case study: how logistics pmo at vale has achieved project management success in a challenging...

World®’16

CaseStudy:HowLogisticsPMOatVALEHasAchievedProjectManagementSuccessinaChallengingWorldwideMiningIndustryScenarioAndreaSimoes,LogisticsPMOVALE

AMX53S

AGILEMANAGEMENT

2 ©2016CA.ALLRIGHTSRESERVED.@CAWORLD#CAWORLD

©2016CA.Allrightsreserved.Alltrademarksreferencedhereinbelongtotheirrespectivecompanies.

Thecontentprovidedinthis CAWorld2016presentationisintendedforinformationalpurposesonlyanddoesnotformanytypeofwarranty. The informationprovidedbyaCApartnerand/orCAcustomerhasnotbeenreviewedforaccuracybyCA.

ForInformationalPurposesOnlyTermsofthisPresentation


Abstract

VALE,likemostminingindustry,isfacingnewbusinesschallengesandneedstoreinforceitspositionasoneoftheleadersintheminingsegment.Reducingcostsandrunningeffectiveprojectmanagementhasbecomemorecrucialthanever.Inordertoovercomeindustrychallengesandimprovetheseareas,VALElookedtowardsCAProject&PortfolioManagementtohelpmanageinvestmentsandprojectsfortheirlogisticsdepartment.Inthissession,theaudiencewillhearhowVALEimplementedCAPPM,whichwasbasedonPMIbestpracticesandprojectmanagementprocess.VALEwilldiscusshowtheirimplementationdistinguishesdifferentprofiles,enablesthemtomanageallsustainingbudgetoftheareaandmanageshundredsoflogisticallydifficultandgeographicallydispersedprojectseachyear.AttendeeswilllearnhowtheimplementationhashelpedVALEalignprocessesandstrategiesthroughconsistentdataandKPIs,despitegeographicaldistanceandtherefore,helpedthecompanyberecognizedbyclientsasanexpertpartnerinProjectandPortfolioManagementintermsofquality,costanddeadlines.JointhissessionstoseehowtheeffectiveuseofPPMandassociatedreportingcontributestobetterdecisionmakingforspecialists,managersanddirectors,allowingapointofviewofperformance,executiveKPIsandanalytical(costsanddeadlines)reports.

AndreaSimoesVALESeniorBusinessAnalyst,PMO

We’re VALE!One of the world’s largest mining companies.A Brazilian Company with operations in more than 30 countries.

We areVale• Miningcompanywithworld-classassets,presentonfive

continents

• Thegloballeaderinironore,pelletsandnickelproduction

• Wealsoproducecopper,coal,fertilizers,manganese,ferroalloys,gold,silver,cobaltandplatinumgroupmetals

• Weinvestinlogistics,steelindustryandenergy

GlobalPresence

Source:26/02/2014PressRelease– 2013EarningResults– EFRS– USD

• Argentina• Austrália• Áustria• Barbados• Brasil• Canadá• Chile

• Indonésia• Japão• Malásia• Malauí• Moçambique• NovaCaledônia• Omã

• Paraguai• Peru• ReinoUnido• Suíça• Taiwan• Zâmbia

• China• Cingapura• CoreiadoSul• EmiradosÁrabesUnidos• EstadosUnidos• Filipinas• Índia

ValeisheadquarteredinBrazilandhasoperations

inmorethan30countries,spreadoverthefive

continentsandemploysover180.000people(Vale

+thirdparties).

Wearecommittedtomaintainingourleadershippositionintheglobalironoremarket,byincreasingourproductioncapacity,cuttingourcostsandcontrollingourproductionchain,trackingourproductsfromminetocustomerdelivery.

Vale’sActivities- Mining

Ironoreandpellets Nickel Coal Copper Fertilizers Manganese

Vale’sActivities- LogisticsToensurefast,safetransportationofourminerals,wehaveanintegratedlogisticsnetworkencompassingmines,railways,shipsandports.Wehaveourowninfrastructure,wetransportcargoforthirdpartiesandweruntwopassengertrainservicesinBrazil.

We contribute delivering projects to sustain Operations in Brazil.

