cash control systems cash control systems code of conductcode of conduct –statement of ethical...

CASH CONTROL SYSTEMSCASH CONTROL SYSTEMS

• Code of ConductCode of Conduct– Statement of Ethical Behavior that Guides Statement of Ethical Behavior that Guides

a Company and its Employeesa Company and its Employees

• Checking AccountChecking Account• Account from which payments can be ordered Account from which payments can be ordered

by a depositorby a depositor

• EndorsementEndorsement– Signature or stamp on the back of a check Signature or stamp on the back of a check

transferring ownershiptransferring ownership

Chapter 5 VocabularyChapter 5 Vocabulary• Blank EndorsementBlank Endorsement

– Endorsement consisting only of the endorser’s Endorsement consisting only of the endorser’s signaturesignature

• Special EndorsementSpecial Endorsement– Endorsement indicating a new owner of a Endorsement indicating a new owner of a

checkcheck

• Restrictive EndorsementRestrictive Endorsement– Endorsement restricting further transfer of a Endorsement restricting further transfer of a

check’s ownershipcheck’s ownership

• Postdated CheckPostdated Check– A check with a future date on itA check with a future date on it

Checking AccountsChecking Accounts 5-15-1

Date__________ 20_____AUG 1 20-- D50000.00 RDS

Pacific national bankPortland, OR 33601

For deposit to the account of 24-3171230

TECHKNOW CONSULTING7549 BroadwayPortland, OR 97202-2531

Currency

Coin

Checks

TOTAL

CUSTOMER RECEIPT

August 1, xx

24-108 5,000 00

5,000 00

DEPOSITING CASHDEPOSITING CASH

No. 1 $

Date 20

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED

SUBTOTAL…………………

AMT. THIS CHECK………….

BAL. CAR’D. FOR’D…………

OTHER

Encore Music530 Anoka AvenueTampa, FL 33601

PAY TO THEORDER OF

Peoples national bankTampa, FL 33601

FOR

0 00

5000 008 1 --


SUBTOTAL… 5000 00

DEPOSIT RECORDED ON A CHECK STUBDEPOSIT RECORDED ON A CHECK STUB


Endorse hereX

DO NOT WRITE, STAMP, OR SIGN BELOW THIS LINE Reserved for Financial Institution Use

[Blank Endorsement] [Special Endorsement]

[Restrictive Endorsement]

Endorse hereX


Endorse hereX


Kim Park Pay to the order ofEleanor JohnsonKim Park

For deposit only to

The account of

TECHKNOW CONSULTING

Kim Park

BLANK ENDORSEMENT, SPECIAL ENDORSEMENT, BLANK ENDORSEMENT, SPECIAL ENDORSEMENT, and RESTRICTIVE ENDORSEMENTand RESTRICTIVE ENDORSEMENT

No. 1 $

Date 20

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED

SUBTOTOAL…………………



OTHER

TechknowConsulting7549 BroadwayPortland, OR 97202-2531

20

PAY TO THEORDER OF $

DOLLARS


FOR

0 00

5000 008 1 01

5000 00

275 00

4725 00

275. 00

August 3 01

Port City Supply Co.

Supplies Port City Supply Co.

Supplies

Kim Park

August 3, 0--

275.00

Two hundred seventy five and no

100


COMPLETED CHECK STUB and CHECKCOMPLETED CHECK STUB and CHECK

SubtotalSubtotal Amount ofAmount ofThis CheckThis Check

__ NewNewBalanceBalance==

$5,000.00$5,000.00 $275.00$275.00 $4,725$4,725==__

JOURNAL PAGE1 2 3 4 5

DATE ACCOUNT TITLEDOC.NO.

POSTREF.

GENERAL CASHSALESCREDITDEBIT DEBITCREDIT CREDIT

2 VOIDVOID 5Dash in Dash in Credit ColumnCredit Column

3 Source Source DocumentDocument1DateDate

15 C20 VOID

1


4 Check Check MarkMark

RECORDING A VOIDED CHECKRECORDING A VOIDED CHECK

Endorsing and Writing ChecksEndorsing and Writing Checks

WWORKORKTOGETHERTOGETHER

Chapter 5-1Chapter 5-1

Endorse hereX


[Blank Endorsement]

David Maxwell

Endorse hereX





[Special Endorsement]

Pay to the order of Kelsey Sather

David Maxwell

Endorse hereX





[Restrictive Endorsement]

