers in the Dixie /

Gilchrist County area.

-83-

Florida Department ofTransportation-5311 lnstn1ctlons-SFY21 Purple-All Red- Capital Blue-Operating

( d) If this capital request is for bus related facilities

• Please provide any pertinent documents that may be on record, to make a determination on

such things as reasonableness of cost, sufficiency of preliminary engineering and design

work completed.

• Please provide a full, detailed scope of the project, including but not limited to a project

schedule, construction days, method of procurement, etc.

• Please provide a detailed description of all project activities included in the construction of

the facility.

NOTE: If awarded, the agency must prepare a draft/proposed facilities/building maintenance plan

that will need to be adopted after construction of facilities.

N/A

-84-

Florid<i Department ofTransporl:'Jtion- Section 5339 Application-SFY21

Form B-1: Financial Capacity- Proposed Budget for Transportation Program

Total of Other Revenue

Grand Total All Revenue(Line 1) $330,977

-85-

Florida Department ofTransport<1tion- Section 5339 Application-SFY21

Note: L1'ne 5 js MANDATORY - do not leave blank. !finfoanation Is not orovided it reflects no urgenr;.v for

the requested funds. Amount needed should be clear/yjdent/Ded

-86-

Plorida Department of Transportation- Section 5339 Application-SFY21

Form B-2: Capital Request Form1 To identify vehicle type and estimate cost visit http: //tripsflorlda.org/

All vehicle requests must be supported with a completed sample order form for estimating the vehicle cost

The order form can be obtained from http: //www.tripsflorlda.org/contracts.html

1. Select Desired Vehicle (Cutaway, Minibus etc.)

2. Choose Vendor (use drop down arrow next to vendor name to see information)

3. Select Order Packet

4. Complete Exhibit A (Order Form)

The Florida Department of Management Services Contract can be found at·

Florida Department of Management OMS

23' WITH LIFT; AMB+2WC

5YEARS

200,000 MILES

*Under Description/Vehicle Type, include the length and type vehicle, lift or ramp, number of seats and

wheelchair positions. For example, 22' gasoline bus with lift, 12 ambulatory seats, and 2 wheelchair

positions. Please note, in this example, if both wheelchair positions are occupied the ambulatory seats will

be reduced to eight (8). Any bus options that are part of purchasing the bus itself should be part of the vehicle

request and NOT separated out under equipment

Replacement Vehicles (R)

If the capital request includes replacement vehicles, please list the vehicles in your current fleet that you are

intending to replace with the vehicle from your vehicle request

1 Applicants must use this form.

-87-

Florida Department ofTransport-.itioo- Section 5339 Application-SFY21

Equipment Request

If item requested is after-market, it is recommended to gather and retain at least two estimates for the

equipment requested. Purchases must be approved at the local level and follow the Procurement Guidelines.

*List the number of items and provide a brief description (i.e. two-way radio or stereo radio, computer hardware/ software, etc.)

I $72.546 + I$ = I $72,546

Vehicle Subtotal Plus Equipment Subtotal Equals Total Cost

I $72M6 * 0.8 = I $72,546

Total Cost Multiplied

80% Equals Federal Request

by Form 424, Block 18 (a)

-88-

Appllcatlon for Federal Assistance SF-424

O Continuation

O Changed/Corrected Application D Revision

• 3. Date Received: 4. Applicant ldenuner:

., ,~· ~1 !Not applicable

5a. Federal Entity Identifier:

!Not applicable

State Use Only:

• If Revision, eelect appropriate letter(a):

• Olher (Specify):

5b. Federal Award Identifier.

6. Date Received by State: I 7. State AppllcaHon Identifier: I 1 001

8. APPLICANT INFORMATION:

• b. Employer/Taxpayer ldenUlication Number (EIN/TIN):

d. Address:

• Street1:

Street2:

*City:

County/Parish:

•State:

Province:

!suwannee

• Country: lusA: UNITED STATES

• Zip I Postal Code: la2Q§4 '1~ ii tl'

e. Organizational Unit:

Department Name:

!Administration

• c. Organizational DUNS:

,._

f. Name and contact Information of person to be contacted on matters Involving this appllcatlon:

Prefix: !Mr. • First Name:

Middle Name:

•Last Name:

Suffix:

TIUe: !Executive Director

Organizational Affiliation:

OMB Number: 4040-0004

ExplraUon Date: 12131/2019

.,.

