Chasco FiestaEffectively Acquiring Volunteers

Catrina Hopkins, Volunteer Coordinator

Overview

The Chasco Fiesta is a 9 day event that offers diverse activities for attendees.

Vendors

Food

Carnival

Parade

Concerts

The purpose of this event is to promote non-profit organizations.

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Opportunity

Acquire Volunteers

Establish an Electronic Database Containing Volunteer Information.

Protect Volunteer’s identities by offering a secure registration method and information storage.

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Easier access to records

Exporting capabilities to build schedules or to formulate category specific reports

Ease of legibility

Uniformity of information

The ability to protect all personal information for volunteers

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Key Benefits of Going Digital

Currently no Organizational System

Information Difficult to Retrieve

Effects Time Management

Organized Files

Secured Information

Information Easily Retrieved

Effective Time Management

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Analysis of Alternatives

Before After

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Strategic Solution Options

Programs Available for Developing a Database

Benefitso Programs Easy to Use

o Able to Perform Queries

o Capable of Isolating Specific Information

o Secured Storage

o Microsoft Office Compatablewith Most System Platforms and Applications

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Strategic Solution OptionsBenefits

Riskso Corel WordPerfect is Not

Compatible with all Interfaces

o Loss of Digital Files

o Threat From Hackers and Viruses

o Inherit Upgrade Costs

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Strategic Solution OptionsRisks

Final Recommendations

Purchase the Microsoft Office Suite

Create and maintain a database of volunteers for the Chasco Fiesta.

Organize a secure file system for all remaining paper records needed to be stored.

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References

Fiesta, C. (2014). Chasco Fiesta Volunteers. Retrieved from Chasco Fiesta 2014.

Morgan, J. (2014, February 17). Cotee River Bike Fest Volunteer Coordinator. (C. Hopkins, Interviewer)

Snyder, B. S. (2014). Business Communication Polishing Your Professional Presence. New Jersey: Pearson Education, Inc.

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