For deposit only to

The account of

BALSAM LAKE ACCOUNTING

David Maxwell

1805 75489 0010 30 01

2294 75

No. 78 $

Date 20

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED




OTHER

Balsam Lake Accounting154 Main StreetBalsam Lake, WI 54810

20


DOLLARS

Peoples national bankBalsam Lake, WI 54810

FOR

162 00

2132 75

162 00

October 30 01

Corner Garage

Repairs Corner Garage

Repairs

David Maxwell

October30,01

162.00

One Hundred Sixty Two and no

100

2294 75SUBTOTOAL




NO. 78 63-109 929

2132 75

2132 75

No. 79 $

Date 20

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED




OTHER

Balsam Lake Accounting154 Main StreetBalsam Lake, WI 54810

20


DOLLARS

Peoples national bankBalsam Lake, WI 54810

FOR

92 00

2040 75

92 00

October 30 01

St. Croix Supply

Supplies St. Croix Supply

Supplies

David Maxwell

October30,01

92.00

Ninety Two and no100

2132 75SUBTOTOAL




NO. 79 63-109 929

•Bank StatementBank Statement

Chapter 5 VocabularyChapter 5 Vocabulary

–A report of deposits, withdrawals, and bank A report of deposits, withdrawals, and bank balancesbalances

5-25-2

PLEASE EXAMINE AT ONCE – IF NO ERRORS ARE REPORTED WITHIN 10 DAYS THE ACCOUNT WILL BE CONSIDERED CORRECT.

REFER ANY DISCREPANCY TO OUR ACCOUNTING DEPARTMENT IMMEDIATELY.

Pacific national bankPortland, OR 97203

STATEMENT OF ACCOUNT FORACCOUNT NUMBER

STATEMENT DATE

BALANCEFROM PREVIOUS STATEMENT

NO. OF CHECKS

AMOUNT OFCHECKS

NO. OFDEPOSITS

AMOUNT OFDEPOSITS

SERVICECHARGES

STATEMENT BALANCE

DATE CHECK AMOUNT CHECK AMOUNT DEPOSIT BALANCE

0.00 11 2,813.00 14 8,125.00 8.00 5,304.00

Techknow Consulting7549 BroadwayPortland, OR 97202-2531

43-452-119

August 30, 20--

08/01/0108/01/0108/04/0108/07/0108/12/0108/13/0108/14/0108/15/0108/16/0108/17/0108/18/0108/19/0108/20/0108/21/0108/24/0108/25/0108/26/0108/27/0108/28/0108/29/0108/30/01

12

43

5789

1011SC

275.001,200.00

300.00 300.00

40.0078.00

100.00125.00

200.0070.00

8.00

6 125.00

5,000.000.00

5,000.00

495.00

250.00195.00175.00205.00180.00210.00205.00275.00290.00205.00

4,725.003,525.004,020.003,595.003,295.003,545.003,740.003,875.004,002.004,082.004,167.004,392.004,597.004,872.005,162.005,367.005,582.005,512.005,312.005,304.00

215.00

BANK STATEMENT BANK STATEMENT

5-25-2

RECONCILIATION OF BANK STATEMENT(Date)

Balance on Check Stub No.___…….

DEDUCT BANK CHARGES:

Balance on Bank Statement……………………………..

ADD OUTSTANDING DEPOSITS:

Total bank charges

Total outstanding deposits

SUBTOTAL………………………………………………..

Total outstanding checks Adjusted Bank Balance…………………………………..Adjusted Check Stub Balance………..

Description Amount

$

$

$

$

$

$

$

Ck.No. Amount Amount

Ck.No.

AmountDate

14 4,972 00

Service Charge 8 00

8 00

4,964 00

August 31, 20--

1 DateDate2 Check Stub Check Stub

BalanceBalance

3Service Service ChargeCharge

4Adjusted Check Adjusted Check Stub BalanceStub Balance

5Bank Bank StatementStatementBalanceBalance

5,304 00

6Outstanding Outstanding DepositsDeposits

8/31/-- 190 00

7SubtotalSubtotal

5,494 00

8OutstandingOutstandingChecksChecks

1213

30 00500 00

530 004,964 00

190 00

9Adjusted Adjusted Book BalanceBook Balance

10Compare Adjusted Compare Adjusted BalancesBalances

BANK STATEMENT RECONCILIATIONBANK STATEMENT RECONCILIATION

No. 14 $

Date 20

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED




OTHER


PAY TO THEORDER OF


FOR

4,782 00

190 008 31 --

4,964 00

Bank ReconciliationBank Reconciliation 5-25-2

SUBTOTAL… 4,972 00Service Charge 8.00

8 001LabelLabel

2 AmountAmount

3New SubtotalNew Subtotal

RECORDING a BANK SERVICE CHARGE on a CHECK STUBRECORDING a BANK SERVICE CHARGE on a CHECK STUB



POSTREF.


2 DebitDebit 3 CreditCredit

4 Source Source DocumentDocument

1DateDate

31 M3 Miscellaneous Expense

2

Bank ReconciliationBank Reconciliation 5-25-2

8.00 8.00

8.008.00Miscellaneous ExpenseMiscellaneous Expense

CashCash8.008.00

JOURNALIZING a BANK SERVICE CHARGEJOURNALIZING a BANK SERVICE CHARGE

RECONCILIATION OF BANK STATEMENT(Date)

Balance on Check Stub No.___…….

DEDUCT BANK CHARGES:

Balance on Bank Statement……………………………..

ADD OUTSTANDING DEPOSITS:

Total bank charges

Total outstanding deposits

SUBTOTAL………………………………………………..

Total outstanding checks Adjusted Bank Balance…………………………………..Adjusted Check Stub Balance………..

Description Amount

$

$

$

$

$

$

$

Ck.No. Amount Amount

Ck.No.

AmountDate

106

1,575 00

Service Charge 2 00

2 00

1,573 00

July 29, 2001

1,528 00

7/28/01 150 00

1,678 00

103105

70 0035 00

105 001,573 00

150 00

WWORKORKTOGETHERTOGETHER Chapter 5-2Chapter 5-2

No. 106 $

Date 20

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED




OTHER


PAY TO THEORDER OF


FOR

1,575 00

1,573 00

SUBTOTAL… 1,575 00Service Charge 2.00

2 001LabelLabel

2 AmountAmount


WWORKORK Chapter 5-2Chapter 5-2TOGETHERTOGETHER



POSTREF.


29 M44Misc. Expense

14

2.00 2.00



• Dishonored CheckDishonored Check– A check that a bank refuses to payA check that a bank refuses to pay

• Electronic Funds TransferElectronic Funds Transfer– A computerized cash payments system that uses A computerized cash payments system that uses

electronic impulses to transfer fundselectronic impulses to transfer funds

• Debit CardDebit Card– Bank card that, when making purchases, Bank card that, when making purchases,

automatically deducts the amount of the purchase automatically deducts the amount of the purchase from the checking account of the cardholder.from the checking account of the cardholder.

No. 1 $

Date

To

For

BAL BRO’T FOR’D

AMT. DEPOSITED




OTHERSUBTOTAL…

20

Dishonored Checks and Electronic BankingDishonored Checks and Electronic Banking 5-35-3

1LabelLabel

2 AmountAmount


RECORDING a DISHONORED CHECK on a CHECK STUBRECORDING a DISHONORED CHECK on a CHECK STUB

6,023 00

6,128 00

105 00Dis. Check 105.00

6,128 00



POSTREF.




1DateDate

5 M55 A/R Campus Int. Cafe

17

5-35-3

105.00 105.00

105.00105.00A/R Campus Int. CafeA/R Campus Int. Cafe

CashCash105.00105.00

JOURNALIZING a DISHONORED CHECKJOURNALIZING a DISHONORED CHECK



POSTREF.




1DateDate

2 M10 A/P Kelson Enterprises

8

5-35-3

350.00 350.00

350.00350.00A/P Kelson Ent.A/P Kelson Ent.


JOURNALIZING an ELECTRONIC FUNDS TRANSFERJOURNALIZING an ELECTRONIC FUNDS TRANSFER



POSTREF.




1DateDate

5 M12 Supplies

17

5-35-3

24.00 24.00

24.0024.00SuppliesSupplies

CashCash 24.0024.00

JOURNALIZING a DEBIT CARD TRANSACTIONJOURNALIZING a DEBIT CARD TRANSACTION



POSTREF.


15 M121 A/R Chris Ikola

6

73.00 73.00


16 M122 A/P L. Spinoza 135.00 135.00

17 M123Supplies 31.00 31.00


• Petty CashPetty Cash– An amount of cash kept on hand and used for An amount of cash kept on hand and used for

making small paymentsmaking small payments

• Petty Cash SlipPetty Cash Slip– Form showing proof of a petty cash paymentForm showing proof of a petty cash payment



POSTREF.




Establishing a Petty Cash FundEstablishing a Petty Cash Fund

1DateDate

19 C8 Petty Cash

8

Petty CashPetty Cash5-45-4

100.00 100.00

100.00100.00Petty CashPetty Cash



PETTY CASH SLIP No. 1

Date:

Paid to:

For:

Account:

$

Approved:

August 19, 20--

Tribune

Newspaper Ad 10.00

Advertising Expense

Kim Park

MAKING PAYMENTS from a PETTY CASH FUND with a PETTY CASH SLIPMAKING PAYMENTS from a PETTY CASH FUND with a PETTY CASH SLIP



POSTREF.




1DateDate

31 C12 Misc. Expense

8


20.00 30.00

Advert. Expense 10.00

JOURNALIZING REPLENISHING the PETTY CASH JOURNALIZING REPLENISHING the PETTY CASH ACCOUNTACCOUNT



POSTREF.


31 C97 Supplies

13

25.00 78.00

Misc. Expense 8.00


Petty Cash July 32001

Repairs. Expense 45.00

250.00 250.00C57

cash control systems cash control systems code of conductcode of conduct –statement of ethical...

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