-89-

Appllcatlon for Federal Assistance SF-424

• 9. Type of Applicant 1: Select Applicant Type:

!Mi Nonprofit with 50103.IRS Status (Other than lnslllullon of l:ilgher Education) . I

Type of Applicant 2: Select Applicant Type:

I I Type of Applicant 3: Select Applicant Type:

I I • Other (specify):

I I

• 10. Name of Federal Agency:

!Federal Transit AdminlstraUon I

11. Catalog of Fed1ual Domestic Assistance Number:

j20.526 I CFDATllle:

'Bus and Bus Faci lities Formula Program I • 12. Funding Opportunity Number:

!Not appil(»ble I •Tille: rt appt;oabto

' I 13. Competition Identification Number:

jNot applicable I Tiiie:

14. Areas Affected by Project (Cities, Counties, States, etc.):

I O \'I.\ E. l G \ LC~~ \ST C..OVNlj I I ;(dd Allac!;irnei;i.t 11 Delele.~i1achr0e1 t 1111 ~fe_w Allatf\1n~1 I • 15. Descriptive Tiiie of Applicant's Project:

CaplJal Pwchase of Ve~icle to Provide Transportation Services. " ' '·

'

' 1, :tt } .r } .. ~

Attach supporting documents as specified In agency inslructions.

Ir ~ftd WiJ/a.cll;i!)'lel1ls·, JI jfroe»teiAJlttphm.eo.ts JI ll ,~Eiiv/Atlfetimlnfs 11

-90-


16. Congressional Districts Of:

• a. Applicant frhlrd I I • b. Program/Project ~hlrd I

Attach an addfllonal fist of Program/Project Congressional Districts if needed.

I I If ~<ld}AttachlJlen.t 1111 l.'>ellll& o«Uac~men1 111 View AllJchmeilt I 17. Proposed Project:

•a. Start Date: 110-01-2020 I • b. End Date: 109-30-2021 I 18. Estimated Funding($):

•a. Federal

I 7~5461 • b. Applicant

• c. State

• d. Local

• e. Other I " I • f. Program Income

•g. TOTAL I 725'/(JJ I I• 19. Ill Appllcatlon Subject to Review By State Under Executive Order 12372 Process~

D a. This application was made available to the State under the Executive Order 12372 Process for review on I ,. D b. Program Is subject to E.O. 12372 but has not been selected by the Slate for review.

[8] c. Program is not covered by E.O. 12372.

• 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment.) I

OYes [8j No

If "Yes" , provide explanation and attach

I I Ii ~dd Atlacll_giern ii I DeJeJB A1Iaohman1 11: View Alta.chnient 11

21 . 'By signing this application, I certify (1) to the statements contained In the list of certifications•• and (2) that the statements

herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to

comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may

subject me to criminal, civil, or administrative penalties. (U.S. Code, Tltlo 218, Section 1001)

ID '"!AGREE I •• The list of certifications and assurances, or an internet sile where you may obtain this list, Is contained in the announcement or agency

specific instructions.

Authorized Representative:

Prefix: !Mr. I • First Name: !Matt I Middle Name: I I •Last Name: !Pearson

, '

lf l I ·- A . Suffix: I I 'Title: lexeoulfve Director 14 - I •Telephone Number: lasa!3_a2;~~;fsi - r I Fax Number: 1386-362-4078 I -• Email: jmpearso11@J1~'i'/anri~e;ec.net

.... I - • ' ~ ~.•1 '

• Signature of Authorized Representative:

·~ p ?l 'I , •!• • Date Signed: I l L - ·~i<:l<\I

' ~ ' jp ' ,, ' , _A_.,&. ... ' J

-91-

FDOI\) ~ ... Suwannee River Economic Council, Inc.

