case study - bi dashboards for tafe queensland
TRANSCRIPT
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Case Study:BIRS for TAFE QLD
Mark MacraeIntelligent Decisioning Ltd
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Agenda
Project BackgroundCustomerExisting practicesExisting Reporting IssuesRequirements/Strategy
Why Microsoft?DesignPrototype DeliveryLessons LearnedWhat Next?
Questions…
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Background
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TAFE Queensland
Technical and Further EducationInstitutes across QLD provide tertiary education courses across business, hospitality, construction, IT, visual arts…Owned and financed by the QLD Government
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Data and Reporting
DataStudent Enrolment dataCourse Delivery Hours (AHCs)Financial Data (SAP)
ReportingMonthly Financial ReportsPerformance ReportsFactual Reports e.g. How many students?
LevelsDepartment Level (Finance)ExecutiveExternal (Country wide)
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Existing Practices
Reporting TechnologyMS ExcelReporting Services (Native)
Reporting PracticesVery technical report authorsDevelopers/Excel GurusLocal MachinesEmailed Delivery
Data SourcesCSV ExtractsComplex Database Structures
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Requirements
Enterprise Data PlatformData WarehouseCore data sources – SAP, ISAS, CRMAdditional sources later
Enterprise Reporting PlatformFeature rich toolsetPower Users not DevelopersImproved delivery
Reduce Human ErrorSecureScalable
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Strategy
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Why SharePoint Technologies?
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Microsoft’s VisionOverview
Delivered through a familiar environment
Integrated into business collaboration infrastructure
Built on a trusted and extensible platform
Improving organizations by providing business insights to all employees leading to
better, faster, more relevant decisions
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Microsoft BI Stack - TodayOverview
Strategic• SQL Server 2008 R2 (SSAS, SSRS, SSIS)• PerformancePoint Services 2010• Excel Services 2010• Power Pivot• SharePoint 2010
Operational• MS Excel 2010, MS Visio 2010• SSRS Report Builder 3.0
Tactical• Chart Web Parts• Status Lists
Gartner Magic Quadrant (BI) - Jan 2011
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Project Team
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People
Domain Expert
Architect
Data Source Gurus
Evangelist
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BI Solution – Users
Analysts/StatistitionsAnalyse current/trend data to forecast/adviseTechnical, can ‘browse’ data through cubes
Knowledge Workers / Information ManagersWrite queries, author reportsUse complete toolsetAccess DW and Cubes
ConsumersPublished reportsSimple views on cubesDashboards
ExecutivesSimplified dashboard
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Design
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Components
Data WarehouseData LoadOLAP CubesSecurityAuthenticationSharePoint
Logical Site StructureBI FeaturesDashboards
Self ServeTraining
Data Layer
SharePoint
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Data Layer
Designed for OLAP (Cubes)Highly usable and accessibleDetached from transactional databasesDe-coupled from data sourcesAble to hold historical dataAble to react to business changeReporting should be easy!!
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Data Load – High Level
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Data Load - SSIS
SSIS Packages extract data from multiple data sources and formatsExtensive toolboxData validation and cleansingError reporting and handlingAutomate as SQL jobsPush data from Excel files via SharePoint
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OLAP Cubes - Fundamentals
Multi-dimensional databaseAll queries pre-processed ready for extractionCan ‘explore’ the data as opposed to rely on what is givenDrill down into hierarchies and relationships
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Data Layer- Walkthrough
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SharePoint
Dashboards for ExecutivesLargely read onlyAt a glanceDrill down
Workspaces for Report AuthorsReport LibrariesPerformancePoint DesignerPublishing Features
BI ToolsetExcel (most familiar tool)PerformancePoint (intuitive)Others later
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Delivery - Demo
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Feedback So Far
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Sample Feedback
“I just wanted to congratulate you on the presentation yesterday. I think it left everyone in the room speechless. Focused presentation to showcase the great features – I and everyone else in the room was impressed!!” (Data Expert)
“The event this morning was like the proverbial “champagne cork out of the bottle” in terms of relief that it went so well and possibilities for the future” (Project Manager)
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Lessons Learned
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Lessons Learned
Never underestimate the complexity of data sources!Data quality testing!Expectations
Data QualityLook & Feel!
Plan for Authentication!!BI Projects are never easy!Specialist resources required
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What Next?
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Next Steps
ProductioniseSecurityOperational readinessData Quality testing and improvementsAdditional data sourcesTrainingClient machine improvementsMore server firepowerAdditional institutes….
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Questions?