cedar rapids logistics park (crlp)...and railcars, including the consolidation of freight between...

Cedar Rapids Logistics Park (CRLP)

Request for Proposal

Alliant Energy Transportation in coordination with

Iowa Department of Transportation Introduction Alliant Energy Transportation (AET, or the “Owner”), in coordination with the Iowa Department of Transportation’s Office of Systems Planning (Iowa DOT), is interested in entering into a professional services contract to prepare an Environmental Assessment, complete preliminary and final engineering design, and perform construction engineering services for a full service logistics terminal in Cedar Rapids, Iowa. The consultant scope will also include development of construction specifications, assistance in construction bid analysis, construction specification compliance reviews, and project management and reporting to AET and Iowa DOT. If your firm is interested in providing the described services, please submit a proposal stating your ability and availability to complete this work. Project Background In September 2016, the U.S. Department of Transportation awarded Iowa DOT a $25.65 million FASTLANE grant to aid in the construction of an estimated $47 million full-service logistics terminal in Cedar Rapids, Iowa. The proposed Cedar Rapids Logistics Park (CRLP) will co-locate truckload consolidation and warehousing services, intermodal container facilities and multi-modal transfer (transloading) services on a single site. An Iowa DOT sponsored study indicated these services – presently lacking in the state – will dramatically lower costs for Iowa industry, as well as roadway related costs for Iowa DOT. AET agreed to lead the effort to secure the required 45% private match, construct, and operate the facility. Based in Cedar Rapids, Iowa, AET is a wholly owned subsidiary of Alliant Energy (NYSE: LNT). AET companies have provided a variety of freight services in Iowa and elsewhere since 1904 when its short-line railroad began operations. With 110 employees, AET currently operates three transportation businesses:

• The Cedar Rapids and Iowa City Railway Company (CRANDIC) is a nationally-recognized, short-line (Class III) railroad operating in four Iowa counties. Moving 100,000 railcars of traffic annually, CRANDIC serves the area’s largest industrial companies, including ADM, Cargill, International Paper and Ingredion.

• IEI Barge Services Inc. (IEI) is a transload terminal on the Mississippi River in East Dubuque, Illinois. The firm offers a complete line of bulk materials handling and storage services for agricultural fertilizers, feeds, grain, salt and coal. IEI is capable of loading and unloading any combination of barge, rail and truck.

• Williams Bulk Transfer (WBT) is located at the crossroads of I-35 and U.S. 20 approximately 70 miles north of Des Moines. WBT is a transload facility with unit-train receiving and truck loading capabilities.

The CRLP will provide integrated facilities for a container intermodal terminal, a rail-to-truck transload facility, and a cross dock warehouse for consolidating, redistributing and storing truck loads, container freight and rail between other modes. The initial footprint of the initial facility will be 75 acres, with options to scale up to 120 acres or more. Intermodal Facility: The intermodal facility will consist of up to four railroad tracks, loading aprons, and storage areas for wheeled loads, chassis and containers to accommodate the loading and unloading of railcars with domestic or international containers. Transload Facility: The transload facility will consist of up to three tracks separate from the intermodal and warehouse facilities with storage areas and loading aprons sufficient to load and unload multiple railcars to and from trucks. Terminal equipment may include conveyors, lifts, spill pans, spill containment facilities as well as truck and rail scales to support the efficient handling of dry and liquid bulk materials, as well as carload lots of finished goods including steel, lumber, and other cargo. Road access to rail will permit the transfer of product between pneumatic or liquid trucks and railcars. Warehouse / Cross Dock Facility: The warehouse facility will consist of a minimum 250,000 square foot facility equipped with shelving, doors and docks to accommodate the loading and unloading of trucks and railcars, including the consolidation of freight between different or the same mode. Circulation areas and trailer parking spaces will support the facility. The facility will be designed to expand to 1,000,000 square feet and meet all certifications for food grade warehousing and other amenities desired by the shipping community. Operations: Truck gates, security, lighting, fencing, administration offices (including locker room and training facilities) and maintenance facilities will be included in the CRLP for the use of employees, customers and transportation providers. The terminal is also envisioned to house a stand-alone logistics service center to oversee day-to-day operations. Additional rail spurs (industry leads) will be required by CRANDIC to serve the CRLP. The entire facility is estimated to provide up to 80 full-time skilled jobs on-site. The proposed site for the CRLP is in the Big Cedar Industrial Center (BCIC). The BCIC is an approximately 1,400-acre industrial development park Alliant Energy has land options on. The site is in the final stage of certification by McCallum-Sweeney as part of the Iowa Certified Sites program administered by the Iowa Economic Development Authority. As will be discussed in detail later, significant environmental and related work was completed as part of the site certification process. Those studies will be available to the chosen consultant. The colocation of economic development and logistics parks has a proven track record of attracting industry. Project Location The CRLP will sit on over 75 acres in southwest Cedar Rapids. Room for expansion is available. The location is two miles southwest of the intersection of U.S. Highway 30/151/218 and I-380, or five miles

south of downtown. Direct roadway access to the CRLP site is via Edgewood Road SW, located three quarters of a mile south of the intersection with U.S. 30/151/218 and 2.5 miles directly north of the Eastern Iowa Airport. Alternate access routes include 6th Street SW from U.S. 30/151/218 and Wright Brothers Boulevard SW from I-380. The freeway network via I-380 links to I-80 in Iowa City only 20 miles away. Rail access is provided by CRANDIC. CRANDIC enjoys a strong carload business base by serving the area’s large grain processors. CRANDIC interchanges in Cedar Rapids with Canadian National Railroad (CN), Union Pacific Railroad (UP), Iowa Northern Railroad (IANR). CRANDIC accesses all remaining Class I carriers via a connection with the Iowa Interstate Railroad (IAIS) in Iowa City. IAIS is a regional, Class II carrier operating a 600-mile system between Omaha and Chicago.

Project Scope The focus of this contract is the preparation of an Environmental Assessment, complete preliminary and final engineering design, development of construction specifications and bidding documents, bid analysis, performance of construction phase engineering and inspection services for the development of the CRLP including container intermodal terminal, rail-to-truck transload facility, and cross dock warehouse. The chosen consultant will also adhere to AET standards for project management and provide regular Project Progress Reports. The Consultant shall have expertise with similar projects and with completing an Environmental Assessment in compliance with the National Environmental Policy Act (NEPA) in coordination with the Federal Railroad Administration (FRA). The scope of work

anticipated for this effort includes, but may not be limited to: Engineering, Design, and Documents Engineering documentation and related deliverables will be developed and reviewed on an iterative basis corresponding to required and necessary reviews by AET, Iowa DOT, FRA and other regulatory entities. AET and Iowa DOT expect, at a minimum, full design reviews will occur at the engineering complete levels of 30%, 60% and 90%. The chosen consultant is expected to complete all the engineering and develop all drawings and deliverables necessary to complete the logistic park as defined in the Statement of Work approved by FRA and Iowa DOT (and as generally described in the Project Background section of this document). This will include in part:

• Topographic, photogrammetric, and/or field survey, as necessary;

• Utility surveys, public and private, which may include Subsurface Utility Engineering and Exploration;

• Geotechnical investigations and design, as appropriate;

• Hydraulic and hydrologic investigations, engineering, and design as appropriate;

• Assemblage of project information and background data from AET, Iowa DOT, and other sources, as appropriate;

• Engineering and layout of alternatives to achieve the goals of the project; [Note: Engineering alternatives shall be developed electronically using MicroStation and also provided in PDF format files];

• Structure type alternatives including foundations options for each alternative;

• Lighting design as appropriate;

• Identification and assessment of significant social, economic and environmental impacts of the possible alternatives;

• Staging layout and design, as necessary;

• Cost estimates. This may include risk analysis and/or a draft financial plan, when appropriate. Preliminary cost estimates to be completed at each major engineering milestone review, (e.g. 30%, 60%, 90%);

• Attendance at and assistance with weekly Project Team meetings and additional meetings as needed relative to the project;

• Preparation of documents related to the study, such as Location Study Reports or others;

• Assistance with Value Engineering studies, as needed.

• Preparation of completed Type, Size and Location Plans (TS&L) for all bu i ld ing structures, transload storage facilities, drainage structures, rail lines and preliminary roadway plans such that all right of way impacts are identified.

• The consultants and their subconsultants shall follow the track standards of the Cedar Rapids and Iowa City Railway (see Exhibit A Typical Specifications and Criteria for Construction of

Industrial Tracks on Cedar Rapids and Iowa City Railway) when designing rail infrastructure. Variances from those standards are permissible with the written permission of the railway.

• It is the consultant’s responsibility to utilize in their design the appropriate standards. Work will be produced in accordance with the rules applicable to design professionals practicing in the State of Iowa, using due standards of care, skill and diligence. Design drawings and specifications produced will be sealed by design professionals (Professional Engineer, Architect, etc.) licensed to practice in Iowa as appropriate to the work created. It is the consultant’s responsibility to ensure that any appropriate standards are required of and utilized by any subconsultant’s design. Any and all standards utilized must be approved by Owner. It is the consultant’s responsibility to include appropriate standards, reporting of standards verification and testing of standards into any specifications developed by consultants. Exhibit B details further requirements of the consultant and a partial list of standards promulgated by appropriate agencies and organizations.

