CaseWare Working Papers I iXBRL user guide

Index 1. Introduction .......................................................................................................................... 3

2. Preparation ........................................................................................................................... 4

3. XBRL Lite Process (Non CaseWare AFS) .................................................................................. 4

3.1. Create a new file based on the XBRL Lite template / Or update an existing XBRL Lite client file ...................... 5 3.2. Activate your licence .......................................................................................................................................... 6 3.3. Complete Engagement Properties ..................................................................................................................... 8 3.4. Capture all the required Statements and the Mandatory Information Page .................................................... 8 3.5. Copy and Paste all required disclosure content ................................................................................................. 9

4. XBRL Process (CaseWare AFS) .............................................................................................. 10

4.1. Open the Financial Statements ........................................................................................................................ 10 4.2. Complete the mandatory information ............................................................................................................. 11

5. XBRL process continued (CaseWare AFS and Non-CaseWare AFS) ....................................... 12

5.1. Review Tagged information (Both for CaseWare AFS or non-CaseWare AFS) ................................................ 12 5.2. Validate and resolve any diagnostic errors (CaseWare AFS or non-CaseWare AFS) ....................................... 14 5.3. Export your Annual Financial Statements to iXBRL (Both for CaseWare files or non- CaseWare files) ........... 16

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1. Introduction

This guide is designed to illustrate the steps required to achieve a successful iXBRL submission to the CIPC. It will take you through the XBRL process for Annual Financial Statements (AFS) that were drafted in CaseWare Working Papers (Hereafter referred to as CaseWare AFS) and the XBRL Lite process for Annual Financial Statements that were NOT drafted in CaseWare Working Papers (Non-CaseWare AFS like PDF/Word documents).

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2. Preparation

• If your Annual Financial Statements ARE drafted using CaseWare Working Papers, you will need to ensure you have the latest IFRS/ IFRS for SME template(s) installed

• If your Annual Financial Statements are NOT drafted in CaseWare Working Papers, then you will be using the XBRL Lite template. Kindly ensure the IFRS / IFRS for SME XBRL Lite template(s) is/are installed.

3. XBRL Lite Process (Non CaseWare AFS)

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3.1. Create a new file based on the XBRL Lite template / Or update an existing XBRL Lite client file

New file:

Update an existing client file:

To take an existing client file that you are either busy with or would like to use as the basis of your new year’s file, make sure you install the latest template. Then upon opening the existing file, CaseWare will apply the update and patches for you automatically.

NOTE:

It is recommended best practice to Clear your Tags and then Restore your Tags before you proceed with the copying and pasting of information into the iXBRL Template.

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3.2. Activate your licence

Before licensing, please ensure that the Operating name is correct as the license will be attached to this double click to open the CaseView file called “Financial Statements – IFRS XBRL” (Assuming your Engagement is an IFRS one)

• Step 1: Confirm information Ensure the Engagement Properties agree to the Operating Name and Year End Date on the licensing dialog. if incorrect - please change this in the Engagement Properties. (Please Note: 1 client file will utilise 1 license token) Then tick the checkbox I agree the information above is correct

• Step 2: Enter Firm ID

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• Step 3: Request license o You will be presented with the licensing screen o Click on Authorisation code field to auto populate Authorisation code o Click on the Request license button o The quantity of the licenses remaining will appear (Please Note: 1 client file will utilise 1

license token)

• How to request a license or activate the license manually (offline)?

Connection to the internet is recommended as your file will require the internet to connect to the Taxonomy, however if the connection drops during step 4 (listed above) then email support@casewareafrica.com for assistance with manual activation.

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3.3. Complete Engagement Properties Please furnish the following details:

• Ensure you are connected to the internet • Ensure you have adequate license tokens by viewing your License Statement (Login | My

Licenses | License Statement) • Set the Operating Name and Year End Date in the Engagement Properties as this controls the

token license for each file. (Please Note: any change in the operating name and/or the year end date after the file is licensed will then lock the documents in the file.)

• Open the CaseView Financial Statements document (01.10). The licensing dialogue will appear, please follow the detailed steps below:

3.4. Capture all the required Statements and the Mandatory Information Page • You will be required to capture all applicable facts of your Primary Financial Statements. This will include

the Balance Sheet, Income Statement, Cash Flow Statement and Statement of Changes in Equity.

• Keep scrolling down until you have captured everything, and then proceed to manually capture all the

Mandatory Information Required for CIPC Submission (XBRL). • On the Mandatory Information page, a red icon will display next to all the items that need to be

completed before you can validate. • Any remaining items listed in the Financial Information section of the Mandatory Information page that has

a nil value.

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• for the current year will require an explanation via a footnote. This will be indicated with the __icon. Click

on the icon to provide an explanation (and click [Save] and then [OK] on the dialog boxes shown below.

Completed footnotes show this icon ( ).

