centennial year related expenses 11-02-15

8/20/2019 Centennial Year Related Expenses 11-02-15

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CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

TO: Honorable Mayor and Members

of

the City Council

Douglas

J

Schmitz, City Administrator

FROM: 2016 Centennial Committee

AB 1047

November 2 2015

Consent Calendar

SUBJECT: Adoption

of

a Resolution of the City Council

of

Carmel-by-the-Sea appropriating 40,000

for Centennial Year related expenses.

AMOUNT OF EXPENDITURE 40,000

AMOUNT BUDGETED 80,000

APPROPRIATION REQUIRED 40,000

RECOMMENDATION

Adopt a resolution of the City Council of Carmel-by-the-Sea appropriating 40,000 f

or

Centennial Year

related expenses.

SUMMARY

The Centennial Committee has selected up to three dozen varied items to market and sell as souvenirs

for the City's 1

OOth

birthday. These will be sold primarily online throughout 2016 and possibly as early

as this holiday season. The Committee proposes to work through Inner Workings (www.inwk.com

,

located in Ryan Ranch, which will purchase, sell and mail the items to online customers . This 40,000

request will enable the purchase

of

the initial stock

of

items, with profits returning to the City

to

offset

costs.

Of

the original 40,000 approved for this FY, only about 1,000 has been spent to date. It

is

anticipated that additional expenditures this FY will include graphic design, printing and hanging

of

street banners, down payments for parade items and lunch after the parade.

In

addition to sponsorships (the Committee is

in

contact with four potential sponsors so far

,

the

Committee felt the sale of souvenirs would be another way to offset costs

of

the October Centennial

parade and related events.

Originally the Committee

s

thoughts about Centennial souvenirs had us finding an empty store front

where we could sell merchandise with volunteer salespersons. The Committee worked with two

members

of

the community who had experience in this field and who helped us initially comb

catalogues and make lists

of

possible items. They strongly urged the Committee not to seek to sell

those items in a store front, but to handle all sales online . While some

of

the Committee had

experience with such sales on a short-term seasonal basis , the thought

of

sustaining a store front effort

operation on a year-long volunteer basis was overwhelming.

Page 1


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In business since 2002, Inner Workings (INWK) is a global operation. They are known in the loca l

marketplace having supplied goods and services for the Pebble Beach Co. and a number

of

big events

held locally.

The funds Council authorizes will purchase the stock for around 30 items to be sold via the Centennial

website which will be linked to INWK.com. They will fill and ship orders from their Ryan Ranch

warehouse and bill the City monthly for freight and sales tax and give us a report on sales and provide

inventory management. The buyer will purchase

by

credit card via a PayPal account we wi

ll

have to

establish.

Sales will continue throughout the year and it is our hope, as fledging entrepreneurs, to make money to

offset some if not all of the expenses

of

this year-long celebration.

In summary, this 40,000 is an advance to purchase merchandise for a year-long sales effort. The

already budgeted 40,000 will be needed for expenses

in

this FY as outlined on page 1, Summary

paragraph.

STAFF COMMENT

The 2015/2016 Budget contains 80,000 for centennial related expenses. 40,000 is designated for

advance payment for parade, banner, etc. expenses. The remaining 40,000 is for City Board and

Commission projects and programs. The requested 40,000 for souvenirs is in addition to the already

appropriated 80,000. he proposed source

of

funding, the Special Event Deposit Fund, has a

balance of 72,000.

PRIOR CITY COUNCIL ACTION

N/A

ATTACHMENTS

1 Resolution authorizing the appropriation of 40,000 for Centennial Year related expenses.

2. Merchandise to be sold as Centennial souvenirs

/

Date

A

DJ;/. s

APPROVED

Douglas J c h m ~ City Administrator

Page 2


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ATTACHMENT- 1

CITY COUNCIL

CITY OF CARMEL-BY-THE-SEA

RESOLUTION 2015-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL BY THE SE

APPROPRIATING 40,000 FOR CENTENNIAL YEAR RELATED EXPENSES

WHEREAS, CBTS will celebrate its centennial in 2016; and

WHEREAS, a Centennial Committee has been appointed; and

WHEREAS, the Committee desires to purchase souvenirs which will be will sold to

commemorate the centennial year; and

WHEREAS, the Committee seeks an advance appropriation from the Council to

purchase said souvenirs and the receipts from said sales will e returned to the City;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL BY THE SEA DOES:

Authorize the appropriation o $40,000 from the Special Events Deposit Fund 50-24050-0684

for the advance sale

o

souvenir merchandise and directs that the receipts from the purchase of

such merchandise shall be returned to the Special Events Deposit Fund.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY

THE-SEA on this 2nd day o November 2015 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

SIGNED: ATTEST:

Jason Burnett, Mayor Ashlee Wright, City Clerk


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ATTACHMENT 2

3 Grill Plate

Quantity : 100 $16.00 each

50024 Zipper Pet Bowl

(50) Green with White Imprint

(50) Blue with White Imprint

Quantity: 100

.80 each

Set up: $65.00

50050 Brown

Dog

Trash Dispensers with Black Imprint

Quantity: 150 $2.75 each

Set up: $65.00


5/17158

#20690 White 10 Fold Up Frisbee with a 4-Color Imprint


Set up: $100.00

#20690P Black Nylon Pouch with White Imprint


Set up: $65.00


6/17159

LF21 Chrome Plated Solid Brass License Plate Frames



9325 Silver Plate Coaster, Engraved (photo attached)

Pouch with a 1-Color Imprint


Plate Set up: $65.00

Pouch Set up: $50.00

W-16 16oz Wine Glass with a Satin Etched Imprint


Set up: $50.00


7/17160

12oz Carlo Stoneware Glaze Gloss Cream Inside with Gloss Cream Imprint

(72) Oat

(72) Teal

(72) Olive Green

(72) Winter Blue

Quantity: 288

Set : 50.00

3.99 each


8/17161

4803 20oz Pub Glass with a Satin Etched Imprint

Quantity: 144

Set up: $50.00

'

UN

SOLUT ONS

$3.29 each

79761 Maui Gripper with Black Imprint


Set up: $65.00

SV99PE 24oz Foldable Water Bottle with a 1-Color Imprint


Set up: $65.00


9/17162

5800 28oz White Collapsible Bottle with a 4-Color Imprint


Set up: $160.00

~ T U K E R S

~ ~ T O e n t n

Weatslde bapttr


10/17163

NFP-2000 Green Outdoor Plaid Blanket wit Embroidered logo on Pocket

Quantity: 72

Set up: 150.00

14.98 each

VITA Blue Shoulder Tote wit a 4-Color Imprint

Quantity: 250 6.85 each


Quantity: 1,000 6.15 each

(9-week production time)


11/17164

F8 Khaki 2-Pocket Apron with Embroidered Logo


Set up: 150.00

PM-712 Vintage Peppermill with Logo Etched in Wood (photo attached)


Set up: 65.00


12/17165

MQK00001 White

Men s

Polo 100% Cotton Pique, Embroidered Left Chest


Set up: 150.00

LQ OOOO

1 White Ladies Polo 100% Cotton Pique, Embroidered Left Chest


Set up: 150.00

C-TAP-RG Regular 50x60 Woven Tapestry Throw


Quantity: 50

Quantity: 100

40.35 each

37.25 each


13/17166

LllOBlack Magnetic Utility Light with Blue Trim and White Imprint


Set up: 65.00


14/17167

FL88 Halo Dual Output LED Light

Quantity: 50

Set up: 65.00

9.50 each

809-A 1010 Ultra Ply

Y

Fold Greek Key Beverage Napkin with a 4-Color Imprint

Quantity: 19 cases (28,500 minimum) 101.45 per case

LP101 Terracotta Adams Hat Embroidered


LP

1 1

Caribbean Blue Adams Hat Embroidered

Quantity: 144

Set up: 150.00

11.50 each


15/17168

C827 Black High Bean Cap Embroidered


Set up: $150.00

949 White Long Sleeve T-Shirt with a 4-Color Left Chest 1-Color Left Sleeve Imprint

Quantity Total: 72

Size: S-XL $13.00 each

Size: XXL $14.25 each

374L White Ladies Lightweight Long Sleeve T-Shirt with a 4-Color Left Sleeve Imprint 1-Color Left Sleeve

Imprint

Sizes: 18-S 18-M -L 18-XL


Set up: $40.00 x 6

980 Light BlueT-Shir t with a 4-Color Left Chest Imprint

Sizes: 6-M 24-L 24-XL 12-XXL 6-XXXL

Total Quantity: 144

Sizes S-XL

$5.60 each

Size XXL

$9.05 each

Size XXXL $10.75 each


16/17169

980 Heather Grey T -Shirt with a 4-Color Left Chest Imprint

Sizes: 6-M 24-L 24-XL 12-XXL 6-XXXL

Total Quantity: 144

Sizes S-XL

Size XXL

SizeXXX

$5.60 each

$9.05 each

$10.75 each

780B Youth Heather Grey with a 4-Color Full Chest Imprint

Sizes: 12-S 12-M 2-L 12-XL

Quantity: 48

$5.40 each

Set up: $40.00 x 5

780L Ladies Key Lime T-Shirt with a 4-Color Left Chest Imprint

Sizes: 8-S 18-M 18-L 18-XL

Quantity: 72

$6.30 each

780L Heather Grey T-Shirt with a 4-Color Left Chest Imprint

Sizes: 8-S 18-M 18-L 18-XL



17/17

3321 White Toddler Shirt with a 4-Color Left Chest Imprint

Sizes: 9-2T 9-3T 9-4T 9-5/6

Quantity: 36

$6.00 each

Set up: $40.00 x 5

Freight Sales Tax: Not included

in

the above price

Production: Approximately

7 1

0 business days (on most items) after receipt o your order and artwork approval

A quotation not accepted within thirty (30) days is subject to review.

centennial year related expenses 11-02-15

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