• Consultant will be required to develop the appropriate specifications and documentations for development of construction bid documents. The number and manner of lettings has not yet been finalized, but consultant should assume a minimum of two separate lettings with at least one of these likely being an Iowa DOT letting through the Iowa DOT Office of Contracts. Prepare and update construction schedule at Management Summary Level (~250 items)

and provide at each major engineering milestone (30%, 60%, 90%) Prepare Constructability analysis Identification of “long lead time” equipment, materials, and services to be procured Assist with identification of vendor and contractor sources Compile engineer estimate of total construction price, provide at each major engineering

milestone (30%, 60%, 90%) and prior to construction bid letting Develop draft bid scoring documentation Assistance in response to any Bidder questions Assistance in construction bid evaluation Compile total construction price, incorporating contractor pricing Participate in development and periodic update of project risk matrix.

• Additional design and development tasks may be added as necessary as the project progresses

Environmental Effort and Documentation The FRA has determined that an Environmental Assessment will be required for this project. Some site environmental work has been completed as part of the effort to certify the BCIC site and other work relative to the development of the BCIC. The resultant studies and reports will be provided to the chosen consultant for use in preparation of the Environmental Assessment and may significantly contribute to the overall effort; however, any additional work required to complete the Environmental Assessment will be the responsibility of the chosen consultant. These include:

Completed Study Report Pages Date Boundary and Topographic Survey 25 8/17/2017 Title Reports 374 3/1/2017 Title Report – Iowa Growth and Development Property 122 8/17/2017 Archaeological Investigation 176 7/5/2017 Architectural Survey 47 5/24/2017 Threatened and Endangered Species Review 25 6/21/2017 Phase I Environmental Site Assessment 212 5/25/2017 Geotechnical Report 101 2/3/2017 Geotechnical Report Addendum (Iowa Growth and Development Property) 11 3/14/2017 Soils Descriptions 61 9/5/2016 Wetland Delineation Report 247 9/27/2017

Furthermore, CRANDIC’s Smith-Dows Yard was built on land acquired from the same parcel being considered for the CRLP. Reviews then showed no use other than farming, and there were no environmental findings. Environmental tasks may include, but may not be limited to:

• Conduct early coordination activities and ongoing coordination when appropriate with federal, state and local agencies;

• Assemble project area background information, including previous partial or completed studies and documents, including; Air quality analysis; Water quality analysis; Noise and vibration analysis; Solid waste disposal and regulated materials; Ecological systems; Impacts on wetlands areas; Impacts on endangered species or wildlife; Flood hazards and floodplain management; Coastal zone management; Use of energy resources; Use of other natural resources, such as water, minerals, or timber; Aesthetic and design quality impacts; Impacts on transportation: of both passengers and freight; by all modes, including the

bicycle and pedestrian modes; in local, regional, national, and international perspectives; and including impacts on traffic congestion;

Possible barriers to the elderly and handicapped; Land use, existing and planned;

Impacts on the socioeconomic environment, including the number and kinds of available jobs, the potential for community disruption and demographic shifts, the need for the availability of relocation housing, impacts on commerce, including existing business districts, metropolitan areas, and the immediate area of the alternative, and impacts on local government services and revenues;

Environmental justice; Public health; Public safety, including any impacts due to hazardous materials; Recreational opportunities; Locations of historic, archaeological, architectural, or cultural significance, including, if

applicable, consultation with the appropriate State Historical Preservation Officer(s); Use of 4(f)-protected properties; and Construction period impacts.

• Prepare application for and acquire Section 404 permit for project;

• Prepare the Environmental Assessment and Finding of No Significant Impact (if no significant impacts are identified through the environmental review process) through coordination with Iowa DOT and the FRA (per 42 USC § 4332, 49 USC § 303, and 64 FR 28545;

• Conduct, attend and assist with public information meetings and public hearings. Construction Engineering, Observation, and Review As previously mentioned, the number and type of lettings is yet to be determined in consultation with the chosen consultant. As a federal-aid project, a high level of contractor oversight will be required. This oversight may be entirely provided by the chosen consultant or may be accomplished through the combined efforts of the consultant and AET project management staff. Given the level of oversight required, daily presence at the site is expected for the consultant during most of the construction phase. To the extent the consultant’s physical presence at the site is not needed, the consultant may review and seek AET and Iowa DOT approval for remote presence. Actual construction phase services to be included in the contract will be determined later, but are likely to include materials testing, construction inspection, and other work directly related to the administration of the construction contract(s). Construction phase services may include, but are not limited to:

• Lead a project pre-construction conference including all interested parties such as contractors, Owner representatives, Iowa DOT, utilities, and other stakeholders.

• Attend weekly Project Team meetings and any additional meetings required by the actual progress of work.

• Verify contractor has obtained any necessary permits required for completion of the work.

• Review, comment, and approval of the following as submitted by the contractor(s):

o Plan for construction management, construction execution, and schedule o Construction area safety and wellness program o Plan for construction site access, processes, and conditions o Shop drawings and material samples o Requests for specification deviations and plan revisions.

• Observe, review, and provide daily inspection of all construction on the project and direct contractor to correct deficiencies.

• Observe contractor’s (and subcontractors’) safety performance and direct corrections as needed.

• Coordinate quality assurance procedures with the contractor and provide on-site and off-site testing of materials as needed and required by specification in addition to review any on-site or off-site testing and certifications required to be provided by the contractor.

• Lead construction progress meetings (at least monthly) including all project partners which may include prime contractor, subcontractors, suppliers (as needed), and representatives of the Owner and Iowa DOT. Frequency will be determined by actual progress of work.

• Measure quantities according to specification or otherwise monitor progress of work and generate contractor progress payments in accordance with the construction contract documents.

• Review, comment, and recommend any change orders to the contract requested by the contractor or Owner.

• Review bi-weekly certified payrolls from the contractor and all subcontractors for compliance with the Davis-Bacon Act. Work with the contractors to resolve any compliance issues.

• Monitor work to be completed by Disadvantaged Business Enterprises (DBEs) and Targeted Small Businesses (TSBs) as committed by the contractor.

• Act as the designated point of contact for the contractor on all questions or requests relating to the work, plans, specifications, etc.

• Provide as-built plans to the Owner.

• Prepare construction punch list and provide to contractor. Verify the items have been completed prior to project acceptance.

• Oversee the start up/commissioning/occupancy of the site upon completion. Coordinate operations training, start up/commissioning packages, and turnover of materials and project records to the Owner.

• Recommend project to Owner for acceptance when construction is complete.

• Complete all necessary paperwork as may be required by the contract documents or for compliance with the FRA grant requirements.

• Preserve and provide all construction phase documentation to Owner to comply with document retention requirements of the FRA grant.

• Assist Owner on the occasion of a warranty claim against work constructed by the contractor(s).

Project Management and Reporting Requirements Time is of the essence for the completion of the work on or before the completion dates identified below in section ‘Key Project Dates’. With the consultant’s proposal, consultant shall submit to Owner for review, a comprehensive Project Execution Plan that identifies all major phases and work tasks associated with the entire scope of consultant’s work (the proposal schedule). This schedule must include all milestones and applicable milestone completion dates identified below. Work effort to complete tasks and deliverables by resource must be included. Within thirty (30) business days of the execution of the agreement, chosen consultant shall submit any modifications to the proposed Project Execution Plan for Owner’s review and approval. The Level 3 schedule shall be a detailed, CPM (Critical Path Method) schedule planned, created and executed by the chosen consultant containing a sufficient level of detail to establish the necessary weekly and bi-weekly work activities required to complete the work. The project schedule will be used in the weekly planning and reporting of the consultant’s work as well as for purposes of weekly coordination between the consultant, Owner, and others. The updated schedule shall be submitted to Owner on a monthly basis as part of consultant’s monthly Project Progress Report. The chosen consultant shall submit to Owner a Project Progress Report on a monthly basis or as more frequently required by Owner in narrative format. The consultant shall provide all charts, graphs, tables, reports or other data forms necessary to support the Project Report’s conclusions. The Project Progress Report will recap the previous calendar month’s work and provide information on the upcoming work activities for the next reporting period as well as critical activities over the remainder of the Project. The final form of the Project Progress Report will be subject to Owner’s review and written approval. The report shall include the following categories:

Section 1: Executive Summary Section 2: Safety and Environmental Compliance Section 3: Project Status including Major Milestones achieved and plan vs. actual % complete Section 4: Schedule including Critical Path and Recovery and Mitigation plans (if applicable) Section 5: Engineering Status:

• Deliverables status, including accomplishments and forecast for next period • Actual accomplishments compared to the prior period forecasts showing all variances • Problems, challenges, concerns and mitigations

Section 6: Procurement Status including Diverse contracting and spend Section 7: Financial Summary – including invoicing status Section 8: Attachments

Key Project Dates The tendering and award process is anticipated to follow the schedule set forth below. The terms of the FASTLANE grant include firm dates for completion of the Environmental Assessment, obligation of funds, start of construction, and project completion.

