cdbg workshop tuesday, november 26, 2013
DESCRIPTION
3. CDBG Workshop Tuesday, November 26, 2013. Planning Grants. $1.3 million available Awarded monthly 1 Original and 1 Copy Letters of Intent Projects/applications will be evaluated using the following criteria: Project Design Factors – 300 pts; National Objective – 200 pts; - PowerPoint PPT PresentationTRANSCRIPT
3
CDBG Workshop
Tuesday, November 26, 2013
Planning Grants
$1.3 million available Awarded monthly 1 Original and 1 Copy Letters of Intent Projects/applications will be evaluated using the following
criteria: Project Design Factors – 300 pts; National Objective – 200 pts; Community Distress – 175 pts; 10% Local Match – 50 pts; Philanthropic Capital – 25 pts
Points Reduction Policy – up to 7 years = 50 points
Planning Grants con’t
Updated Minimum Technical Requirements Type Specific Information
Downtown Revitalization Plans and Indiana Main Street Environmental Assessments
Maximum Grant Amounts Comprehensive or Economic Development Plans $40,000 Downtown Revitalization Plans
communities with less than 2,000 population $30,000 communities with more than 2,000 population $40,000
Environmental Infrastructure (one utility) $30,000 Environmental Infrastructure (two utilities) $40,000 Environmental Infrastructure (master utility study) $50,000 Levee System Evaluations $50,000 All Other Plans (including Environmental Assessment) $15,000
Main Street Revitalization
$800,000 available Maximum Grant Amount: $400,000 Proposals Due: May 2, 2014 Applications Due: June 6, 2014 Awarded: August 22, 2014 1 Original and 4 Copies Projects/applications will be evaluated using the following
criteria: Project Design – 300 pts Community Distress – 175 pts 20% Local Match – 100 pts Main Street Score – 50 pts Project Sustainability – 50 pts Philanthropic Capital – 25 pts
Main Street Revitalization con’t
Structural Analysis Requirement for buildings included for façade improvements: Documentation will need to be included in the Project
Description Appendix in the application. All buildings should have Good or Fair evaluations. Sample analysis will be provided on website
Must be an Active Main Street Community and in Good Standing. Please talk to Indiana Main Street if you have questions regarding this.
Storm Drainage Improvements
$2 million available Maximum Grant Amount: $500,000 Proposals Due: February 28, 2014 Applications Due: April 25, 2014 Awarded: July 11, 2014 1 Original and 4 Copies Projects/applications will be evaluated using the following
criteria: Project Design – 300 pts; Community Distress – 175 pts; Low/Mod Percentage – 100 pts; 10% Local Match – 75 pts; Sustainability – 50 pts
Storm Drainage Improvements con’t
Sustainability score $0-2.99 user fee = no points $3-4.99 user fee = 25 points $5 and higher user fee = 50 points
Public Facilities Program
$2 million available Maximum Grant Amount: $400,000 Proposal Due: February 14, 2014 Application Due: April 11, 2014 Awarded: June 27, 2014 1 Original and 4 Copies Projects/applications will be evaluated using the following criteria:
Project Design – 300 pts Community Distress – 175 pts Low/Mod Percentage – 100 pts 10% Local Match – 50 pts Project Sustainability – 50 pts Philanthropic Capital – 25 pts
Public Facilities Program
Project Development Issues have been updated and written in question format.
