cecil county public schools fy16 cmp & fy17 cip
TRANSCRIPT
FY16 Comprehensive Maintenance PlanFY17 Capital Improvement Plan
Prepared by:Capital Outlay & Facilities DepartmentsCecil County Public SchoolsSeptember 14, 2015
Components of the CMP Objectives
Staffing Organizational Chart◦ Maintenance 47.5◦ Operations 4.0◦ Custodial 116.5◦ Total 168
Description of Maintenance Categories◦ Scheduled Maintenance
Preventative $ 840,896 20% Scheduled Repairs $ 2,690,867 64% Modernization $ 0 0%
◦ Unscheduled Maintenance Unscheduled Repairs $ 630,672 15% Vandalism/Security Related Repairs $ 42,045 1%
Total $ 4,204,480 100%
Deferred Maintenance (FY15) $ 40,147,441
Students 15,681 Cost Per Student (Maintenance) $268.13 Cost Per Student (Operations) $696.00
Total Completed Work Orders
1080
17042035
2383
2005
18241736
32362901
21572581
1829
5516 5564
3491 36243849
4138
5256
1431 1258
78608287 8114
9148 91498827
8602
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
FY09 FY10 FY11 FY12 FY13 FY14 FY15
Code Correct Preventive Maintenance Modernization/AlterationScheduled Maintenance Unscheduled Maintenance Total Work Orders
History of Expenditures
$1,000
$501,000
$1,001,000
$1,501,000
$2,001,000
$2,501,000
2013 2014 2015Vandalism Unscheduled Maintenance Modernization/Alternation
Scheduled Maintenance Preventive Maintenance Deferred Maintenance
Deferred 2013$51,087,108
Deferred 2014$45,957,779
Deferred 2015$40,147,441
FY16 Deferred Maintenance
Total Costs $44,931,574
Conowingo Elementary $773,048
Leeds Elementary $617,683
Bay View Elementary $264,293
Elk Neck Elementary $248,506Charlestown Elementary $232,892
North East Elementary $175,893
Cecilton Elementary $172,043
Elkton High $167,571
Elkton Middle $147,874
Bainbridge Elementary $42,786
Calvert Elementary $27,377
Perryville Middle $6,739
Holly Hall Elementary $4,107
Administrative Services Center $8,106,252Bohemia Manor Middle/High $6,323,546North East Middle $4,942,843Rising Sun Middle $3,238,623Thomson Estates Elementary $2,794,234Gilpin Manor Elementary $2,769,994Chesapeake City Elementary $2,481,640Cherry Hill Middle $2,451,938North East High $1,771,224Cecil Manor Elementary $1,624,282Kenmore Elementary $1,429,202Perryville High $1,252,791Rising Sun High $1,131,172Rising Sun Elementary $923,035Providence $809,986
FY16 Deferred Cost – Secondary Schools
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Site, Exterior & Roof
Mechanical, Electrical &Plumbing
Interior, Auditorium &Athletics
FY16 Deferred Cost – Elementary Schools
$100,000
$600,000
$1,100,000
$1,600,000
$2,100,000
$2,600,000
Site, Exterior &Roof
Mechanical,Electrical &Plumbing
Interior,Audortorium &Athletics
Planning Approval Requests
Funding Approval Requests
Future Project Requests
Summary of Project Requests
Status of Previously Approved Projects
FY17 Capital Improvement Plan (CIP) –
Components of Annual State Submission:
FY17 Capital Improvement Plan (CIP) –
Case Study – Gilpin Manor ES
Yearly Comparisons:FY 2015
◦Cost Per SQFT - $224
◦Site Development – 12%
◦State’s Participation – 69%
◦Est. Proj. Budget - $21mm
◦State Funds - $8.5mm
◦County Funds - $12.5mm
FY 2016 – LP
◦Cost Per SQFT - $233
◦Site Development – 12%
◦State’s Participation – 64%
◦Est. Proj. Budget - $23mm
◦State Funds - $9.9mm
◦County Funds - $13.5mm
FY 2017
◦Cost Per SQFT - $282
◦Site Development – 19%
◦State’s Participation – 63%
◦Est. Proj. Budget - $29mm
◦State Funds - $12.9mm
◦County Funds - $16.7mm
FY17 Capital Improvement Plan (CIP) –
Potential Long Range Projects:Priority Order FY 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026FY17 FY16 School/Project SY 16‐17 17‐18 18‐19 19‐20 20‐21 21‐22 22‐23 23‐24 24‐25 25‐261 2 Perryville Elementary Add/Reno O2 6 Cecilton Elementary Exterior/Roof Replacement F/C3 Bohemia Manor Middle/High Boiler Replacement F/C4 Kenmore Elementary Boiler Replacement F/C5 Cherry Hill Middle Boiler Replacement F/C6 Thomson Estates Elementary Boiler Replacement F/C7 4 New Gilpin Manor ES F/C C O8 5 Cecil Manor Elementary Roof Replacement F/C9 7 New Chesapeake City ES SP LP F/C C C O
10 8 Kenmore Elementary Addition/Renovation SP L/P F/C C C O11 9 North East MS Add/Reno SP LP F/C C C O12 10 Cecil Manor ES HVAC Replacement SR F/C13 11 Thomson Estates ES Add/Reno SP LP F/C C C O14 12 Cherry Hill MS Reno SP LP F/C C C O15 13 Bohemia Manor MS HS Add/Reno SP LP F/C C C16 14 North East HS Add/Reno SP LP F/C C
SP =State Planning Year: Request Funding in Future Year CIP; Complete Schematic, Design Development & ConstructionDocuments; Prepare Bid, Requires Local Funding
LP =Local Planning ‐ In cases where planning will span beyond one fiscal year. Second year does not require state approval.