September 7, 2016 FASTLANE grant awarded November 13, 2017 RFP Solicitation for engineering consultant November 30, 2017 RFP proposals due to Iowa DOT December 14-15, 2017 Tentative dates for consultant interviews (if desired by committee) December 2017 Selection of consultant and initiation of contract negotiation March 1, 2018 Submittal of Statement of Work to FRA (by Iowa DOT and AET) June 30, 2018 Statement of Work approval by FRA and funds obligated January 2019 Deadline for Environmental Assessment approval by FRA September 1, 2019 Construction bid letting complete, contracts executed, and notice to

proceed provided to contractor(s) October 1, 2019 Deadline for construction start March 30, 2022 Construction complete Contract Information AET, in coordination with Iowa DOT, anticipates selecting one prime consultant to perform all aspects associated with the delivery of this project. The selection process is anticipated to be completed in December 2017. AET anticipates contracting for services using a cost plus fixed fee method of reimbursement with annually adjusted overhead. Contracting of services may involve additional supplemental agreements. The use of other payment methods such as lump sum, cost plus fixed fee with fixed overhead or specific rate may be considered and utilized based on the type, volume, and duration of services being contracted. General Requirements The chosen consultants and their subconsultants are required to meet the requirements of specific work categories as defined in the Iowa DOT’s Policy and Procedure Manual, Policy No. 300.04, at the time of contract execution, and for the duration of the contract. Work under this contract will require the consultant team to meet the requirements of the following Work Categories:

• 123 – Location Studies, • 219 – Rail Design, • 224 – Railway Construction, • 227 – Building Construction, • 410 – Architecture, and • 351 – Environmental Impact Studies.

The consultants and their subconsultants are required to meet minimum safety requirements. The chosen consultant will be required to be or become a member of ISNetworld and have and maintain an acceptable record. Consultants will be required to provide safety data with proposal.

Failure to meet the requirements during the contract will result in cancellation of any remaining portion of the contract. It is the policy of the Iowa DOT that Disadvantaged Business Enterprises (DBEs) and Targeted Small Businesses (TSBs) shall have the maximum practicable opportunity to participate in the performance of Iowa DOT contracts. Funding of the work under this contract will involve federal funds in the form of a FASTLANE grant administered by the FRA. The DBE goal established for this contract is 5 percent. Specific consideration will be given to firms who show how they intend on using certified Iowa TSB firms, or Iowa DOT DBE firms. A list of certified Iowa DBE firms may be found at http://www.dot.state.ia.us/contracts/contracts_eeoaa.htm. A list of TSB firms may be found at https://dia.iowa.gov/tsb/. Selection Information Emphasis should be placed upon providing information concerning your firm’s proposed project approach, similar projects your firm has recently performed and the availability and qualifications of your key staff. Emphasis should also be placed upon previous experience completing an Environmental Assessment in compliance with the NEPA in coordination with FRA and experience in designing rail and other infrastructure relating to the project. The selection committee will review and evaluate the proposals submitted based on the following criteria and the weighted value assigned to each. Include a detailed statement for each evaluation criteria.

30% - project team staffing, availability, safety and technical experience 25% - firm’s experience managing large projects, experience with FRA, proposed project schedule, and proven ability to meet schedules 15% - responsiveness to the requirements of the RFP and comprehensive understanding of the work required 10% - staff and firm’s knowledge of the design process, AET rail standards, and applicable design standards for successful completion of the project such as Iowa DOT’s Standards and Specifications and others included in Exhibit B. 10% - knowledge of federal, state, and local regulations, ability to work with AET, the Iowa DOT and other government officials 10% - identification of TSB/DBE team members and their opportunities for participation

The selection committee does not anticipate the need for oral interviews, but if such interviews are desired, they will be scheduled for December 14 and/or 15. Contacting any selection team member other than the RFP contact person is inappropriate and may disqualify your firm from further consideration.

http://www.dot.state.ia.us/contracts/contracts_eeoaa.htm

Proposal Requirements Please provide the following information in the order listed:

1. All responders must provide adequate information on the response’s cover page to clearly identify the submittal is for the Cedar Rapids Logistics Park RFP along with the replying firm and an email for the point of contact for the firm. 2. Your firm’s approach to addressing the identified tasks, your understanding of the project’s scope, key issues and relevancy to the transportation industry or supply chain. Briefly discuss similar projects the members on your team have completed in the past five years. This listing should highlight the three most applicable projects in the consultant’s opinion. 3. The name, qualifications, experience, office address and availability of the project manager as well as the managers in charge of each major work task. This information should include the identification of similar projects managed or participated in by each individual. The selection of a project manager and work task managers by a firm will constitute a commitment by that firm and NO substitute managers will be allowed without prior written approval by AET and Iowa DOT. 4. Experience and qualifications for all subconsultants and work they will perform. 5. Detailed resumes, summaries of current workload, time commitments for each professional or technical person to be assigned to the project and how much each team member will work on the project. 6. The location of the office where the majority of work will be performed. 7. Consultant and its subconsultants shall provide the following safety data:

Experience Modification Rate (EMR) for the past 3 years; OSHA injury and illness data for the 3 most recent years; Whether or not an OSHA inspection has occurred in the past 5 years and, if so, if

any were in response to complaints; Whether or not consultant is currently a member of ISNetworld; Number and description of OSHA citations; Annual safety goals, if applicable; Safety incentive programs and associated description, if applicable; and Subcontractor’s health and safety pre-qualifications.

8. A disclosure of all work for other clients that may be affected by work on the proposed contract to avoid a potential conflict of interest.

The proposal may include additional information, as deemed appropriate, subject to the overall length restriction established in Proposal Requirements.

Under separate cover and not subject to the overall page length restriction established in Proposal Requirements, provide: • A sample of a NEPA document (EA/FONSI or EIS/ROD) approved by the FRA and prepared

by the firm intended to complete the environmental portion of this contract. • Detailed draft Project Execution Plan for all phases of consultant’s and subconsultant’s work

scope for all phases of this project detailing beginning and completion dates for: o Milestones, o Major work items, o Deliverables and task needed to complete major work items and deliverables. o Work effort to complete tasks and deliverables by resource must be included.

• Consultant’s Corporate Safety and Loss Control Program o Consultant shall include its corporate Safety and Loss Control program as well as

acknowledge plan to meet or exceed Owner’s Health, Safety, and Security (HSSE) minimum requirements provided.

• Consultant’s Drug and Alcohol Screening Policy o Consultant shall include its corporate Drug and Alcohol Screening Policy as the Policy

pertains to the workplace.

Cost information should not be submitted as part of the proposal. Inclusion of promotional literature of a general nature will not be considered in the selection process and is not desired. With the exception of the sample NEPA document, Project Execution Plan, consultant’s Corporate Safety and Loss Control Program, and consultant’s Drug and Alcohol Screening Policy the proposal must be submitted as a single electronic PDF and be formatted to print on 8.5” x 11” pages. The proposal must be limited to 50 single-sided pages with the exception of the four items specifically cited above as exempt from this limit. All pages will be counted including: proposal covers, cover letter, dividers, etc. Project Execution Plan should be submitted in Excel 2010, Microsoft Project 2016 or Oracle Primavera P6 version. The maximum size limit of a proposal exclusive of attachments is 7 megabytes. The electronic proposal must be submitted via email to [email protected]. An email will be sent confirming receipt of the proposal within 30 minutes or by 3:00 p.m. on the submittal deadline date, whichever is later. For a firm to be considered, their proposal must be received by 3:00 pm on November 30, 2017. Proposals received after the deaAdline will not be considered. Any technical questions or questions regarding this RFP shall be submitted via email to [email protected]. Any questions about this RFP must be received by noon on November 22, 2017. Questions and answers regarding this RFP will be posted with the RFP on the Consultant Utilization website, http://www.prof-tech-consultant.dot.state.ia.us. Any proposal not complying with all requirements stated in the RFP may not be accepted.

mailto:[email protected].

mailto:[email protected].

http://www.prof-tech-consultant.dot.state.ia.us/

Public Records Law The Iowa DOT will treat all information submitted by a consultant as open records following the conclusion of the selection process. Open records are public records that are open for public examination and copying. The Iowa DOT's release of records is governed by Iowa Code Chapter 22 and 761 IAC Chapter 4. Consultants are encouraged to familiarize themselves with these laws before submitting a proposal. Statement of Non-Discrimination The selection and contract are subject to the provisions of Executive Order 11246 (Affirmative Action to Insure Equal Employment Opportunity). Federal and state laws prohibit employment and/or public accommodation discrimination on the basis of age, color, creed, disability, gender identity, national origin, pregnancy, race, religion, sex, sexual orientation or veteran’s status. If you believe you have been discriminated against, please contact the Iowa Civil Rights Commission at 800-457-4416 or Iowa DOT’s affirmative action officer at 800-262-0003. If you need accommodations because of a disability to access the Iowa DOT’s services, contact the agency's civil rights/ADA coordinator at 515-239-1921. TTY/TDD: 515-239-1514. References PPM 300.04 – Prequalification of Architectural, Engineering and Related Professional and Technical Firms (http://www.prof-tech-consultant.dot.state.ia.us/uploads/300_04.pdf) PPM 300.12 – Negotiated Contracts for Architectural, Engineering, and Related Professional and Technical Services (http://www.prof-tech-consultant.dot.state.ia.us/uploads/300_12.pdf)

http://www.prof-tech-consultant.dot.state.ia.us/uploads/300_04.pdf

http://www.prof-tech-consultant.dot.state.ia.us/uploads/300_12.pdf

EXHIBIT A Typical Specifications and Criteria for Construction of Industrial Tracks on

Cedar Rapids and Iowa City Railway

Introduction

These Specifications are provided as a guideline for design purposes only and should not be taken as authority to construct industrial track(s) without prior review and approval by Cedar Rapids and Iowa City Railway Engineering staff. These Specifications supersede all previous editions and are subject to revision without notice. It is the responsibility of User to verify that they are using the most current information.