Vehicle Inventory

Vehlclo FOOT COfWrol Agonoy Rampot hf Sall Other Av.,.ge Curnnt Funding Namoof Acquisition '4Ftdml

Expeclld Oaluf Slit Pllce

v- Make Model Type VINNl!llblr # QI Vthldd

Uft ondWJC ~pmenl

lit• Mila/Yr MUuge Source 1l1lt Holder Dote Cost

~ndlng Locdall Cal!dltiall Dmcl ~·flf "'"""iclblll

$Ulus

1ppllcahle) (specify] Position• Riii-- appllcUlo)

Chevy CG3354l3 Trwpcxing Dillie

2010 0 1GllJG31K191172Z61 90275 0136 y &+2 None elderly, 16,174 145.569 5310 FOOT 8/30/2!l10 $63,112 90% Rlllnilll 2016 NIA NIA

Cutlway Bus indinont County

Chevy T1"111Sp0111ng Dbde

2013 cu-r EXPG3SOO 0 1G!l3G2BG701175852 91217 0138 y 8<-2 None lllcWfy, 29,19a 175,188 5310 FOOT 71312013 $&1,531 90% County Runnilg 21118 NIA WA

incioMI

Ford Turllo Trnpo:ting Oilcie

2015 Tap Odyasey D 1FDFE4FS9FDA35287 91260 0141 y 12+2 None elderly, 27,149 108,597 5339 FOOT &/9f2016 $71,859 100%

Cocl1IY Ru Ming 2020 NIA NIA

'""'·ont

Fon1Tu111e Tl'Wlopartlng Obie

2016 TOii

Odyssey 0 1FDFE4FS8GOC55330 91289 0143 y 12+2 None olde!ty. 38,644 115,931 '339 FOOT 9/2!/2018 $71,859 99% County

RllQng 2021 NIA NIA

indlnont

57Wr.tl2C6XGM1iJo5os

Transporting Dizie

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2015 Top ~ey D 1FOFE4FS2FDA3S292 WA G142 y 12+2 None lldedy, 26,4a0 105.920 CTD FCTO 612112016 $71,159 100% Ccamty Rllring 211211 NIA NIA

..........

Page lofl

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Serving Alachua



Lafayette • Levy• Madison


Central Florida Regional Planning Council 2009 NW 67th Place, Gainesville, FL 32653-1603 • 352.955.2200

January 8, 2020

TO: Gilchrist County Transportation Disadvantaged Coordinating Board

FROM: Lynn Godfrey, AICP, Senior Planner

SUBJECT: Suwannee River Economic Council, Inc. - Operations Reports

RECOMMENDATION

No action required. This agenda item is for information only.

BACKGROUND

Attached are the following reports for the Board's review:

I. July- September 2019 Operations Rep011;

2. 2019/20 Trip & Equipment Grant Report;

3. July - September 2019 Complaint/Commendation Report; ru1d

4. July- September 2019 Trip Denial Report.

If you have any questions regarding the attached reports, please do not hesitate to contact me.

Attachments

t:\lynn\td2020\gilchrist\memos\statjan.docx




II.C.

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QUARTERLY OPERA TING REPORT GILCHRIST COUNTY

JULY - SEPTEMBER 2019

Suwannee River

OPERATING DATA Economic Council

NUMBER OF INVOICED TRIPS 1,631

Aging Program - Title 111-B 240

Florida Transportation Disadvantaged Program 763

Florida Managed Medical Care Program (Medicaid) 628

TOTAL VEHICLE MILES 27,572

TOTAL DOLLARS INVOICED $84,691.44

Aging Program - Title 111-B $3,715.20

Florida Transportation Disadvantaged Program $47,860.34

Florida Managed Medical Care Program (Medicaid) $33,115.90

AVERAGE COST PER TRIP $51.93

Aging Program - Title 111-B $15.48

Florida Transportation Disadvantaged Program $62.73

Florida Managed Medical Care Program (Medicaid) $52.73

AVG. COST PER VEHICLE MILE $3.07

TRIP PURPOSE -Medical 1,290

Employment 0

EducationfTraining 7

Shopping 35

Meal Site 127

Recreation 172

NUMBER OF ACCIDENTS 0

NUMBER OF VEHICLES 10

AVERAGE MILES PER TRIP 17

NUMBER OF ROADCALLS 0

Source: Suwannee River Economic Council, Inc.

QUARTERLY OPERA TING REPORT GILCHRIST COUNTY


Suwannee River

OPERATING DATA Economic Council

NUMBER OF INVOICED TRIPS 1,414

Aging Program - Title 111-B 0

Florida Transportation Disadvantaged Program 860

Florida Managed Medical Care Program (Medicaid) 554

TOTAL VEHICLE MILES 24,039

TOTAL DOLLARS INVOICED $70,389.48

Aging Program - Title 111-B $0.00

Florida Transportation Disadvantaged Program $39,086.53

Florida Managed Medical Care Program (Medicaid) $31,302.95

AVERAGE COST PER TRIP $49.78

Aging Program - Title 111-B #DIV/O!

