ccvc (order lettter)

8/7/2019 ccvc (order lettter)

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Mrs. Rolyne Glorioso

Professor


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What is order letter?

yLetters dealing with orders andpayments for merchandise form a

bulk of business activity. As aresult, serious thinking and careshould be exercised in drafting

these letters. A little carelessnessmay result in loss of the customers

or good will.


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Therefore order letters should beexact, cordial and tactful. Theyshould be definite and complete that

the reader may fell it exactly as thewriter wishes. Any error or

incompleteness may mean furthercorresponding shipping delayscomplicated billing repacking and

loss of business.


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yAn order letter, also known as apurchase order or PO, begins thepaper trail of a specific purchase.

The objective is to provide thevendor with detailed instructionsfor fulfilling an order. It also servesas a legal record of the transactionand, consequently, should be

written

with care.


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yAn order letter need not be preceded byan inquiry or offer. Informationreceived from catalogue andadvertisement also helps people andparties in placing and sale. Hence, ithas great importance. Proper careshould be taken in drafting of the orderto ensure efficient handling and toeliminate all doubts resulting in loss oftime and possibly of the market.


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yThe desired facts are:

- Details about what you areordering or reserving.

- Direction

s for shipmen

t.- Manner of payments.


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yIn both order and reservation messages,

the main idea is in the first paragraphwe are reserving or ordering something.Our explanatory paragraphs give

whatever details the order requiresabout quantity, colour, style, size, price,payment, location, shipment data, place

plus any specific instructions our readermight need. The last paragraph invitesprompt shipment and dated action, if

desired.


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y Sample of Order Letter

December 01, 2011

Ms. Grace CruzOrani Christian BookstoreOrani, Bataan

Dear Ms. Cruz:

I would like to order the following items as advertised in the Daily Magazine.

25 copies of Daily Bread Diary Php 3,750.0010 copies of wall calendar Php 550.005 copies of Big Planner Php 300.00

Attached with this is Php 500.00 in managers check and the remaining balanceshall be paid upon delivery.

Very truly yours,

Merecel Navarro


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y January 25, 2010

Mr. Josh OrtegaABC Store

Cupang WestBalanga City, Bataan

Mr. Ortega:

Please sent me immediately by parcel post the following merchandiseselected from your February catalogue:

1 pc. hand bag, pink Php 550.002 pcs. medium v-neck shirt, white Php 900.00

I will appreciate your good services.

Truly yours,

Trisha May Villanueva


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October 15, 2012

Dr. Bonifacio S. VillanuevaPresidentLeyte Institute ofTechnology (LIT)

Tacloban City, Leyte

Sir:

Please send us the following books:

150 copies, Focus on the Environment, paperbound at Php 150.00 per copy900 copies, The Big Picture in Nature Scope, Break 1 to 6 paperbound at Php 100.00 percopy

900 copies, The Environment and Me, paperbound at Php 120.00 per copy

Please add the cost of handling to send this order by parcel post. We would like that thispurchase be charged to our library fund.

We would appreciate it very much if you could send the books immediately.

Truly yours,

Miguel S. Acquin

School Director


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July 1, 2004

Deluxe Marketing Inc.

240 Sen. Gil Puyat AvenueMakati, Metro Manila

Gentlemen:

Please send me through DHL Express one unit of Panasoniccordless telephone, with Model No. Kx0T3921 B.

Enclosed is a check amounting to Four Thousand Pesos (Php4,000.00) as full payment of the unit plus parcel charge.

Thank you.

Yours truly,

Cynthia Sta. Maria


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Progress

Letter


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yA good way to keep a customer up todate on the progress of a project is tosend a letter to the client. This is very

importan

t durin

g projects sin

ce theconsumer is the recipient of the work.The letter should be concise and should

con

tain

all the in

formation

about theproject. A time line or a Gantt chartshould be included in order to show the

progress much more clearly.


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yThis is a good indicator of thedirection and accomplishments

done for the purpose of theconsumer. The letter is used inthe field of engineering,

construction and other fieldswhere long and short-term

projects are done.


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Progress letter can take many forms like:

y

memorandayletters

y

short reportsyformal reports

y

presentations


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February 9 2011

Dr. Alan Berko418 Massachusetts AvenueActon, MA. 01720

Dear Dr. Berko,

It has been 6 months since the start of Alexs treatment. This letter is our way of keeping you informed about his progress.

A. Oral Hygiene: Alex has maintained his excellent oral hygiene.

B. Elastic Wearing: Satisfactory. With minor exceptions, Alex is wearing his elastics as instructed.

C. Appliance Care: Satisfactory

D. Appointments: Reliable and Punctual.

E. General Progress: Excellent. Treatment time is progressing very well.

If you would like to discuss any issues in this letter or in Alexs treatment, please call me at yourconvenience.

In order to insure proper health, please remember to visit your Dentist for your regular 6 month prophylaxis and examination. If yourDentist prefers to have the arch wires removed for the cleaning, please call us so we can schedule the necessary time to remove and

re-insert the wires. For yourconvenience, try to schedule yourcleanings on the same day as yourregular orthodonticappointment.

Sincerely,

Alex's Dentist

ccvc (order lettter)

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