All track construction shall be governed by these Specifications, and Cedar Rapids and Iowa City Railway’s Standards and Common Engineering Practices. Any items not covered specifically herein shall be in accordance with American Railway Engineering and Maintenance of Way Association (AREMA) Manual of Recommended Practices, subject to the approval of Cedar Rapids and Iowa City Railway’s Vice President-Engineering or his authorized representative. Where conflict exists between the AREMA Manual and the Specifications contained herein, these Specifications shall govern. In addition, construction must adhere to all Federal Railway Administration (FRA), State, and Local requirements.

All industrial trackage constructed will require switchman’s walkways. All walkways must conform to the Cedar Rapids and Iowa City Railway’s Specifications, Exhibit “E”, and/or the federal, state or local regulations, whichever is the most protective from the standpoint of safety. Industries shall be responsible for the proper construction and maintenance of all walkways. Submitted plans will be reviewed per Cedar Rapids and Iowa City Railway’s Guidelines, Specifications, Standards, and its rail operations. No approval with regard to the Industry’s design as it pertains to its construction and its use by the Industry is being made by Cedar Rapids and Iowa City Railway. It is the Industry’s and its Contractor responsibility to ensure that construction of the project is in accordance with the Project’s design specifications.

Engineered Drawings of Proposed Track Design

The first step in the process of constructing industrial track is to select a qualified Consultant or Railroad Contractor. They will prepare detailed engineering drawings for the proposed track layout based on the specifications contained in this publication. Details of the required information are included in Section 2.00, and also in Exhibit “A-1”, Plan Review Requirements for Industry Track Standards.

Submit two (2) prints of the preliminary plans (Exhibit "A"), as well as 2 sets of preliminary Construction Drawings and specifications, to Cedar Rapids and Iowa City Railway’s office in Cedar Rapids, Iowa (Attn: Chad C. Lambi, P.E., 2330 12th Street SW, Cedar Rapids, Iowa 52404). CIC Engineering staff will review, recommend changes, or approve the preliminary plans. After all required corrections have been made, the final submittal will include the electronic AutoCAD format files of the Exhibit "A" & Construction Plans, two (2) sets of prints of both the Exhibit "A" & Construction Plans, and the fully completed & signed Exhibit "A-1" Design Checklist. The electronic AutoCAD files can be submitted in either a CD version or an attachment to an email. The electronic files will be used as attachments to the Industry Track Agreement. Plans should be scaled at "1 inch to 100 feet". The Exhibit "A" shall be on 11" x 17" paper with text that is clearly legible.

The submittal shall include detailed engineering drawings and calculations for all structures supporting railroad tracks (i.e., culverts, bridges, under track pits, scale pits, shoring, etc.).

Depending on the location of the proposed track construction of signal facilities to control the turnout may be required. Determination of the necessary signal facilities (including any required improvements or modification for automated crossing signals) required to operate the industry track safely are made at the time of final approval of track design and outlined in the terms of the Industry Track Agreement. Any signal work required will be at customer’s expense.

Proposed drawings will be processed for field approval and then submitted to Cedar Rapids and Iowa City Railway's office in Cedar Rapids, Iowa, to obtain final Engineering approval, cost estimates and preparation of an Industry Track Agreement containing all the terms and provisions for track construction, operation and maintenance. After both parties sign the Industry Track Agreement, track construction can be scheduled. No construction on Cedar Rapids and Iowa City Railway property can begin without a signed Industry Track Agreement in effect.

http://www.uprr.com/aboutup/operations/specs/track/02.shtml


Construction Guidelines

Prior to performing any track construction on Cedar Rapids and Iowa City Railway property, the following must occur:

a) The designated Railroad representative must be notified in writing at least fifteen working days prior to start of construction so that appropriate safety precautions may be taken. Any flagging protection required by the Federal Railroad Administration and provided by Cedar Rapids and Iowa City Railway will be at customer expense.

The industrial track(s) must be constructed per approved plans. The rail contractor must abide by the Minimum Safety Requirements for Contractors set forth in Section 1.00. Approval for any changes must be obtained prior to construction. Upon completion of the entire rail project, the designated Railroad representative must be contacted for inspection and final approval of finished grading and track work. On the rare occasion that the actual track construction differs from the originally approved design, the Railroad may request "as built" drawings of the industrial track. The “as built” drawings will show the corrected stationing, geometry, structures, and clearances. The Industry Track Agreement will then be amended, if necessary.

Costs Associated with Track Construction

All design, engineering, and construction is at the customer's expense, including flagging protection. Grading construction includes overhead or underground utility adjustments, the installation of drainage facilities or structures under or along the proposed trackage, clearing, grubbing, any required fill or excavation, compaction, stabilization, and placement of subballast both on and off Cedar Rapids and Iowa City Railway property. Private track construction will include but is not limited to rail, ties, ballast, turnouts, road crossings, miscellaneous track material, and the labor.

Connection of Industry Track to Cedar Rapids and Iowa City Railway Track

The connection of the Industry Track to Cedar Rapids and Iowa City Railway Track shall be by the customer’s contractor, at the customer’s expense, and shall be performed under the direction, coordination, and protection as provided by Cedar Rapids and Iowa City Railway personnel.


Road Crossings

As a general policy Cedar Rapids and Iowa City Railway discourages the construction of new public or private roadways across its tracks. If a project requires the construction of a new grade crossing across Cedar Rapids and Iowa City Railway owned tracks, it will require written approval from Cedar Rapids and Iowa City Railway management and any applicable State Regulatory Agency. If approved a separate crossing agreement will be required. The industry will be responsible for obtaining all permits. Crossings may require the installation of automated crossing signals. All costs for the crossing surfaces, signals, and future maintenance expense of these items, will be at the customer’s expense.

Materials for Track Construction

All materials used for the construction of the proposed industry track must meet our standards as outlined in Section 10.00. Once Cedar Rapids and Iowa City Railway has approved the track design; track materials can be purchased from one of Cedar Rapids and Iowa City Railway's approved vendors, to be installed by an Cedar Rapids and Iowa City Railway approved contractor.


1.00 Minimum Safety Requirements for Contractors

Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of the work. If a Contractor will be working near Active Track, his employees must be trained and certified in FRA Track Worker Safety. As reinforcement and in furtherance of overall safety measures to be observed by the Contractor (and not by way of limitation), the following special safety rules shall be followed:

1.01 The Contractor shall keep the job site free from safety and health hazards and ensure that its employees are competent and adequately trained in all safety and health aspects of the job. The Contractor shall have proper first-aid supplies available on the job site so that prompt first-aid services can be provided to any person that may be injured on the job site. The Contractor shall promptly notify the Railroad of any injuries occurring to any person that may arise during the work performed on the job site. The Contractor shall have a non-delegable duty to control its employees and subcontractors, while they are on the job site or any other property of the Railroad, to be certain they do not use, be under the influence of, or have in their possession any weapons, alcoholic beverage or illegally obtained drug, narcotic, or other substance.

1.02 The employee of the Contractor shall be suitably dressed to perform their duties safely and in a manner that will not interfere with their vision, hearing, or free use of their hands or feet. Only waist length shirts with sleeves and trousers that cover the entire leg are to be worn. If flare-legged trousers are worn, the trouser bottoms must be tied to prevent catching. The employees should wear sturdy and protective footwear. Employees shall not wear boots (other than work boots), sandals, canvas-type shoes, or other shoes that have thin soles or heels that are higher than normal. In addition, the Contractor shall require its employees to wear personal protective equipment as specified by Railroad’s rules, regulations, or Railroad’s officials overlooking the work at the job site. In particular, the protective equipment to be worn shall be:

1.03 Protective headgear that meets American National Standard 289.1 - latest revision. It is suggested that all hard hats be affixed with Contractor's or subcontractor's company logo or name.

1.04 Eye protection that meets American National Standard for occupational and educational eye and face protection, 287.1 - latest revision. Additional eye protection must be provided to meet specific job situations such as welding, grinding, burning, etc

1.05 Hearing protection, which affords enough attenuation to give protection from excessive noise levels that will be occurring on the job site.

1.06 Safety footwear, lace-type with safety toes and defined heel, are required.

1.07 All heavy equipment provided or leased by the Contractor shall be equipped with audible backup warning device and the name of the contractor and his phone number displayed.

1.08 If, in the opinion of the Railroad’s representative, any of Contractor's or any of its subcontractor's equipment is unsafe for use on Railroad right-of-way, the Contractor, at the request of the Railroad’s representative, shall remove such equipment from the Railroad’s right-of-way.

1.09 If the Railroad’s representative has given the Contractor permission to use certain equipment on any trackage at the job site, Contractor shall ensure that each and all of its employees responsible for operating any motive power including, without limitation, any high-rail equipment (such equipment hereafter being referred to as "Motive Power") on any trackage of Railroad will be trained to know and understand, and will comply with Railroad's operating rules applicable to the operation and use of such Motive Power.

1.10 In the event Contractor's employees use any such Motive Power to move any railcars or other railbound equipment equipped with air brakes, Contractor shall further ensure that its employees are trained to know and understand and will comply with Railroad's rules for handling such Motive Power, cars and equipment, and that Contractor's employees perform all required tests of the operating systems of any Motive Power, cars and other equipment, before and after movement.