F/C =Funding Request Year/Bid and Begin ConstructionC =Construction of ProjectO =Occupancy FY =Fiscal YearSY =School Year
FY17 Capital Improvement Plan (CIP) –
Priority Order of State Requests:SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS
LEA:
Cecil FISCAL YEAR: 2017 DATE: October 5, 2015
PRIO‐RITY # PROJECT TITLE
TOTALESTIMATED
COSTNON‐PSCP FUNDS
TOTALSTATEFUNDS
PRIORPSCPFUNDS
CURRENTREQUESTS($ OR LP)
EXPECTED FIVE‐YEAR PROGRAM REQUESTS
(enter fiscal year below)
FY 17 FY 18 FY 19 FY 20 FY 21 FY 221 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 6,750,000 904,000
2 Cecilton ES Roof / Envelope 575,000 207,000 368,000 148,000 220,0003 Bo Manor MS/HS Boiler Proj. 600,000 222,000 378,000 378,000
4 Kenmore ES Boiler Proj. 490,000 181,000 309,000 309,000
5 Cherry Hill MS boiler Proj. 697,000 258,000 439,000 439,000
6 Thomson Estates ES Boiler 574,000 212,000 362,000 362,000
7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 LP 6,099,000 5,725,000 1,082,0008 Cecil Manor ES Roof 893,000 330,000 563,000 563,000
9 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP LP 5,744,000 3,750,000 949,00010 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP LP 5,671,000 8,912,000 1,621,000
11 North East MS Add/Reno 47,118,000 26,815,000 20,302,000 SP LP 6,100,000 6,100,000
12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 1,139,000
13Thomson Estates ES Reno
23,141,000 13,318,000 9,823,000 SP LP 3,000,000
TOTAL (Last page only) 190,318,000 106,576,000 83,741,000 6,898,000 9,274,000 5,725,000 7,965,000 9,421,000 15,961,000 10,721,000
FY17 Capital Improvement Plan (CIP) –
Local Funding Priority:SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS LOCAL REQUEST
LEA: Cecil FISCAL YEAR: 2017 DATE: October 5, 2015
CURRENT EXPECTED FIVE‐YEAR PROGRAM REQUESTS
PRIO‐RITY
TOTAL TOTAL PRIOR REQUESTS (enter fiscal year below)
ESTIMATED NON‐PSCP STATE Local ($ OR LP)
PROJECT TITLE COST FUNDS FUNDS FUNDS FY17
FY 18 FY 19 FY 20 FY 21 FY 22
1 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 9,060,000 1,186,193
2 Cecilton ES Roof 575,000 207,000 368,000 79,000 128,0003 Bo Manor MS HS Boiler 600,000 222,000 378,000
222,0004 Kenmore ES Boiler 490,000 181,000 309,000 181,000
5 Cherry Hill MS Boiler 697,000 258,000 439,000258,000
6 Thomson Estates Boiler 574,000 212,000 362,000 212,000
7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 1,500,000 7,750,000 6,750,000 2,237,0008 Cecil Manor ES Roof 893,000 330,000 563,000 330,0009 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP 1,250,000 3,750,000 4,672,000 1,750,00010 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP 1,500,000 6,374,000 9,105,000 1,231,000
11 North East MS Add/Reno
47,118,000 26,815,000 20,302,000 SP1,800,000
6,000,000 6,000,000
12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 611,000
13 Thomson Estates ES Add/Reno
23,141,000 13,318,000 9,823,000 SPLP 1,000,000
TOTAL (Last page only) 190,318,000 106,576,000 83,741,000 10,969,000 9,457,193 8,000,000 8,098,000 12,846,000 15,105,000 7,000,000