Carol’s Desk

Purchase Orders• Create

• GR’s

• Copy invoice and send to KY

• Change?

• Track – paid?

Citations• Look-up vehicle number, using the plate number on the

citation. Make a note of the vehicle’s location.

• If it is a parking citation, scan to the person handling:• LA and Gardena, to Linda S. in Gardena• El Monte, to Joann in El Monte• Orange and San Diego to Linda H. in Orange• Colton and Palm Springs to Claudia in Colton

• If it is a moving violation, scan to the ZLM, unless otherwise instructed. Send them the original.

• If it is an Owner’s citation, see what needs to be corrected. Contact First Advantage if it a license issue.

VList• New

• Add incoming vehicles to the VList, assigning numbers using company’s numbering system, making sure that the number does not exist anywhere else in the country (look at rollup file, if necessary)• If the vehicle make, model, type, etc, is not in the

validation tables, let Ted and Jeff know, so they can update our list and the other Region’s list (all must be consistent)

• Add to RTA• Add to the odometer file, in vehicle numerical order, in the

correct location• Update RMS

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• Send a Receiver to Diane, via email, letting her know that the vehicle has arrived

• If the vehicle is assigned to the LA Zone, submit a DVCR, when Beverly notifies you

• If the vehicle is a Freightliner, fax them a copy of the Mickey invoice, weight declaration, and a PFR Add form, as soon as the vehicle is dispatched – you should have the temporary registration within a day or two. Send the temporary registration to the branch as soon as you receive it, so that the vehicle may be placed in operation as soon as it arrives

• If the vehicle is an International, send the above documents to FADV, along with the chassis invoice – they will take much longer to get you the registration, since they are out–of-state, and everything has to be done through the mail

• If the vehicle is not a Freightliner or International, check with Diane to see if the manufacturer will do the registration

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• If the vehicle is other than a forklift or misc. equipment, notify FADV. If the vehicle is other than a Freightliner, FADV will have to do the registration.