1.11 In the vicinity of active track operations, a distance of 25 feet from track must be maintained unless the contract necessitates working in close proximity to the track. (25 feet means anything working within 25 feet of the centerline of an active track, or has the potential to foul an active track, such as a crane working outside of 25 feet, but the boom could foul the track). When doing so, the Contractor, its employees and equipment must first have authorization of Cedar Rapids and Iowa City Railway. When so authorized where work is in close proximity to tracks, a Cedar Rapids and Iowa City Railway flagperson must be present. Any flagging protection provided by Cedar Rapids and Iowa City Railway will be at customer expense

1.12 The Contractor and its employees must be familiar with procedures to clear workers and equipment from track area for approaching trains. In addition, the following safety procedures shall be adhered to:

a. Always be on the alert for moving equipment while working near any Railroad tracks or facilities. b. Do not step or walk on the top of the rail, frog, switches, guardrails, or other track components. c. In passing around ends of standing cars, engines, railroad machinery, and other on-track equipment,

leave at least one railcar length (50 feet) between yourself and the end of the equipment. d. Avoid walking or standing on track at any time except when required to perform work. e. When it is necessary to walk or work on track, always keep a sharp lookout in both directions for

approaching trains.

f. Before stepping or crossing tracks, look in both directions first. The same is true when walking around machinery and equipment on and about the tracks.

g. Do not sit on, lie under, or cross between cars except as required in performance of your duty and only when track and equipment are under proper protection.

h. In multiple track territory, do not stand on one track while a train is passing on another. i. Always expect movement at any time, on any track, in either direction. j. Always keep in mind that a split second of inattention can result in a serious accident.

1.13

Contractor’s performing work for the customer must maintain its own general liability insurance with limits of $3,000,000/$5,000,000, with CIC named as an additional insured. The contractor shall also maintain $5,000,000 in railroad protective insurance.

The contractor will not be allowed to perform work on CIC property until proof of insurance has been received. Proof of insurance should be sent to the Cedar Rapids office at 5900 6th Street SW, Cedar Rapids, Iowa 52404.

2.00 Required Information to be Shown on Submittals

2.01

Plan View of track arrangement including all existing, proposed and future tracks. All tracks must be labeled and total length of each track shown. All existing tracks are to be designated by a track identification number. All proposed and future tracks will be designated as Track “A”, Track “B”, Track “C”, etc. Use a plan scale of 1 inch to 100 feet.

2.02 The submittals must include the Industrial Track Standard Checklist, design plans, and any other required information. (See Exhibit “A-1”)

2.03 Geometry for all horizontal curves must be shown on both the Exhibit “A” and the detailed Construction Plans (complete curve data including engineering stations). Calculations for horizontal curves are defined using the 100-foot chord definition method. A top of rail profile with complete vertical curve information is to be shown on the detailed Construction Plans only.

2.04 Size of turnouts, weight of rail of all existing track and weight of rail of proposed track. Show the spacing between the centerline of parallel tracks and the length of each track.

2.05 The location (Engr. Station) for the Point of Switch on all single ended tracks will be 0+00. If the track is double ended, the turnout closest to mainline milepost 0.00 will be Engr. Station 0+00. The location (Engr. Station) of the 13-foot clear point and the derail.

2.06 Proposed type of end of track device (bumping post or earthen bumper). Show the Engineering Station at the end of track. Must provide a minimum of a half car length of vacant space between the last car spot and the end of track device.

2.07 Horizontal clearances at right angle to any obstruction within 12 feet from centerline of the proposed or existing track.

2.08 Show Engineering Stations at all locations of utilities in the vicinity of the proposed track. Typical utilities are: a. Overhead wireline crossings should include vertical clearance above top of rail and voltage of line. b. Underground utility lines should include type of line, depth below base of rail, proposed encasement details, and commodity of pipe. c. Any parallel lines (underground or overhead) in the vicinity of the existing or proposed track, especially FIBER OPTIC CABLES.

2.09 Project Drainage Plan must show location (Engr. Station) and type of drainage structures (size and length) to be installed under existing or proposed tracks, including invert elevations in relation to the top of rail. Direction of flow and water surface elevations should be shown in the vicinity of all tracks to indicate water control after construction, along with all existing drainage structures in the vicinity. (See Section 7.00 and Exhibit “K”)

2.10 Fences in vicinity of tracks with location of gates crossing track (Engineering Station and typical gate section required). Show the clearance from center of track when gate is open. All gates and fences must be installed to meet CIC clearances. All gates over railroad tracks must have gatekeepers. Gates should have the capability of being locked with two locks, a Railroad supplied lock and an industry supplied lock. Inspection of fences and gates should be done on an ongoing basis.

2.11 Location (Engr. Station) and clearance to any car pulling devices to be installed along proposed track or other type of car moving equipment to be used. Sheave blocks closer than 9 feet from centerline of track must not extend above the top of rail. 2.12 Location (Engineering Station) of under track unloading structure along or load bearing reinforced concrete structures with three sets of detailed structural plans which should include type of construction, placement and size of reinforcing steel in concrete, thickness of walls and floor, type and size of rail supporting beams, weight of rail to be used over the structure, and method of fastening the rail to the beams. Recommendations of the AREMA Manual for Railway Engineering Chapter 15, Section 8.4, or latest revision, should be observed. All structural plans shall be stamped and sealed by a registered professional engineer. All structures must be designed to carry Cooper E80 live load in addition to all other applicable loads. 2.14 Location (Engineering Station) and details of overhead loading devices, including side-unloading racks with drop platforms. Details should include size and location of supports, footings, vertical and horizontal clearance. Clearance envelope must show the minimum clearances when the device is in use and in the retracted position for train movement.

2.15 Cedar Rapids and Iowa City Railway standard rail and tie configurations are to be used. (See Section 10.00) If any other type of track support system is to be used, detailed structural plans and calculations must be provided for review and approval.

2.16 All tracks used for loading or unloading of flammable commodities must include track grounding. The section of track on which any part of a tank car may stand while a flammable liquid or flammable compressed gas is being loaded or unloaded shall be bonded at each rail and grounded.

2.17 Industry shall provide electrical service should the proposed track project require power for facilities such as wayside signals, active warning devices, illumination, impaired clearance signs, or other facilities that may require electrical power.

2.18 Location (Engr. Station) of existing or proposed buildings, including unloading docks, ramps or unloading doors.

3.00 Track Alignment Specifications

3.01 Tracks should be designed with the minimum degree of curvature that is practicable and attainable. Horizontal curves shall not exceed 10o 00' (Chord Definition, Radius = 574 feet). Horizontal curves for unit train interchange shall not exceed 7o 30’ (Chord Definition, Radius = 764-ft). Curves greater than 10o 00' must have approval of Cedar Rapids and Iowa City Railway’s Chief Engineer.

In design, efforts should be made to minimize the degree of curvature to minimize future maintenance and expense for the industry.

3.02 The minimum tangent distance shall be at least one car length (60 feet to 100 feet) between reverse curves. (See Exhibit “A-3”)

3.03 Track center minimums are as follows:

a. 14 feet minimum, 15 feet preferred on tangent track. b. 15 feet if spur is adjacent to a lead track or on a curve track. c. 20 feet if spur is adjacent to a switching lead. d. 20 feet if spur is adjacent to a main or branch line track.

e. 25 feet if track is used to store or switch ethanol.

3.04 Horizontal curves must not begin on the long ties of a turnout.

3.05 Turnouts: Turnouts shall follow BNSF and UP Common standards for turnout design.

No. 11 turnouts (minimum) are required out of all main tracks and located not closer than 300 ft. to a main line curve or bridge. Turnouts are to be made of a rail size (minimum 115# rail) specified by Cedar Rapids and Iowa City Railway’s Chief Engineer or a designated representative. (See Exhibits)

No. 9 turnouts are recommended for industrial lead and spur track installation other than main track. Turnouts are to be made of a rail size (minimum 115# rail) specified by Cedar Rapids and Iowa City Railway’s Chief Engineer or a designated representative. (See Exhibits)

All turnouts in Cedar Rapids and Iowa City Railway owned or maintained track will be equipped with a standard switch stand supplied by a Cedar Rapids and Iowa City Railway approved vendor. Type of switch stand shall be Racor Style 22E or 22EH or as approved by Cedar Rapids and Iowa City Railway’s Chief Engineer or a designated representative. Mainline switches shall have High targets whereas switches inside industrial tracks may have Low targets as approved by CIC.

http://www.uprr.com/aboutup/operations/specs/attachments/exhibit_f_sheet_1.pdf

All turnouts in mainline track will be constructed with new material supplied by an Cedar Rapids and Iowa City Railway approved vendor. Turnouts in Cedar Rapids and Iowa City Railway owned or maintained track may be required to be insulated.

If a new turnout is located within 500 feet of a bridge that does not have a footwalk with handrail on both sides, then its installation will be required.

If a new turnout is located within 300 feet of a public grade crossing, a switch point lock will be required.

