case study. manhattan-ogden usd 383 ◦ approximately 6000 students ◦ more than1000 employees ◦...
TRANSCRIPT
Susanne PrindallEDACE 786-
Facilitation for ResultsInstructor: Jeff Zacharakis
K-State University Spring 2010
Case Study
Manhattan-Ogden USD 383
◦ Approximately 6000 students
◦ More than1000 employees
◦ Nine elementary and three secondary schools
“Educate each student to be a contributing citizen in a
changing, diverse society” Board of Education USD 383
◦ Member of Kansas Association of School Boards
◦ Seven members
◦ Discuss and establish school policies, maintenance of
facilities, budgeting matter and more
General Information
Board of Education Meetings
◦ Open to public
◦ Every first and third Wednesday of each month at
Robinson Education Center in Manhattan, KS
◦ Advertising and intense preparation necessary
◦ Local TV channel airs meeting “live”
◦ Agenda packets and information material on
www.usd383.org (available Friday before meeting)
◦ Minutes and agenda packets from older meeting available
through Clerk of Board
General Information
Pledge of Allegiance Roll Call Adoption of Agenda Recognition of Visitors Consent Agenda Reports◦ Spoken◦ Written
Old Business New Business Next Meeting Possible Items Future Agenda Items Future Agenda Items Delegated to Committee Announcements Executive Session
Meeting January 20, 2010
Renovation Manhattan High School- West Campus
◦ “Facilities Master Plan” August 2008
◦ ~ 42.2 Million Dollars for West Campus and Bishop Stadium
◦ Board approval June 11th 2008
◦ Gould Evans started working on project in June 2009
◦ 14 additional classrooms, multiple maintenance repairs and
improvements
Core Issues- Working Session
◦ Estimated timeline:
Design: September 2009-October 2010
Presentation to the Public: January 26th 2010
Board Approval of Plan: February 3rd 2010
Permit Review: September-November 2010
Bid Project: October-November 2010
Award Contracts: November-December 2010
Construction: February 2011-June 2013
Construction Manhattan High School-West finished:
August 2013
Core Issues- Working Session
Snow make-up days
◦ Ongoing issue in the district
◦ Already four days missing this year
◦ Usage of two inclement weather day as planned in the school
calendar or
◦ Adding 12 minutes to each school day Budget cuts
◦ Same problem in almost all school districts around the country
◦ Ongoing and growing issue over the past years
Core Issues- Action Meeting
◦ Tremendous cuts in spending for new school year
◦ Consideration of reducing staff, rolling back benefits and limiting
extracurricular activities
◦ “Parents in Manhattan worry their kids aren’t going to get a
complete education. 49 News Manhattan Bureau Reporter
Lindsey Elliott took a look at USD 383’s budget proposal and
spoke with parents who say cuts are happening in the wrong
places”
Core Issues- Action Meeting
Budget Expenses USD 383
District Total Expenditures
Citizen comment form available during meeting and to download
on website in advance
Facilitator goesover rules multiple times throughout the meeting
Ground rules provided in “Board of Education Meeting Guide”
◦ Speakers come up front
◦ One speaker at a time
◦ Introduction
◦ Use microphone
◦ Three minutes limit
Ground Rules
Presenter/Speaker
Board Members
Facilitator/President
Superintendent
Clerk of the Board
Entrance and information
Table _ _ _ _ _ _ _ _ _ _Screens _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Room Arrangement
Easy for everyone to see the presenter and Board
member
Presenter facing Board members
Name signs on table in front of each Board member
Usage of microphone for everybody
Two screens on the side wall of the room
Usage of laser pointer for presentation
Room Arrangement and Setting
Fans of projectors running constantly
Door in the back made it easy to come and go without
interruption of the meeting
Information table with agenda and citizen comment form
in the back of the room Candy, cookies and coffee available
Room Arrangement and Setting
Facilitator, Nancy Knopp - President of Board
◦ Introduction of presenters
◦ Time-keeper
◦ Makes audience aware of ground rules
◦ Remains neutral
◦ Clarifies questions and repeats outcomes
Recorder, Helen Petrik - Clerk of Board
◦ Takes notes with laptop
◦ No questions but kept eye contact with presenters, audience and
presenters
Facilitator and Recorder
High School Renovation Plan
◦ Gould Evans Architects explain schematic construction plans
◦ Floor plans
◦ Explanation of why architects designed the rooms a certain way
◦ No action taken during this session – just informational
◦ No questions from audience
◦ January 26th public meeting about this work session
◦ February 3rd Board decision on schematic plans
Description Work Session
“Pledge of Allegiance”
Recognition of teachers
◦ National board certification
◦ Teachers thank the Board and audience
Recognition of Visitors and Citizen Comments
◦ Facilitator states ground rules
◦ No comments
“Consent Agenda” approved
Spoken Reports
Description Action Meeting
Budget cuts
◦ 1.5-3.4 Million Dollars cut for next school year
◦ Budget Advisory Board meets once a week
◦ End of March budget plan presented to Board of Education
Report about Manhattan High School Career and
Technical Education
◦ Terry McCarty and Dawn Lindsley
◦ “Career Clusters”
◦ Funding
Description Action Meeting
Snow Make-up days
◦ Adding minutes to each day or use inclement weather days as
noted on the school calendar
◦ Discussion and different opinions on this
◦ Family/free time vs. not enough time to make up missing days
◦ Public comments
◦ Motion carries 5:2 for adding 12 additional minutes to school day
Description Action Meeting
Teachers
Students
Parents
School officials
Citizens of district
Stakeholders
Great and interesting learning experience
BOE meeting very organized and very well structured
All items got either approved or denied, or resulted in a
follow-up strategy “The Facilitator’s Fieldbook” great resource
Outcomes and future plans
http://www.usd383.org/dyn-file/5cd8d98dce8d4c5fb5694686bd948e9f/Budget%20Planning
%20Powerpoint%203-10-2010.pdf
www.usd383.org
http://www.usd383.org/view/BondArticle.aspx?articleId=13d6feb4646042faaf53ee51f787b180
http://www.ktka.com/news/2010/feb/11/usd-383-considering-cuts-worries-parents/
http://www.usd383.org/viewarticle.aspx?articleId=92784d52e1ac4614920267a55ecba307
Justice, T., & Jamieson, D. W. (2006). “The Facilitator’s Fieldbook” (2nd ed.). New York, HRD
Press, Inc.
several meeting notes/minutes from previous district meeting (USD 383 Website)
References