Florida Transportation Disadvantaged Program $45.45

Florida Managed Medical Care Program (Medicaid) $56.50

AVG. COST PER VEHICLE MILE $2.93

TRIP PURPOSE* -Medical 1,184

Employment 0

EducationfTraining 0

Shopping 83

Meal Site 98

Recreation 49

NUMBER OF ACCIDENTS 0

NUMBER OF VEHICLES 9

AVERAGE MILES PER TRIP 17

NUMBEROFROADCALLS 0

-95-

Suwannee River Economic Council Rates: Ambulatory: $1.85 per passenger mile Wheelchair: $3.17 per passenger mile

TRANSPORTATION DISADVANTAGED PROGRAM 2019/20 TRIP & EQUIPMENT GRANT SUMMARY

GILCHRIST COUNTY

FUNDING TOT AL DOLLARS TOTAL AMOUNT NUMBER OF

MONTHNEAR ALLOCATION SPENT REMAINING TRIPS

Jul-19 $133,912.00 $14,230.81 $119,681.19 245

Aug-19 - $15,388.37 $104,292.82 242

Sep-19 - $18,241.16 $86,051.66 276

Oct-19 - $86,051.66

Nov-19 - $86,051.66

Dec-19 - $86,051.66

Jan-20 - $86,051.66

Feb-20 - $86,051.66

Mar-20 - $86,051.66

Apr-20 - $86,051.66

May-20 - $86,051.66

Jun-20 - $86,051.66

TOTAL $133,912.00 $47,860.34 - 763


AVERAGE COST

PER TRIP

$58.08

$63.59

$66.09

#DIV/O!

#DIV/O!

#DIV/O!

#DIV/O!

#DIV/O!

#DIV/O!

#DIV/O!

#DIV/O!

#DIV/O!

$62.73

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GILCHRIST COUNTY SERVICE COMPLAINTS/COMMENDATIONS


Suwannee River Economic

TYPE OF COMPLAINT Council Resolved

Vehicle Condition 0 -Driver's Behavior 0 -Client Behavior 0 -Tardiness - Late pickup 0 -Tardiness - Late dropoff 0 -No Show by Operator 0 -Dispatch/Scheduling 0 -Service Denial 0 -Other 0 -TOTALS 0 0

COMMENDATIONS 0


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GILCHRIST COUNTY

UNMET TRANSPORTATION NEEDS JULY - SEPTEMBER 2019

REASON FOR TRIP DENIAL NUMBER OF TRIP DENIALS

Lack of Funding 0 Trip Purpose 0 Out of Service Area Trip 0 Insufficient Advance Notice 0 After Hours Trip Request 0 Weekend Trip Request 0 Other 0

TOTALS 0


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ATIENDANCE RECORD

GILCHRIST COUNTY

TRANSPORTATION DISADVANTAGED

COORDINATING BOARD

MEMBER/ORGANIZATION NAME 1/9/2019 Chair Commissioner Marion Poitevint

Florida Department of Transportation Sandra Collins

Alternate Member Lauren Adams

Florida Department of Chldren and Families (Vacant)

Alternate Member (Vacant)

Florida Agency for Health Care Administration Deweece Ogden


Florida Department of Education Jeffrey Aboumrad


Florida Department of Elder Affairs Pastor Ralph Williams


Florida Agency for Persons with Disabilities (Vacant)


Florida Association for Community Action (Vacant)


Public Education (Vacant)


Citizen Advocate (Vacant)


Citizen Advocate-User James Mccrone


Elderly Richard Esseck


Veterans Steven Hutson


Persons with Disabilities Leslie Esseck


Children at Risk Sandra Woodard

Alternate Member Brooke Ward

Local Medical Community Brittny Keeling

Alternate Member Krishna Stemple

Regional Workfoce Board Darlene Strimple Alternate Member Selvin Cray

ATIENDANCE POLICY: According to Article Ill, Section 5 of the Coordinating Board bylaws:

11The North Central Florida Regional Planning Council shall review and consider rescinding

the appointment of any voting member on the Board who fails to attend three consecutive meetings."

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central florida 2009 nw 87th piece, gainesville, fl 32853 ..._,,. -· 2009 nw 87th piece,...

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