3.06 Stationing of each track should begin with 0+00 at the proposed point of switch for each new track. (See Exhibit “A”)

Page last revised on 10/24/06

http://www.uprr.com/aboutup/operations/specs/attachments/exhibit-a.pdf


4.00 Track Profile Specifications

4.01 Vertical curves should have a minimum length of 100 feet and be designed for the longest curve practical, with a V/L not to exceed 1.2 for Sags and 2.00 for Summits, in which V = (Grade 1) minus (Grade 2) and L = Length of Curve in Stations. Rate of change V/L = Algebraic difference in grades divided by the length of the vertical curve in 100 foot stations. The track should be designed to minimize the number of grade changes and use the smallest V/L as practical. (See Exhibit “A-3”) 4.02 Track Grade shall be designed for the least grade practical, but shall not exceed 1.50%. Grades on track at location used for spotting rail cars are not to exceed 0.4%.

4.03 Vertical curves must not begin on the long ties of a turnout. The grade from the point of switch through the long switch ties must be the same as the existing track that the turnout is coming out of.

4.04 Top of rail of the existing track must be shown for a minimum of 200 feet prior to the proposed point of switch and 200 feet from the last long switch tie.

4.05 Description and location of benchmark used in determining elevations.

4.06 All drainage devices including invert elevations will be shown on the profile and referenced to the top of rail. Show type and size of drainage device. (See Exhibit “K” and Section 7.00)

4.07 All utility crossings under the proposed track will be shown and referenced to the top of rail. Show the type of utility and size of casing/pipeline being crossed.

4.08 Typical cross section showing subgrade, walkway and ditch details. (See Exhibit "A-2” & Exhibit “E”)

4.09 Stationing of proposed track should begin with 0+00 at the proposed point of switch for each new track. (See Exhibit “A”)


5.00 Clearance Requirements

5.01

Horizontal: The minimum clearance shall be 9 feet at right angle from the centerline of tangent track to nearest obstruction, including car floor height loading docks. Clearances are to be increased (1 1/2") per degree of curve where facility is located adjacent to or within 80 feet of a turnout or curve limits. (See Exhibit C)

5.02

Vertical: The minimum clearance shall be 23 feet from top of rail to nearest overhead obstruction.

For overhead wire lines refer to current National Electric Safety Code manual for wire line clearances.

5.03

Clearances with respect to installation of loading or unloading facilities for handling Liquefied Petroleum Gas (LPG) and anhydrous ammonia.

Loading and unloading devices for LPG and anhydrous ammonia facilities should not be closer than 9 feet from centerline of tangent track. Loading and unloading tracks, storage tanks and other permanent installations will not be permited closer than 100 feet from nearest main, branch, or running track. Exceptions to this clearance will require the approval of Cedar Rapids and Iowa City Railway's Vice-President of Engineering.

7.00 Drainage Systems

CIC Hydraulic Design Criteria: A complete hydrology study is required either when additional drainage is added to the Cedar Rapids and Iowa City Railway’s right of way, or a drainage structure is being added, removed or its size changed.

7.01 The hydrology study must include, but not limited to:

a) Top of rail elevation. b) The 50-year and 100-year water surface elevations for both the existing and proposed conditions. c) Flow rates for both events. d) Location map of drainage area including railroad mileposts and engineering stations. e) Size of the drainage area. f) Location of the water flowing along the right-of-way. g) Location where the water leaves the right-of-way.

7.02 The following Cedar Rapids and Iowa City Railway criteria for sizing bridges and culverts is used to determine the adequacy of the existing structure and proposed structure:

a) The 50-year flood elevation should not come into contact with the crown of the culvert or the low chord of the bridge, whichever is applicable. b) The 100-year flood elevation should not exceed the track subgrade elevation at the structure. c) If the Replacement Bridge or culvert is located in an urban or developed area, the railroad's criteria and the local criteria shall both be evaluated, and the more restrictive of the two shall be utilized. d) If the existing structure opening satisfies the foregoing criteria, a smaller section criteria, a smaller section which satisfies the criteria set forth above may be recommended.

7.03 If the existing bridge or culvert does not meet the design criteria, an enlarged opening will be considered. To the extent possible, this enlargement will be made laterally. If it is found that the criteria cannot be met with maximum widening, the railroad will be contacted to discuss consideration of relief bridges on the overbank floodplain, raising track grades, or other alternatives which should be evaluated. All structures shall be designed, at a minimum, to meet the latest edition of the American Railway Engineering and Maintenance-of-Way Association (AREMA) Manual. The link to the AREMA site is: www.arema.org

http://www.arema.org/

8.00 Track Roadbed Specifications

8.01 Width: 24 feet preferred; 22 feet minimum (with permission of Cedar Rapids and Iowa City Railway’s Engineering Department). On CIC-owned or maintained track, the 24-ft. minimum width is required. (See Exhibit “A-2”). Additional roadbed width will be required along all turnouts and derails to provide adequate room for placement of walkways. (See Exhibit “E”)

8.02 Slopes: Fills 2.5H:1V unless conditions warrant flatter slopes. Cuts 3H:1V in sand; not less than 2.5H:1V in common material with 3H:1V slopes recommended; 1H:1V in fractured rock; and 1/2H:1V in solid rock.

8.03 Compaction: The construction subgrade shall be stabilized to a minimum depth of 6 inches and compacted to not less than 95% of the maximum density, and to within ± 2% of the optimum moisture content, as determined by ASTM D 1557, or latest revision, (Modified Procter Testing Procedures). A minimum of 95% compaction is required of the top 3 feet of subgrade and a minimum of 90% compaction for all remaining subgrade. Where soil conditions warrant, the use of lime, soil cement, or the recommendations of a geotechnical report may be required.

8.04 Subballast: Subballast will be considered as fill and will not reduce the amount of ballast needed for the track structure. Cedar Rapids and Iowa City Railway’s minimum specifications for subballast are shown in Section 9.00 and in Exhibit “H” & Exhibit “H-1”. Subballast shall be crushed stone with a minimum of 75% of the material having multiple fractured faces.

8.05 Side Ditches: Side ditches along the industrial track shall consist of a minimum 2’ flat bottom ditch with the flowline a minimum of 2’ below the finished subgrade as shown on Exhibit “A-2”. A larger ditch may be required based on the drainage analysis.

8.06 Embankments: Material to be used in the construction of embankments must be clean and free of debris. Compaction must meet the criteria as outlined in Section 8.03. The embankment must be protected from erosion as required by the state and local government agencies. At a minimum, the new embankment must be seeded to provide for a vegetative cover.

8.07 Rip-rap: If required by state or local agencies, or flow calculations warrant, embankment, ditch and stream channels, culvert inlets and outlets shall be protected with rip-rap as required by the governmental agency specifications.

http://www.uprr.com/aboutup/operations/specs/attachments/exhibit_e.pdf

9.00 Industrial Subballast/Base Material Requirements

9.01 Subballast: This item shall consist of a foundation course railroad ballast and shall be constructed in one or more courses in conformity with the typical sections shown on plans.

9.02 Material Requirements: Materials shall be 100% crushed stone produced from oversized quarried aggregate, sized by crushing and produced from a naturally occurring single source. Aggregate retained on a No. 10 sieve shall consist of hard, durable particles or fragments of stone. The subballast material shall have (a) no more than approximately 10% freeze-thaw loss when tested in accordance with ASTM C 88-90, Standard Test Method for Soundness of Aggregate by Use of Sodium Sulfate (under 5 cycles of freeze-thaw with sodium sulfate solution) and (b) no more than 50% loss when tested in accordance with ASTM C 131-89, Standard Test Method for Resistance to Degradation of Small-Size Coarse Aggregate by Abrasion and Impact in the Los Angeles Machine.

9.03 Gradation: Subballast shall consist of gradations as set forth in the following table and Exhibit “H-1”:

9.04 Design Requirements: Subballast and its minimum depth is indicated on the following tables and Exhibit “H”:

SUBBALLAST WILL NOT BE REQUIRED WHERE SUBGRADE MATERIAL SIZES ARE NOT SMALLER THAN THE FOLLOWING GRADATIONS:

6” OF SUBBALLAST SHALL BE REQUIRED WHEN SUBGRADE MATERIAL SIZES ARE SMALLER THAN LISTED ABOVE, BUT NO FINER THAN THE GRADATIONS LISTED BELOW:

SIEVE SIZE 2" 1" 3/8" No. 10 N0. 40 No. 200 % passing (opt.) 100 95 67 38 21 7

% passing (perm.) 100 90-100 50-84 26-50 12-30 0-10

PERCENT PASSING (BY WEIGHT)

SIEVE SIZE NO. OF MESH PER / IN

GRAIN SIZE IN MM

0 200 .08 20 100 .16 38 60 .26 64 40 .42 89 20 .85

100 10 1.08

12" OF SUBBALLAST SHALL BE REQUIRED WHEN SUBGRADE MATERIALS HAVE A GRADATION SMALLER THAN LISTED ABOVE.

9.05 Construction Methods:

a. Preparation of Subgrade: The roadbed shall be shaped in conformity with the typical sections shown on plans and to the line and grades provided by the Engineer. All unstable or otherwise objectionable material shall be removed from the subgrade and replaced with approved material. The subgrade shall be in an acceptable condition to receive subballast material.

b. Lift Thickness: The subballast shall be constructed in two or more lifts of approximate equal thickness. The maximum compacted thickness of any one lift shall not exceed 6 inches and shall be compacted to not less than 95% of the maximum density and to within ± 2% of the optimum moisture content, as determined by ASTM D 1557, or latest revision. Please check reference to ASTM D 1557, or latest revision.

c. Compaction: If the material is laid and compacted in more than one lift, the Contractor shall plan and coordinate his work in such a manner that the previously placed and compacted lifts be allowed ample time for curing and development of sufficient stability before vehicles hauling materials for the succeeding lifts or other heavy equipment are permitted on the subballast. Prior to placing the succeeding lifts of material, the surface of the lower lift shall be sufficiently moist to insure a strong bond between the lifts. The edges and/or edge slopes of the subballast shall be bladed or otherwise dressed to conform to the lines, grades and dimensions shown on the plans.