Public Facilities will now incorporate Emergency Services Projects (fire stations, fire trucks, EMS stations), Historic Preservation, and Public Facilities (community centers, libraries, senior centers, special needs facilities, health centers, etc…)
Philanthropic/Sustainability Fund
Wastewater/Drinking Water Program
$3.5 million available Proposal Due: March 14, 2014 Application Due: May 16, 2014 Awarded: August 15, 2014 1 Original and 4 Copies Project Development Issues have been updated and written
in question format Projects/applications will be evaluated using the following
criteria: Project Design – 300 pts; Community Distress – 175 pts; 20% Local Match – 100 pts; Financial Gap – 50 pts;
DRINKING WATERProjects Under $1 million in total project cost User Rates for 4,000 gallons
Maximum Grant Amounts
(Over $45) ($25 to $45) (Under $25)
Tier III – LMI% 62.0 and higher
$500,000 $450,000 $400,000
Tier II – LMI% 57.0 to 61.9
$450,000 $400,000 $350,000
Tier I – LMI% 51.0 to 56.9
$400,000 $350,000 $300,000
Projects Over $1 million in total project cost User Rates for 4,000 gallons
Maximum Grant Amounts
(Over $45) ($25 to $45) (Under $25)
Tier III – LMI% 62.0 and higher
$600,000 $550,000 $500,000
Tier II – LMI% 57.0 to 61.9
$550,000 $500,000 $450,000
Tier I – LMI% 51.0 to 56.9
$500,000 $450,000 $400,000
WASTEWATERProjects under $1MM in total project cost
User Rates for 4,000 gallons Maximum Grant Amounts
(Over $50) ($30to $50) (Under $30)
Tier III – LMI% 62.0 and higher
$500,000 $450,000 $400,000
Tier II – LMI% 57.0 to 61.9
$450,000 $400,000 $350,000
Tier I – LMI% 51.0 to 56.9
$400,000 $350,000 $300,000
Projects over $1MM in total project cost
User Rates for 4,000 gallons Maximum Grant Amounts
(Over $50) ($30to $50) (Under $30)
Tier III – LMI% 62.0 and higher
$600,000 $550,000 $500,000
Tier II – LMI% 57.0 to 61.9
$550,000 $500,000 $450,000
Tier I – LMI% 51.0 to 56.9
$500,000 $450,000 $400,000
Comprehensive Site Redevelopment Program
Indiana Brownfields Partnership Program Letter of Interest Community Liaison is first point of contact Documents will be on website soon! Competitive demolition round in late 2014 Resources
$750,000 set aside from OCRA Possible IFA funds for assessments Possible EPA funds for remediation
General Guidlines
All programs have a 7 year point reduction policy
All normal Readiness Requirements apply F – Financing in Place E - Environmental E - Engineering P - Permits S – Site Control
May not be on the CDBG Findings list IHCDA and OCRA projects apply
Grant Administration
General Administration Eight percent (8%) of Grant Amount
Environmental Review $3,000 maximum
Labor Standards $5,000 maximum
Must be procured if using CDBG
Project Narrative
Project Development Issues
Must match detailed budget
Must not include normal maintenance costs
Keep appendices streamlined Do not include documentation that is not
explained in the narrative
Detailed Budget Pages
LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main
20,500 18.00 $369,000 $369,000
6” C-900 CL-200DR14 Water Main
22,750 16.00 $131,000 $233,000 $364,000
8” Gate Valves w/polyhlene Encasement
20 550.00 $11,000 $11,000
8” SR Bore w/welded Steel Casing
150 100.00 $15,000 $15,000
3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750
OTHERCDBG
Income Surveys
Grant Administrators should verify: Service area (beneficiaries) match survey
area The survey properly completed
Community information Proper # of responses Margin of Error calculation
Consistency throughout the survey
Public Hearing/Resolution Documentation
Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application
Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes
thoroughly document meeting Authorization to Conduct Hearings (if
applicable) Original Sign-in Sheet Original Resolutions
Post Award Deadlines
ER Deadline – two months Publish locally Submit documentation to OCRA
Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation
ROF Deadline – eight months See checklist on website
CHOICE LIMITING ACTIONS!!
CDBG HANDBOOK
Update published by year end All forms on website will be current by year end Some of the changes:
Procurement Environmental Review
Tribal Consultation U.S. Fish & Wildlife HUD 8-step Process (coming soon!)
URA
CDBG HANDBOOK con’t
Contract Development Conflict of Interest
Civil Rights Docs at Application Fair Housing Section 3
Labor Standards Websites Meetings Interviews
Closeout/Monitoring
Q&A
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov