cares • operations, facilities & programs
DESCRIPTION
An informational presentation about programs, facilities and operations in the Cottleville Fire Protection District.TRANSCRIPT
WelcomePlease introduce yourself to others at your table
Put on a name tag
Complete the information on the sign-in sheet
Operational Guidelineso Meetings will not be conducive to the format of an open
forum or debate.
o Meetings are work sessions that allow for the free exchange of ideas.
CARES Chargeo Create a long-range plan to meet the community’s level
of service and protection expectations.
Sign-in Sheet
I Have a Question!
• Fill Out Form
• Call:
• 636-447-6655
• Email:• [email protected]
• Ask During Small Group Work Time
CARES Onlineo www.CARESforCFPD.com
o Like us on Facebookowww.Facebook.com/CottlevilleFire
Meeting Materialso Cover Sheet
o Agenda
o Meeting #3 Summary Documents
o Verbatim Responses
o Executive Summary
o Informational PowerPoint Presentation
o Work Activity
CARES MeetingsDate Meeting Topic
Sept. 8 Kick-Off Meeting
Sept. 22 Staffing
Oct. 6 Equipment
Oct. 20 Operations, Facilities & ProgramsNov. 3 Fire District Finance 101
Nov. 17 Draft Community Recommendations Presented
Week of Nov. 28 - Draft Recommendations Presented At Open Houses At Each Fire Station. Details Coming Soon.
Dec. 8 Final Recommendations Presented
Operations, Programs & Facilities Presentation
Scott Freitag
Assistant Chief, Operations
What we will covero Review of last meeting
o Operations Division
o Facilities
o Special Programs
Operations, Facilities and Programs
District Operations
o Budgetingo Legalo Pensiono Personnel/Benefitso Trainingo Incident Response/
Commando Emergency Operationso Purchasingo Vehicle Maintenance
o Facilities Maintenanceo Equipment Maintenanceo Computer Networko Reportingo Public Fire Educationo Public Information Officero Community Liaisono Plan Reviewo Inspections
How are the duties divided?
o Operations Chief
Cottleville Central County O’Fallon FPD St. Charles FD Wentzville FPD
Chief Chief Chief Chief Chief
Operations Chief Operations Chief Operations Chief Operations Chief
Fire Marshall Training Officer Training Officer Training Officer Training Officer
Fire Marshall/Public Fire Education
Fire Marshall Fire Marshall Fire Marshall
Battalion Chief A Battalion Chief A Battalion Chief A Battalion Chief A
Battalion Chief B Battalion Chief B Battalion Chief B Battalion Chief B
Battalion Chief C Battalion Chief C Battalion Chief C Battalion Chief C
Human Resources
Risk Reduction Officer
Human Resources Dept
Human Resources
Shared Duties and Delegationo Training assistance on a part time basis
o Lot of volunteer hours
o Use overtime to fill in for public fire education where suitable
o Delegate special projects when possible
o Downside of delegation is consistency
o Only able to shore up the foundation of the organization
Battalion Chiefs & The Safety of Firefighterso Operations
o Proper Incident Size-up
o Implement Of Strategy & Tactics
o Accountability
o Incident Safety Officer With The Arrival Of A 2nd Chief Officer
o Administrationo Pre-Incident Planning
o Training
o Administrative Functions
The Administrative Aspects of Battalion Chiefso Public Education
o Fire Prevention Activities
o Community Outreach Programs
o CERT
o Emergency operations center
o Disaster preparedness
o “Training Officer”
o Training – shift & hosting classes
o USAR Team
o Haz Mat Team
o Mentoring Officers
o Succession Planning
o Coaching & Counseling
o Asset tracking
o Alarm & Dispatch Board
o Communications equipment (radios, laptops)
o Pre-Incident Planning
o Mapping
Training
Disclaimer
Cottleville Firefighters are proficient and capable of performing their jobs. However, we struggle to meet standards due to a lack of funding and staff dedicated to training.
Annual Training Comparison
Full-Time Training Officer
Cottleville No
Central County Yes
O’Fallon Yes
Wentzville Yes
Annual Training Comparison
Cottleville Central County O'Fallon Wentzville0
5,000
10,000
15,000
20,000
25,000
30,000
7,96310,064
12,653
25,047
Training Hours
Re-Certification Requirements
Area Hours Frequency
EMT 100 5 Years
Paramedic 144 5 Years
Instructor 24 3 Years
Investigator 30 3 Years
Inspector 30 3 Years
Training Budget
Cottleville O'Fallon Central County
Wentzville$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$74,900
$90,280$101,000
$107,000
Training Challenges o Fall short regarding NFPA standards for training i.e.
o 1002 Driver Operator
o 1404 Respiratory Protection Training
o Do not currently conduct two night drills
o Officer training is close to the requirements
o Falls short, not comprehensive
o Drivers training is shy by 12hrs per year per driver
Training Challengeso Need a pump operator proficiency drill
o Need an additional 3hr annual Haz Mat Drill
o Average 5+ hours short per month per person of the 20 hrs required
o Currently lack annual proficiency training at all levels
• Source Insurance Safety Offices (ISO)
Training Officer Responsibilitieso Will spend an average is 2-4hrs of development time
for every 1 hr of teaching o Source:(http://teaching.berkeley.edu/newsletters0607/newsletter9.html)
o Audit training reports monthly
o Input structured training reports
o Quality control training reports daily
o Maintenance of certification database for 50 employees
Training Officer Responsibilitieso Maintenance of training files for all employees; currently
needs a full audit
o Will develop a comprehensive district wide training plan
o Attend monthly meetings of the St. Charles County Training Coordinates
o Coordinate CFPD responsibility for the County Academy
o Incident Safety Officer
Developed from job duties responsibilities of area training officers
Facilities
Station 1: 1385 Motherhead RDo On site of original 1908 location
o Built 1987
o Renovated 2000 to remove admin offices
o Also serves as our training and community facility
o Renovation of bunks 2010
o Capable of housing 4 firefighters and one Battalion Chief, if we had one
o Ladder, Utility Pick-up
Station 1o Due to angle of approach,
cannot safely turn right off Hwy N
o Current policy, NO Right Turns Off N.
o Needs entrance from Hwy N redesigned
Station 1
o Structural cracks on Hwy N side bottom to top
o Damage to inside walls due to structural shifting
o Probable causes, ground shift/settling, and increased traffic on N causing vibrations
Station 2: 4065 Old Hwy 94 S.o Built in 1992 (19 yrs old)
o Houses 1 Rescue Engine and a USAR asset
o Capable of housing 4 firefighters
Station 2
o Needs interior renovation and maintenance
o Back ramp is shifting causing the retaining wall to shift
o Retaining wall is not structurally sound
Station 3: 6310 Weldon Spring Roado Built in 1989 (22 yrs old)
o Houses one Rescue Engine and the brush truck
o Capable of housing 4 Firefighters
o Ramp re-done 2010
o Bond Proceeds
o Needs interior renovation and maintenance
Station 4: 4340 Towers Roado Built in 1999
o Capable of housing 4 firefighters
o One Rescue Engine
o Reserve Engine stored here
Station 4
o Basement flooding
o Needs interior maintenance
o Engine bay needs maintenance
Administration Building
o Adjacent to Station 1
o Built in 1999
o All staff offices located here
Two Levy Funds Provide CFPD Revenueo General Fund
o Similar to your salaryo Used for operating costs (Personnel, Utilities, Supplies, General
Maintenance, Etc.)o Bond Fund/Levy
o Similar to a home mortgageo Used to pay the principal and interest on the District’s
outstanding Bonds for large scale capital improvements (new buildings, roofs, etc.)
o Spending from the two funds cannot be mixed
Fundingo A new roof or driveway is bondable
o General maintenance and repairs has to come from general revenue i.e. a leaky roof or new paint
Programs
Public Educationo Fire extinguisher training program
o Limited due to staff shortages
o In school programso No longer have a presence due to staffing shortages
and in school requirements
o Station tours provided on a regular basis
o School fire drills every October
2010 Public Contact
Residents NOT Reached
96%
Residents Reached4%
Total Residents: 40,000Residents Reached: 1,579
Smoke Detector Programo Our goal is to ensure there are properly maintained and
working smoke detectors in the homes throughout our district.
o Door to door in targeted areas leaving information for those who are not home
o Assist with the installation of battery operated smoke detectors and/or changing batteries for those in need.
o CFCO helps with funding for door hangers
CERTo Started in 2007
o Purpose of CERT
o Coordinated by an Engine Company Captain who is assisted by one of our administrative assistants
o 30 members rostered, 10 active
o Funded through East/West Gateway and St. Louis Area Regional Response System
o Budget $5,200 per year with restrictions on how the money is spent
CERT Trainingo Initial training for new CERT members is 24hrso Training is provided by the fire district o Monthly training meetings (2hrs duration)
o Fire extinguisherso Search and Rescueo Patient Packagingo Disaster Scene Safety
o Annual 4hr county wide drillo Total of 28hrs of training each year
Summaryo Operations division is severely short staffed
o District is not meeting training standards
o No one person dedicated full-time to training
o No one dedicated to coordinating public fire education programs and training
o We have some programs, but not providing all that we should
District Operations
o Budgetingo Legalo Pensiono Personnel/Benefitso Trainingo Incident Response/
Commando Emergency Operationso Purchasingo Vehicle Maintenance
o Facilities Maintenanceo Equipment Maintenanceo Computer Networko Reportingo Public Fire Educationo Public Information Officero Community Liaisono Plan Reviewo Inspections
Small Group Work Activity
Select Recorder & Spokesperson
o Recorder Responsibilitieso Complete the requested information on your
group’s worksheet
o Spokesperson Responsibilitieso Facilitate Discussion
o Keep Group Focused/On Task
o Report Group’s Information
Complete the Worksheet o Make sure the information recorded on the
worksheet reflects consensus of the group
o Monitor progress to complete the worksheet in allotted time
o Only the group recorder’s worksheet will be collected
Small Group Work Activityo Task #1
o Based on the information provided in tonight’s presentation, what most surprised you? What most concerned you? oBiggest Surprise:
oBiggest Concern:
Small Group Work Activityo Task #2
o As we plan for the future of the District, how important is it to secure funding to provide adequate staffing in the area of operations?
o Keep in mind that the area of operations includes, but is not limited to, training, maintenance, equipment, technology, reporting, public information and public fire education.
Small Group Work Activityo Task #3
o Based upon what you learned tonight about operations, programs and facilities, what recommendations for the Board would you suggest?
Work Activity Reportingo What was your group’s biggest surprise?
o How important is it to your group secure funding to provide adequate staffing in the area of operations?
o One recommendation from your group:
Thank You!
Next Meeting: Nov. 3
Topic: Finance 101