9.06 Ballast

Under light traffic, crushed rock ballast or equivalent material, per AREMA Standard 5 gradation. Under heavy traffic, crushed rock ballast, main line quality, AREMA Standard 4A gradation. Refer to Exhibit “H-1”. The allowable wear based on the Los Angeles Abrasion Test, not greater than 35%, per ASTM C-535. Refer to Exhibit “G”.

A minimum ballast depth of 15" is required between top of subballast and the top of timber ties. The full ballast section extends 9" beyond ends of tie for jointed rail and 12" for welded rail and thence to subgrade on not less than 3:1 slope. Ballast shall be quarried rock, crushed to proper gradation, with fully fractured faces.

PERCENT PASSING (BY WEIGHT)

SIEVE SIZE NO. OF MESH PER / IN

GRAIN SIZE IN MM

19 200 .08 74 100 .16 92 60 .26

100 40 .42

10.00 Track Material

10.01 Rail: 112-lb. to 141-lb. control cooled relay rail is required. Rail must meet or exceed AREMA Class I Specifications.

Recommended Rail Grading Classifications

10.02 Fastenings:

a) Angle or Joint Bars,

new, to match rail section used. Industry to provide compromise joint bars or compromise welds to match Cedar Rapids and Iowa City Railway’s rail section at 13 foot clearance point. (See Exhibit “O” and Exhibit “O-1”)

b) Tie Plates, new or secondhand, and double shouldered plates no smaller than 2 times the base of the rail. Track to be fully plated.

c) Track Bolts, new or secondhand, appropriately sized for the bolt holes in the rail section with length sufficient for a full nut and heavy duty spring washers (new).

d) Track Spikes, new 5/8" x 6" or 5/8" x 6 1/4” installed per Exhibit “O-4” and Exhibit “O-5”.

e) Rail Anchors, new or reformed, box anchored every other tie. All switch ties will be completely box anchored. For crossties that use elastic fasteners, rail anchors are not required. Rail Anchors shall be drive-on.

f) Compromise Joint Bars or Compromise Field Welds shall be utilized when rails of dissimilar rail sections are connected. Turnouts will use the same rail section on the running rail, closure rails, and turnout components through the body of the turnout. It is the Industry’s responsibility to furnish, install and maintain 6-hole compromise joint bars connecting to Cedar Rapids and Iowa City Railway owned track. All rail joints and welds should be kept out of grade crossings, where possible. (See Exhibit “O-1”)

g) Insulated Joints/I Bonds to be furnished by Industry and shall be all new material. Insulated joints/I

Rail Weight Maximum Rail Wear (Inches) Rail Condition (Class I) Top Gage 136-131# 3/16 1/2 Very minor engine burns and

corrugation 119-115# 1/8 3/8

112# 1/8 1/4

http://www.uprr.com/aboutup/operations/specs/attachments/exhibit_o-4.pdf

bonds will be installed by industry at locations designated by Cedar Rapids and Iowa City Railway. (See Exhibit “O-2”)

10.03 Timber Ties:

a) New

creosoted hardwood ties only for new construction. b) Only new timber-creosoted switch ties will be used to accommodate turnout pattern.

10.07 Turnout Components:

Turnouts shall be new and conform to the Cedar Rapids and Iowa City Railway standard. Turnouts installed in CIC track shall be constructed by the CIC at the cost of the Industry. Turnouts to be installed on Industry track shall be purchased by the CIC at the cost of the Industry for installation by the Industry’s contractor.

Light Traffic <1000 cars per year 7” x 9” x 8’ Ties @ 20 Ties per 39 ft. rail (24” on center)

Medium Traffic >1000 & <2000 cars per year

7” x 9” x 8’6” Ties @ 22 Ties per 39 ft. rail (21.25” on center)

Heavy Traffic >2000 cars per year 7” x 9” x 8’6” Ties @ 24 Ties per 39 ft. rail (19.5” on center)

12.00 Track Construction Specifications

12.01 Experienced personnel skilled in railroad track construction shall supervise track laying and surfacing.

12.02 Ties shall be uniformly spaced center to center of tie. Ties shall be laid at right angles to the rail and at least one will be located at the joint location as required in the FRA track standards for the class of track it is intended for.

12.03 When handling or spacing ties, care shall be taken not to damage them with picks or hammers. Tie tongs shall be used for this purpose.

12.04 The pulling of spikes, once driven, shall be avoided insofar as possible. When spikes are pulled, the holes shall be immediately plugged with treated tie plugs of the proper size to completely fill the hole, or an approved form of plugging compound must be used.

12.05 The bottom of the rail, the tie plate and the wearing surface of the tie shall be cleaned before the rail is laid.

12.06 Tie plates shall be applied at the time the rail is laid to avoid unnecessary spiking. Plate shoulder shall bear against the outside base of the rail.

12.07 Rails shall be unloaded, stored or distributed along the roadbed in such a manner as to prevent damage.

12.08 For jointed track, rails should be laid with a minimum 12 foot staggered joint arrangement.

12.09 If a determination is made to stagger rail, then rails of miscellaneous lengths less than 39 feet shall be used at suitable intervals for maintaining the proper stagger of joints on curves.

12.10 Rails less than 15 feet long shall not be used except for temporary closures.

12.11 Expansion shims of hardwood or fiber shall be used to control expansion. The following table prescribes the correct thickness for the expansion shim for various ambient temperatures:

RAIL TEMPERATURE

33 FT. RAIL OPENING

39 FT. RAIL OPENING

78 FT. RAIL OPENING

12.12 Rails shall be laid to ensure good alignment, and the rail ends must be brought squarely together against expansion shims and shall be bolted before spiking.

12.13 Rails shall be cut square and clean by means of rail saws. Holes for complete bolting of cut rails shall be drilled according to Cedar Rapids and Iowa City Railway’s Specifications. Under no circumstances shall new holes be drilled between two holes already drilled. Cutting rails or drilling holes in cut rails by means of acetylene or electric torch will not be permitted.

12.14 The appropriate number of bolts shall be applied according to the rail joint used. The nuts of all bolts shall alternate uniformly inside and outside of each joint. Each bolt shall be equipped with a spring washer of size required to fit the diameter of the bolts used.

12.15 The right-hand rail going away from the switch points or the outside rail on curves shall first be spiked in position in its proper relation to the lined end of ties. The opposite rail shall then be spiked to true gage (4'-8 1/2”). Curved track shall be gauged as follows: a) Lay track to standard gauge on tangents and curves of less than 6 degrees. b) Lay track to a gauge of 56-3/4” on curves of 6 degrees or greater. In any case, no gage less than 56-1/2” will be allowed.

12.16 On tangent track and on curves up to 6 degrees, two spikes (one inside and one outside the base of rail) shall be used to fasten each rail to each tie. On curves 6 degrees and over, two inside and one outside, rail spike shall be used on each rail.

12.17 Spikes shall be staggered so that the outside spikes shall be on the same side of the tie and the inside spikes on the opposite side. (See Exhibit “O-5”)

12.18 Rail shall not be struck with maul or heavy tool when spiking, gauging or lining.

12.19 Spikes shall be started vertically and square and be driven straight with full bearing against the base of the rail. Straightening with maul or spikes started crooked will not be permitted. Spikes started crooked

Below 25° F. 1/4" 1/4" 1/2" 25° to 50° F. 1/8" 3/8" every other joint 3/8" 51° to 75° F. 1/8" every other joint 1/8" 1/4"

76° to 100° F. 1/8" every third joint 1/8" every other joint 1/8"

Above 100° F. 1/8" every other joint

shall be pulled, the holes plugged and spikes redriven. Immediately after completion of track surfacing, spikes shall be settled in place with the underside of the head of the spike contacting the top of base with a minimum of pressure.

12.20 When the track has been raised to within 4 inches of final grade and properly compacted, the final lift shall be made by jacking the track up to the exact elevation provided by the grade stakes. The ballast shall then be tamped under the ties. The space extending from 15 inches inside either rail to the ends of the ties shall be thoroughly tamped. The tie centers shall be left untamped. Unless otherwise authorized, this final lift shall be tamped with tamping bars, tamping picks or by approved tamping machines. In making the finishing lift, the spot board and level board shall be used with care and the track brought to a true surface and required elevation.

12.21 After track has been brought to true surface, elevation and grade, it shall be given a final lining and placed in true alignment.

12.22 Turnouts shall be constructed of all new or certified reconditioned rail and other track material. Unless otherwise approved by the Office of the Vice President - Engineering, all turnouts must be fabricated to Cedar Rapids and Iowa City Railway standards. Turnouts in Cedar Rapids and Iowa City Railway owned or maintained track will be constructed with all new rail and other track material supplied by a Cedar Rapids and Iowa City Railway approved vendor. 12.23 Road crossings on industry-owned trackage may be constructed with plank and asphalt or entirely with asphalt. Maintain the flangeway opening along the gage side of the running rail at no less than 3 inches. All crossings on Railroad owned trackage will be constructed with CIC precast concrete crossing material.