3.5. Copy and Paste all required disclosure content

Now take your Microsoft Word Annual Financial Statements and Copy & Paste all the required disclosure content, which include the following: • The Directors report • Directors responsibility • Audit report • Accounting policies and, • Notes

NOTE: You are only able to copy and paste from a Microsoft Word set of Annual Financial Statements. Click here for the FAQ that explains this in detail.

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NOTE:

To continue with the XBRL Lite process, scroll down and complete the steps covered in the XBRL process continued (Both for CaseWare AFS and non-CaseWare AFS) section. It will cover the remaining steps from “Review Tagged information” up to and including the “Export your Annual Financial Statements to iXBRL”.

4. XBRL Process (CaseWare AFS)

4.1. Open the Financial Statements When the financial statements document opens, look out for an XBRL toolbar button with a “Click here for XBRL” bubble. Click on the XBRL button which will apply XBRL to your Financial Statements (i.e. your Financial Statements will now be tagged).

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4.2. Complete the mandatory information

• Click on the Mandatory Information Icon .

• You will notice that some of the information that you have captured in the Information Store will pull through. There are however a few areas that you will need to capture manually.

• A red icon will display next to all the items that need to be completed before you can validate (see below).

• Any remaining items listed in the Financial Information section of the Mandatory Information page that has a nil value for the current year will require an explanation via a footnote. This will be indicated with the icon. Click on the icon to provide an explanation (and click [Save] and then [OK] on the dialog boxes shown below. Completed footnotes show this icon ( ).

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5. XBRL process continued (CaseWare AFS and Non-CaseWare AFS)

5.1. Review Tagged information (Both for CaseWare AFS or non-CaseWare AFS)

Click on the button to put the file in XBRL review mode and view the tags applied. The financial statements and the Mandatory Information page are tagged in terms of the CaseWare Africa template defaults. Depending on the version of the template you are on or if you have customised content, there is a possibility that not all line items on the statements have been tagged. By going to the statements, you will be able to easily identify anyline items that

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have not been tagged as they will not have the tagging color block around them. Below is an example of Investment Bonds current year that was not auto tagged (1 516 000).

Although this is not part of the CIPC mandatory validation i.e. if not tagged it will not fail your submission, CIPC has indicated that they would like individual items on the statements that are applicable (i.e. have amounts) to be tagged.

To tag manually simply click on the Add/Edit Tag button.

Click on OK to launch the XBRL Document Tagging screen shown below:

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In this example: • Select the Statement of Financial position current/non-current role • Select the appropriate label (tag) then click Tag top left. • As this is a Balance Sheet example, ensure you change the context to be End date of Active period and

that the numeric is set to ZAR.

5.2. Validate and resolve any diagnostic errors (CaseWare AFS or non-CaseWare AFS) Once all the red icons on the Mandatory Information page have been cleared and you have manually tagged any items that were not covered in the auto tagging process, you are now ready to Validate and export

Click on . Note this button only becomes available once all Mandatory information has been completed, you cannot click on it if you have not completed all the mandatory fields.

After clicking on the button to validate and export, a validation will take place to ensure the file can be successfully exported and submitted. In the event the CIPC validation screen appears, refer to the CaseWare Africa Success Community. There we have a nice webinar where the entire process (including the correction of errors) are covered. Click here to access. If the screen does not appear; CIPC mandatory requirements are met. Don’t forget to visit the Customer Success Services section if you need some training where we can take your file and help you to complete this.

There will also be tagging properties diagnostics that will run that apply to the taxonomy and the appropriateness of the tags. The following types of exceptions are provided as part of this check:

● Errors ( ) relating to tags applied, including appropriateness of the context and unit of measure. An iXBRL export cannot be run unless all errors are cleared

● Warnings ( ) relating to values. CaseWare compares the logic built into the taxonomy with the tagged values. An iXBRL export can be run without resolving warnings

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To resolve:

1. Select an item from the list and double click to open the options for correcting. These options are also available using the Correct button at the bottom left of the window.

2. In the Correct menu, various options are available to correct the tagging exception and differ depending on the nature of the tagged value. For numerical fields, the following options are available:

NOTE: The “At least 1 value does not sum up to its total” warning will often remain in this screen. To correct this, ensure the individual line items tagged add up to the total tagged. For instance, adding each line item tagged in Non-current assets gives you the total as is tagged on the balance sheet. After clearing each error, validate again until the file is ready to be exported.

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5.3. Export your Annual Financial Statements to iXBRL (Both for CaseWare files or non- CaseWare files)

1. Once the validation is complete, the exported html file will be in the document manager named iXBRL Export File – FOR CIPC SUBMISSION in the folder iXBRL export documents. The export

option only becomes available when all the errors (marked with ) have been cleared. This will be in an HTML format.

2. This iXBRL file can then be sent to the respective individual who will be submitting to CIPC.