Onourdepartment

OurbusinessWedeveloptwokindsofprojects:R&DandExecutionprojects

BusinessNeedsandObjectives

BusinessNeeds

• Consistentmethodology;• Fewcustomization;• Easytouse;• CorporateSystemsintegration;• PMOrole.

StrategicObjectives

• Definedbusinessprocesses;• Software,asaService(SaaS)architecture;• ReinforcethePMO;• Strategicinformationforallstakeholders.

Our PPMSolutionPlatforms Integration

Fluxo de Informação e Sistemas

ü PMstandards

ü KPIs,analysis,dashboards,reports

ü S-Curves(scheduleandfinancial)

ü ChangeManagement

ü Risks,IssuesandLessonsLearned

ü Historicaldata

FieldInformation/Projects work

Planners and ProjectManagers

Director,managersand PMO

ü Planning,scope,deadlinesü Standardsü Baselines

ü ERP– financialdata(budget,forecastandactual)

Our PPMSolutionPlatforms Integration

Preapprovedidea Planning Execution Close-out

ProjectLifeCycle

Paralyze or Cancel

Monitoring &Controlling

• Workflows;

• Datahistory;

• Baselinesmanagement;

• R&Dproducts.



Paralyze or Cancel

- Annual budgetapproved;- Registration of the main idea.

ProjectLifeCycle

MainFunctionsü PreapprovedIdeas


Paralyze or Cancel


- Definitionofscope,costandtime;- Stakeholders;- Category;- Definitionofengineeringproducts.

ProjectLifeCycle

ü Planningphase

MainFunctions


Paralyze or Cancel


- Engineeringproducts;- FinancialandScheduleplanning;- Milestones;- S-Curve;- Gatesandhandovermanagement;- Follow-upallprojectinformation.

ProjectLifeCycle

ü Executionphase:FELProductsofR&Dprojects

MainFunctions

ü Executionphase:MilestonesandSCurvebyproject

MainFunctions

ü Executionphase:FinancialSCurve(R$eUS$)

ü Byproject,bydepartment,byperiod

MainFunctions


ParalyzeorCancel

Monitoring&Controlling

- Risks,issues;- Changemanagement;- StatusReport;- KPIs.

ProjectLifeCycle

PPM- MonthlyStrategicRoutines

Dataandstatusreportsupdate

ProjectStatusReportbookready


Clientsmeetingsanddeliverofstatusreportbyemail


2nd Executive Meetingand PMOProcess


Monitoring&Controllingphase:RisksandChangeRequests

MainFunctions

Monitoring&Controllingphase:KPIsPanel

MainFunctions

ü Monitoring&Controllingphase:üAutomaticprojectsreportwiththemostimportantinformation

üPossibilitytoreportprojectstoallstakeholdersinthesameformatwithgoodinformation

MainFunctions

Milestones

FinancialInformation

AdherenceKPIs

KeyactivitiesDeviationreasons

Scope,risksandcontracts

Photos



- Closefinancialinformation;- Lessonslearned.

Paralyze or Cancel

ProjectLifeCycle

LessonslearnedandIssues

MainFunctions

Uniqueandconsistenttool.

AdherenceKPIs.

Reliabilityofinformation.

HistoricalCRsandbaselines.

Results

LessonsLearned&OpportunitiesLeadershipcommitment

Communicationskillsinalllevels

TosharethePMOmodel

VALE’sinvestmentbudget

Thanks!AndreaFurtadoSimões,PMP,[email protected]:https://br.linkedin.com/in/andreafurtado

Minibio:PMOandMasterinAdmin,withaprofessionalITcareerbuiltintoalargeandleadershipStealPlantCompany.Responsiblefor CA PPMProjectintoLogisticsAreaatVALES.A.AbilityandexperiencedinProjectmanagement,teammanagementandcommunicationwithstakeholders(clients).

Toknowmoreaboutthecase:http://www.ca.com/br/collateral/case-studies/melhorando_a_gestao_de_projetos_e_reduzindo_custos_com_ca_ppm.html


AgileManagement

FormoreinformationonAgileManagement,pleasevisit:http://cainc.to/9Zed5W

case study: how logistics pmo at vale has achieved project management success in a challenging...

Technology