12.24 Timber crossing materials shall conform to Exhibit “L" and shall be square-edged and of sound creosoted planks of fir or hemlock, or equal, with the height of plank equal the distance from top of tie to top of rail. The planks are to be fastened with countersunk 3/4" x 12" galvanized Lewis washer head drive spikes, in predrilled holes.

12.25 Each crossing location will be evaluated individually by the Railroad (and Road Authority if applicable) to determine minimum crossing surface material requirements. Crossings may require the use of precast concrete materials. Determination of and type of warning devices on public roadways will be made by a joint recommendation of Railroad, road authority, and/or government regulatory body.

12.26 Earthen bumpers shall be used whenever possible. If bumping posts are used, they shall be Hayes heavy-duty type, or equal.

13.00 Derails Requirements

13.01 Derails must be clearly visible. A derail is required for all new construction or modifications of any existing trackage, and it shall be appropriately sized for the designated rail section, complete with proper length connecting rod and operating stand. The type of derail required, its placement, and type of switch stand to be used shall be determined by the Office of the Vice President - Engineering or his authorized representative, and will be dependent on track gradient, independent movement of cars by the customer, and anticipated track use. Derails in signaled territory or near crossing circuitry are to be placed at a point sufficiently ahead of the insulated joints so equipment is derailed before fouling track circuit. Derails may require signal insulation material as required by Railroad. If insulation material is required, it will be installed by industry at locations designated by the Railroad. Walkways conforming to Exhibit “E” must be installed around all derail switch stands.

13.02 Consideration should be given for placement of derail to avoid conflicts with adjacent tracks, railroad signal installations, communication lines, power lines, pipelines (overhead or underground), roadways, ditches, waterways, storage tanks, buildings, or other structures.

14.00 Walkway Requirements

14.01 Safety: Walkways shall be constructed and maintained to provide a reasonable regular surface and shall be maintained in a safe condition clear of vegetation, debris, standing water, and other obstruction, which constitute a hazard.

14.02 Grades and Slopes: Walkways shall not have a grade and slope in excess of approximately 1 inch of elevation per each 8 inches of horizontal length in any direction. Excess slope is permissible where the proximity of adjacent tracks so long as the slope between tracks is constant.

14.03 Construction: For walkway standards refer to Exhibit "E". Walkways shall be constructed to a minimum width of 8’ 6”, as measured from the centerline of track. Walkways shall be constructed and maintained in such a manner that the elevation of its surface is at least level with the top of ties, but not higher than the top of rail. Walkways are to be constructed per AREMA Standard 57 ballast unless prior approval by Railroad’s Vice-President of Engineering is granted for alternate size material.

14.04 Requirements: Walkways shall be located along both sides of the track for a minimum distance of 125 feet on each side of every switch stand or other trackside switch-throwing mechanism. Walkways are also required around all derail switch stands.

14.05 Minimum Distances: Walkways shall be continuous and maintained from the switch stand through the switch frog and along the diverging track. An additional 3 feet of walkway width shall extend for a minimum distance of 4 feet in each direction from the switch stand or other trackside switch-throwing mechanism on the side of the track where said mechanism is located. This additional 3 feet of width shall be gradually tapered back to the 8’ 6” minimum width, as measured from the centerline of track, a distance of not less than 20 feet.

14.06 Guideline: These Specifications are provided only as a guideline for design and should not be taken as authority to construct walkways. All walkway construction must conform to the Cedar Rapids and Iowa City Railway Specifications or the Federal, State or Local specifications whichever is the most protective from the standpoint of safety. All walkway construction shall comply with current and applicable Federal, State and Local laws. Contractors shall be responsible for the proper construction of all walkways. In some areas, the contractor will be required to stockpile sufficient walkway ballast at a location designated by Cedar Rapids and Iowa City Railway’s authorized representative, for installation by Cedar Rapids and Iowa City Railway forces.

http://www.uprr.com/aboutup/operations/specs/attachments/exhibit_e.pdf

15.00 Bridge Footwalk and Handrail

Any bridge located within 500 feet of a proposed point of switch shall have a footwalk and handrail on both sides of the structure.

16.00 Field Welding

Make Field Welds according to current procedures in AREMA and CIC CWR Policy. For CIC’s CWR Policy, please contact the CIC Engineering office in Cedar Rapids, Iowa.

It is Cedar Rapids and Iowa City Railway's policy that Field Welds made on railroad owned or maintained track are to be inspected by the Roadmaster or his designated representative.

EXBHIT B Reference Standards

Part 1 – General 1.1 Description

A. Work Included: 1. Throughout the RFP or Agreement, reference is made to codes and standards which establish

qualities and type of workmanship and materials, and which establish methods for testing and reporting on the pertinent characteristics.

2. Where design, materials or workmanship are required to meet or exceed the specifically named code or standard, it is the Consultant’s responsibility to design and to plan to specify a Contractor to provide materials and workmanship, which meet or exceed the specifically named code or standard.

3. It is the Consultant’s and Contractor's responsibility, when so required by the Agreement or by written request from the Owner, to deliver to the Owner all required proof that the design, materials or workmanship, or any combination, meet or exceed the requirements of the specifically named code or standard. Such proof shall be in the form requested in writing by the Owner.

B. Related Work Described Elsewhere:

1. Specific naming of codes or standards occurring on the Drawings and in other Sections of these Specifications shall be binding on the Contractor.

C. It is the Consultant’s responsibility to utilize the appropriate standards and to communicate that

standard to Owner. 1.2 Quality Assurance

A. Familiarity with Pertinent Codes and Standards: 1. In procuring all items used in this Work, it is the Contractor's responsibility to verify the

detailed requirements of the specifically named codes and standards and to verify that the items procured for use in the Work meet or exceed the specified requirements.

B. Rejection of Non-Complying Items: 1. The Owner reserves the right to reject Work which fails to meet the specified minimum requirements. 2. The Owner further reserves the right, and without prejudice to other recourse the Owner may

take, to accept non-complying items subject to an adjustment in the Contract Price, as approved by the Owner.

C. Applicable standards listed in these Specifications include, but are not necessarily limited to, standards promulgated by the following agencies and organizations:

1. AAMA: American Architectural Manufacturers Association, 1540 E. Dundee Road, Suite #310, Palatine, IL 60067

2. AASHTO: American Association of State Highway and Transportation Officials, 341National Press Building, Washington, D.C. 20004.

3. ACI: American Concrete Institute, Box 19150, Redford Station, Detroit, Michigan 48219. 4. ADA(G): Americans with Disability Act and Americans with Disability Accessibility

Guidelines. 5. AIS: American Institute of Steel Construction, Inc., 1221 Avenue of the Americas, New

York, New York 10020. 6. ANSI: American National Standards Institute (successor to USASI and ASA0), 1430

Broadway, New York, New York 10018. 7. ASTM: American Society for Testing and Materials, 1916 Race Street, Philadelphia,

Pennsylvania 19103. 8. AWS: American Welding Society, Inc., 2501 NW 7th Street, Miami, Florida 33125. 9. AWWA: American Water Works Association, Inc., 6666 West Quincy Avenue, Denver,

Colorado 80235. 10. BOCA: Buildings Officials & Code Administrators International, Inc., 17926 South

Halsted Street, Homewood, Illinois 60460. 11. CRSI: Concrete Reinforcing Steel Institute, 228 North LaSalle Street, Chicago, Illinois

60610. 12. CS: Commercial Standard of NBS, U.S. Department of Commerce, Government Printing

Office, Washington, D.C. 20402. 13. DNR: Iowa DNR Headquarters, Wallace State Office Building, 502 East 9th Street, 4th

Floor, Des Moines, IA 50319-0034 14. FGMA: Flat Glass Marketing Association, 3310 Harrison, Topeka, Kansas 66611. 15. GA: Gypsum Association, 810 First Street NE, #510, Washington, D.C. 20002 16. IBC 2012, 500 New Jersey Avenue, NW, 6th Floor, Washington, DC 20001 17. KCMA: Kitchen Manufacturers Association, P.O. Box 6830, Falls Church, VA 22040. 18. NAAMM: The National Association of Architectural Metal Manufacturers, 1033 South

Boulevard, Oak Park, Illinois 60302. 19. NEC: National Electrical Code (see NFPA). 20. NEMA: National Electrical Manufacturers Association, 155 East 44th Street, New York,

New York 10017. 21. NFPA: National Fire Protection Association, 470 Atlantic Avenue, Boston,

Massachusetts 02210. 22. SDI: Steel Deck Institute, 135 Addison Avenue, Elmhurst, Illinois 60125. 23. SJI: Steel Joist Institute, Suite A, 1205 48th Ave. North, Myrtle Beach, SC 29577 24. SSPC: Steel Structures Painting Council, 4400 Fifth Avenue, Pittsburgh, Pennsylvania

15213. 25. TCA: Tile Council of America, Inc., P.O. Box 326, Princeton, New Jersey 08540. 26. UL: Underwriters' Laboratories, Inc., 207 East Ohio Street, Chicago, Illinois 60611. 27. UBC: Uniform Building Code, International Conference of Building Officials, 5360

South Workman Mill Road, Whittier, California 90601. 28. Federal Specifications and Federal Standards: Specifications Sales (3FRI), Building 197,

Washington Navy Yard, General Service Administration, Washington, D.C. 20407.